Tuatapere Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Tuatapere Community Board held in the Waiau Town and Country Club, 41 King Street, Tuatapere on Tuesday, 4 December 2018 at 5.02pm.

 

present

 

Chairperson

Margaret Thomas

 

Deputy Chairperson

Anne Horrell

 

Members

Stephen Crack

 

 

Blayne De Vries

 

 

Maurice Green

 

 

Jo Sanford

 

 

Councillor George Harpur

 

 

 

IN ATTENDANCE

 

 

Corporate Performance Lead

Chantelle Subritzky

Graduate Accountant

Kate Westenra

Community Partnership Leader

Simon Moran

Committee Advisor

Alyson Hamilton

 


Tuatapere Community Board

04 December 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Tuatapere Community Baths Society

 

Lisa Challis, Kaylene Bennett and Mel Templeton addressed the meeting seeking funding toward the Tuatapere Community Pool for operational activities.

 

The Chair expressed appreciation to Lisa Challis, Kaylene Bennett and Mel Templeton for their attendance at the meeting and presentation to the Board stating the request would be considered later in the meeting.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Sanford, seconded Member Green  and resolved:

That the minutes of Tuatapere Community Board meeting held on 9 October 2018 be confirmed as a true and correct record of that meeting subject to item 7.1 being amended to read…..in regards to the Tuatapere Ward Pool rate, there were no applications to this fund…..

 

Reports for Resolution

 

 

8.1

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/24247

 

Corporate Performance Lead, Chantelle Subritzky, and Kate Westenra, Graduate Accountant were in attendance for this item.

Ms Subritzky advised that the purpose of the report was to confirm the direction determined for the 2nd year of the 2018-2028 Long Term Plan.

 

The Board noted that the report provided an overview of the forecasted projects and services for the Tuatapere Community Board in 2019/2020 and includes any variations from what was anticipated in year two of the Long Term Plan 2018-2028.

 

 

 

Resolution

Moved Deputy Chairperson Horrell, seconded Member Crack  recommendations a to g, h with changes (as indicated) and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 14 November 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Approves minor variations in the Tuatapere Community Board plan from year two of the Long Term Plan 2018-2028. 

 

f)             Agree that the Budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan.

 

g)           Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description     

Rate (GST Incl)

Tuatapere Community Board Rate

$102,258 

Tuatapere Hall

$15,630 

Tuatapere Ward Pool Rate

$5,827

 

h)          Request the setting of the halls fees and charges (including GST) for the year commencing 1 July 2019, for inclusion in the 2019/2020 Annual Plan subject to the following additions being included in the Tuatapere Hall Fees and Charges commencing 1 July 2019 and that these charges are applied per event:

 

§  Half day hire                         $50 plus GST

§  Full day hire             $100 plus GST

 

 

7.1

Schedule of Meetings up to October 2019

Record No: R/18/10/23822

 

Committee Advisor, Alyson Hamilton was in attendance for this item.

1          Mrs Hamilton advised the purpose of the report is to approve a schedule of meeting dates up to October 2019 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

 

 

 

Resolution

Moved Cr Harpur, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Schedule of Meetings up to October 2019” dated 27 November 2018.

 

b)           Determines that this matter or decision be recognised not as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agree to meet at the Waiau Town and Country Club, 41 King Street, Tuatapere at 5pm on the following dates in 2019:

·        Tuesday, 5 February 2019

·        Tuesday, 2 April 2019

·        Tuesday, 4 June 2019

·        Tuesday, 6 August 2019

 

 

7.2

Building Condition Assessment

Record No: R/18/11/27209

 

Community Partnership Leader, Simon Moran was in attendance for this item.

Mr Moran sought approval from the Tuatapere Community Board to fund a building condition assessment for the Tuatapere railway station.

 

 

 

Resolution

Moved Deputy Chairperson Horrell, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Building Condition Assessment” dated 27 November 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves up to $3,500 excluding GST of funding to undertake a building condition assessment of the Tuatapere railway station. The cost is to be funded from the Tuatapere Community Board’s general reserve.

 

Reports

 

 

9.1

Council Report

Record No: R/18/11/26717

 

Community Partnership Leader, Simon Moran was in attendance for this item.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran highlighted various issues of interest including:

 

§  Zero Carbon Bill

§  Representation Review update

§  Community Futures Research and Analysis Work Programme

 

§  Local Projects

Mr Moran advised the Tuatapere railway station lease is resolved and consideration can now be given on future options.   Members agreed this matter be given further consideration at the next informal meeting of the Board.

 

 

Resolution

Moved Cr Harpur, seconded Member Sanford  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Council Report” dated 27 November 2018.

 

10.1

Chairperson's Report

 

Chairperson Thomas reported on activities with which she has been involved since the Board’s last meeting.    This included the following:

§  appreciation to communications staff for their attendance at a meeting with the Hungarian ambassador to New Zealand, Mr Laszlo, who recently visited Tuatapere to meet descendants of the early Hungarian settlers in the area

 

§  attendance at the recent re-opening of the Percy Burn tramway viaduct to the public following a three-year long project of restoration work

 

§  an approach to the Chair from the Tuatapere Community Baths Society seeking funding up to $5,000 to assist towards operational activities at the Tuatapere Pool.

 

Following discussion Members agreed to support the Tuatapere Community Baths Society by way of a contribution of $5,000 to assist toward operational activities to be funded from the Tuatapere Ward Pool rate.

 

Resolution

Moved Cr Harpur, seconded Member Sanford  and resolved:

That the Tuatapere Community Board:

a)          Agrees to support the Tuatapere Community Baths Society by way of a contribution of $5,000 to assist toward operational activities at the Tuatapere Pool and to be funded from the Tuatapere Ward Pool rate.

 

 

10.2

Councillor's Report

 

Councillor Harpur advised the Board’s funding application to assist toward costs associated with replacing street banners to the Community Initiatives fund has been declined.

The members noted Council is encouraging communities to install the FlagTrax system for flags/banners to be erected from the ground with the view of meeting health and safety and traffic management requirements.

 

 

 

The meeting concluded at 6.30pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY, 4 DECEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................