Notice is hereby given that an Ordinary Meeting of Southland District Waiau/Aparima Ward Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Friday, 27 September 2019

8.50am

Council Chamber
15 Forth Street, Invercargill

 

Waiau/Aparima Ward Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Chair

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

George Harpur

 

 

Nick Perham

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Waiau/Aparima Ward Committee

27 September 2019

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                4

2             Leave of absence                                                                                                                                                4

3             Conflict of Interest                                                                                                                                             4

4             Public Forum                                                                                                                                                         4

5             Extraordinary/Urgent Items                                                                                                                        4

6             Confirmation of Minutes                                                                                                                               4

Reports

7.1         Financial Report for the year ended 30 June 2019                                                                          9

   


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)        that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Waiau/Aparima Ward Committee, 10 July 2019


 

Waiau/Aparima Ward Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Waiau/Aparima Ward Committee held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 10 July 2019 at 8.30am.

 

present

 

Chair

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

George Harpur

 

 

Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

Graduate Accountant

Kate Westenra

 


1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Perham, seconded Cr Baird  and resolved:

That the Waiau/Aparima Ward Committee confirms the minutes of the meeting held on 10 April 2019 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Unbudgeted expenditure - grant for Ohai hall upgrade project

Record No: R/19/6/12191

 

Community Partnership Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the purpose of the report was to re-confirm the allocation of a grant from the 2019/2020 ward general projects budget of up to $10,000 to the Ohai Community Development Area Subcommittee to assist with the costs of their planned community hall upgrade.

 

 

Resolution

Moved Cr Perham, seconded Cr Baird  and resolved:

That the Waiau/Aparima Ward Committee:

a)            Receives the report titled “Unbudgeted expenditure - grant for Ohai hall upgrade project” dated 1 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a grant of up to $10,000 from the Waiau/Aparima Ward Committee to assist with the costs associated with the planned Ohai hall upgrade, to be funded from the 2019/20 ward general projects budget.

 

 

7.2

Unbudgeted expenditure report - Nightcaps event sign

Record No: R/19/7/12230

 

Community Partnership Leader – Kelly Tagg will be in attendance for this item.

 

Mrs Tagg advised that the purpose of the report was for the Ward Committee to consider a request from the Nightcaps Community Development Area Subcommittee  for a grant of $3,650.00 (plus GST) to cover the cost of the purchase and installation of the community events signs at Dr Woods Park in Nightcaps.

 

 

Resolution

Moved Cr Baird, seconded Cr Perham  recommendations a to c and d with changes (as indicated with underlining and strikethrough) and resolved:

That the Waiau/Aparima Ward Committee:

a)            Receives the report titled “Unbudgeted expenditure report - Nightcaps event sign” dated 2 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves  declines a grant of $3,650 (plus GST) from the Waiau/Aparima Ward reserves for the Nightcaps Community Development Area Subcommittee to cover the cost of the purchase and installation of a community events sign at Dr Woods Park in Nightcaps.

 

 

7.3

Unbudgeted expenditure request - Otautau Camping Ground upgrade

Record No: R/19/7/12239

 

Community Partnership Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the purpose of the report was to re-confirm the grant of $15,000 from the Waiau Aparima Ward Committee towards stage one of the Holt Park Camping Ground upgrade project.

 

 

Resolution

Moved Cr Baird, seconded Cr Harpur  and resolved:

That the Waiau/Aparima Ward Committee:

a)            Receives the report titled “Unbudgeted expenditure request - Otautau Camping Ground upgrade” dated 2 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a grant of $15,000 from the Waiau Aparima Ward reserves to assist with the costs associated with the Otautau Camping Ground upgrade project.

 

 

 

The meeting concluded at 8.40am                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiau/Aparima Ward Committee HELD ON WEDNESDAY 10 JULY 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Waiau/Aparima Ward Committee

27 September 2019

 

Financial Report for the year ended 30 June 2019

Record No:             R/19/9/21235

Author:                      Kate Westenra, Accountant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Summary

1        These financial results are subject to review by Audit NZ in September, and therefore may change.

 

 

Recommendation

That the Waiau/Aparima Ward Committee:

a)            Receives the report titled “Financial Report for the year ended 30 June 2019” dated 20 September 2019.

 

Attachments

a             Financial Report to Waiau Aparima Ward for the year ended 30 June 2019

b             Waiau Aparima Ward Annual Report figures for the year ended 30 June 2019    

 


Waiau/Aparima Ward Committee

27 September 2019

 


 


 


Waiau/Aparima Ward Committee

27 September 2019