Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 19 June 2019 at 9.01am (9.01am – 10.09am (10.35am – 12.03pm, 12.48pm – 12.54pm – Public Excluded)

 

present

Mayor

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Neil Paterson

 

 

Nick Perham

 

 

APOLOGIES

Councillor Duffy

Councillor Macpherson

Councillor Paterson (10.35am – 12.03pm, 12.48pm – 12.54pm)

 

IN ATTENDANCE

Chief Executive

Steve Ruru

Group Manager, Community and Futures

Rex Capil

Group Manager, Services and Assets

Matt Russell

Group Manager, Environmental Services

Bruce Halligan

Group Manager, Customer Delivery

Trudie Hurst

Chief Financial Officer

Anne Robson

Communications Manager

Louise Pagan

Governance and Democracy Manager

Clare Sullivan

Committee Advisor

Fiona Dunlop

 


Council

19 June 2019

 

1             Apologies

 

There were apologies for absence from Councillor Duffy and Councillor Macpherson and for lateness from Councillor Paterson.

 

Moved Mayor Tong, seconded Cr Dillon and resolved:

That Council accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council confirms the minutes of the meeting, held on Wednesday 5 June 2019 as a true and correct record of that meeting.

 

Reports - Policy and Strategy

 

 

7.1

Adoption of the Annual Plan 2019/2020

Record No: R/19/6/10843

 

Corporate Performance Lead – Chantelle Subritzky, Financial Accountant – Sheree Marrah and Publications Specialist – Chris Chilton were in attendance for this item.

 

Miss Subritzky advised that the purpose of the report was to recommend to Council the adoption of the 2019/2020 Annual Plan.

 

Resolution

Moved Mayor Tong, seconded Cr Ford recommendations a –d, e with changes (as indicated with strikethrough and underline) and f and resolved:

That the Council:

a)        Receives the report titled “Adoption of the Annual Plan 2019/2020” dated 13 June 2019.

 

b)        Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Confirms in accordance with Section 100 of the Local Government Act 2002 that the Annual Plan 2019/2020 has been prepared based on reasonable judgement and assumptions and that it considers the projected financial results, including the projected operating deficit for 2019/2020, to be financially prudent given its financial position.

 

e)        Adopts the Annual Plan, including the Funding Impact Statement for the 2019/2020 financial year with the following additions to the Community Housing Rents component of the fees and charges schedule:

Community Housing Rents

Priority tenant rents

 

 

 

 

 

 

The following rents apply to priority tenants only.  Refer to the Community Housing Policy for further information.

Edendale (56 Seaward Road)

Single (per week)

$98.50

$103.50

$5.00

5.08%

Bi annual increase

 

Double (per week)

$98.50

$103.50

$5.00

5.08%

Bi annual increase

Edendale (Pioneer Place)

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Lumsden (Tauna Place)

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Nightcaps

Single (per week)

$82.50

$87.50

$5.00

6.06%

Bi annual increase

 

Double (per week)

$92.50

$97.50

$5.00

5.41%

Bi annual increase

Ohai

Single (per week)

$82.50

$87.50

$5.00

6.06%

Bi annual increase

 

Double (per week)

$92.50

$97.50

$5.00

5.41%

Bi annual increase

Otautau

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Riversdale

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Riverton/Aparima (111 Havelock Street)

Single (per week)

$98.50

$103.50

$5.00

5.08%

Bi annual increase

 

Double (per week)

$98.50

$103.50

$5.00

5.08%

Bi annual increase

Riverton/Aparima (127 Havelock Street)

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Tuatapere

Single (per week)

$82.50

$87.50

$5.00

6.06%

Bi annual increase

 

Double (per week)

$92.50

$97.50

$5.00

5.41%

Bi annual increase

Winton

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Wyndham

Single (per week)

$85.50

$90.50

$5.00

5.85%

Bi annual increase

 

Double (per week)

$95.50

$100.50

$5.00

5.24%

Bi annual increase

Non-priority tenant rents

 

 

 

 

 

 

Rents for non-priority tenants shall be no less than $5.00 per week more than what is charged for priority tenants (as per above), in accordance with section 4(c) of the Community Housing Policy. 

 

f)         Delegates authority to the Chief Executive to approve any final edits required to the Annual Plan in order to finalise the document for distribution.

 

 

7.2

Rates Resolution - Setting of Rates for the Financial Year 1 July 2019 to 30 June 2020

Record No: R/18/11/27372

 

Financial Accountant – Sheree Marrah was in attendance for this item.

 

Mrs Marrah advised that the purpose of the report was for Council to set the rates for the 2019/2020 financial year.

 

 

Resolution

Moved Cr Kremer, seconded Cr Douglas recommendations a –h, I with changes (as indicated) and resolved:

That the Council:

a)            Receives the report titled “Rates Resolution - Setting of Rates for the Financial Year 1 July 2019 to 30 June 2020” dated 19 June 2019.

b)           Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Sets the rates detailed below for the financial year commencing 1 July 2019 and ending on 30 June 2020. All rates and amounts are GST inclusive.

                Uniform Annual General Charge

                Pursuant to Section 15(1)(a) of the Act, a uniform annual general charge of $534.46 per rating unit on every rateable rating unit within the Southland District.

                General Rate

Pursuant to Section 13(2)(a) of the Act, a general rate of $0.00054196 in the dollar on the capital value of all rateable rating units within the Southland District.

                Targeted Rates

                Community Facilities Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, the following uniform targeted rates set per separately used or inhabited part of a rateable rating unit situated in the following Community Facility Areas:

Community Facility Areas

Charge

Community Facility Areas

Charge

Aparima Hall

$46.39

Mossburn Hall

$66.65

Athol Memorial Hall

$58.11

Myross Bush Hall

$30.28

Balfour Hall

$38.60

Nightcaps Hall

$77.43

Blackmount Hall

$50.29

Ohai Hall

$58.72

Browns Hall

$21.94

Orawia Hall

$58.77

Brydone Hall

$50.93

Orepuki Hall

$66.77

Clifden Hall

$50.20

Oreti Plains Hall

$72.00

Colac Bay Hall

$58.97

Otahuti Hall

$30.94

Dacre Hall

$43.00

Otapiri-Lora Gorge Hall

$155.25

Dipton Hall

$50.37

Riversdale Hall

$55.01

Eastern Bush Hall

$78.89

Ryal Bush Hall

$40.91

Edendale-Wyndham Hall

$19.98

Seaward Downs Hall

$43.30

Fiordland Community Event Centre

$37.62

Stewart Island Hall

$68.64

Five Rivers Hall

$56.68

Thornbury Hall

$62.90

Fortrose Domain

$28.75

Tokanui-Quarry Hills Hall

$55.08

Glenham Hall

$48.38

Tuatapere Hall

$40.08

Gorge Road Hall

$49.14

Tussock Creek Hall

$55.20

Heddon Bush Hall

$69.00

Tuturau Hall

$47.37

Hedgehope-Glencoe Hall

$69.71

Waianiwa Hall

$69.00

Limehills Hall

$61.95

Waikaia Recreation Hall

$53.91

Lochiel Hall

$36.07

Waikawa Community Centre

$29.93

Lumsden Hall

$36.00

Waimahaka Hall

$69.00

Mabel Bush Hall

$50.14

Waimatuku Hall

$36.58

Manapouri Hall

$35.49

Wairio Community Centre

$40.13

Mandeville Hall

$45.00

Wallacetown Hall

$50.00

Mataura Island Hall

$27.26

Winton Hall

$17.22

Menzies Ferry Hall

$40.25

Wreys Bush Hall

$81.35

Mimihau Hall

$55.00

Wrights Bush Hall

$31.71

Mokoreta-Redan Hall

$53.73

 

 

Roading Targeted Rate

Pursuant to Sections 16(3)(a) and 16(4)(a) of the Act, a uniform targeted rate of $92.00 per rateable rating unit within the Southland District; and

Pursuant to Sections 16(3)(a) and 16(4)(b) of the Act, a differential rate in the dollar of capital value for all rateable rating units:

Roading Differentials

Charge

Commercial

$0.00130851

Dairy

$0.00093661

Farming non-dairy

$0.00053930

Forestry

$0.00647417

Industrial

$0.00129183

Lifestyle

$0.00046738

Mining

$0.01656955

Other

$0.00014021

Residential

$0.00046738

Regional Heritage Targeted Rate

Pursuant to Sections 16(3)(a) and 16(4)(a) of the Act, a uniform targeted rate of $42.11 set per separately used or inhabited part of a rateable rating unit within the Southland District.

 

Waste Management Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $90.03 per rating unit on every rating unit within the Southland District excluding Stewart Island; and

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a rate of $0.00003662 in the dollar of capital value across all rating units within the Southland District excluding Stewart Island.

Local Targeted Rates (Ward, Community Board, Community Development Area, Town)

Pursuant to Sections 16(3)(b), 16(4)(a) or 16(4)(b) of the Act, the following rates per rateable rating unit/rate in the dollar on the land value of all rateable rating units within the below areas:

Local Targeted Rates

Targeted Rate per rating unit

Rate in the dollar on land value

Mararoa Waimea Ward 

 

$0.00002380

Waiau Aparima Ward 

 

$0.00005462

Waihopai Toetoes Ward 

 

$0.00004413

Winton Wallacetown Ward 

 

$0.00001543

Edendale-Wyndham Community Board 

$184.31

 

Otautau Community Board

$305.35

 

Riverton/Aparima Community Board

$343.80

 

Stewart Island/Rakiura Community Board

$188.66

 

Te Anau Community Board Residential 

$291.52

 

Te Anau Community Board Commercial 

$583.04

 

Te Anau Community Board Rural 

$72.88

 

Tuatapere Community Board Residential/Commercial

$236.27

 

Tuatapere Community Board Rural 

$47.25

 

Wallacetown Community Board 

$158.50

 

Winton Community Board 

$249.03

 

Athol Community Development Area

$59.20

 

Balfour Community Development Area

$249.74

 

Browns Community Development Area

$233.63

 

Colac Bay Community Development Area

$104.34

 

Dipton Community Development Area

$100.21

 

Garston Community Development Area

$39.43

 

Gorge Road Community Development Area

$30.86

 

Limehills Community Development Area

$90.76

 

Lumsden Community Development Area

$316.69

 

Manapouri Community Development Area

$337.99

 

Mossburn Community Development Area

$358.93

 

Nightcaps Community Development Area

$217.44

 

Ohai Community Development Area

$286.79

 

Orepuki Community Development Area

$114.67

 

Riversdale Community Development Area

$187.93

 

Thornbury Community Development Area

$112.94

 

Tokanui Community Development Area

$227.45

 

Waikaia Community Development Area

$168.01

 

Woodlands Community Development Area

$208.42

 

Drummond Village Local 

$55.77

 

Swimming Pool Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, the following uniform targeted rates set per separately used or inhabited part of a rateable rating unit situated in the following Swimming Pool Areas:

Swimming Pool Area

Charge

Swimming Pool Area

Charge

Fiordland

$15.96

Takitimu

$23.15

Otautau

$23.00

Tuatapere Ward

$7.55

Riverton/Aparima

$22.16

Winton

$13.42

Te Anau Airport Manapouri Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $128.00 per rateable rating unit within the Te Anau Manapouri Airport Area.

Stewart Island Waste Management Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $353.29 per unit of service situated in the Stewart Island Waste Management Area.

Rubbish Bin Collection Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $161.17 per unit of service where the collection service is actually provided.

Recycling Bin Collection Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $161.17 per unit of service where the collection service is actually provided.

Te Anau Rural Water Scheme Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) and (b) of the Act, the rates as outlined below:

An annual charge by way of a uniform targeted rate of $541.45 per restricted connection.

In regards to the supply of water, the following rates or combination of below will apply to each rating unit pursuant to Section 19(2)(b):

•        A rate of $360.97 for each unit supplied to the rating unit.

•        For rating units with an allocation of multiples of 7.7 units, a rate of $2,779.46 for every 7.7 units allocated.

•        For rating units allocated half a unit, a rate of 50% of a unit being $180.48.  For this to apply, the rating unit must already receive at least 1 unit.

Matuku Rural Water Scheme Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $288.11 for each unit made available to the rating unit. 

Metered Property Water Supply Targeted Rate

Pursuant to Section 19 of the Act, a rate for actual water consumption of $1.10 per cubic metre.

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a fixed charge of $196.00 per meter.

District Water Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, the rates are assessed on a differential basis (These exclude rural water schemes):

•        For all rating units without meters that are connected to a water supply scheme or are within the scheme rating boundary but are not connected, a uniform targeted rate of $444.31 for each separately used or inhabited part of the rating unit.

•        For rating units with water troughs with direct feed from Council’s water mains, a uniform targeted rate of $88.86 per trough.

•        For vacant rating units within the scheme rating boundary(which are not connected but able to be connected), a uniform targeted rate of $222.15 being half of one unit rate for the provision of the service due to the ability to connect to the scheme. 

District Wastewater Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, the following rates:

•        For all residential rating units either connected or are within the scheme rating boundary and able to be connected, a uniform targeted rate of $457.21 for each separately used or inhabited part of the rating unit.

•        For vacant rating units within the scheme rating boundary, a uniform targeted rate of $228.60 being half of one unit rate for the provision of the service due to the ability to connect to the scheme. 

•        All other properties either connected or able to be connected, a uniform targeted rate of $457.21 for each pan/urinal.

Woodlands Septic Tank Cleaning Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $51.16 in respect of each separately used or inhabited part of a rating unit within the Woodlands Septic Tank Cleaning Area.

Water Supply Loan Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, a uniform targeted rate per rating unit on the option that the ratepayer has previously chosen to pay either a one-off capital contribution for a new scheme or pay it over a selected period as below:

Water Supply Loan Rates

Charge

Edendale Water Loan Charge - 15 years

$225.98

Edendale Water Loan Charge - 25 years

$149.24

Wyndham Water Loan Charge - 10 years

$268.68

Wyndham Water Loan Charge - 15 years

$198.00

Wyndham Water Loan Charge - 25 years

$143.33

Sewerage Supply Loan Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) and (b) of the Act, a uniform targeted rate per rating unit on the option that the ratepayer has previously chosen to pay either a one-off capital contribution for a new scheme or pay it over a selected period as below:

Sewerage Supply Loan Rates

Charge

Edendale Sewerage Loan - 15 years (incl connection cost)

$871.32

Edendale Sewerage Loan - 25 years (incl connection cost)

$628.99

Edendale Sewerage Loan - 25 years (excl connection cost)

$520.56

Gorge Road Sewerage Loan - 15 years

$471.23

Oban Sewerage  Loan Charge Extension - 15 years

$718.63

Tuatapere Sewerage Loan Charge - 15 years

$399.23

Tuatapere Sewerage Loan Charge - 25 years

$360.90

Wallacetown Sewerage Loan Charge - 15 years

$461.12

Wallacetown Sewerage Loan Charge - 25 years

$331.16

Wyndham Sewerage Loan - 10 years (incl connection cost)

$1,074.74

Wyndham Sewerage Loan - 15 years (incl connection cost)

$791.89

Wyndham Sewerage Loan - 25 years (incl connection cost)

$573.23

Wyndham Sewerage Loan - 10 years (excl connection cost)

$873.22

Wyndham Sewerage Loan - 15 years (excl connection cost)

$643.45

Wyndham Sewerage Loan - 25 years (excl connection cost)

$465.78

Sandy Brown Road Utility Loan Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $43.94 per rating unit.

e)            Resolves under Section 24 of the Act that all rates (excluding metered water targeted rates) will be payable in four equal instalments with the due dates for payment being:

•        Instalment One - 30 August 2019.

•        Instalment Two   - 29 November 2019.

•        Instalment Three - 28 February 2020.

•        Instalment Four – 29 May 2020.

The due date for payment of metered water targeted rates will be

•        Instalment One - 22 July 2019.

•        Instalment Two- 21 October 2019.

•        Instalment Three - 20 January 2020.

•        Instalment Four – 20 April 2020.

f)             Resolves under Sections 57 and 58 of the Act to apply penalties to unpaid rates as follows:

•        A penalty of 10% will be added to the amount of any instalment of rates excluding metered water rates remaining unpaid after the relevant due date in recommendation (e) above, as shown in the table below:

Instalment

Date Penalty Added

1

2 September 2019

2

2 December 2019

3

2 March 2020

4

1 June 2020

 

•        A further penalty of 10% will be added to any amount of rates that are unpaid from previous years and remains unpaid at 1 July 2019. The penalty will be added on 2 July 2019.

·      A penalty of 10% for metered property water supply targeted rate will be added to the amount of any instalment remaining unpaid after the relevant due date in recommendation (e) above, as shown in the table below:

Instalment

Date Penalty Added

1

23 July 2019

2

22 October  2019

3

21 January 2020

4

21 April 2020

g)           Resolves that under Section 88 of the Act to set a postponement fee at $200 GST inclusive for the administration costs of registering a Statutory Land Charge plus an annual interest charge calculate at Council’s internal borrowing interest rate as prescribed in the Long Term Plan 2018-2028.

h)           Resolves that under Section 54 of the Act, where rates charged on a rating unit are less than or equal to $10 (GST incl), Council will not collect these as it believes it to be uneconomic.

i)             Agrees that valuation roll and rate records for the District of Southland are open for inspection by ratepayers at all District offices (as listed below), during normal office hours:

-        Invercargill Office

          15 Forth Street,
Invercargill 9810

-         Oban Office

          10 Ayr Street, Oban,
Stewart Island 9846

-        Lumsden Office

          18 Diana Street,
Lumsden 9730

-         Te Anau Office

       116 Town Centre,
Te Anau 9600

24 Milford Crescent,
Te Anau 9600

-        Otautau Office

          176 Main Street,
Otautau 9610

-         Winton Office

1 Wemyss Street,
186 Great North Road
Winton 9720

-        Riverton Office

          117 Palmerston Street,
Riverton 9822

-         Wyndham Library

41 Balaclava Street,
Wyndham 9831

j)             Agrees the following options be available for payment of rates:

•        Direct Debit.

•        Credit card (Visa or Mastercard).

•        Internet banking.

•        By cash, cheque or Eftpos.

 

 

 

7.3

Establish the draft strategic framework and council activities for the Long Term Plan 2031

Record No: R/19/5/9060

 

Corporate Performance Lead – Chantelle Subritzky and Management Accountant – Susan McNamara were in attendance for this item.

 

Miss Subritzky advised that the purpose of the report was to establish the proposed strategic framework, council activities and groups of activities to be used for the Long Term Plan 2031.

 

 

Resolution

Moved Cr Perham, seconded Cr Frazer and resolved:

That the Council:

a)            Receives the report titled “Establish the draft strategic framework and council activities for the Long Term Plan 2031” dated 11 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes the draft strategic framework for the Long Term Plan 2031.

 

e)            Notes the proposed council activities for the Long Term Plan 2031.

 

 

Reports - Operational Matters

 

 

8.1

Confirmation of Road Stopping at 1830 Manapouri Te Anau Highway (Twidle)

Record No: R/19/5/8065

 

Property Advisor - Theresa Cavanagh was in attendance for this item.

 

Ms Cavanagh advised that the purpose of the report was to make the final resolution that a portion of road at 1830 Manapouri Te Anau Highway is stopped in order for it to be disposed of to the adjoining landowner as per a previous Council resolution (18 December 2018).

 

 

Resolution

Moved Cr Kremer, seconded Cr Dillon and resolved:

That the Council:

a)            Receives the report titled “Confirmation of Road Stopping at 1830 Manapouri Te Anau Highway (Twidle)” dated 11 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Resolves pursuant to Section 4 of the Tenth Schedule to the Local Government Act 1974 to publish a notice that Section 1 SO Plan 533063 is stopped and shall thereafter cease to be road.  

 

e)            Resolves that Section 1 SO Plan 533063 be sold to the adjoining owners J W & K P Twidle and be amalgamated with CFR 660460.

 

 

8.2

Disposal of Hokonui Hall

Record No: R/19/5/8941

 

Property Advisor - Theresa Cavanagh was in attendance for this item.

 

Ms Cavanagh advised that the purpose of the report was to declare the Hokonui Hall property surplus to requirements to facilitate its disposal.

 

 

Resolution

Moved Cr Frazer, seconded Cr Baird and resolved:

That the Council:

a)            Receives the report titled “Disposal of Hokonui Hall” dated 11 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Declares the Hokonui Hall property being Lots 1 DP 5784 held in RT SL240/21 and Lot 3 DP 5784 held in RT SL5A/457 surplus to requirements and to be disposed of.

 

e)            Acknowledges that pursuant to the Public Works Act 1981 that Lot 1 be offered to the ‘Successor in Title’ from which the land was originally acquired for a public work, being Wilson Farm Dairy Hokonui Limited.

 

f)             Resolves that Lot 3 is preferentially offered to Wilson Farm Dairy Hokonui Limited at the same time as Lot 1.

 

g)           Delegates to the Chief Executive the authority to enter into an Agreement for Sale and Purchase with Wilson Farm Dairy Hokonui Limited for Lot 3, upon conditions suitable to the Chief Executive.

 

h)           Agrees that In the event that the offer back and sale for both Lots 1 & 3 to Wilson Farm Dairy Hokonui Limited are not successfully completed, delegate to the Chief Executive the authority to determine the disposal method and conditions for both Lots 1 & 3, and accept any reasonable offer.

 

 

8.4

Southland Regional Development Agency Transition

Record No: R/19/6/10610

 

Chief Executive – Steve Ruru was in attendance for this item.

 

Mr Ruru advised that the purpose of the report was to seek Council approval for proposed transition arrangements to allow establishment of the Southland Regional Development Agency, including the transfer of existing Venture Southland assets and liabilities, to be completed in an orderly manner.

 

 

Resolution

Moved Cr Kremer, seconded Cr Harpur and resolved:

That the Council:

a)            Receives the report titled “Southland Regional Development Agency Transition” dated 11 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes the progress being made with formation of the new Southland Regional Development Agency and agrees to extend the operation of the Venture Southland joint committee through to 31 December 2019 to enable the transition process to be completed in an orderly manner.

 

e)            Approves the payment of the first quarter of 2019/20 core and service agreement funding to the Southland Regional Development Agency.

 

 

8.3

Bridge Weight Restriction Postings 2018/2019

Record No: R/19/6/10084

 

Strategic Manager Transport – Hartley Hare and Stantec Principal Civil/Transportation Engineer John Laskewitz were in attendance for this item.

 

Mr Hare advised that the purpose of the report was to ensure that Council complied with the Transport Act 1962 and Heavy Motor Vehicle Regulations 1974 that Council as the road controlling authority for any territorial area is required to confirm, at a minimum annually, any weight limit postings necessary for bridges on the roading network and to revoke any restrictions which no longer apply. 

 

The meeting noted that the last time the Council last confirmed its bridge postings was on 20 June 2018.

 

Mr Hare advised that there where the following amendments to the schedules attached to the report.

 

Attachment A - Bridges to be Removed from 2018 posting list

 

Structure Number

Name Of Road

Name Of

Weight Limits Max Wt on Any Axle (kg) Position on Bridge

Gross And Axle

Max Speed

Waterway

Weight

Limit (km/hr)

 

(% Class I)

 

2895.001

Benmore Rd

Oreti R

2400

30%

 

Central on bridge

1000 10

 

Attachment B – Comparison of Potential 2019 Bridge Postings at Different Speeds

 

Structure Number

Name Of Road

Name Of

Weight Limits Max Wt on Any Axle (kg) Position on Bridge

Gross And Axle

Max Speed

Gross And Axle

Gross And Axle

Waterway

Weight

Limit (km/hr)

Weight at 30km/hr

Weight at 90km/hr

(% Class I)

 

(% Class I)

(% Class I)

1281.001

Mataura Island Titiroa Rd

Mataura Island Backwash

Central on bridge

20%

10

20

60 20

 

 

Resolution

Moved Mayor Tong, seconded Cr Douglas recommendations a to c, d with changes (as indicated), e to h and new I and resolved:

That the Council:

a)        Receives the report titled “Bridge Weight Restriction Postings 2018/2019” dated 11 June 2019.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Agrees to confirm that in accordance with the Transport Act 1962 and Heavy Motor Vehicle Regulations 1974, the maximum weight and speed limits for heavy motor vehicles on bridges as listed on the schedule attachment A of the officer’s report be imposed with the following amendment:

 

Bridges to be Removed from 2018 posting list

 

Structure Number

Name Of Road

Name Of

Weight Limits Max Wt on Any Axle (kg) Position on Bridge

Gross And Axle

Max Speed

Waterway

Weight

Limit (km/hr)

 

(% Class I)

 

2895.001

Benmore Rd

Oreti R

2400

30%

 

Central on bridge

1000 10

 

e)        Agrees to continue to rely on the Central on Bridge restriction to limit posting restrictions and continues to mitigate this risk through ongoing promotion of posting compliance, particularly in the following areas:

·        For those restrictions which have curved approaches; and

·        Where the posting restriction difference between the central on bridge and eccentrically loaded calculation exceeds 20% and the bridge carries more than two heavy vehicles a day.

 

f)         Agrees to confirm there is a commitment to further mitigate the risk associated with the inspection process by incorporating invasive annual testing across all posted bridges which have areas of concern.

 

g)        Agrees to notify the weight limits to the New Zealand Police, New Zealand Transport Agency, Road Transport Forum New Zealand (Inc) and by public notice in daily newspapers.

 

h)        Agrees to confirm the current closure of the following bridge:

·        2895.001 Benmore Road

 

 

 

 

 

 

 

 

 

 

New i) Note that attachment B is amended as follows:

 

Structure Number

Name Of Road

Name Of

Weight Limits Max Wt on Any Axle (kg) Position on Bridge

Gross And Axle

Max Speed

Gross And Axle

Gross And Axle

Waterway

Weight

Limit (km/hr)

Weight at 30km/hr

Weight at 90km/hr

(% Class I)

 

(% Class I)

(% Class I)

1281.001

Mataura Island Titiroa Rd

Mataura Island Backwash

Central on bridge

20%

10

20

60 20

 

 

8.5

Management Report

Record No: R/19/6/10149

 

Chief Executive – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Cr Ford, seconded Cr Perham and resolved:

That the Council:

a)            Receives the report titled “Management Report” dated 11 June 2019.

 

 

 

Reports - Governance

 

 

9.1

Unbudgeted expenditure approval for grant to Edendale Scouts

Record No: R/19/5/8862

 

Community Development Planner – Tina Harvey was in attendance for this item.

 

Mrs Harvey advised that the purpose of the report was to seek Council approval for funding to the Edendale Scouts to upgrade their hall and that the funding come from the Financial and Reserve Contribution Fund.

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That the Council:

a)            Receives the report titled “Unbudgeted expenditure approval for grant to Edendale Scouts” dated 10 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Considers the request from the Edendale Scout Group and the approval from Community and Policy for funding from the Financial and Reserve Contribution Fund.

 

e)            Approves unbudgeted expenditure of $25,000 from the Financial and Reserve Contribution Fund to the Edendale Scout Group.

 

 

9.2

Unbudgeted expenditure-Visitor Levy Fund applications

Record No: R/19/6/10106

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue advised that the purpose of the report was to seek approval from Council to allow unbudgeted expenditure by the Stewart Island/Rakiura Levy Subcommittee of $46,426 from the Visitor Levy Fund allocations to be funded from the revenue collected from the visitor levy to date.

 

 

Resolution

Moved Cr Ford, seconded Cr Douglas and resolved:

That Council:

a)            Receives the report titled “Unbudgeted expenditure-Visitor Levy Fund applications” dated 11 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves the recommendation of the Stewart Island/Rakiura Visitor Levy Subcommittee for unbudgeted expenditure for the amount of $46,426 in Visitor Levy Fund allocations to be funded from the revenue collected from the visitor levy to date.

 

 

9.3

Update on Proposed Governance Arrangements

Record No: R/19/6/10247

 

Governance and Democracy Manager – Clare Sullivan was in attendance for this item.

 

Miss Sullivan advised that the purpose of the report was to provide information about the proposed arrangements for the new governance structure for the 2019 – 2022 term as a result of the representation review.

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That the Council:

a)            Receives the report titled “Update on Proposed Governance Arrangements ” dated 11 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes the suggested approach and suggests to the incoming council to recognise it  and take the information contained in this report into account when it makes its decisions on the council’s governance structure.

 

 

 

9.4

Minutes of the Community and Policy Committee Meeting dated 8 May 2019

Record No: R/19/6/10312

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Community and Policy Committee meeting held 8 May 2019 as information.

 

 

9.5

Minutes of the Finance and Audit Committee Meeting dated 14 December 2018

Record No: R/19/5/9514

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Finance and Audit Committee meeting held 14 December 2018 as information.

 

 

9.6

Minutes of the Services and Assets Committee Meeting dated 13 February 2019

Record No: R/19/5/9515

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Services and Assets Committee meeting held 13 February 2019 as information.

 

 

9.7

Minutes of the Edendale-Wyndham Community Board Meeting dated 26 February 2019

Record No: R/19/5/9503

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 26 February 2019 as information.

 

 

9.8

Minutes of the Tuatapere Community Board Meeting dated 2 April 2019

Record No: R/19/6/10153

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 2 April 2019 as information.

 

 

9.9

Minutes of the Wallacetown Community Board Meeting dated 13 March 2019

Record No: R/19/5/9505

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 13 March 2019 as information.

 

 

9.10

Minutes of the Stewart Island/Rakiura Visitor Levy Subcommittee Meeting dated 28 May 2019

Record No: R/19/5/9822

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Visitor Levy Subcommittee meeting held 28 May 2019 as information.

 

 

9.11

Minutes of the Browns Community Development Area Subcommittee Meeting dated 14 March 2019

Record No: R/19/5/8861

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Browns Community Development Area Subcommittee meeting held 14 March 2019 as information.

 

 

9.12

Minutes of the Garston Community Development Area Subcommittee Meeting dated 26 November 2018

Record No: R/19/5/9536

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Garston Community Development Area Subcommittee meeting held 26 November 2018 as information.

 

 

9.13

Minutes of the Gorge Road and Districts Community Development Area Subcommittee Meeting dated 29 October 2018

Record No: R/19/5/9510

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Gorge Road and Districts Community Development Area Subcommittee meeting held 29 October 2018 as information.

 

 

9.14

Minutes of the Limehills/Centre Bush Community Development Area Subcommittee Meeting dated 14 March 2019

Record No: R/19/5/8863

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Limehills/Centre Bush Community Development Area Subcommittee meeting held 14 March 2019 as information.

 

 

9.15

Minutes of the Tokanui Community Development Area Subcommittee Meeting dated 29 October 2018

Record No: R/19/5/9507

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Tokanui Community Development Area Subcommittee meeting held 29 October 2018 as information.

 

 

9.16

Minutes of the Waikaia Community Development Area Subcommittee Meeting dated 21 November 2018

Record No: R/19/5/8734

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Waikaia Community Development Area Subcommittee meeting held 21 November 2018 as information.

 

 

9.17

Minutes of the Woodlands Community Development Area Subcommittee Meeting dated 5 November 2018

Record No: R/19/5/9508

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Woodlands Community Development Area Subcommittee meeting held 5 November 2018 as information.

 

 

9.18

Minutes of the Northern Southland Development Fund Subcommittee Meeting dated 17 May 2018

Record No: R/19/5/8735

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That Council receives the minutes of the Northern Southland Development Fund Subcommittee meeting held 17 May 2018 as information.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Baird, seconded Cr Perham and resolved:

That Council agree that the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Milford Opportunities Project - funding application

C10.2 Stewart Island/Rakiura Wind Project - funding application

C10.3 Pyramid Bridge Tender Evaluation Outcome

C10.4 WasteNet Council Agreement

C10.5 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 14 December 2018

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Milford Opportunities Project - funding application

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Stewart Island/Rakiura Wind Project - funding application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Pyramid Bridge Tender Evaluation Outcome

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

WasteNet Council Agreement

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

Public Excluded Minutes of the Finance and Audit Committee Meeting dated 14 December 2018

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

That the Chief Executive, Group Manager, Environmental Services, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, People and Capability Manager, Group Manager, Customer Delivery, Communications Manager, Governance and Democracy Manager and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Milford Opportunities Project - funding application, C10.2 Stewart Island/Rakiura Wind Project - funding application, C10.3 Pyramid Bridge Tender Evaluation Outcome, C10.4 WasteNet Council Agreement and C10.5 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 14 December 2018. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

That the Community Partnership Leader – Simon Moran be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Milford Opportunities Project - funding application and C10.2 Stewart Island/Rakiura Wind Project - funding application. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed.

 

That the Strategic Manager Transport – Hartley Hare be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.3 Pyramid Bridge Tender Evaluation Outcome. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed.

 

That the Strategic Manager Water and Waste – Ian Evans be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.4 WasteNet Council Agreement. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed.

 

 

The public were excluded at 10.09am.

 

The meeting adjourned for morning tea at 10.09am and reconvened at 10.35am.

 

Mayor Tong and Councillors Baird, Dillon, Douglas, Ford, Frazer, Harpur, Keast, Kremer, Paterson and Perham were present when the meeting reconvened.

 

(Councillor Paterson joined the meeting at 10.35am.)

 

The meeting adjourned for lunch at 12.03pm and reconvened at 12.48pm.

 


 

The Meeting agreed in the public excluded section of the meeting to release recommendations d of C10.2. - Stewart Island/Rakiura Wind Project - funding application.

 

C10.2

Stewart Island/Rakiura Wind Project - funding application

Record No: R/19/6/10590

 

That the Council:

d)           Approves the submission of Stewart Island Rakiura Wind Project application to the Provincial Growth Fund.

 

 

 

The meeting concluded at 12.54pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAT 19 JUNE 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................