Services and Assets Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Services and Assets Committee held in the Council Chamber, 15 Forth Street, Invercargill on Tuesday, 3 December 2019 at 9am.

 

present

 

Chairperson

Ebel Kremer

 

 

Mayor Gary Tong

 

Councillors

Don Byars

 

 

John Douglas

 

 

Paul Duffy

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Christine Menzies

 

 

Karyn Owen

 

 

Margie Ruddenklau

 

 

Rob Scott

 

 

 

IN ATTENDANCE

 

Group Manager, Services and Assets

Matt Russell

Group Manager, Community and Futures

Rex Capil

Group Manager, Environmental Services

Fran Mikulicic

Group Manager, Customer Delivery

Trudie Hurst

Publications Specialist

Chris Chilton

Governance and Democracy Manager

Clare Sullivan

Committee Advisor

Fiona Dunlop

 


Services and Assets Committee

03 December 2019

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

There were no minutes to confirm as this was the first meeting of the Committee for the 2019/2022 triennium.

 

Reports for Recommendation

 

 

7.1

Design Build Bridge Contracts - Accelerated Bridge Programme 2019/2021

Record No: R/19/11/26389

 

Roading Asset Engineer – Roy Clearwater and Roading Engineer – Rob Hayes were in attendance for this item.

 

Mr Clearwater advised that the purpose of the report is to seek approval to award two packages of design build bridge tenders to replace up to 19 bridges during the remainder of the current approved Long Term Plan (LTP) 2018-28.

 

The Committee noted that at the Council meeting on 22 May 2019, unbudgeted expenditure of $3,000,000 was approved for additional bridge renewals, acknowledging that Southland District Council will contribute $1.47 million of this with New Zealand Transport Agency approved funding of $1.53 million.

 

 

Resolution

Moved Chairperson Kremer, seconded Cr Frazer and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Design Build Bridge Contracts - Accelerated Bridge Programme 2019/2021” dated 26 November 2019.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to award contract 19/25 Southern Southland Bridge Replacements to Downer with their proposal price of $1,544,121.88 (excluding GST).

 

e)            Agrees to award contract 19/24 Northern Southland Bridge Replacements to SouthRoads with their proposal price of $1,610,182.45 (excluding GST).

 

 

Reports

 

 

8.1

Roading Operations October 2019

Record No: R/19/11/26089

 

Roading Asset Engineer – Roy Clearwater and Roading Engineer – Rob Hayes were in attendance for this item.

 

Mr Clearwater advised that the purpose of the report was to update the committee on the progress of the major roading maintenance contracts as part of the 2019/2020 budget.

 

 

Resolution

Moved Cr Douglas, seconded Cr Keast and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Roading Operations October 2019” dated 26 November 2019.

 


 

 

8.2

Services and Assets Programme Report

Record No: R/19/11/26178

 

Projects Manager – Nick Hamlin was in attendance for this item.

 

Mr Hamlin advised that the purpose of the report was to update the status of projects that the Services and Assets department are undertaking.

 

 

Resolution

Moved Chairperson Kremer, seconded Cr Ruddenklau and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Services and Assets Programme Report” dated 18 November 2019.

 

 

8.3

Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for October 2019

Record No: R/19/11/26087

 

Manager Operations Water and Waste – Bill Witham was in attendance for this item.

 

Mr Witham advised that the purpose of the report was to update the Committee on the progress of the Downer water and wastewater maintenance contract.

 

 

Resolution

Moved Cr Harpur, seconded Cr Scott and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for October 2019” dated 26 November 2019.

 

 

 

The meeting concluded at 9.51am.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Services and Assets Committee HELD ON TUESDAY 3 DECEMBER 2019.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................