Stewart Island/Rakiura Community Board

 

OPEN MINUTES

 

UNCONFIRMED

 

Minutes of a meeting of Stewart Island/Rakiura Community Board held in the Oban Volunteer Fire Brigade Station, Argyle Street, Oban on Monday, 8 April 2019 at 8.00am.

 

present

 

Chairperson

Jon Spraggon

 

Deputy Chairperson

Steve Lawrence

 

Members

Dale Chittenden

 

 

Aaron Conner

 

 

Greg Everest

 

 

Anita Geeson

 

 

Councillor Bruce Ford

 

 

 

APOLOGIES

 

 

 

 

 

IN ATTENDANCE

 

Councillor Ebel Kremer

Community Partnership Leader – Karen Purdue

Manager, Community Facilities – Mark Day

Committee Advisor – Kirsten Hicks



Stewart Island/Rakiura Community Board

08 April 2019

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Constable Rosie Marchant (NZ Police) presented to the Board a proposal for pedestrian access to Golden Bay. She also advised that the ANZAC Day service would proceed as per normal.

 

Jen Ross, Community Ranger (Department of Conservation) updated the Board on the Main Road centre carving refurbishment, Ulva Island’s rat-free status, track maintenance including tramway restoration, hut water levels and contamination, Mason Bay homestead maintenance, end of the annual volunteer programme, and Southern Dotterel levels.

 

John McCarroll, relieving Operations Manager (Department of Conservation) updated members on the progress of the viewing platform and interpretation panels planned for Observation Rock.

 

5             Extraordinary/Urgent Items

 

Urgent item: PowerNet Report March 2019

 

This information was not available when the agenda was being compiled. It is an  information only report which is useful when read in conjunction with item 8.2 SIESA- Financial Report to 28 February 2019.

 

Resolution

 

Moved Deputy chairperson Lawrence, seconded member Chittenden and resolved 

That the Stewart Island/Rakiura Community Board accepts the PowerNet Report March 2019, as urgent business.

 

 

 

 

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy chairperson Lawrence, seconded member Chittenden and resolved  

That the Stewart Island/Rakiura Community Board confirms the minutes of the meeting held on 11 February 2019 as a true and correct record of that meeting.

 

Reports for Resolution

 

 

7.1

Applications to Stewart Island/Rakiura Visitor Levy Fund and Community Initiatives Fund

Record No: R/19/3/5540

 

Karen Purdue (Community Partnership Leader) was in attendance for this item.

 

 

 

Resolution

Moved member Conner, seconded member Everest and resolved:

That the Stewart Island/Rakiura Community Board

a)            Receives the report titled “Applications to Stewart Island/Rakiura Visitor Levy Fund and Community Initiatives Fund” dated 2 April 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to Option 1, to submit the applications to Southland District Council Stewart Island Visitor Levy Fund and the Community Initiatives Fund for consideration by the Stewart Island/Rakiura Visitor Levy Allocations Committee and the Southland District Council Community and Policy Committee.

 

 

 

 

 

 

 

 

 

Reports

 

 

8.1

Council Report

Record No: R/19/3/4674

 

Community Partnership Leader Karen Purdue was in attendance for this item.

 

Matters discussed included:-

·         Southland Murihiku Destination Strategy

·         Southland Regional Development Agency

·         Representation Review

·         Finance

·         Tourism Strategy and Visitor Levy

 

 

Resolution

Moved Cr Ford, seconded member Chittenden  and resolved:

That the Stewart Island/Rakiura Community Board

a)            Receives the report titled “Council Report” dated 2 April 2019.

 

 

 

8.2

SIESA - Financial Report to 28 February 2019

Record No: R/19/3/5243

 

Community Partnership Leader Karen Purdue was in attendance for this item.

 

 

Resolution

Moved Deputy chairperson Lawrence, seconded member Conner  and resolved:

That the Stewart Island/Rakiura Community Board

a)            Receives the report titled “SIESA - Financial Report to 28 February 2019” dated 2 April 2019.

 

 

CHAIRPERSON’S AND COUNCILLOR’S REPORTS

 

9.1

CHAIRPERSON'S REPORT

 

Chairperson Spraggon updated members on the following topics:

 

·         Proposed one way system

·         New Police Officer appointed

·         Predator Free Rakiura Memorandum of Understanding

·         Bragg Bay Clean Fill and Green Waste Resource Consent

·         Fire season restrictions

 

 

 

9.2

Bragg Bay Clean Fill and Green Waste Resource Consent

 

The resource consent for the existing facility at Bragg Bay is due for renewal.

 

Resolution

Moved Cr Ford, seconded member Conner and resolved:

That the Stewart Island/Rakiura Community Board

a)        Lodges a submission supporting the continuance of the facility at this site.

 

9.3

Fire Season Restrictions

 

There were numerous  difficulties over Christmas/New Year due to the status of our fire restrictions. This meant that bonfires and fireworks were common despite very dry conditions. Public input was sought on this matter but none has been forthcoming. Currently Stewart Island Rakiura is combined with the rest of Southland when the restrictions are assessed. Investigations need to be undertaken to discover whether Stewart Island Rakiura can be assessed separately, especially given the nature of the terrain.

 

Resolution

Moved member Chittenden, seconded Deputy chairperson Lawrence  and resolved:

That the Stewart Island/ Rakiura Community Board

a)        Contacts Fire and Emergency New Zealand (FENZ) requesting that Stewart Island            Rakiura be assessed separately from the rest of Southland, when establishing fire restrictions.

 

 

9.4

COUNCILLOR'S REPORT

 

 

 

Councillor Ford informed members on the following topics:

 

·         Ringaringa land purchases for new road

·         Rakiura Heritage Centre is progressing well

·         The contract with Rakiura Shipping to dispose of landfill and recycling has been renewed

·         Investigations are being made into possible funding avenues for Golden Bay wharf

·         Expressions of interest are being sought for SIESA contract

 

 

 

 

 

 

 

 

 

 

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Ford, seconded member Conner   

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10        Golden Bay Development

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

C10        Golden Bay Development

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Golden Bay Development

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Community Partnership Leader,Community Facilities Manager, Councillor Kremer and the Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items Golden Bay Development. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 9.30am

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

 

 

 

 

 

 

 

 

The meeting concluded at 9.35am                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Community Board HELD ON MONDAY 8 APRIL 2019

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................