Fiordland Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Fiordland Community Board held in the Te Anau Club, Corner Pop Andrew Drive and Jackson Street, Te Anau on Wednesday, 26 August 2020 at 2.07pm (2.07pm – 5.25pm, (PE 5.07pm - 5.25pm)).

 

present

 

Chairperson

Sarah Greaney

 

Deputy Chairperson

Diane Holmes

 

Members

Mary Chartres

 

 

Benjamin Killeen

 

 

Ryan Murray

 

 

Max Slee

 

 

Councillor Ebel Kremer

(via Zoom)

 

IN ATTENDANCE

 

Group Manager, Community and Futures

Rex Capil

Governance and Democracy Manager

Melissa Brook

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 


Fiordland Community Board

26 August 2020

 

1             Apologies

 

There was an apology for early departure from Councillor Kremer.

 

Moved Deputy Chairperson Holmes, seconded Mary Chartres and resolved:

That the Fiordland Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Dale Wairau (Te Anau Community Worker) addressed the meeting advising of the following requests received from community members:

·         more wheel chair access required in the main street area

·         a half basketball court in an appropriate area for children to play

·         reconsider the dog control bylaw for Te Anau to allow dogs in the central business area to encourage visitors to the area.

 

Chairperson Greaney thanked Mr Wairau for his presentation and suggested he liaise with council staff to progress his requests.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Councillor Kremer, seconded Ryan Murray and resolved:

That the minutes of Fiordland Community Board meeting held on 1 July 2020 be confirmed as a true and correct record of that meeting.

 

 

 

Reports

 

7.6

Council Report

Record No: R/20/7/29504

T

47.      Councillor Ebel Kremer presented this item via Zoom.

Councillor Kremer drew a number of issues to the attention of the board including:

·         3 Waters and Point 7

·         Covid-19

·         Resource Management

·         Strategy and Policy

·         First Cut

·         Around the Mountains Cycle Trail

·         Libraries update

·         Te Anau Manapouri Airport

·         Te Anau Wastewater discharge project

Councillor Kremer briefed the board on activities he has been involved over the July/August period.

 

 

 

Resolution

Moved Benjamin Killeen, seconded Max Slee  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Council Report” dated 10 August 2020.

 

 

 

7.7

Chairperson's Report

Record No: R/20/8/31821

 

Chairperson Sarah Greaney presented this report.

 

Chairperson Greaney proceeded to take the Board through her report.

 

Members provided updates on their respective portfolios which were included in the Chairs report.

 

 

Resolution

Moved Deputy Chairperson Holmes, seconded Mary Chartres  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Chairperson's Report” dated 17 August 2020.

 

 

 

(Councillor Kremer left the meeting at 3.41pm.)

 

The meeting adjourned at 4pm and reconvened at 4.05pm.

7.2

Proposed Naming of Private Road at 454 Te Anau Milford Highway

Record No: R/20/8/32477

 

Roading Contract Manager - Nick Lewis was in attendance for this item.

Mr Lewis advised the purpose of this report is for the Fiordland Community Board to determine the private road name that serves the properties at 454 Te Anau Milford Highway.

The Board noted the property owners directly affected undertook their own discussions for a proposed road name and the preferred option is Moraine Terrace.

 

 

 

Resolution

Moved Deputy Chairperson Holmes, seconded Mary Chartres  and resolved:

That the Fiordland Community Board:

a)            receives the report titled “Proposed Naming of Private Road at 454 Te Anau Milford Highway” dated 18 August 2020.

 

b)           determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           approves the naming of the private road at 454 Te Anau Milford Highway as Moraine Terrace.

 

 

 

7.1

Murihiku Regional Arts Strategy 2020-2030

Record No: R/20/7/28729

 

Community Partnership Leader - Simon Moran was in attendance for this item.

 

 

Resolution

Moved Benjamin Killeen, seconded Ryan Murray  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Murihiku Regional Arts Strategy 2020-2030” dated 16 July 2020.

 

 

 

 

7.3

Application to plant a community orchard at Henry Street Reserve, Te Anau

Record No: R/20/8/32242

 

Community Partnership Leader - Simon Moran was in attendance for this item.

1          Mr Moran advised the purpose of the report is to consider the application from the Fiordland Community Garden Charitable Trust to plant fruit trees at Henry Street Reserve for the purpose of establishing a community orchard.

 

 

 

Resolution

Moved Mary Chartres, seconded Ryan Murray  recommendations a to c, d with changes as indicated and resolved:

That the Fiordland Community Board:

a)            receives the report titled “Application to plant a community orchard at Henry Street Reserve, Te Anau” dated 18 August 2020.

 

b)           determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           approves the application by the Fiordland Community Garden Charitable Trust to plant fruit trees at Henry Street Reserve for the purpose of establishing a community orchard requesting there is no pecuniary gain to the trust.

 

 

 

7.4

Community Leadership Report for the Fiordland Community Board

Record No: R/20/8/45346

 

Community Partnership Leader - Simon Moran was in attendance for this item.

1          Mr Moran advised the purpose of the report is to update the board on the community leadership activities in the area.

 

 

 

Resolution

Moved Deputy Chairperson Holmes, seconded Mary Chartres  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Community Leadership Report for the Fiordland Community Board” dated 14 August 2020.

7.5

Operational Report for Fiordland Community Board

Record No: R/20/7/29392

 

Community Partnership Leader - Simon Moran was in attendance for this item.

 

Mr Moran advised the purpose of the report was to update the board on the operational activities in the Fiordland board area.

 

The board discussed the progress of the proposed new town entrance signs, the Chair to follow up with the communications team.

 

Mr Capil provided an update on the Te Anau library going forward.

 

 

Resolution

Moved Mary Chartres, seconded Max Slee  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Operational Report for Fiordland Community Board” dated 14 August 2020.

 

 

Rex left the meeting at 5.07pm.

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Benjamin Killeen, seconded Deputy Chairperson Holmes  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C8.1   Fiordland Township Maintenance Contract 20/18 - Approval of Unbudgeted Expenditure

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Fiordland Township Maintenance Contract 20/18 - Approval of Unbudgeted Expenditure

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Governance and Democracy Manager - Melissa Brook, Community Facilities Manager - Mark Day, Community Partnership Leader - Simon Moran, Roading Contract Manager - Nick Lewis, Committee Advisor - Alyson Hamilton be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C8.1 Fiordland Township Maintenance Contract 20/18 - Approval of Unbudgeted Expenditure. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 5.07pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

 

The meeting concluded at 5.25pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Fiordland Community Board HELD ON WEDNESDAY, 26 AUGUST 2020.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................