Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the Southland District Council Riverton Office, 117 Palmerston Street, Riverton on Monday, 3 December 2018 at 5.30pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Corey Mennell

 

 

Graeme Stuart

 

 

Councillor Nick Perham

 

 

APOLOGIES

 

Member

Andrew Wilson

 

IN ATTENDANCE

 

Strategy and Policy Manager

Michelle Stevenson

Corporate Performance Lead

Chantelle Subritzky

Team Leader Community Engineers

Steve Manaena

Graduate Accountant

Kate Westenra

Community Partnership Leader

Simon Moran

Committee Advisor

Alyson Hamilton

 


Riverton/Aparima Community Board

03 December 2018

 

1             Apologies

 

There was an apology from Member Wilson.

 

Moved Member Mennell, seconded Deputy Chairperson Breayley and resolved:

That the Riverton/Aparima Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Mennell, seconded Member Stuart  and resolved:

That the minutes of Riverton/Aparima Community Board meeting held on 8 October 2018 be confirmed as a true and correct record of that meeting.

 

Reports for Resolution

 

 

7.1

Schedule of Meetings up to October 2019

Record No: R/18/10/23818

 

Committee Advisor, Alyson Hamilton was in attendance for this item.

1          Mrs Hamilton advised the purpose of the report is to approve a schedule of meeting dates up to October 2019 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

 

 

 

Resolution

Moved Deputy Chairperson Breayley, seconded Member Stuart  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Schedule of Meetings up to October 2019” dated 23 November 2018.

 

b)           Determines that this matter or decision be recognised not as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agree to meet at 5.30pm at the Southland District Council Riverton office on the following dates in 2019:

 

·        Monday, 4 February 2019

·        Monday, 1 April 2019

·        Monday, 17 June 2019

·        Monday, 5 August 2019

 

 

7.2

South Sea Spray - funding request

Record No: R/18/11/26941

 

Community Partnership Leader, Simon Moran was in attendance for this item.

1          Mr Moran advised a request has been received from Danny Owen seeking funding from the Riverton/Aparima Community Board toward the South Sea Spray art event to be held in Riverton.

 

Mr Moran explained the event involves a number of New Zealand artists creating artworks on the walls of privately owned buildings within the Riverton township.

 

The Meeting noted permission has been obtained from the individual property owners for the artwork to be undertaken on their buildings.

 

 

 

Resolution

Moved Chairperson Stewart, seconded Member Mennell  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “South Sea Spray - funding request” dated 23 November 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to contribute funding to the South Sea Spray art event.

 

e)            Agrees that the amount will be $5,000 and that it will be funded from the Riverton/Aparima Community Board’s general reserve.

 

Reports for Recommendation

 

 

8.1

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/24245

 

Corporate Performance Lead, Chantelle Subritzky, Strategy and Policy Manager, Michelle Stevenson and Kate Westenra, Graduate Accountant were in attendance for this item.

 

Miss Subritzky advised that the purpose of the report was to confirm the direction determined for the 2nd year of the 2018-2028 Long Term Plan.

 

The Board noted that the report provided an overview of the forecasted projects and services for the Riverton/Aparima Community Board in 2019/2020 and includes any variations from what was anticipated in year two of the Long Term Plan 2018-2028.

 

The Board were advised of an amendment required to appendix 1 in the officers report.  A correct appendix was provided at the meeting and reflected in the resolution below.

 

Members requested that $100,000 for new footpaths in riverton township to be included in the 2019/2020 budgets to be funded from the property sales reserve.

 

A further request was made that 5,000 for grants, on request, toward Public Art projects to be included in the 2019/2020 budgets and to be funded from the general reserve.

 

In discussing the variances identified for year two of the LTP Members queried the 12% increase in cleaning charges for toilets at Taramea Bay seeking clarification on the number of toilets involved.  Staff to investigate and respond to Board members via email.

 

 

 

Resolution

Moved Chairperson Stewart, seconded Cr Perham  recommendations a to e, f with changes (appendix 1) g with changes (as indicated with a strikethrough and underline) a new h (as indicated) and a new i (as indicated) and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 29 October 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Approves minor variations in the Riverton/Aparima Community Board plan from year two of the Long Term Plan 2018-2028. 

 

f)             Agree that the Budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan with changes to appendix 1 (as below).

 

 

 

g)           Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description     

Rate (GST Incl)

Riverton/Aparima Community Board Rate

$451,078

$438,688

Riverton Pool Rate

$37,904 

 

h)           Request that $100,000 for new footpaths in riverton township to be included                 in the 2019/2020 budgets and to be funded from the property sales reserve.

 

1)             Request that 5,000 for grants toward Public Art projects to be included in the 2019/2020 budgets and to be funded from the general reserve.

 

 

Reports

 

 

9.1

Council Report

Record No: R/18/11/26714

 

Community Partnership Leader, Simon Moran was in attendance for this item.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran highlighted various issues of interest including:

 

§  Three Waters Review

§  Zero Carbon Bill

§  Toxic Algae Signage

 

Mr Moran updated on local projects including the following:

 

§  Tsunami information signs erected near the skate park and at Taramea Bay

§  Riverton Christmas tree is expected to be in place early December

§  update on Havelock street stormwater project, a report including estimation of costings to be presented to council

§  update on riverton water quality, it was suggested placing an article in the Western Star to reach all riverton residents

 

Mr Moran advised that following a recent public competition seeking photographs from the public, a preferred photo has been chosen to update the existing township entrance signage.

 

Mr Moran provided a draft photo of the preferred signage, advising that due to being slightly low in pixels, it required a professional photographer to attempt to reconstruct it.

 

The Board agreed to fund $500 toward a professional photographer upgrading the preferred photograph.

 

 

Resolution

Moved Member Mennell, seconded Member Stuart  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Council Report” dated 23 November 2018.

 

 

10.1

Chairperson's Report

 

Chairperson Stewart reported on activities with which he has been involved since the Board’s last meeting.    This included the following:

§  approach from Riverton Lions Club seeking Board support in arranging a public meeting in the New Year to discuss the demographics in Riverton and what should be happening in Riverton for the aging population

 

§  update on progress of Riverton Lions Club project on the installation of an electronic notice board in Riverton, advising of ongoing installation and consent issues

 

§  attendance at Community Development Area subcommittee and Community Board chairpersons meeting recently held in Winton

 

§  advice of audio display and smoke box to be installed in the train situated at the Focal Point.

10.2

Councillor's Report

 

Councillor Perham reported on activities from the District Council table which included:

§  update on the Stewart Island Rakiura Visitor Levy Policy and Bylaw 2019 hearings and submissions received

§  advice of attendance of staff from Quotable Value at a recent Council meeting providing an update on the recent District revaluations undertaken.

 

 

The Chair wished Board Members and staff a Merry Christmas and safe and Happy New Year.

 

 

The meeting concluded at 6.30pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON MONDAY, 29 NOVEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................