Notice is hereby given that a Meeting of the Stewart Island Jetties Subcommittee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 10 December 2018

8.45am

Stewart Island Pavilion
Ayr St, Stewart Island

 

Stewart Island Jetties Subcommittee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Bruce Ford

Councillor

Members

Dale Chittenden

Department of Conservation

 

Lyndon Cleaver

Environment Southland

 

Aaron Conner

Community Board

 

Colin Hopkins

Commercial Fishing

 

Ian Munro

Community Representative

 

Phillip Smith

Iwi

 

Jon Spraggon

Stewart Island Promotion Association

 

IN ATTENDANCE

 

Committee Advisor

Kirsten Hicks

Community Partnership Leader

Karen Purdue

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Stewart Island Jetties Subcommittee

10 December 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports for Recommendation

7.1         Investigating a user-pays system for jetty usage                                                                          9

7.2         Direction-setting for Annual Plan 2019/2020                                                                                 17   


1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)     the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)    that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)             no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Stewart Island Jetties Subcommittee, 08 October 2018


 

Stewart Island Jetties Subcommittee

 

OPEN MINUTES

 

UNCONFIRMED

 

Minutes of a meeting of Stewart Island Jetties Subcommittee held in the Stewart Island Pavilion, Ayr St, Oban on Monday, 8 October 2018 at 11.00.

 

present

 

Chairperson

Councillor Bruce Ford

 

Members

Dale Chittenden

Department of Conservation

 

Lyndon Cleaver

Environment Southland

 

Aaron Conner

Community Board

 

Colin Hopkins

Commercial fishing

 

Jon Spraggon

Stewart Island Promotion Assoc.

 

APOLOGIES

 

Ian Munro

Community Representative

Phillip Smith

Local Iwi

 

 

 

 

IN ATTENDANCE

Councillor Ebel Kremer

Community Partnership Leader- Karen Purdue

Community Partnership Leader – Simon Moran

Community Engineer – Brendan Gray

Committee Advisor – Kirsten Hicks

 


1             Apologies

 

Apologies were received from Ian Munro and Phillip Smith.

 

Moved Mr Spraggon, seconded Mr Chittenden and resolved:

 

That the Stewart Island Jetties Subcommittee accepts the apologies

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Ulva Goodwillie – Golden Bay wharf

William Todd – Golden Bay wharf

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Mr Spraggon, seconded Mr Cleaver  and resolved:

That the Stewart Island Jetties Subcommittee confirms the minutes of  the meeting held on 13 September 2018 as a true and correct record of that meeting

 

Reports

 

 

7.1

Ulva Island Jetty Update

Record No: R/18/9/22760

 

Community Engineer Brendan Gray was in attendance for this item.

 

 

Resolution

Moved Mr Chittenden, seconded Mr Spraggon  and resolved:

That the Stewart Island Jetties Subcommittee:

a)            Receives the report titled “Ulva Island Jetty Update” dated 3 October 2018.

 

 

 

 

 

 

The meeting concluded at 11.40am                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island Jetties Subcommittee HELD ON 8 OCTOBER 2018

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Stewart Island Jetties Subcommittee

10 December 2018

 

Investigating a user-pays system for jetty usage

Record No:             R/18/11/26781

Author:                      Robyn Rout, Policy Analyst

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is to request that the Stewart Island/Rakiura Jetties Subcommittee (“the Subcommittee”) endorse staff undertaking policy work, to investigate, identify and implement a practical and fair user-pays charging regime for jetty usage on Stewart Island/Rakiura. This report also requests that the subcommittee recommends that the Stewart Island/Rakiura Community Board fund $20,000 of unbudgeted expenditure from reserves to contribute towards this work.

Executive Summary

2        Council currently issues licences to non-recreational users of Stewart Island/Rakiura jetties, allowing licensees the non-exclusive use of the jetties for embarkation and disembarkation of passengers and for the loading and unloading of goods. The licence fee is currently $1,350 plus GST, and this is charged annually for each vessel used by the licensee, in accordance with their licence.

3        In 2017, the Subcommittee outlined that they wanted to change this approach to more of a user-pays regime. It was suggested that when commercial operators use a jetty the operator could be charged a fee of $1.50 for each passenger who has purchased a return fare.

4        Council staff are proposing to begin work with the subcommittee, to investigate, identify and implement a practical and fair user-pays charging regime for jetty usage on the Island.

 

Recommendation

That the Stewart Island Jetties Subcommittee:

a)            Receives the report titled “Investigating a user-pays system for jetty usage” dated 23 November 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Endorses Council staff undertaking policy work with the Stewart Island/Rakiura Jetties Subcommittee to investigate, identify and implement a practical and fair user-pays charging regime for non-recreational jetty usage on Stewart Island/Rakiura.

 

e)            Recommends to the Stewart Island/Rakiura Community Board funding $20,000 of unbudgeted expenditure from the Board’s reserves to contribute towards investigating, identifying and implementing a user-pays charging regime for non-recreational jetty usage on Stewart Island/Rakiura.

 

f)             Recommends to Council that it approve unbudgeted expenditure of $20,000 from Stewart Island/Rakiura Community Board reserves to enable the work required to develop and implement a new user pays regime for Stewart Island/Rakiura jetties to be progressed.

 


 

Background

5        On Stewart Island/Rakiura, Council administers Fred’s Camp Jetty, Little Glory Jetty, Millers Beach Jetty, Port William Jetty and Ulva Island Jetty. It is anticipated that the Golden Bay Wharf will also be transferred into Council ownership in the near future. Hereinafter, all of these facilities are collectively referred to as the jetties.

6        Council currently issues licences to non-recreational users of jetties. Eight parties have signed licence agreements which allow the non-exclusive use of the jetties for embarkation and disembarkation of passengers and for the loading and unloading of goods. Vessels cannot be alongside a jetty, unattended, for longer than 30 minutes. The licence agreement contains provisions about not storing goods on jetties, about protecting the environment and about cooperating with other jetty users.

7        The licences currently held were issued in 2014 and the term of the licences is 10 years. The licence agreements can be terminated upon notice. When notice is given, the agreement will expire on 31 October following the giving of notice.

8        The licence fee is currently $1,350 plus GST, and this is charged annually for each vessel used by the licensee, in accordance with their licence. The vehicles used by the licensee are listed in the agreement. The licence fee has to be paid as a lump sum each year. The amount of the fee is set through the annual plan/LTP process. There are provisions in the licence agreement around the substitution of other vessels, vessels no longer being used, and new vessels being introduced.

9        On 30 October 2017, when discussing the Stewart Island/Rakiura jetties budgets for the Long Term Plan 2018-28, the Subcommittee discussed the current licence fee system. The subcommittee requested a change to more of a user-pays regime and agreed that the licence fee should be removed and replaced with commercial operators being charged $1.50 per passenger (who purchases a return fare), for wharf usage. It was stated that log books kept on vessels record this information, and that the log book could be used to assess the charge payable.

Issues

10      In response to the change suggested by the Stewart Island/Rakiura Jetties Subcommittee, Council are proposing to undertake work with the subcommittee to investigate options and to implement a fair, user-pays charging approach for jetties usage on Stewart Island/Rakiura. An appropriate option will need to be both practical and enforceable.

11      It is timely to commence this work now, with the scheduled rebuild of the Ulva Island jetty. Council will have to include details of any charging regime for the wharf, in the coastal permit.

12      Council staff question whether the current approach of having a licence fee is the most appropriate user-pays regime, as it may not adequately take into account the amount a licensee is using the jetties, the damage the licensee is causing, or the economic benefit to the licensee. Staff also want to ensure that any charging regime implemented is enforceable.

13      This report seeks endorsement from the subcommittee to identify and implement a practical and fair user-pays charging regime. This would involve:

·   developing a project plan

·   seeking legal and planning advice

·   investigating the jetty infrastructure requirements on the island (including renewals and maintenance) determining the funding that should be generated from non-recreational jetty users

·   establishing charging options that are fair, practical and enforceable

·   identifying a preferred option

·   if the preferred option is to change the charging regime, consulting on the preferred option through the Annual Plan and/or Long Term Plan

·   undertaking any required work to vary resource consents for Council jetties to provide for a user fee regime

·   if a change is proposed, terminating the current licence agreements and implementing the new charging regime (including any ongoing monitoring, reporting and enforcement).

 

14      After this meeting Council staff will be presenting a similar report to the Stewart Island/Rakiura Community Board. Any recommendations to the board made by the Jetties Subcommittee will be presented to the board at its meeting.

Factors to Consider

Legal and Statutory Requirements

15      Council is required to include in its coastal permit for the new Ulva Island jetty, information about any charging regime that will be in place for jetty usage. Legal and planning advice will be sought as part of this work to ensure statutory compliance.

16      Council is also required to state in its Revenue and Financing Policy, its policies on the funding of operating and capital expenditure from fees and charges. Council must also show for its sources of funding (such as fees and charges), how it has complied with section 101(3) of the Local Government Act 2002. This section requires Council to meet its funding needs for each activity following consideration of factors such as who is benefitting, the period over which any benefit will occur, and whether the actions of a particular group contribute towards to need to undertake the activity.

Community Views

17      When a desired charging approach is identified, community views on this matter would be sought through a consultation process.

18      Feedback received previously from the subcommittee is that there is a desire to have more of a user-pays charging regime.

19      Research completed on the Stewart Island Wharfing Provision, by consultant Sandra James, investigated community views on jetties on Stewart Island/Rakiura and identified that local users understood the need to pay for their use of the jetties. It was identified that there is a strong sentiment on the island that there was no long term strategic planning or budget considerations for jetties and that this was a vulnerability that led to a reactionary approach. There was unanimous agreement that the wharves should be self-funding and not a burden on rate payers alone. It was identified that a new funding strategy should be investigated, with funding from multiple sources, that was fair and equitable, to allow a more long term strategic approach to maintenance and replacement of jetties on Stewart Island/Rakiura.  It was identified that the new funding strategy should include introducing a more equitable and fair user pays system.

20      The views of particular stakeholders and licensees are not known at this time. It can be anticipated that if a new charging regime requires the current licensees to pay more to use jetties then they would expect that there will be a commensurate improvement in the service that they are receiving. This could include, for example, the implementation of structured maintenance and renewals regime.

21      Council staff are aware that changes are currently proposed to the Stewart Island/Rakiura Visitor Levy Policy and Bylaw, including the proposal to increase the visitor levy/revenue collected from $5.00 to $15.00. The island community have been very interested and vocal about the levy proposal. The proposed levy increase in part relates to the jetty infrastructure requirements that currently exist for visitors to Stewart Island/Rakiura. It may not be well received by the public, to also consider a new charging regime for non-recreational users (another matter that relates to generating funding for jetties), at this time.

22      If under a new charging regime any licensees are required to pay more than they do currently, Council may appear unsympathetic towards escalating costs on the Island, and it may be seen as not facilitating local business. 

Costs and Funding

23      It is proposed that the Stewart Island/Rakiura Community Board contribute $20,000 of unbudgeted expenditure from its reserves towards this work relating to legal and planning advice. Any funding not used would be returned to the board. If the cost of this work exceeds $20,000 a further request for funding would be made to the board.

Policy Implications

24      The licence agreement system and allocations from the visitor levy currently contribute towards the funding of jetty activities in Stewart Island/Rakiura. It is important that these two funding sources are considered together.

25      Council is beginning work reviewing the strategic challenges associated with delivering Council services on the island. Quantifying the funding needs for jetties and determining how the jetties activity will be funded will be part of this work, and it can be used to inform work undertaken on an appropriate charging regime.

26      As there is currently no local rating for the renewal and maintenance of jetties on Stewart Island/Rakiura, it is important that the funding of jetties is carefully considered and managed.

Analysis

Options Considered

27      The following options have been identified for how the subcommittee could proceed:

Option 1 – That the subcommittee endorses work being undertaken to investigate an appropriate charging regime for non-recreational jetty usage, and recommends that the board fund $20,000 of unbudgeted expenditure from its reserves, towards the work.

28      Option 2 – That the subcommittee doesn’t endorse undertaking work to investigate an appropriate charging regime for non-recreational jetty usage.

Analysis of Options

Option 1 – That the subcommittee endorses work being undertaken to investigate an appropriate charging regime for non-recreational jetty usage, and recommends that the board fund $20,000 of unbudgeted expenditure from its reserves, towards the work

Advantages

Disadvantages

·        would enable work to be undertaken to identify an appropriate charging regime for jetty usage.

·        advice sought would ensure legal compliance.

·        identifying the desired charging regime for jetty usage could help guide wording when the application is made for the coastal permit for the Ulva Island jetty (and other jetties in the future).

·        research has identified that the Stewart Island/Rakiura community are aware of the need to pay for their jetty usage, and the community support strategic planning and a new funding strategy.

·        it may not be the best time to undertake this work (as the visitor levy proposal, which also relates to funding jetties, is currently being reviewed).

·        if the preferred option is to introduce a charging regime that increases costs to non-recreational jetty users, some people may think Council is not considering the economic impacts on the community and that Council is not facilitating local business. 

·        changing the charging regime may not be supported by some stakeholders.  

 

Option 2 – That the subcommittee doesn’t endorse work being undertaken to investigate an appropriate charging regime for non-recreational jetty usage

Advantages

Disadvantages

·        No known advantages.

·        Council would ensure legal requirements are met, but it would only have the resource to implement a simple charging regime.

·        this process may not identify the most appropriate non-recreational charging regime for the jetties.

·        jetties are a local asset and if a full review of the non-recreational charging regime is not undertaken, it risks there being inappropriate/insufficient funding to replace/maintain these assets.

 

Assessment of Significance

29      This decision has been assessed as being of lower significance in relation to the Local Government Act 2002 and Council’s Significance and Engagement Policy.

Recommended Option

30      It is recommended that the subcommittee proceed with Option 1 and endorses work being undertaken to investigate an appropriate charging regime for non-recreational jetty usage, and recommends that the board fund $20,000 of unbudgeted expenditure from its reserves, towards the work.

Next Steps

31      If the Jetties Subcommittee and the board endorse this work being undertaken, and the board agrees to providing funding, Council staff will request Council to approve the unbudgeted expenditure of $20,000 from Stewart Island/Rakiura Community Board reserves. If Council approve the funding, staff will then commence the work outlined in this report.

32      If there is not support or funding is not allocated towards this work, Council staff will ensure legal requirements are met but will not progress work on developing a new user fees regime.

 

Attachments

There are no attachments for this report. 

 


Stewart Island Jetties Subcommittee

10 December 2018

 

Direction-setting for Annual Plan 2019/2020

Record No:             R/18/11/27048

Author:                      Chantelle Subritzky, Corporate Performance Lead

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is to confirm the direction determined for the 2nd year of the Long Term Plan (“LTP”).

2        This report provides an overview of the forecasted projects and services for the Stewart Island Jetties Subcommittee in 2019/2020.  It includes any variations from what was anticipated in year two of the Long Term Plan 2018-2028.

Executive Summary

3        The direction-setting provided by the Stewart Island Jetties Subcommittee will be incorporated into the Council’s Draft Annual Plan for 2019/2020.  If consultation is required, this will occur in February 2019 and March 2019. 

4        Once the plan is finalised (and subject to any changes resulting from submissions), the direction given for 2019/2020 will be used to set rates for the year beginning 1 July 2019.

5        It is recognised that extraordinary projects or changes to the level of service may be needed outside of the LTP process. The Annual Plan process is an opportunity to raise these extraordinary projects or events, to ensure the on-going needs of the community are being met.

6        Council has streamlined its 2019/2020 Annual Plan process, and all extraordinary projects for the local area that were received by Council in the project plan template prior to 21 September have been included in the 2019/2020 Annual Plan.

7        The Stewart Island Jetties Subcommittee have not identified any significant variances.

8        Staff recommend Option 1 to accept the budgets as proposed in this report.

9        Following the recommendations made to Council, any variances will be summarised in Council’s Draft 2019/2020 Annual Plan.  If there are significant or materially different variances from the LTP, these will be included in a consultation document and released for consultation in February 2019. 

10      The final Annual Plan including changes made as a result of consultation, will be adopted by Council in June 2019.

 

 

1                Recommendation

That the Stewart Island Jetties Sub Committee:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 29 November 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Agrees that the budget for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan (subject to any minor amendments made at this meeting).

 

 

Background

11      The Annual Plan process ensures that planned community projects and rates align with the Long Term Plan (LTP) strategic vision. The LTP community outcomes for Southland district are:

·    proud, connected communities that have an attractive and affordable lifestyle

·    resilient communities that leave a legacy for tomorrow

12      The purpose of this report is to confirm the direction determined for the 2nd year of the LTP. 

13      It is recognised that extraordinary projects or changes to the level of service may be needed outside of the LTP process.  The Annual Plan is an opportunity to raise these extraordinary projects or events, to ensure the on-going needs of the community are being met.

14      The draft budgets for the Stewart Island Jetties Subcommittee for 2019/2020 have been based on forecasted information from year two of the Long Term Plan 2018-2028.

Overview of the process:

 

Issues

15      There are no significant changes from what was originally included in year two of the LTP.

16      No changes to projects have been identified.

17      We note that there was a total rates increase for the Stewart Island Community Board of $31,276 (excluding GST) between year one and two of the LTP. This is predominately due to:

·    An annual contribution of $30,000 going to Stewart Island Jetties for ongoing wharf maintenance.

District Funding of Water and Wastewater

18      Council’s water and wastewater activities are funded by a fixed rate across the district for properties connected or able to be connected to a Council scheme.  Decision making is the responsibility of the Council rather than community boards or community development area subcommittees (CDA’s), however community boards and CDA’s are kept informed of planned projects as well as those in progress.

District Funding of Library Services

19      Council operates 10 libraries across the district which historically were funded by a mix of district and local rates.  In the 2018-2028 LTP Council, with the support of the community, decided to fund 100% of all library services across the district from the Uniform Annual General Charge.  This has resulted in all ratepayers paying the same amount towards library services, irrespective of where they live.

Setting all Community Board/Community Development Area Subcommittee rates as Uniform Targeted Rates (UTRs)

20      In the 2018-2028 LTP, Council with the majority of the community’s support, decided to assess local rates for Riverton/Aparima, Otautau, Stewart Island/Rakiura, Tuatapere, Mossburn and Waikaia as uniform targeted rates, with variances as required.

21      Council made this change because there was no consistent approach to local community board and community development area subcommittee rating, despite the fact that each local rate was being used to fund similar activities and services in their local communities.

22      This has resulted in all ratepayers in each community paying the same amount towards their local services, irrespective of the value of their property.  Te Anau and Tuatapere community boards will continue to apply variances to rural properties (both) and commercial properties (Te Anau only).

Stormwater Consenting Update

23      Council currently has discharge applications lodged with Environment Southland for a number of townships across the District.   It is a requirement from Environment Southland that such discharges are consented in line with other authorities within the region.

24      In late 2017, Council received draft consent conditions for Balfour, Brown, Lumsden, Mossburn, Riversdale, Tokanui and Waikaia and accordingly project and monitoring budgets were reduced in the 2018-2028 LTP.  For all other communities, as at the date of this report Council are still waiting on the draft consents and their associated requirements.

25      Stormwater costs are the responsibility of each local community, and therefore the outcome of any hearing and the subsequent monitoring and capital costs will need to be funded by the relevant community.

Factors to Consider

Legal and Statutory Requirements

26      The Annual Plan 2019/2020 is a requirement of the Local Government Act 2002 and is also closely aligned with the Local Government (2002) Rating Act.

 

Community Views

 

27      Any significant issues affecting local communities may be included in the official consultation document which will be publicly available.  The consultation document will be available to households throughout the District.

28      Consideration should be given to if all or some of the additional costs or projects could be funded from reserves or loans. 

Assumptions made in preparing the Budgets

29      All assumptions that were made when preparing the LTP have been applied in these budgets including the interest rate on borrowings.  The interest rate applicable to community borrowings has been held consistent with the 2018-2028 LTP at 4.65%.  This interest rate is based on the average BNZ three year fixed interest rate at the time of setting the LTP assumptions.   

30      Interest on community reserves (monies held on reserve by the community for various purposes) has been calculated at 3.29% on the average of these balances at year end and is consistent with the 2018-2028 LTP.   

31      Inflation rates have also been kept consistent with BERL rates adopted in the 2018-2028 LTP.

Fees and Charges

32      As part of the 2019/2020 Annual Plan process, Council are required to set all Council related fees and charges.

33      Council has a legislative requirement to publish all fees and charges imposed by Council or Council committees.  This is achieved by way of Council’s annual Fees and Charges booklet. The Fees and Charges booklet is a single document where ratepayers and Council staff can locate all charges in one place for the relevant financial year.  The 2019/2020 Fees and Charges booklet is currently being prepared and will take effect from 1 July 2019.

Policy Implications

34      There are no policy implications in the direction setting for the Annual Plan 2019/2020.

Analysis

Options Considered

35      Council staff have reviewed the original LTP outcomes and revised as necessary.

36      There are two options to be considered in this report:

·    option 1 is to accept the budgets as proposed in this report

·    option 2 is to amend the budgets proposed in this report.

Analysis of Options

Option 1 – Accept the budgets as proposed in this report

Advantages

Disadvantages

·        ensures that community outcomes are met

·        enables an Annual Plan to be compiled in with in the set timeframe.

·        the cost and associated funding for preparing and consulting on the 2019/2020 Annual Plan are included in the organisations approved operational budgets.

·        none identified

 

Option 2 – Amend the budgets proposed in this report

Advantages

Disadvantages

·        allows for any amendments that staff may not have factored in.

·        rates recalculations may be higher than identified in the LTP.

·        may impact the delivery of the Annual Plan within the set timeframe.

 

Assessment of Significance

37      The contents of this report is not deemed significant under the Significance and Engagement Policy.

Recommended Option

38      Through the process of identifying any extraordinary projects/events, and updating any changes to the level of service required, staff recommend Option 1 to accept the budgets as proposed in this report.

Next Steps

39      The recommendations passed in this report will be summarised in Council’s Draft 2019/2020 Annual Plan.  If there are significant or materially different variances from the LTP, these will be included in a consultation document and released for consultation in February 2019. 

40      The final Annual Plan including changes made as a result of consultation, will be adopted by Council in June 2019.

41      This report has the following appendices:

42      Appendix 1: This section is broken into rate types and includes a list of business units that make up the rate type and financial summary statement which shows the expenditure and income and rates calculation.

43      Appendix 2:  A list of projects to be undertaken in the 2019/2020 year.

44      Appendix 3:  A list of reserves with the opening balance and projected closing balance.

45      Appendix 4:  A list of loans that are current and to be uplifted in 2019/2020.

 

 

 

 

 

Attachments

There are no attachments for this report.