Notice is hereby given that an Ordinary Meeting of Southland District Winton Wallacetown Ward Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Friday, 27 September 2019

9.20am

Council Chamber
15 Forth Street, Invercargill

 

Winton Wallacetown Ward Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Chair

Mayor Gary Tong

 

Councillors

Darren Frazer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Winton Wallacetown Ward Committee

27 September 2019

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                4

2             Leave of absence                                                                                                                                                4

3             Conflict of Interest                                                                                                                                             4

4             Public Forum                                                                                                                                                         4

5             Extraordinary/Urgent Items                                                                                                                        4

6             Confirmation of Minutes                                                                                                                               4

Reports

7.1         Financial Report for the year ended 30 June 2019                                                                          9

 

   


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)        that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Winton Wallacetown Ward Committee, 10 July 2019


 

Winton Wallacetown Ward Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Winton Wallacetown Ward Committee held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 10 July 2019 at 8.15am.

 

present

 

Chair

Mayor Gary Tong

 

Councillors

Neil Paterson

 

 

 

APOLOGIES

 

Councillor Frazer

 

Councillor Macpherson

 

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

Graduate Accountant

Kate Westenra

 


1             Apologies

 

There were apologies from Councillors Frazer and Macpherson.

 

Moved Mayor Tong, seconded Cr Paterson and resolved:

That the Winton Wallacetown ward Committee accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

                There were no minutes for confirmation.

 

Reports

 

 

7.1

Unbudgeted expenditure approval for grant to Central Southland College

Record No: R/19/6/11896

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue advised that the purpose of the report was to seek approval from the Winton Wallacetown Ward Committee to approve unbudgeted expenditure to provide a grant of $800 to Central Southland College for costs associated with the purchase of a trailer frame for transporting bikes.

 

 

Resolution

Moved Cr Paterson, seconded Mayor Tong  and resolved:

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Unbudgeted expenditure approval for grant to Central Southland College” dated 2 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a contribution of $800 to Central Southland College from the Winton Wallacetown Ward reserves for costs associated with the purchase of a bike trailer frame.

 

 

 

7.2

Retrospective Approval of Unbudgeted Expenditure to Provide 50% of Costs for the Winton ANZAC Service Morning Tea

Record No: R/19/7/12247

 

Community Facilities Contract Manager – Greg Erskine was in attendance for this item.

 

Mr Erskine advised that the purpose of the report was to seek retrospective approval from the Winton Wallacetown Ward Committee for unbudgeted expenditure to provide 50% of costs for the Winton ANZAC Service morning tea.

 

 

Resolution

Moved Cr Paterson, seconded Mayor Tong  and resolved:

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Retrospective Approval of Unbudgeted Expenditure to Provide 50% of Costs for the Winton ANZAC Service Morning Tea” dated 2 July 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to retrospectively approve unbudgeted expenditure of $2,400 for the Winton ANZAC Service morning tea made up of 50% of costs from the Winton Wallacetown Ward reserve with the remaining 50% of costs from the Winton Community Board general reserve.

 

 

 

The meeting concluded at 8.19am                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Wallacetown Ward Committee HELD ON WEDNESDAY 10 JULY 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Winton Wallacetown Ward Committee

27 September 2019

 

Financial Report for the year ended 30 June 2019

Record No:             R/19/9/21237

Author:                      Kate Westenra, Accountant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

Summary

1        These financial results are subject to review by Audit NZ in September, and therefore may change.

 

 

Recommendation

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Financial Report for the year ended 30 June 2019” dated 20 September 2019.

 

Attachments

a             Financial Report to Winton Wallacetown Ward for the year ended 30 June 2019

b             Winton Wallacetown Ward Annual Report figures for the year ended 30 June 2019    

 


Winton Wallacetown Ward Committee

27 September 2019

 


 


Winton Wallacetown Ward Committee

27 September 2019