Community and Policy Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of Community and Policy Committee held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 5 June 2019 at 1pm.

 

present

 

Chairperson

Julie Keast

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Darren Frazer

 

 

George Harpur

 

 

Ebel Kremer

 

 

Neil Paterson

 

 

Nick Perham

 

 

APOLOGIES

 

Councillor Duffy

 

Councillor Ford

 

Councillor Macpherson

 

 

IN ATTENDANCE

 

Group Manager - Community and Futures

Rex Capil

Finance Manger

Anne Robson

Governance and Democracy Manager

Clare Sullivan

Communications Manager

Louise Pagan

Committee Advisor

Alyson Hamilton

 


Community and Policy Committee

05 June 2019

 

1             Apologies

 

There were apologies from Councillors Duffy, Ford and Macpherson

 

Moved Cr Harpur, seconded Cr Frazer and resolved:

That the Community and Policy Committee accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Mayor Tong  and resolved:

That the minutes of Community and Policy Committee meeting held on 8 May 2019 be confirmed as a true and correct record of that meeting.

 

Reports for Recommendation

 

 

7.1

Community Assistance Grant and Funding Approach

Record No: R/19/1/1255

 

Strategy and Policy Manager, Michelle Stevenson and Communications Manager, Louise Pagan were in attendance for this item.

Ms Stevenson advised the purpose of the report is to present a review of Council managed community funding schemes and associated funding support to community organisations.

4         

 

 

 

Resolution

Moved Cr Perham, seconded Cr Dillon  recommendation a to d with a new e (as indicated) f, g with changes (as indicated with strikethrough and underline), new k, new l, new m, new n (as indicated) o, and resolved:

That the Community and Policy Committee:

a)            Receives the report titled “Community Assistance Grant and Funding Approach” dated 28 May 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends to Council that the current Community Initiatives Fund and District Heritage Fund be discontinued from 1 July 2020.

 

e)             Recommends to Council that the current Community Initiatives Fund reserve of $200,000 be distributed ($20,000) to each of the nine Community Boards with the balance of $20,000 to go into the Community and Policy discretionary fund.

 

f)             Recommends to Council that a new combined discretionary fund be established at $174,189, effective 1 July 2020, based on the funds identified through the 2018-2020 LTP, and notes that it is consistent with the current funds allocated to the Community Initiatives Fund $108,800 and the District Heritage Fund $65,389.

 

g)           Recommends to Council, effective 1 July 2020, that $39,189  $60,966 of Councils district grant funding be retained for allocation by the Community and Policy Committee, and the remaining $135,000  $113,222 be distributed equally to Councils nine community boards at $15,000  $12,580 per annum per board to be reviewed by 30 June 2022.

 

h)           Recommends to Council that community boards establish their own prioritisation for allocation, based on an overarching set of criteria from Council to guide the scope of the activity.

 

i)             Recommends to Council that funds generated from District rating should not be utilised as a replacement for locally funded activities. 

 

I.     Notes that this should preclude community boards from using community grant funding distributed through district rate take for activities that should be locally rated for under the current Revenue and Financing Policy.

 

II.    Notes that community groups wanting to run a project in the community board area may seek a grant from the board to run a community-led project.

 

j)             Notes that in order to achieve some consistency across the District, the draft community assistance activity policy will recommend that the new community board agendas include an item for community grants that enables community groups to apply at each scheduled meeting of the community board.

 

k)            Recommends to Council that analysis of the grants currently allocated to community groups and organisations through the Long Term Plan (LTP) be reviewed by October 2020 in line with associated consultation requirements of the LTP 2031.  Notes that this excludes funds Council administers on behalf of other organisations or agencies; funds that are determined to be non-discretionary.

 

k)            Recommends to Council that the grants currently allocated to community groups and organisations through the Long Term Plan (LTP) be reviewed by October 2020.  Notes that this excludes funds Council administers on behalf of other organisations or agencies; funds that are determined to be non-discretionary.

 

l)             Recommends to Council that analysis of the funding assistance for Council activities through the LTP be reviewed by October 2020 in line with associated consultation requirements of the LTP 2031.  Notes that this will include funding assistance to dog and animal control, parks and reserves and museum services set through our Revenue and Financing Policy.

 

l)             Recommends to Council that the funding assistance for Council activities through the LTP be reviewed by October 2020.  Notes that this will include funding assistance to dog and animal control, parks and reserves and museum services set through the Revenue and Funding Policy.

 

m)          Recommends to Council that analysis of the scholarships currently allocated through the LTP be reviewed by October 2020 in line with associated consultation requirements of the LTP 2031.

 

m)          Recommends to Council that the scholarships programme currently allocated through the LTP be reviewed by October 2020.

 

n)           Recommends to Council that the amount of the community assistance activity should be reviewed in line with associated consultation requirements of the LTP 2031.

 

n)           Recommends to Council that the purpose of the community assistance activity be reviewed by October 2020.

 

o)           Notes that a discussion of where community assistance sits in relation to overall Council priorities has not been considered or undertaken. 

 

Councillor Frazer requested that his dissenting vote be recorded.

 

Councillor Baird requested that his dissenting vote be recorded.

 

 

 

 

The meeting concluded at 1.30pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Community and Policy Committee HELD ON WEDNESDAY, 5 JUNE 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................