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Stewart
Island/Rakiura Community Board
OPEN MINUTES
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Minutes of a meeting of Stewart
Island/Rakiura Community Board held in the Stewart Island Pavilion, Ayr St,
Oban on Monday, 10 February 2020 at 8.45am.
present
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Chairperson
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Jon Spraggon
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Deputy Chairperson
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Steve Lawrence
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Members
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Aaron Conner
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Anita Geeson
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Rakiura Herzhoff
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Gordon Leask
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Councillor Bruce Ford
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IN ATTENDANCE
Group Manager, Services and Assets –
Matt Russell
Community Partnership Leader – Karen
Purdue
Health, Safety and Wellbeing Advisor
– Teri Black
Commercial Infrastructure Manager –
Ashby Brown
Committee Advisor/Customer Support Partner
– Kirsten Hicks
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Stewart Island/Rakiura Community Board
10 February
2020
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1 Apologies
There were no apologies.
2 Leave
of absence
There were no requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest
declared.
4 Public
Forum
1. Margaret
Hopkins addressed the meeting regarding the Rakiura Heritage Centre Trust.
2. Joz
Shepard addressed the meeting regarding Future Rakiura.
3. Stacey
Wilford and Devan Sonavane addressed the meeting regarding frisbee golf.
4. Bridget
Carter addressed the meeting regarding Predator Free Rakiura.
5. Constable
Stu Newton addressed the meeting regarding parking enforcement and road
markings.
5 Extraordinary/Urgent
Items
There were no Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved Deputy
chairperson Lawrence, seconded Anita Geeson and resolved
That the Stewart Island/Rakiura Community Board confirms the
minutes of the meeting held on 11 November 2019 as a true and correct record
of that meeting.
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Reports
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7.1
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Community Leadership
Report for Stewart Island/Rakiura Community Board
Record No: R/20/1/2703
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Community
partnership leader – Karen Purdue was in attendance for this item.
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Resolution
Moved Rakiura Herzhoff, seconded
Gordon Leask and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Community Leadership Report for Stewart
Island/Rakiura Community Board” dated 3 February 2020.
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7.2
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Stewart Island/Rakiura
Community Board Operational Report
Record No: R/20/1/2857
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Group
Manager, Services and Assets – Matt Russell was in attendance for this
item.
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Resolution
Moved Cr Ford, seconded Anita Geeson
and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Stewart Island/Rakiura Community Board Operational
Report” dated 3 February 2020.
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7.3
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Council Report
Record No: R/20/1/2455
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Councillor
Ford presented the Council report.
He
particularly highlighted:
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District funding for Stewart Island Jetties
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Animal/noise control
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Resolution
Moved Aaron Conner, seconded Deputy chairperson
Lawrence and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Council Report” dated 3 February 2020.
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7.4
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Chairperson's Report
Record No: R/20/1/1544
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Chairman
Spraggon presented his chairs report.
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Resolution
Moved Aaron Conner, seconded Cr Ford
and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Chairperson's Report” dated 3 February 2020.
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7.5
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Stewart Island/Rakiura
Community Board Health and Safety update
Record No: R/20/1/2727
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Health,
Safety & Wellbeing Advisor – Teri Black was in attendance for this
item.
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Resolution
Moved Rakiura Herzhoff, seconded Cr
Ford and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Stewart Island/Rakiura Community Board Health and
Safety update” dated 3 February 2020.
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7.6
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Relocation of SIESA
Power Cable at Ringaringa Road
Record No: R/20/2/2962
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Group
Manager, Services and Assets – Matt Russell was in attendance for this
item.
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Resolution
Moved Cr Ford, seconded Rakiura
Herzhoff and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Relocation of SIESA Power Cable at Ringaringa
Road” dated 3 February 2020.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Approves
unbudgeted expenditure of $20,000.00 to relocate SIESA electrical assets
threatened by coastal erosion to be funded from SIESA reserves.
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7.7
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SIESA - Financial Report
to 31 December 2019
Record No: R/20/1/1230
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Group
Manager, Services and Assets – Matt Russell was in attendance for this
item.
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Resolution
Moved Aaron Conner, seconded Gordon
Leask and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “SIESA - Financial Report to 31 December 2019”
dated 31 January 2020.
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7.8
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SIESA Monthly Report
from PowerNet - November 2019
Record No: R/19/12/28971
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Group
Manager, Services and Assets – Matt Russell was in attendance for this
item.
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Resolution
Moved Cr Ford, seconded Gordon Leask
and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “SIESA Monthly Report from PowerNet - November
2019” dated 4 February 2020.
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7.9
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SIESA Monthly Report
from PowerNet - December 2019
Record No: R/20/1/2411
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Group
Manager, Services and Assets – Matt Russell was in attendance for this
item.
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Resolution
Moved Aaron Conner, seconded Anita
Geeson and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “SIESA Monthly Report from PowerNet - December
2019” dated 4 February 2020.
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7.10
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Stewart Island/Rakiura
Service Sustainability Study
Record No: R/19/8/19628
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Community
partnership leader – Karen Purdue was in attendance for this item.
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Resolution
Moved Aaron Conner, seconded Rakiura
Herzhoff and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Stewart Island/Rakiura Service Sustainability
Study” dated 3 February 2020.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Recommend
to Council that it endorse the following definition of financial
sustainability for use in progressing the Stewart Island/Rakiura Financial
Sustainability Review:
A continuation of
Council’s present spending and funding policies, combined with likely
developments in the council’s revenue-raising capacity and in the
demand for and costs of its services and infrastructure and normal financial
risks and financial shocks are unlikely to necessitate substantial increases
in council rates (providing rates predictability) or, alternatively,
disruptive service cuts (service stability).
e) Endorse
and recommend to Council that it also endorse the actions proposed in this
report as follows:
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Action
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Lead Responsibility
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The community board
and Council formally endorse the current Stewart Island/Rakiura
Opportunities project and support it through to completion of a formal
community plan.
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Community
Partnership Leader
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8 The
outputs from the community planning process be used by the community,
Council and its committees to assist with resource allocation and
prioritisation decisions for the future delivery of services to the Stewart
Island/Rakiura community.
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Community
Board/Council
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9 That
Council give specific consideration to the issues and options that might
exist in relation to the delivery of services to the Stewart Island/Rakiura
community as it progresses its review of the Revenue and Financing Policy
for the 2021 LTP.
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Finance
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10 That
the Stewart Island/Rakiura Community Board develop a submission to Council
outlining changes that it considers should be considered as part of the
upcoming Revenue and Financing Policy review process.
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CPL and Community
Board
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11 That
Council consider, as part of its planned review of options for funding the
development of the tourism industry programmed to occur in conjunction with
the 2024 LTP, options for targeting the additional costs incurred in
providing services to short stay accommodation.
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Finance
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12 That
Council progress a review of the Stewart Island/Rakiura Visitor Levy Policy
and quantum having regard to the findings from the current service and
financial sustainability review process, projected future demands for
services proposed to be delivered to the Stewart Island community by either
Council and/or other agencies which are eligible to make application to the
visitor levy fund.
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Strategy and Policy
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13 That
Council staff be directed to engage with Stewart Island Flights and Stewart
Island Experience as the two major operators and collection agents for the
levy at an early stage of the review process.
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Strategy and Policy
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14 That
Council continue with its work to review levels of service and options for
the delivery of the operations and maintenance services for SIESA.
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Commercial
Infrastructure Manager
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15 That
Council continue with its assessment of the potential merits of wind
generation as per its Funding Agreement with MBIE.
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Services and Assets
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16 That
Council progress a review of the current SIESA pricing models in accordance
with the recommendations from Morrison Low.
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Commercial
Infrastructure Manager and Finance
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17 That
as part of its review of the Revenue and Financing Policy Council give
consideration to the options which might exist for funding the SIESA activity
including the potential use of service, local and/or district rates input.
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Finance
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18 That
Council progress a review of the extent of provision, levels of service,
projected demand and different service delivery options for the delivery of
wharf and jetty services to the Stewart Island/Rakiura community and that
staff be instructed to draft terms of reference for such a review.
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Community
Facilities Manager
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19 That
Council complete the review of Jetty user fees and charges that is
currently underway.
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Strategy and Policy
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20 That
Council consider options for funding of the jetties activity as part of the
review of its Revenue and Financing Policy.
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Finance
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21 That
a Stewart Island/Rakiura Wharf and Jetties service delivery strategy be
developed for consultation with the community once the above work has been
completed.
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Services and Assets
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f) Recommend
to Council that it instruct staff to develop project plans and also advance
the work needed for each of the actions proposed to be completed as part of
this project.
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7.11
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Community Facilities
Update
Record No: R/20/1/2318
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Group
Manager, Services and Assets – Matt Russell was in attendance for this
item.
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Resolution
Moved Deputy chairperson Lawrence,
seconded Anita Geeson and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Community Facilities Update” dated 29 January
2020.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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7.12
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Elected Member
Appointments
Record No: R/20/1/1856
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Committee
advisor/Customer support partner – Kirsten Hicks was in attendance for
this item.
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Resolution
Moved Rakiura Herzhoff, seconded
Aaron Conner and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Elected Member Appointments” dated 3 February
2020.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Agrees
to make the following appointments to the subcommittee and community groups:
· Stewart
Island Rakiura Visitor Levy Subcommittee – Steve Lawrence
· Dark
Sky Project Group – Rakiura Herzhoff
· Rakiura
Heritage Centre Trust – Jon Spraggon
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7.13
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Schedule of meetings for
2020
Record No: R/20/1/892
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Committee
advisor/Customer support partner – Kirsten Hicks was in attendance for
this item.
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Resolution
Moved Cr Ford, seconded Anita Geeson
and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Schedule of meetings for 2020” dated 3
February 2020.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Agrees
to meet at the Stewart Island Pavilion at the following dates and times in
2020:
· 10
February 8.45am
· 6
April 8.45am
· 8
June 9.45am
· 10
August 9.45am
· 12
October 8.45am
· 14
December 8.45am
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7.14
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Stewart Island/Rakiura
Community Board Forward Programme
Record No: R/20/1/1995
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Committee
advisor/Customer support partner – Kirsten Hicks was in attendance for
this item.
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Resolution
Moved Deputy chairperson Lawrence,
seconded Gordon Leask and resolved
That
the Stewart Island/Rakiura Community Board:
a) Receives
the report titled “Stewart Island/Rakiura Community Board Forward
Programme” dated 3 February 2020.
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The meeting
concluded at 11.37am. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Community Board
HELD ON MONDAY 10 FEBRUARY 2020.
DATE:............................................................................................
CHAIRPERSON:........................................................................