Te Anau Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Te Anau Community Board held in the Distinction Hotel & Villas, 64 Lakefront Drive, Te Anau on Wednesday, 12 December 2018 at 2.00pm.

 

present

 

Chairperson

Sarah Greaney

 

Members

Mary Chartres

 

 

Kara Matheson

 

 

Tony O'Loughlin

 

 

Councillor Ebel Kremer

 

 

APOLOGIES

 

Member Cockburn

 

Member Cantwell

 

 

 

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyère

Community Partnership Leader

Simon Moran

Chief Financial Officer

Anne Robson

Corporate Performance Lead

Chantelle Subritzky

Strategic Manager Transport

Hartley Hare

 

 

PUBLIC GALLERY

 

Emergency Management Southland

A Curd, D Riley, P Le Roux

Community Worker

D Wairau

 

 


Te Anau Community Board

12 December 2018

 

1             Apologies

 

An apology for non-attendance was lodged by Member Cantwell.

 

Moved Member Matheson, seconded Member Chartres and resolved:

That the  Te Anau Community Board accept the apology lodged by Member Cantwell.

 

 

2             Leave of absence

 

A leave of absence had been lodged by Member Cockburn.

 

              Moved Member Matheson, seconded Cr Kremer and resolved:

That the  Te Anau Community Board accept the leave of absence lodged by Member Cockburn.

 

3             Conflict of Interest

 

Member Greaney declared a conflict of interest in regard to item 7.3 Murchison Villas Retirement Home Complex.

 

Moved Member O'Loughlin, seconded Cr Kremer and resolved

That the Te Anau Community Board accept the declared conflict of interest lodged by Member Greaney in regard to item 7.3 Murchison Villas Retirement Home Complex.

 

 

4             Public Forum

 

Emergency Management Southland

 

Staff from Emergency Management Southland updated members on the Southland Community Emergency Hub programme and plan for the Te Anau/Fiordland area as well as the whole of the District. 

 

Members were also updated on the Alpine Fault Earthquake Response Framework known as AF8.

 

Dale Wairau – Te Anau Housing

 

Mr Wairau raised his concerns and frustrations in regard to the lack of affordable, emergency housing and staff accommodation in the Te Anau area and questioned the Board’s roles and responsibilities on the issue.

 

The Chairperson advised Mr Wairau that the Board is very aware of the situation and is involved in discussions with other local groups and businesses as to how to address and enable solutions, the best way to implement ,and that these processes all take time., adding that once a plan is in place  this will be communicated.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Member Matheson  

That the  minutes of the Te Anau Community Board meeting, held on 24 October 2018 be confirmed as a true and correct record.

 

Reports

 

 

7.1

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/24255

 

Anne Robson (Chief Financial Officer), and Chantelle Subritzky  (Strategy and Policy) were in attendance to presented the report.

1          Ms Subritzky outlined the purpose of this report is to confirm the direction determined for the 2nd year of the Long Term Plan (LTP).

2          The Board noted that the report provides an overview of the forecasted projects and services for the Te Anau Community Board in 2019/2020.  It includes any variations from what was anticipated in year two of the Long Term Plan 2018-2028.

Council has streamlined its 2019/2020 Annual Plan process, and all extraordinary projects for the local area that were received by Council in the project plan template prior to 21 September  2018 have been included in the 2019/2020 Annual Plan.

7          The Board noted the following minor variance identified for year two of the LTP:

·         reduction in budgeted expense for freedom camping.  The $9,137 budgeted for the 2019/20 financial year for the funding of a Freedom Camping Ranger is no longer required.  All costs to come from district rates and this budget is not  required as the costs will no longer be funded by the Community Board.

8          In discussing the report and considering the projects the Board are currently working on within their Community Development Plan for 2019/20 year which is not yet completed, and where there is a need for the Board to identify projects, the Board requested the rates to remain as for the 2018/19 year, these being;  

Rate Description     

Rate (GST Incl)

Te Anau Community Board Rate

$666,822

Fiordland Pool Rate

$  36,815

Sandy Brown Road Utility Loan Rate

$  8,963

Te Anau Airport Rate

$354,688

 

 

 

 

 

Resolution

Moved Member O'Loughlin, seconded Member Matheson  recommendations a) to e), f) with change as underlined, g) with strike out and new as included, h) as resolved.

That the Te Anau Community Board:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 6 December 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Approves minor variations in the Te Anau Community Board plan from year two of the Long Term Plan 2018-2028.

 

f)             Agree that the budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan subject to the rates remaining at the 2018/19 year with no changes.

 

g)           Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description     

Rate (GST Incl)

Te Anau Community Board Rate

$654,694  $666,822

Fiordland Pool Rate

36,034  $36,815

Sandy Brown Road Utility Loan Rate

10,166  $8963

Te Anau Airport Rate

$344,665  $354,688

 

h)           Request the setting of the Te Anau Airport fees and charges (including GST) for the year commencing 1 July 2019, as included  in Appendix 5, for inclusion in the 2019/2020 Annual Plan.

 

 

 

 

 

7.2

Council Report

Record No: R/18/11/26995

 

Councillor Kremer and Simon Moran (Community Partnership Leader)  were in attendance for this item.

 

Councillor Kremer and Mr Moran highlighted various issues of interest including;

 

·           Three Waters Review

·           Updated on the  recent hearing with the Local Government Commissioners on the Representation Review

·           Local Authority Elections 2019

·           BERL Stage 3 – final draft report to be submitted to Council

·           Community Futures Research and Analysis Programme

·           Southland Murihiku Destination Strategy

·           LED Street Light Conversion

·           Finance update

 

 

Resolution

Moved Member Chartres, seconded Member O'Loughlin  and resolved

That the Te Anau Community Board:

a)            Receives the report titled “Council Report” dated 4 December 2018.

 

 

 

7.3

Naming of Streets within Murchison Villas Retirement Home Complex

Record No: R/18/10/24555

 

Mrs Greaney declared an interest in this item.

Hartley Hare (Strategic Manager Transport)  was in attendance to present this item;

1          Mr Hare outlined the purpose is to consider a request to name the streets within the Murchison Villas Retirement Home Complex.

 Mr Hare advised that currently, the streets have no legal names and therefore cannot officially be assigned individual house numbers. The proposal is to name the streets Villa Drive, Davenport Place and Johnstone Court which will overcome this issue. 4

Mr Hare added that In terms of the names suggested, the only issue is the proposed road name of Villa Drive due to its similarity to Village Place which is also situated in Te Anau.

67       The Board noted the recommendation is to support the street names of Davenport Place and Johnstone Court and substitute Villa Drive with Moore Place.

 Mr Hare advised to do this however the request and report needs to be presented to the Board for a recommendation prior to being presented to Council for a decision.

In discussing the report Members of the Board did not support the newly suggested name of Moore Place and requested Villa Drive be the name of choice and that the recommendation to Council to reflect Villa Drive as the road name of the Board’s choice.

 

 

 

Resolution

Moved Member O'Loughlin, seconded Member Chartres  and resolved

That the Te Anau Community Board:

a)        Receives the report titled “Naming of Streets within Murchison Villas Retirement Home Complex” dated 6 December 2018.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Supports the naming of the streets in the Murchison Villas Retirement Home Complex as follows:

·    Davenport Place

·    Johnstone Court

·    the name Moore Place be replaced with Villa Drive

 

e)         Support a report being presented to Council for the adoption of the recommend street names.

 

 

 

7.4

Schedule of Meetings up to October 2019

Record No: R/18/11/26321

 

Jenny Labruyère (Committee Advisor) presented this report.

1               Mrs Labruyere advised the purpose of the report is to approve a schedule of meeting dates up to October 2019 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2                

3               Members of the Board requested the date be changed for the June meeting due to members of the Board unavailability and agreed for Mrs Labruyere to make the change as necessary.

 

 

 

Resolution

Moved Member O'Loughlin, seconded Member Chartres  and resolved

That the Te Anau Community Board:

a)            Receives the report titled “Schedule of Meetings up to October 2019” dated 14 November 2018.

 

b)           Determines that this matter or decision be recognised not as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agree to meet at Distinction Hotel, Te Anau commencing 2.00pm on the following dates in 2019:

 

·    Wednesday 20 February 2019 -1.00pm start

·    Wednesday 17 April 2019

·    Wednesday 26 June 2019 (suitable to confirmation)

·    Wednesday 28 August 2019

·    Wednesday 25 September 2019

 

 

 

7.5

Te Anau Airport Manapouri Manager's Report - November 2018

Record No: R/18/11/26973

 

Simon Moran (Community Partnership Leader) presented this item.

 

Mr Moran highlighted various items of interest.  These included;

 

·         20% increase in landings to date this year with further increases predicted

·         Drone signage being investigated

·         Bird strike monitoring

·         Helipad location and design work being completed

 

Resolution

Moved Member Matheson, seconded Member O'Loughlin  and resolved

That the Te Anau Community Board:

a)        Receives the report titled “Te Anau Airport Manapouri Manager's Report - November 2018” dated 26 November 2018.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

Committee Reports

 

 

8.1

Chairperson's Report

Record No: R/18/11/26322

 

The Deputy Chairperson, Member Greaney reported on matters with which she has been involved since the Board’s last meeting, these included;

 

·         Southland Story workshop and consultation with Venture Southland

·         housing survey

·         Te Anau Sport Domain new signage installed

·         Cemetery signage installed on state highway

·         Trading in Public Places discussions to be held and to include trading on reserve land.

 

Museum

-          Trust to progress design work for a proposal to extend the current building to house the museum.

 

Tourism

-          very busy start to the season

-          carparking issues with lack of parking areas in Milford

-          new walkway in Milford requires new signage to assist users

-          Destination Fiordland Phillippa Murrell filling in as Manager  untill a new manager is appointed and taken up the role

-          successful Santa parade again

-          another very successful Kepler Challenge

-          cruise ship number increase and concern at impacts

-          expectation for NZTA to make changes to the advertised travel time to Milford

 

Retirement Housing

-          15 agreement signed up

-          February decision for stage two

-          completion of first two units expected to be February 2019

 

Events Centre Trust

-          signage renewal process is on-going for sponsorship to re-advertise within the centre.

 

 

 

 

Councillor's Report

 

 

9.1

Councillor's Report

Record No: R/18/11/26323

 

Councillor Kremer reported on matters with which he has been involved since the Board’s previous meeting, these included;

 

·         submission on the Stewart Island levy’s review

·         Representation Review hearings

·         Te Anau Waste Water Discharge Project – management team working to progress the resource consent to present a proposal to Environment Southland

·         review on Solid Waste Contract

 

 

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Recommendation

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

C10.1    Community Service Awards - Confidential Report

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Community Service Awards - Confidential Report

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the staff be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items Community Services Award. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 3.55pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 4.05pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Community Board HELD ON 12 DECEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................