Notice is hereby given that a Meeting of the Nightcaps Community Development Area Subcommittee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 25 June 2019

7.30pm

Nightcaps Hall
13 Johnston Road, Nightcaps

 

Nightcaps Community Development Area Subcommittee Agenda - Late Items

OPEN

 

  


Nightcaps Community Development Area Subcommittee

25 June 2019

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

 

Reports

7.2         Unbudgeted expenditure approval - Ohai/Nightcaps Lions Club Wagon Project      3  

  


Nightcaps Community Development Area Subcommittee

25 June 2019

 

Unbudgeted expenditure approval - Ohai/Nightcaps Lions Club Wagon Project

Record No:             R/19/6/11269

Author:                      Kelly Tagg, Community Partnership Leader

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

 Purpose

1        The purpose of this report is to approve unbudgeted expenditure by the Nightcaps Community Development Area Subcommittee to enable them to make a grant of $3,400 to the Ohai/Nightcaps Lions Club to assist with a wagon project that is being undertaken in the Nightcaps township.  

Executive Summary

2        The Nightcaps Community Development Area Subcommittee (CDA) wishes to provide financial support to the Ohai/Nightcaps Club Lions Club so that it may undertake a project to restore and display an old wagon in the Nightcaps township. 

 

Recommendation

That the Nightcaps Community Development Area Subcommittee:

a)            Receives the report titled “Unbudgeted expenditure approval - Ohai/Nightcaps Lions Club Wagon Project” dated 19 June 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves unbudgeted expenditure of $3,400 plus GST in the form of a grant to the Ohai Nightcaps Lions Club to assist with the project to restore and display a wagon in the Nightcaps township to be paid from the Nightcaps operating costs business unit.

 


 

Background

3        The Ohai Nightcaps Lions Club have undertaken to carry out a project to restore and place on display an old wagon that was used in memorial celebrations in Nightcaps.    

4        The wagon requires some minor repairs, a shelter and some signage and the total project cost is estimated to be $18,285.00. 

5        The Nightcaps CDA wishes to support this project and has funding available that it can allocate to this project. 

Issues

6        This is an Ohai Nightcaps Lions Club project and the wagon, shelter and signage will be situated on private land within the Nightcaps township. 

7        Consideration needs to be given to which entity will maintain this display going forward.

Factors to Consider

Legal and Statutory Requirements

8        None identified.

Community Views

9        The Nightcaps CDA represent the views of the community.

Costs and Funding

10      The project has been estimated to cost approximately $18,285.  The Ohai Nightcaps Lions Club has secured some funding from the Ohai Railway Fund and the Nightcaps CDA has previously indicated that it wishes to provide support to this project by way of a grant.    

11      The Ohai Nightcaps Lions Club is seeking support from the Nightcaps CDA at this time in the amount of $3,910 (incl. GST).

12      The Nightcaps CDA applied for and received $10,900.00 from Lotteries toward this project.  The funds have been credited to the Nightcaps CDA operating costs business unit.

Policy Implications

13      The CDA has delegated approval to approved unbudgeted expenditure up to $10,000.

Analysis

Options Considered

14      The Nightcaps CDA must confirm if it still wishes to provide funding towards this project.  

Analysis of Options

Option 1 – Approves unbudgeted expenditure of $3,910 (incl. GST) from the Nightcaps operating costs business unit in order to provide a grant to the Ohai Nightcaps Lions Club for the restoration and display of the historic wagon.  

Advantages

Disadvantages

·        the project to restore and display the historic wagon in the Nightcaps township is able to proceed.   

·        none identified

 

Option 2 – Does not approve unbudgeted expenditure of $3,910 (incl. GST) from the Nightcaps operating costs business unit in order to provide a grant to the Ohai Nightcaps Lions Club for the restoration and display of the historic wagon.  

Advantages

Disadvantages

·        none identified

·        the project to restore and display the historic wagon in the Nightcaps township is not able to proceed and the grant from the Lotteries Commission will need to be returned.

 

Assessment of Significance

15      Not considered significant.

Recommended Option

16      Option 1 is the recommended option.

Next Steps

17      Payment of the grant to the Ohai Nightcaps Lions Club will be processed. 

 

Attachments

a             Ohai Nightcaps Lions Club Wagon Project Invoice - 19 June 2019    

 


Nightcaps Community Development Area Subcommittee

25 June 2019

 

LIONS CLUB OF OHAI / NIGHTCAPS

P.O. Box 6,

NIGHTCAPS   9644

 

INVOICE / STATEMENT   # 2018-19 / WWP1.

 

 

Date:  29th May, 2019

To:      Nightcaps CDA,

c/- Southland District Council,

             P.O. Box 903

Invercargill

 

Description:

                         Historic Duncan 4 Wheel Farmers Wagon Repair & Display Project

            

Cost and Cartage of 20ft Container x Freight Haulage Invercargill to Nightcaps.                              As per Transport Services Limited Invoice No 43410 dated 27th May, 2019

 

 

 

 

TOTAL DUE                       $3,910.00

            

 

For Direct Credit Payments, please pay BNZ, Winton; A/C # 020944 : 0018769 : 00

Use last name and initials as reference.