Community and Strategy Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of Community and Strategy Committee held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 9 September 2020 at 1pm.

 

present

 

Chairperson

Julie Keast

 

 

Mayor Gary Tong

 

Councillors

Don Byars

 

 

John Douglas

 

 

Paul Duffy

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Christine Menzies

 

 

Karyn Owen

 

 

Margie Ruddenklau

 

 

Rob Scott

 

 

 

APOLOGIES

 

Councillor Ebel Kremer

 

 

 

IN ATTENDANCE

 

Group Manager, Community and Futures

Rex Capil

Committee Advisor

Alyson Hamilton

 

Community and Strategy Committee

09 September 2020

 

1             Apologies

 

There was an apology from Councillor Ebel Kremer.

 

Resolution

Moved Cr Menzies, seconded Cr Frazer  and resolved:

That the Community and Strategy Committee accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Lou Evans (Chief Activator) for COIN South addressed the meeting outlining the activities undertaken by COIN South as a collaborative network that supports and provides new businesses with experts, skills and the funding to become successful.

 

The Chair thanked Lou Evans for her attendance and presentation to the committee.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Scott, seconded Cr Frazer  and resolved:

That the minutes of Community and Strategy Committee meeting held on 8 July 2020 be confirmed as a true and correct record of that meeting.

 

Reports for Recommendation

 

 

7.1

Draft Significance and Engagement Policy

Record No: R/20/8/47010

 

Intermediate Policy Analyst - Carrie Adams and Communications Manager - Louise Pagan were in attendance for this item.

Mrs Adams advised the purpose of this report is for the Community and Strategy Committee to consider the draft Significance and Engagement Policy.

The committee noted that feedback was sought and that it is proposed that the committee recommend to Council that it endorse the draft policy for public consultation.

 

 

 

Resolution

Moved Cr Ruddenklau, seconded Cr Menzies  recommendations a to c, d with additions (as indicated) e and f and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Draft Significance and Engagement Policy” dated 31 August 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Considers the draft Significance and Engagement Policy and provides feedback as follows:

 

Ø  include around the mountain cycle trail as a strategic asset

Ø  amendment to the iwi reference

Ø  investigate possible impact of including the wharves/water structures as a strategic asset

 

e)            Endorses the draft Significance and Engagement Policy.

 

f)             Recommends to Council that it release the draft Significance and Engagement Policy for public consultation in accordance section 82 of the Local Government Act 2002, from 4 November to 4 December 2020.

 

 

Reports

 

 

8.1

Chairperson's Report

Record No: R/20/8/48082

 

Chairperson Julie Keast presented this report.

 

 

Resolution

Moved Chairperson Keast, seconded Cr Frazer  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Chairperson's Report” dated 26 August 2020.

 

 

 

8.2

SDC Holiday Programme - Proposal for January 2021 and Southland District Active Communities Advisor Proposal

Record No: R/20/8/31808

 

Community Liaison Officer - Kathryn Cowie was in attendance for this item.

 

Sport Southland representatives Luciana Garcia and Michelle Greenwood were in attendance in support of this item.

 

Mrs Cowie advised the purpose of this report is to gain approval from the committee for the SDC holiday programme proposal for January 2021, and to provide Council with a proposal for how the programme could be developed further beyond 1 July 2021 as part of the 2021-2031 long term planning process.

 

 

 

Resolution

Moved Cr Scott, seconded Cr Frazer  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “SDC Holiday Programme - Proposal for January 2021 and Southland District Active Communities Advisor Proposal” dated 31 August 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Endorses the proposal from Sport Southland for the January 2021 Southland District Council school holiday programme

 

e)            Notes the business case for the Southland District active communities advisor and will consider the proposal as part of the Long Term Plan 2021 – 2031, requesting staff to develop options with Sport Southland for implementation.

 

 

8.3

Community Partnership Fund - Summary of Confirmed Criteria

Record No: R/20/8/47513

 

Community Liaison Officer - Tina Harvey was in attendance for this item.

 

Mrs Harvey advised the purpose of the report is to provide a summary of the criteria set for the Community Partnership Fund by each of the nine community boards.

 

 

Resolution

Moved Cr Ford, seconded Cr Harpur  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Community Partnership Fund - Summary of Confirmed Criteria” dated 25 August 2020.

 

 

 

8.4

Catlins Tourism Partnership Group

Record No: R/20/8/48225

 

Community Partnership Leader - Karen Purdue was in attendance for this item.

 

 

Resolution

Moved Cr Menzies, seconded Cr Ford  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Catlins Tourism Partnership Group” dated 26 August 2020.

 

 

 

8.5

Southland District - Wellbeing Indicators Snapshot - August 2020

Record No: R/20/8/31210

 

Strategy and Policy Manager - Michelle Stevenson and Community and Futures Administrator - Shanin Brider and were in attendance for this item.

 

 

Resolution

Moved Cr Owen, seconded Cr Menzies  and resolved:

That the Community and Strategy Committee:

a)    Receives the report titled “Southland District - Wellbeing Indicators Snapshot - August 2020” dated 31 August 2020.

 

 

 

8.6

Impact of Covid-19 on our Community and Voluntary Sector

Record No: R/20/8/48140

 

Community Partnership Leader - Karen Purdue was in attendance for this item.

 

 

Resolution

Moved Cr Ruddenklau, seconded Cr Harpur  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Impact of Covid-19 on our Community and Voluntary Sector” dated 26 August 2020.

 

 

 

8.7

Community Well-beings and Strategic Issues Overview - August 2020

Record No: R/20/8/41538

 

Group Manager Community and Futures - Rex Capil was in attendance for this item.

 

 

Resolution

Moved Cr Menzies, seconded Cr Ruddenklau  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Community Well-beings and Strategic Issues Overview - August 2020” dated 14 August 2020.

 

 

 

 

The meeting concluded at 3.05pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Community and Strategy Committee HELD ON WEDNESDAY, 9 SEPTEMBER 2020.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................