Tuatapere Te Waewae Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Tuatapere Te Waewae Community Board held in the Waiau Town and Country Club, 41 King Street, Tuatapere on Monday, 17 August 2020 at 5.30pm (5.30pm - 6.53pm) (PE 6.35pm - 6.53pm).

 

present

 

Chairperson

Margaret Thomas

 

Deputy Chair

Ann Horrell

 

Councillors

Blayne De Vries

 

 

Maurice Green

 

 

Keri Potter

 

 

Councillor George Harpur

 

 

 

APOLOGIES

 

Alastair McCracken

 

 

 

IN ATTENDANCE

 

Group Manager, Customer Delivery

Trudie Hurst

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 


Tuatapere Te Waewae Community Board

17 August 2020

 

1             Apologies

 

There was an apology from Alastair McCracken.

 

Resolution

Moved Maurice Green, seconded Keri Potter  and resolved:

That the Tuatapere Te Waewae Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy Chair Horrell, seconded Chairperson Thomas  and resolved:

That the minutes of Tuatapere Te Waewae Community Board meeting held on 8 June 2020 be confirmed as a true and correct record of that meeting.

 

Reports

 

 

7.1

Murihiku Regional Arts Strategy 2020-2030

Record No: R/20/7/28722

 

Community partnership leader - Simon Moran was in attendance for this item.

 

 

Resolution

Moved Blayne De Vries, seconded Keri Potter  and resolved:

That the Tuatapere Te Waewae Community Board:

a)            Receives the report titled “Murihiku Regional Arts Strategy 2020-2030” dated 16 July 2020.

 

 

7.2

Community Leadership Report for the Tuatapere Te Waewae Community Board

Record No: R/20/8/31490

 

Community partnership leader – Simon Moran was in attendance for this item.

 

Mr Moran advised the purpose of the report is to update the board on the community leadership activities in the board area.

Mr Moran drew a number of issues to the attention of the board including:

·         local Initiatives

·         speed limit bylaw

·         district initiatives fund

members noted the first round of the fund closes on 30 September 2020 with the second being 31 March 2021 and the total amount available for distribution over these two funding rounds being $38,080.

 

 

 

 

Resolution

Moved Maurice Green, seconded Deputy Chair Horrell  and resolved:

That the Tuatapere Te Waewae Community Board:

a)            Receives the report titled “Community Leadership Report for the Tuatapere
Te Waewae Community Board” dated 5 August 2020.

 

 

 

7.3

Operational Report for Tuatapere Te Waewae Community Board

Record No: R/20/7/29379

 

Group Manager, Customer Delivery - Trudie Hurst was in attendance for the item.

 

Ms Hurst advised the purpose of the report is to update the Board on the operational activities in the Tuatapere Te Waewae board area.

 

The board sought clarification on a number of issues relating to the reserve balances for Cosy Nook and the Clifden and Orawia Hall with responses to be circulated to members via email.

 

Community Facilities Manager - Mark Day provided an update on the progress of the Monkey Island toilet/beautification project.

 

The meeting discussed the condition of the play equipment situated at the Lions Club playground and queried ownership. Staff to investigate and forward response to members via email.

 

 

Resolution

Moved Deputy Chair Horrell, seconded Maurice Green  and resolved:

That the Tuatapere Te Waewae Community Board:

a)            Receives the report titled “Operational Report for Tuatapere Te Waewae Community Board” dated 2 June 2020.

 

 

 

7.4

Council Report

Record No: R/20/7/29501

 

Councillor Harpur presented this report.

 

Councillor Harpur drew a number of issues to the attention of the board including:

 

·         Three Waters

·         Around the mountains cycle trail

 

 

 

 

Resolution

Moved Cr Harpur, seconded Chairperson Thomas  and resolved:

That the Tuatapere Te Waewae Community Board:

a)            Receives the report titled “Council Report” dated 5 August 2020.

 

 

 

7.5

Chairperson's Report

Record No: R/20/8/31581

 

Chairperson Margaret Thomas presented this report.

 

Chairperson Thomas drew a number of issues to the attention of the board including:

 

·         Tuatapere Promotions

·         update on railway station consultation survey.

 

 

Resolution

Moved Chairperson Thomas, seconded Cr Harpur  and resolved:

That the Tuatapere Te Waewae Community Board:

a)            Receives the report titled “Chairperson's Report” dated 7 August 2020.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Deputy Chair Horrell, seconded Maurice Green  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C8.1   Tuatapere Te Waewae Community Board Area "Portion of Contract 20/20 - Mowing' and award of contract for Clifden, Monkey Island, Orepuki and Tuatapere.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Tuatapere Te Waewae Community Board Area "Portion of Contract 20/20 - Mowing' and award of contract for Clifden, Monkey Island, Orepuki and Tuatapere.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager, Customer Delivery, Trudie Hurst, Committee Advisor - Alyson Hamilton, Community Partnership Leader - Simon Moran, Commercial Infrastructure Manager – Ashby Brown and Community Facilities Manager – Mark Day be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C8.1 Tuatapere Te Waewae Community Board Area "Portion of Contract 20/20 - Mowing' and award of contract for Clifden, Monkey Island, Orepuki and Tuatapere.. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 6.35pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.


 

 

 

 

The meeting concluded at 6.53pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Te Waewae Community Board HELD ON MONDAY, 17 AUGUST 2020.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................