Wallacetown Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Wallacetown Community Board held in the Wallacetown Community Centre, Dunlop Street, Wallacetown on Thursday, 13 December 2018 at 7.03pm.

 

present

 

Chairperson

Peter Laurie

 

Deputy Chairperson

Frank Shearing

 

Members

Tony Billyard

 

 

Trina Eade

 

 

Treena Symons

 

 

Rae Wilson

 

 

Councillor Gavin Macpherson

 

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

Community Partnership Leader

Karen Purdue

 


Wallacetown Community Board

13 December 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Eade, seconded Cr Macpherson and resolved:

That the Wallacetown Community Board confirms the minutes of meeting held on 25 October 2018 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Unbudgeted expenditure- Pool Cover Wallacetown School

Record No: R/18/12/27676

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue advised that the purpose of the report was for the Wallacetown Community Board to approve a grant for the Wallacetown School to assist with the purchase of a pool cover for the swimming pool.

 

 

Resolution

Moved Member Symons, seconded Member Eade and resolved:

That the Wallacetown Community Board:

a)            Receives the report titled “Unbudgeted expenditure- Pool Cover Wallacetown School” dated 7 December 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a grant in the amount of $3,000 from the Wallacetown Community Board General reserve to the Wallacetown School to assist with the purchase of a pool cover for the school swimming pool.

 

 

7.2

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/24257

 

Corporate Performance Leader – Chantelle Subritzky and Strategy and Policy Manager – Michelle Stevenson and Chief Financial Officer – Anne Robson were in attendance for this item.

 

The officers advised that the purpose of the report was to confirm the direction determined for the 2nd year of the 2018-2028 Long Term Plan.

 

The Board had a couple of issues regarding the increase in the costs for cemetery maintenance and street litter bins.  Officers advised that they would clarity this for the Board.

 

 

Resolution

Moved Member Billyard, seconded Member Symons recommendations a to e, f with changes (as indicated) and g with (changes and indicated with strikethrough and underline) and resolved:

That the Wallacetown Community Board:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 6 December 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Approves minor variations in the Wallacetown Community Board plan from year two of the Long Term Plan 2018-2028.

 

f)             Agrees that the budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan as outlined in appendices 1 and 2 of the officers report, subject to confirmation of understanding the difference in the cemetery maintenance general increase and the street litter bins increase.

 

g)           Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (f) above, noting that the increase is because of the project fund budget line difference is to be drawn from reserves.

 

Rate Description

Rate (GST Incl)

Wallacetown Community Board Rate

$73,470 $159.65 per rating unit

 

 

7.3

Council Report

Record No: R/18/11/27004

 

Community Partnership Leader – Karen Purdue were in attendance for this item.

 

Mrs Purdue and Councillor Macpherson spoke to the report and highlighted the following:

·         Local Authority Elections 2019

·         Stewart Island Dark Sky application

·         BERL stage 3 – working towards positive Southland community futures

·         Environmental Services – dog prosecutions

·         Te Anau Wastewater Discharge Project

·         Alternative Coastal route seal extension project

·         Policy and Bylaw updates

·         Shared services pilot

·         Pyramid Bridge

 

 

Resolution

Moved Deputy Chairperson Shearing, seconded Member Eade and resolved:

That the Wallacetown Community Board:

a)            Receives the report titled “Council Report” dated 7 December 2018.

 

 

Chair's Report

Chair Laurie advised the Board that he had been involved with various issues since the last Board meeting.

 

He thanked Board members Shearing, Symons and Wilson for spearheading the Boards submission at the hearing on the Southland District Council Representation Review held on 5 December 2018.

 

Mr Laurie also advised that the disc golf baskets had arrived and needed to be installed.

 

He also advised that there had been a meeting of the Community Board and Community Development Area Subcommittee Chairs on 12 November 2018 where they were updated on various issues which included a review of the Services and Assets department and the upcoming 2019 Elections.

 

During the Chairs report, Member Wilson raised some issues as follows:

·         The approach from the Board to NZTA regarding traffic issues in the Main Street in Wallacetown and that this has not resulted in the meeting with the Board and NZTA

·         Meetings regarding Emergency Management have recently been held and is concerned at the lack of action in progressing the matter

·         New Zealand Community Board conference to be held in New Plymouth from 11 to 13 April 2019.

 

 

Councillors Report

 

Councillor Macpherson did not have anything further to add following on from the Council report.

 

 

Next Meeting

 

The Board noted that their next meeting would be held on Thursday 21 February 2019 – 7pm.

 

 

 

The meeting concluded at 9.03pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallacetown Community Board HELD ON THURSDAY 13 DECEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................