Community and Policy Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Community and Policy Committee held in the Council Chamber, 15 Forth Street, Invercargill on Tuesday, 9 April 2019 at 9am.

 

present

 

Chairperson

Julie Keast

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

9.20am - 10am.

 

Paul Duffy

9.07am - 10am.

 

Bruce Ford

 

 

Darren Frazer

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

 

 

APOLOGIES

 

Councillor George Harpur

 

Councillor Duffy

lateness

Councillor Douglas

lateness

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

Group Manager, Community and Futures

Rex Capil

Group Manager, Environmental Services

Bruce Halligan

Group Manager, Services and Assets

Matt Russell

Group Manager, Customer Delivery

Trudie Hurst

Governance and Democracy Manager

Clare Sullivan

Publications Specialist

Chris Chilton

Committee Advisor

Alyson Hamilton

 


Community and Policy Committee

09 April 2019

 

1             Apologies

 

There was an apology from Councillor Harpur and apologies for lateness were received from Councillors Duffy and Douglas.

 

Moved Mayor Tong, seconded Cr Baird and resolved:

That the Community and Policy Committee accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Cr Frazer  and resolved:

That the minutes of Community and Policy Committee meeting held on 13 February 2019 be confirmed as a true and correct record of that meeting.

 

Reports for Recommendation

 

 

8.2

Funding and provision of high performance programmes by Regional Sports Organisations

Record No: R/19/2/3621

 

Community Partnership Leader, Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised the purpose of the report is to provide a follow-up to questions raised by the Community and Policy Committee around funding of high performance sports programmes in Southland by Regional Sports Organisations.

(Councillor Duffy joined the meeting at 9.07am.)

 

 

Resolution

Moved Cr Kremer, seconded Cr Baird  recommendation a to c, and d with changes as indicated (with underline)and resolved:

That the Community and Policy Committee:

a)            Receives the report titled “Funding and provision of high performance sports programmes by Regional Sports Organisations” dated 1 April 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends that the Mayor and relevant staff meet with representatives from ILT, ILT Foundation and Mataura Licensing Trust in order to better understand the constraints that are placed on their available pools of funding. 

 

 

 

8.3

2019 Southland District Council Scholarship Recipients

Record No: R/19/3/5059

 

Venture Southland, Administration Manager -  Bronwyn Affleck was in attendance for this item.

1          Mrs Affleck advised the purpose of the report is to seek approval from the Community and Policy Committee of the Southland District Council scholarship recipients for 2019.

 

 

 

Resolution

Moved Cr Perham, seconded Cr Macpherson  and resolved:

That the Community and Policy Committee:

a)            Receives the report titled “2019 Southland District Council Scholarship Recipients” dated 25 March 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves the 2019 Southland District Council scholarship recipients as follows:

·        Centennial Bursary ($2,000 each recipient):

o   Alex Dykes

o   Helene O’Neill

 

·        Valmai Robertson Arts Scholarship ($2,500 contestable):

o   Jordis Cowan $200

o   Lucy Watson $500

o   Bella Robert $1,800

 

·        Additional Bursary ($2,000):

o   Cameron Smith

 

·        ‘Eric Hawkes Memorial’ Employee Outward Bound Scholarship:

o   Scott Dickson.

 

 

7.1

Draft TAB (Board) and Gambling Venue Policies

Record No: R/19/3/5124

 

Group Manager, Bruce Halligan, Strategy and Policy Manager - Michelle Stevenson and Policy Analyst - Robyn Rout were in attendance for this item.

1.         The purpose of this report is to:

§  seek feedback from the Community and Policy Committee on the draft Board Venue and Gambling Venue policies

 

§  seek the Community and Policy Committee to recommend to Council that it endorse the draft policies for public consultation.

(Councillor Douglas joined the meeting at 9.20am.)

 

The Meeting queried revenue received from Gambling machines in townships within the Southland District.    The Group Manager to forward the information to the Committee via email.

 

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Perham  and resolved:

That the Community and Policy Committee:

a)            Receives the report titled “Draft TAB (Board) and Gambling Venue Policies” dated 27 March 2019.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Considers and provides feedback on the draft Board (TAB) Venue and Gambling Venue policies.

 

e)            Recommends to Council that it endorses the draft TAB (Board) Venue and Gambling Venue Policies for public consultation.

 

Reports

 

 

8.1

Mega trends, disruptors and technological change

Record No: R/19/2/3342

 

Group Manager Community and Futures, Rex Capil was in attendance for this item.

Mr Capil advised the purpose of this report is to provide the Community and Policy Committee with an overview of the various mega trends, disruptors and technological change issues and opportunities on the horizon.

The Meeting noted this desktop review of recent findings and research papers is part of the work underway to develop an aligned approach with other topics for the community futures research and analysis work programme, which will be used to inform the Long Term Plan 2031 project.

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Kremer  and resolved:

That the Community and Policy Committee:

a)            Receives the report titled “Mega trends, disruptors and technological change” dated 1 April 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes the diversity and scope of mega trends, disruptors and technological change identified from a global, national and local perspective.

 

e)            Acknowledges the importance for Council to maintain a ‘watching brief’ and monitoring role on this topic.

 

f)             Endorses the need for long term planning assumptions and approaches to be cognisant of this topic and be reflected in a realistic and appropriate way when considering future strategy, policy and planning preparation – especially with regard to levels of service requirements, infrastructure considerations and financial considerations over the short, medium and long term.

 

g)           Consider the discussion document content in the context of the BERL community futures work specific to the Southland District – identifying and prioritising important themes for the district being:

 

-     Labour market and labour supply pressures

-     Workforce skills and retraining

-     Population demographics – age, diversity, ethnicity

-     Globalisation and the information age

-     Primary sector considerations re agri tech and agri business

-     Tourism and sustainability

-     Environmental considerations

 

h)           Consider the discussion document content in the context of the Southland Regional Development Agency areas of focus and associated regional priorities in relation to the Southland District and associated sector, industry and business requirements and trends.

 

i)             Supports a series of workshops to be scheduled which will provide Council the opportunity to discuss topics in greater depth and determine some direction setting going forward. These workshops will reference back to the “Future of the Future” document attached and also a recently published book titled “The Big Questions: What is New Zealand’s Future?”

 

 

 

 

The meeting concluded at 10am.                          CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Community and Policy Committee HELD ON TUESDAY, 9 APRIL 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................