Notice is hereby given that an Ordinary Meeting of Southland District Mararoa Waimea Ward Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Friday, 27 September 2019

9.10am

Council Chamber
15 Forth Street, Invercargill

 

Mararoa Waimea Ward Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Chair

Mayor Gary Tong

 

Councillors

Brian Dillon

 

 

John Douglas

 

 

Ebel Kremer

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Mararoa Waimea Ward Committee

27 September 2019

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                4

2             Leave of absence                                                                                                                                                4

3             Conflict of Interest                                                                                                                                             4

4             Public Forum                                                                                                                                                         4

5             Extraordinary/Urgent Items                                                                                                                        4

6             Confirmation of Minutes                                                                                                                               4

Reports

7.1         Financial Report for the year ended 30 June 2019                                                                          9

  


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)        that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Mararoa Waimea Ward Committee, 07 August 2019


 

Mararoa Waimea Ward Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Mararoa Waimea Ward Committee held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 7 August 2019 at 8.45am.

 

present

 

Chair

Mayor Gary Tong

 

Councillors

Brian Dillon

 

 

John Douglas

 

 

Ebel Kremer

 

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

Community Partnership Leader

Kelly Tagg

 


1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Dillon, seconded Cr Douglas and resolved:

That the Mararoa Waimea Ward Committee confirms the minutes of the meeting held on 10 July 2019 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Unbudgeted expenditure approval for grant to Garston Cemetery Trust

Record No: R/19/7/13658

 

Community Partnership Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the purpose of the report was to seek approval from the Mararoa Waimea Ward Committee to approve unbudgeted expenditure to provide a grant of $1,000 to Garston Cemetery Trust to assist with the stone work on the Garston cemetery kiosk.

 

 

Resolution

Moved Cr Douglas, seconded Cr Kremer and resolved:

That the Mararoa Waimea Ward Committee:

a)            Receives the report titled “Unbudgeted expenditure approval for grant to Garston Cemetery Trust ” dated 22 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a contribution of $1,000 to the Garston Cemetery Trust to assist with the cost of the stone work on the Garston cemetery kiosk.  

 

 

 

 

 

 

The meeting concluded at 8.47am.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Mararoa Waimea Ward Committee HELD ON WEDNESDAY 7 AUGUST 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Mararoa Waimea Ward Committee

27 September 2019

 

Financial Report for the year ended 30 June 2019

Record No:             R/19/9/21234

Author:                      Kate Westenra, Accountant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Summary

1        These financial results are subject to review by Audit NZ in September, and therefore may change.

 

 

Recommendation

That the Mararoa Waimea Ward Committee:

a)            Receives the report titled “Financial Report for the year ended 30 June 2019” dated 19 September 2019.

 

Attachments

a             Financial Report to Mararoa Waimea Ward for the year ended 30 June 2019

b             Mararoa Waimea Ward Annual Report figures for the year ended 30 June 2019    

 


Mararoa Waimea Ward Committee

27 September 2019

 


 


 


Mararoa Waimea Ward Committee

27 September 2019