Notice is hereby given that an Ordinary Meeting of Southland District Winton Wallacetown Ward Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 December 2018

8.30am

Council Chamber
15 Forth Street
Invercargill

 

Winton Wallacetown Ward Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Mayor Gary Tong

 

Councillor Darren Frazer

 

Councillor Gavin Macpherson

 

Councillor Neil Paterson

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Winton Wallacetown Ward Committee

18 December 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports

7.1         Application for funding for two Community talks by Dr Tom Mulholland                   11

7.2         Application for funding for Pool Cover Wallacetown School                                                18

7.3         Allocation of Funds for the Browns Stormwater Investigation Work                              18

   


Winton Wallacetown Ward Committee

18 December 2018

 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)     the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1         Meeting minutes of Winton Wallacetown Ward Committee, 01 November 2018


 

Winton Wallacetown Ward Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Winton Wallacetown Ward Committee held in the Council Chamber, 15 Forth Street, Invercargill on Thursday, 1 November 2018 at 9.04am.

 

present

 

Chair

Mayor Gary Tong

 

Councillors

Darren Frazer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Financial Officer – Anne Robson

Group Manager, Environmental Services – Bruce Halligan

Graduate Accountant – Kate Westenra

Committee Advisor – Fiona Dunlop

 


1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Macpherson, seconded Cr Paterson and resolved:

That the Winton Wallacetown Ward Committee confirms the minutes of the meeting held on 14 March 2018 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Financial Report to Winton Wallacetown Ward for the year ended 30 June 2018

Record No: R/18/10/24068

 

Graduate Accountant – Kate Westenra was in attendance for this item.

 

Miss Westenra advised that the report was to advise of the end of financial year results for the Ward.

 

 

Resolution

Moved Cr Frazer, seconded Cr Paterson and resolved:

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Financial Report to Winton Wallacetown Ward for the year ended 30 June 2018” dated 25 October 2018.

 

 

7.2

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/24450

 

Corporate Performance Lead – Chantelle Subritzky and Graduate Accountant – Kate Westenra were in attendance for this item.

 

Miss Subritzky advised that purpose of the report was to confirm the direction determined for the 2nd year of the 2018-2028 Long Term Plan and provides an overview of the forecasted projects and services for the Waihopai Toetoes Ward in 2019/2020.

 

 

Resolution

Moved Cr Frazer, seconded Cr Macpherson and resolved:

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 25 October 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves variations in the Winton Wallacetown Ward budgets from year two of the Long Term Plan.

 

e)            Agrees that the budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan as included in the report as appendices 1 to 3.

 

f)             Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description

Rate (GST Incl)

Winton Wallacetown Ward Rate

$56,615

 


 

 

 

The meeting concluded at 9.51am.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Wallacetown Ward Committee HELD ON THURSDAY 1 NOVEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Winton Wallacetown Ward Committee

18 December 2018

 

Application for funding for two Community talks by Dr Tom Mulholland

Record No:             R/18/12/27835

Author:                      Janet Ellis, People and Capability Manager

Approved by:         Steve Ruru, Chief Executive

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Winton Wallacetown Ward Committee to approve a contribution of $2,500 for the costs of the Community talks by Dr Tom Mulholland on Healthy Thinking, depression and anxiety in Winton on 12 December 2018.

Executive Summary

2        Southland District Council has been working closely with Dr Tom Mulholland over the last year on workshops with our staff on healthy thinking.

3        On 12 December 2018, Dr Mulholland will be doing community talks in Winton.  Dr Mulholland will be speaking on healthy thinking, depression and anxiety.

4        Officers are seeking a contribution from the Winton Wallacetown Ward Committee of $2,500 to cover the costs of the Winton Community Talks as these events are for not only Southland District Council staff but the community as well.  The costs include Dr Mulholland’s fees, hire of portable PA system and advertising costs.

 

Recommendation

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Application for funding for two Community talks by Dr Tom Mulholland” dated 6 December 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a contribution of $2,500 to the costs of the Community events by Dr Tom Mulholland in Winton on 12 December 2018 from the Winton Wallacetown ward reserves.

 

 

Background

5        Southland District Council has been working closely with Dr Tom Mulholland over the last year on workshops with staff on healthy thinking.

6        Dr Tom Mulholland is currently circumnavigating New Zealand in a catamaran and a Chevy ambulance as part of HOPP tour, Healthy Oceans People and Ports.  He has been providing community talks and testing to people along the way as part of this tour.  He has received sponsorship from a number of corporates but also requires funding from organisations hosting his events.

7        Southland District Council has been provided the opportunity to provide community events in Te Anau and Winton for all the community and an event for staff family and friends in Invercargill.

8        The Winton events are scheduled for Wednesday 12 December 2018 in the Winton hall at 1 p.m. and 6.p.m.  Dr Mulholland will be speaking on healthy thinking, depression and anxiety.  Very relevant topics in today’s society.  Attached is a poster advertising the events in Winton on 12 December.

9        The overall cost for all of these events in Winton, Te Anau and Invercargill is approximately $7,500. 

10      Officers are seeking a contribution from the Winton Wallacetown Ward Committee of $2,500 to cover the costs of the Winton Community Talks as these events are for not only Southland District Council staff but the community as well.  The costs include Dr Mulholland’s fees, hire of portable PA system and advertising costs

Issues

11      The key issue for the committee to determine are whether to contribute to funding for these community events.

Factors to Consider

Legal and Statutory Requirements

12      There are no legal and statutory requirements to consider.

Community Views

13      This type of funding request is not unusual for the board to receive. Therefore there is no need to specifically seek the community’s views, they are however welcome to speak in the public forum section of the meeting should they wish.

Costs and Funding

Policy Implications

14      There are no policy implications

Analysis

Options Considered

15       The options are to contribute $2,500 to the funding of the community events; contribute a smaller amount to the event or to not contribute to the funding.

Analysis of Options

Option 1 – Contribute $2,500 to the Funding

Advantages

Disadvantages

·        The costs for the community events in Winton are covered by the funding contribution

·        Sends a strong message to the Winton and Wallacetown community that health and wellbeing is important within the community.

·        Current ward allocations will be diminished and will not be available for other events or funding.

 

Option 2 – Contribute less than $2,500 to the Funding

Advantages

Disadvantages

·        There are additional funds within the ward allocation to use on other funding.

·        Other business units within Southland District Council would pay for this event.

 

Option 3 – Do not contribute to the Funding

Advantages

Disadvantages

·        There are additional funds within the ward allocation to use on other funding.

·        In the future additional community events may not be held or organised because of budget restrictions.

 

 

Assessment of Significance

16      The request for a funding contribution is not considered significant in terms of Council’s significant and engagement policy.

Recommended Option

17      It is recommended that the Committee contribute $2,500 to the funding of the Community Events in Winton on 12 December 2018.

Next Steps

18      If the funding contribution is agreed, finance will be asked to manage the internal transfer of funds.

 

Attachments

a             Healthy Thinking Winton Poster    

 



Winton Wallacetown Ward Committee

18 December 2018

 

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Winton Wallacetown Ward Committee

18 December 2018

 

Application for funding for Pool Cover Wallacetown School

Record No:             R/18/12/27692

Author:                      Karen Purdue, Community Partnership Leader

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Winton Wallacetown Ward Committee to approve a grant for the Wallacetown School to assist with the purchase of a pool cover for the swimming pool.

Executive Summary

2        At the Wallacetown Community Board meeting on Thursday 25th October 2018 an application was received for funding of a pool cover for the Wallacetown School. The Community Board indicated that they were prepared to consider a grant of $3,000 and Cr McPherson suggested that an application be made to the Winton Wallacetown Ward Committee for a grant of $2,000.

The pool is also used as a Community swimming pool.

 

Recommendation

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Application for funding for Pool Cover Wallacetown School” dated 11 December 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a grant in the amount of $2,000 to the Wallacetown School to assist with the purchase of a pool cover for the school swimming pool from the Winton Wallacetown ward reserves.

 


 

Background

3        This request was received at the Wallacetown Community Board meeting on Thursday 25 October 2018 for funding for a pool cover for the Wallacetown school pool, which is also used by the community. Further further documentation was sought from Wallacetown school in regard to a formal application and financial records.

Issues

4        The key issues for the committee to determine are whether to contribute to funding this project.

Factors to Consider

Legal and Statutory Requirements

5        There are no legal and statutory requirements to consider beyond those set out under the ‘costs and funding’ heading below.

Community Views

6        This type of funding request is not unusual for the board to receive. Therefore there is no need to specifically seek the community’s views, they are however welcome to speak in the public forum section of the meeting should they wish.

Costs and Funding

Policy Implications

7        There are no policy implications

Analysis

Options Considered

8          The options are simply to decide whether to contribute funding to the project or not.

Analysis of Options

Option 1 – Contribute $2,000 to the funding

Advantages

Disadvantages

·        The Wallacetown school will be able to purchase the pool cover for the swimming pool.

·        Current ward allocations will be diminished and will not be available for other events or funding.

 

Option 2 – Do not contribute to the funding

Advantages

Disadvantages

·        The Wallacetown school will not be able to purchase the pool cover for swimming

·        The community and students may not be able to use the pool

 

Assessment of Significance

9        The request for a funding contribution is not considered significant in terms of Council’s significant and engagement policy.

Recommended Option

10      It is recommended that the committee contribute $2,000 to the funding so that Wallacetown School can complete the purchase of a pool cover.

Next Steps

11      If the funding contribution is agreed, finance will be asked to arrange payment of the funds to Wallacetown School.

 

Attachments

a             Wallacetown School Funding application

b             Wallacetown School Pool Cover quotes

c             Wallacetown School Annual Report 2017/2018    

 


Winton Wallacetown Ward Committee

18 December 2018

 

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Winton Wallacetown Ward Committee

18 December 2018

 

Allocation of Funds for the Browns Stormwater Investigation Work

Record No:             R/18/12/27929

Author:                      Moira Tinnock, Community Engineer

Approved by:         Matt Russell, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is to seek a decision from the Winton Wallacetown Ward Committee for allocation of funds for the Browns stormwater investigation work of $718.30, excl GST, to be funded from the 2018/19 Ward general projects budget.

Executive Summary

2        Browns Community Development Area Subcommittee is seeking a contribution from the Winton Wallacetown Ward for financial assistance for the investigation work completed on the Browns stormwater line.

3        Prior to this meeting the Winton Wallacetown Ward Committee have not allocated any funds from the general projects budget in 2018/19 financial year.

 

Recommendation

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Allocation of Funds for the Browns Stormwater Investigation Work” dated 11 December 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to allocate $718.30, excl GST, from the 2018/19 Ward general projects budget for the Browns stormwater investigation work.

 

 

Background

4        There has been issues at 30 McCaughan Street, Browns with a decision made to investigate the stormwater pipeline. Downer New Zealand Limited was engaged to complete CCTV investigations and also blasted part of the pipeline at the address for $718.30 plus GST.

5        Browns Community Development Area Subcommittee is seeking financial assistance from the Winton Wallacetown Ward for this investigation work completed.

Issues

The key issues for the committee to determine whether to provide financial assistance for the investigation completed.

Factors to Consider

Legal and Statutory Requirements

6        There are no legal or statutory requirements to consider.

Community Views

7        No other community views have been sought.

Costs and Funding

8        The costs associated with this request is $718.30, excl GST, from the Winton Wallacetown Ward general projects budget.

9        The 2018/2019 Long Term Plan budget allows the ward committee to fund $15,000 towards general projects within the ward boundary. Prior to this meeting the ward committee has not allocated any of these funds.

10      As part of the long term plan budgets 50% of the Browns stormwater business unit is rated through the Winton Wallacetown ward rate. In 2018/2019 the ward rate contributed $1,090 to Browns stormwater.

Policy Implications

11      There are no policy implications to consider.

Analysis

Options Considered

12      There are two options to be considered in this report.


 

Analysis of Options

Option 1 – approve to allocate $718.30, excl GST, from the 2018/2019 Ward general projects budget for the Browns stormwater investigation work

Advantages

Disadvantages

·        Browns stormwater investigations are funded.

·        Current ward allocations will be diminished and will not be available for other events or funding.

 

Option 2 – Decline the application

Advantages

Disadvantages

·        Funds will be available for future requests for support from the ward.

·        Browns CDA will need to find alternative ways to fund the work completed.

 

Assessment of Significance

13      This decision is not considered significant in the decision-making provisions of the Local Government Act 2002.

Recommended Option

14      This report recommends Option 1 – approve to allocate $718.30, excl GST, from the 2018/2019 Ward general projects budget for the Browns stormwater investigation work.

Next Steps

15      Following the decision from the Winton Wallacetown Ward Committee, the option taken will be actioned by Council staff.

 

Attachments

There are no attachments for this report.