Services and Assets Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Services and Assets Committee held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 10 July 2019 at 9.01am (9.01am – 10.47am).

 

present

 

Chairperson

Brian Dillon

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Neil Paterson

 

 

Nick Perham

 

 

 

APOLOGIES

Councillor Duffy

Councillor Frazer

Councillor Kremer

Councillor Macpherson

 

 

 

IN ATTENDANCE

 

Group Manager, Services and Assets

Matt Russell

Committee Advisor

Fiona Dunlop

Communications Manager

Louise Pagan

 


Services and Assets Committee

10 July 2019

 

1             Apologies

 

There were apologies from Councillors Duffy, Frazer, Kremer and Macpherson.

 

Moved Chairperson Dillon, seconded Cr Ford and resolved:

That the Services and Assets Committee accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Harpur, seconded Cr Keast and resolved:

That the Services and Assets Committee confirms the minutes of meeting held on Wednesday 5 June 2019 as a true and accurate record of that meeting.

 

Reports

 

 

7.1

Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for May 2019

Record No: R/19/6/11897

 

Manager Operations Water and Waste – Bill Witham was in attendance for this item.

 

Mr Witham advised that the purpose of the report was to update the Committee on contract 10/01 for delivery of water and wastewater services to Council from Downers.

 

Resolution

Moved Cr Paterson, seconded Cr Keast and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for May 2019” dated 2 July 2019.

 

 

7.2

Roading Operations May 2019

Record No: R/19/5/9937

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

Mr Hare advised that the purpose of the report was to update the Committee on the major roading maintenance contracts and to provide context to the 2018/2019 budgets.

 

 

Resolution

Moved Mayor Tong, seconded Cr Keast and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Roading Operations May 2019” dated 2 July 2019.

 

 

7.3

McDonald Road Bridge Replacement - Contract 19/12

Record No: R/19/6/11599

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

Mr Hare advised that the purpose of the report was to cover the background to the project, the tenders received, the evaluation carried out and the recommendations for letting the contract.

 

 

Resolution

Moved Cr Douglas, seconded Cr Keast and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “McDonald Road Bridge Replacement - Contract 19/12” dated 2 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Accept Concrete Structures (NZ) Ltd tender price of $416,478.00 plus GST.

 

 

7.4

Bridge Strategy Update Report

Record No: R/19/6/11628

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

Mr Hare advised that the purpose of the report was to update the Committee on the bridge strategy that Southland District Council is focussed on delivering on through the 2018-2028 Long term plan.

 

 

Resolution

Moved Cr Perham, seconded Cr Paterson and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Bridge Strategy Update Report” dated 3 July 2019.

 

 

 

The meeting concluded at 10.47am.                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Services and Assets Committee HELD ON WEDNESDAY 10 JULY 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................