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Tuatapere Te Waewae Community Board
17 August
2020
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1 Apologies
There was an apology from Alastair McCracken.
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Resolution
Moved Maurice Green, seconded Keri Potter and
resolved:
That the Tuatapere Te Waewae Community Board accept the apology.
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2 Leave
of absence
There were no requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest
declared.
4 Public
Forum
There was no public forum.
5 Extraordinary/Urgent
Items
There were no Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved Deputy
Chair Horrell, seconded Chairperson Thomas and
resolved:
That the
minutes of Tuatapere Te Waewae Community Board meeting held on 8 June 2020 be
confirmed as a true and correct record of that meeting.
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Reports
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7.1
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Murihiku Regional Arts
Strategy 2020-2030
Record No: R/20/7/28722
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Community
partnership leader - Simon Moran was in attendance for this item.
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Resolution
Moved Blayne De Vries, seconded Keri
Potter and resolved:
That
the Tuatapere Te Waewae Community Board:
a) Receives
the report titled “Murihiku Regional Arts Strategy 2020-2030”
dated 16 July 2020.
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7.2
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Community Leadership
Report for the Tuatapere Te Waewae Community Board
Record No: R/20/8/31490
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Community partnership leader – Simon
Moran was in attendance for this item.
Mr Moran advised the purpose of the report is to update the
board on the community leadership activities in the board area.
Mr Moran drew a number of issues to the attention of the
board including:
·
local Initiatives
·
speed limit bylaw
·
district initiatives fund
members noted the first round of the fund closes on 30 September
2020 with the second being 31 March 2021 and the total amount available for
distribution over these two funding rounds being $38,080.
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Resolution
Moved Maurice Green, seconded Deputy
Chair Horrell and resolved:
That
the Tuatapere Te Waewae Community Board:
a) Receives
the report titled “Community Leadership Report for the Tuatapere
Te Waewae Community Board” dated 5 August 2020.
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7.3
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Operational Report for
Tuatapere Te Waewae Community Board
Record No: R/20/7/29379
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Group
Manager, Customer Delivery - Trudie Hurst was in attendance for the item.
Ms
Hurst advised the purpose of the report is to update the Board on the
operational activities in the Tuatapere Te Waewae board area.
The
board sought clarification on a number of issues relating to the reserve
balances for Cosy Nook and the Clifden and Orawia Hall with responses to be
circulated to members via email.
Community
Facilities Manager - Mark Day provided an update on the progress of the Monkey
Island toilet/beautification project.
The meeting
discussed the condition of the play equipment situated at the Lions Club
playground and queried ownership. Staff to investigate and forward response
to members via email.
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Resolution
Moved Deputy Chair Horrell, seconded
Maurice Green and resolved:
That
the Tuatapere Te Waewae Community Board:
a) Receives
the report titled “Operational Report for Tuatapere Te Waewae Community
Board” dated 2 June 2020.
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7.4
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Council Report
Record No: R/20/7/29501
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Councillor Harpur presented
this report.
Councillor Harpur drew
a number of issues to the attention of the board including:
·
Three Waters
·
Around the mountains cycle trail
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Resolution
Moved Cr Harpur, seconded
Chairperson Thomas and resolved:
That
the Tuatapere Te Waewae Community Board:
a) Receives
the report titled “Council Report” dated 5 August 2020.
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7.5
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Chairperson's Report
Record No: R/20/8/31581
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Chairperson
Margaret Thomas presented this report.
Chairperson
Thomas drew a number of issues to the attention of the board including:
·
Tuatapere Promotions
·
update on railway station consultation survey.
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Resolution
Moved Chairperson Thomas, seconded
Cr Harpur and resolved:
That
the Tuatapere Te Waewae Community Board:
a) Receives
the report titled “Chairperson's Report” dated 7 August 2020.
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Public Excluded
Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
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Resolution
Moved Deputy Chair
Horrell, seconded Maurice Green and
resolved:
That the public be excluded from the
following part(s) of the proceedings of this meeting.
C8.1 Tuatapere Te Waewae
Community Board Area "Portion of Contract 20/20 - Mowing' and award of
contract for Clifden, Monkey Island, Orepuki and Tuatapere.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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General subject of each matter to be considered
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Reason for passing this resolution in relation to
each matter
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Ground(s) under section 48(1) for the passing of this
resolution
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Tuatapere Te Waewae Community Board Area
"Portion of Contract 20/20 - Mowing' and award of contract for Clifden,
Monkey Island, Orepuki and Tuatapere.
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s7(2)(h) - The withholding of the information is
necessary to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
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That the public conduct of the whole or the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists.
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That the
Chief Executive, Group Manager,
Customer Delivery, Trudie Hurst, Committee Advisor -
Alyson Hamilton, Community Partnership Leader - Simon Moran, Commercial
Infrastructure Manager – Ashby Brown and Community Facilities Manager
– Mark Day be permitted to remain at this
meeting, after the public has been excluded, because of their knowledge of the
item C8.1 Tuatapere Te Waewae Community Board Area
"Portion of Contract 20/20 - Mowing' and award of contract for Clifden,
Monkey Island, Orepuki and Tuatapere.. This
knowledge, which will be of assistance in relation to the matters to be discussed,
is relevant to those matters because of their knowledge on the issues discussed
and meeting procedure.
The
public were excluded at 6.35pm.
Resolutions
in relation to the confidential items are recorded in the confidential section
of these minutes and are not publicly available unless released here.
The meeting
concluded at 6.53pm. CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Te Waewae Community Board HELD ON MONDAY, 17 AUGUST
2020.
DATE:............................................................................................
CHAIRPERSON:........................................................................
