Notice is hereby given that a Meeting of the Stewart Island/Rakiura Visitor Levy Subcommittee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 30 June 2020

10.30am

Stewart Island Pavilion
Ayr St
Oban, Stewart Island Rakiura

 

Stewart Island/Rakiura Visitor Levy Subcommittee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Councillor Julie Keast

Chair, Community and Policy

Members

Bruce Robertson

Chair, Finance and Audit

 

Councillor Bruce Ford

Local councillor

 

Steve Lawrence

Community Board representative

 

Bill Moffatt

South East Air

 

Jason Steele

Stewart Island Experience

 

Lyndon Cleaver

ISS McKay

 

Lania Edwards

Iwi

 

Helen Cave

Community representative

 

IN ATTENDANCE

 

                                                    Karen Purdue                            Community Partnership Leader

                                                    Megan Seator                           Community Liaison Officer

                                                    Kirsten Hicks                             Committee Advisor

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 


Stewart Island/Rakiura Visitor Levy Subcommittee

30 June 2020

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports

7.1         Stewart Island/Rakiura Visitor Levy Allocations                                                                             6


Stewart Island/Rakiura Visitor Levy Subcommittee

30 June 2020

 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Representatives from the Stewart Island Promotion Association, Stewart Island Rakiura Community and Environment Trust, the Stewart Island/Rakiura Community Board and the Rakiura Heritage Trust will give project updates.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)        that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

There are no minutes for confirmation as this is the first meeting of the Stewart Island

               Rakiura Visitor Levy Subcommittee for the 2019 – 2022 triennium.

Stewart Island/Rakiura Visitor Levy Allocations

Record No:             R/20/6/15096

Author:                      Megan Seator, Community Liaison Officer

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        The purpose of the report is for the subcommittee to consider the eight applications received, seeking grants for a variety of projects.

Executive Summary

2        The Southland District Council Stewart Island/Rakiura Visitor Levy Fund financial report to 30 April 2020 and summary of applications received for consideration in the funding round closing 31 March 200, are contained in the report for review and approval.

3        The Stewart Island/Rakiura Visitor Levy Fund is available to groups and organisations to assist with projects, activities and/or services used by visitors; for the benefit of visitors; or to mitigate the adverse effects of visitors on the environment of the Island.

4        Eight applications have been received for the current funding round. Funding available for distribution is $181,754.

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)            Receives the report titled “Stewart Island/Rakiura Visitor Levy Allocations” dated 18 June 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that there is $181,754 held in the Stewart Island/Rakiura Visitor Levy Fund reserves, while the current budget provides for the allocation of $139,723 in grants from the Stewart Island/Rakiura Visitor Levy Fund compared with the requested funding of $265,443.60.

 

e)            Approves the allocation of funds for the Stewart Island/Rakiura Visitor Levy Fund as per the applications outlined in the officer’s report including any amendments made during the review

 


 


Background

5        The Southland District Council (Stewart Island/Rakiura Visitor Levy) Empowering Act 2012 was passed into law on 26 March 2012. The act empowers Council to set and collect levies and obtain revenue from visitors to Stewart Island/Rakiura through the implementation of the Stewart Island/Rakiura Visitor Levy Policy.

6        Under the act, funds must be used to better provide services, facilities, amenities for island visitors, or mitigate environmental effects.

7        In 2018, the Stewart Island/Rakiura Visitor Levy Policy was reviewed and in 2019 the new Stewart Island/Rakiura Visitor Levy Policy Bylaw was implemented (see attached).

8        The Stewart Island/Rakiura Visitor Levy Bylaw outlines levy collection from visitors who travel to the island via private or chartered transportation. Only one payment is required per person for the duration of their stay on the island.

9        The Stewart Island/Rakiura Visitor Levy Policy Subcommittee has the delegated authority and will make decisions to approve applications from the Stewart Island/Rakiura Visitor Levy Fund. The subcommittee will meet annually to review applications and allocate funding.

10      The subcommittee is the subordinate decision making body of the Community and Policy Committee. The Community and Policy Committee will be informed of funding decisions and Council’s Annual Report will contain an itemised statement of the Stewart Island/Rakiura Visitor Levy fund each year.

Applications

1.    Rakiura Heritage Trust

Requests assistance towards operational costs, with the aim of having sufficient financial resource to employ an office manager for the Rakiura Museum.

Historically the museum has been run by volunteers, but this can have limitations in terms of public access and the ability to grow the museum as a visitor attraction.

With an employed office manager the museum will be able to extend its opening hours and develop the potential for retail and for the museum to become a must-see visitor attraction. It would also mean museum trustees and volunteers can spend more time on collection management and research.

 

Total project cost:                                     $30,000

Amount requested:                                    $30,000

Alignment to criteria:                                partially meets criteria

Note: The extension of opening hours and develop the potential for retail meets the criteria, museum trustees/volunteers can spend more time on collection management and research may not directly benefit visitors therefore may not fully meet criteria.

 

 

 

 

2.   Stewart Island Promotions Association Inc.

Requests assistance with printing costs of the Stewart Island street map. The street map is vital for visitors as they are often required to be self-reliant in locating accommodation, businesses, walking tracks etc.

The maps are available at the ferry terminal, at the SIF counter at Invercargill Airport, and local retailers.

 

Total project cost:                                     $1,797.57

Amount requested:                                    $1,797.57

Alignment to criteria:                                meets criteria

 

3.   Stewart Island Rakiura Community Board

Requests assistance to upgrade walking track signage, installing a sign indicating where the cemetery track is and also installing directional signage on the Bathing Beach to Horseshoe Bay Track. Also request assistance for costs towards the installation of a historical interpretation panel at the Mill Creek area.

 

Total project cost:                                     $5,000

Amount requested:                                    $5,000

Alignment to criteria:                                meets criteria

 

4.   Stewart Island Rakiura Community Board

Requests assistance towards the cost of the creation of a walking track alongside of the road to enable visitors to safely walk to Butterfield Beach. This is stage 2 of a 3 stage project to provide safe visitor access from Halfmoon Bay to Butterfields Beach and beyond, encouraging visitors to explore beyond the main township.

 

Total project cost:                                     $53,470

Amount requested:                                    $53,470

Alignment to criteria:                                meets criteria

 

5.   Stewart Island Rakiura Community Board

Requests assistance towards the cost of rebuilding the Ulva Island jetty. The wharf at Ulva Island is constructed from hardwood timber and has reached the end of its useful life, with significant and ongoing repairs needed to keep it operational. The current wharf and causeway access to the shore is inundated during spring high water tides.

This project was signalled in the Long Term Plan (LTP) 2018 -2028. A budget of $260,000 was allowed with the project due to be delivered in 2019/20. The option identified in the LTP was for full replacement in a similar location and alignment as the current wharf.

A full replacement wharf design has been under development for the full replacement of the wharf structure in a similar alignment to the current wharf within Post Office Bay.  Design drawings and concepts have been produced and the construction cost for the replacement wharf is estimated at $1,346,000*.

 

Total project cost:                                     $1,346,000*

Amount requested:                                    $100,000

Alignment to criteria:                                meets criteria

*Please note this cost is currently being revised and will be confirmed at the Stewart Island/Rakiura Community Board meeting on 29 June.

 

6.   Stewart Island Rakiura Community Board

Requests assistance towards the cost to upgrade the Bathing Beach Track to an appropriate visitor standard. Approximately 60 steps will need to be replaced. The track provides a network around the wider Halfmoon Bay area and enables visitors to easily access the island flora and fauna.

 

Total project cost:                                     $40,000

Amount requested:                                    $40,000

Alignment to criteria:                                meets criteria

 

7.   Stewart Island Rakiura Community Board

Requests assistance towards the cost to continue the upgrade of the footpath from the DoC Visitor Centre to the corner of Dundee Street. The current footpath is gravel and often is very wet with lots of puddles and weeds. Improving the footpath will improve visitor experience, safety and community pride.

 

 Total project cost:                                    $32,776.03

Amount requested:                                    $32,776.03

Alignment to criteria:                                meets criteria

 

8.   Halfmoon Bay School

Requests assistance towards the installation of gates at each of the school access ways. With increased visitor numbers to Rakiura they are finding that the school grounds are increasingly being used as a thoroughfare by visitors and school wishes to prevent this by installing gates – mitigating the impact of visitors on school children.

Total project cost:                                     $2,400

Amount requested:                                    $2,400

Alignment to criteria:                                committee to discuss

 

Issues

11      The applicants have to meet the requirements of the Stewart Island/Rakiura Visitor Levy Fund.

Factors to Consider

Legal and Statutory Requirements

12      Aligns with Southland District Council’s Stewart Island/Rakiura Visitor Levy Fund Policy Bylaw.

Community Views

13      Community views have not been sought.

Costs and Funding

14      Funding is available for distribution through the Stewart Island/Rakiura Visitor Levy Fund.

Policy Implications

15      Aligns with Southland District Council’s Stewart Island/Rakiura Visitor Levy Fund Policy Bylaw.

Analysis

Options Considered

16      The option for consideration is to either review and award grants to the applicant groups to assist with various projects – or decline the applications.

Analysis of Options

Option 1 – approve funding applications

Advantages

Disadvantages

·        Fulfil Southland District Council’s commitment to offer and award grants to groups and organisations to assist with various project and initiatives that enhance visitor experience.

·        Southland District Council would not fulfil its commitment to offer and award grants to eligible groups and organisations to assist with projects and initiatives that would enhance visitor experience.

 

Option 2 – decline funding applications

Advantages

Disadvantages

·        There is more monies retained in the Stewart Island/Rakiura Visitor Levy Fund

·        Eligible groups and organisations may not secure the required funding to carry out their proposed projects and initiatives.

 

Assessment of Significance

17      This is not considered to be significant.

Recommended Option

18      Option 1 – review and award grants to applicant groups meeting the Fund’s criteria.

Next Steps

19      Advise applicants the outcome of their application and arrange payment of the grants awarded.

 

Attachments

a             FINAL Stewart Island Rakiura Visitor Levy Policy - adopted 7 Feb 2019 to COME INTO EFFECT 1 July 2019    

 


Stewart Island/Rakiura Visitor Levy Subcommittee

30 June 2020

 

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