Ardlussa Community Board

 

OPEN MINUTES

UNCONFIRMED

 

 

Minutes of a meeting of Ardlussa Community Board held in the Riversdale Community Centre, Newcastle Street, Riversdale on Wednesday, 14 October 2020 at 6pm.

 

present

 

Chairperson

Richard Clarkson

 

Deputy Chairperson

Ray Dickson

 

Members

Chris Dillon

arrived 6.30pm

 

Paul Eaton

 

 

Hilary Kelso

 

 

Councillor John Douglas

 

 

 

 

 

 

APOLOGIES

 

Clarke Horrell

Councillor Rob Scott

 

 

 

IN ATTENDANCE

 

Community Liaison Officer

Tina Harvey

Committee Advisor/Customer Support Partner

Rose Knowles

Community Partnership Leader

Community Facilities Manager

Kelly Tagg

Mark Day

 


Ardlussa Community Board

14 October 2020

 

1             Apologies

 

There was an apology from Clarke Horrell and Councillor Rob Scott.

 

Moved Ray Dickson, seconded Paul Eaton and resolved:

That the Ardlussa Community Board accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Chairman Clarkson, seconded Hilary Kelso and resolved:

That the Ardlussa Community Board confirms the minutes of the meeting held on 10 August 2020 as a true and correct record of that meeting.

 

 

Reports

 

 

7.1

Community Leadership Report for the Ardlussa Community Board

Record No: R/20/9/53364

Community Partnership Leader – Kelly Tagg was in attendance for this item.

Kelly updated the board on the following:

·                  Community Partnership Fund

·                  Waikaia Forest mountain bike trails

·                  Riversdale community garden

·                  Balfour pump track

·                  Resource management update

·                  Milford opportunities project

·                  National initiatives

 

Resolution

Moved Paul Eaton, seconded Councillor Douglas and resolved:

That the Ardlussa Community Board:

a)            Receives the report titled “Community Leadership Report for the Ardlussa Community Board” dated 27 September 2020.

 

 

7.2

Operational Report for Ardlussa Community Board

Record No: R/20/9/50402

Community Partnership Leader – Kelly Tagg was in attendance for this item.

 

 

 

Resolution

Moved Hilary Kelso, seconded Paul Eaton and resolved:

That the Ardlussa Community Board:

a)            Receives the report titled “Operational Report for Ardlussa Community Board” dated 7 October 2020.

 

 

 

7.3

Council Report

Record No: R/20/9/51942

 

Councillor Douglas was in attendance for this item.

 

He particularly highlighted

·             Three waters

·             Building solutions

·             Animal control

·             Project delivery team

·             District wide roading programme

·             Forestry

·             Cycletrail

 

 

 

Resolution

Moved Ray Dickson, seconded Chairman Clarkson and resolved:

That the Ardlussa Community Board:

a)            Receives the report titled “Council Report” dated 27 September 2020.

7.4

Report to Ardlussa Community Board - Southland Charity Hospital - Unbudgeted Expenditure Request

Record No: R/20/9/53137

Community Liaison Officer – Tina Harvey was in attendance for this item

 

1          The purpose of this report is to seek approval from the Ardlussa Community Board for the purchase of a commemorative plaque for the Southland Charity Hospital to the value of $500. 

 

Resolution

Moved Ray Dickson, seconded Paul Eaton and resolved:

That the Ardlussa Community Board:

a)            Receives the report titled “Report to Ardlussa Community Board - Southland Charity Hospital - Unbudgeted Expenditure Request” dated 24 September 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves unbudgeted expenditure in the amount of $500 to be funded from the Balfour, Riversdale and Waikaia general projects business units, for the purchase of a commemorative plaque for the Southland Charity Hospital.

 

e)            Agrees that the wording on the commemorative plaque shall read “Ardlussa Community Board”.

 

 

 

 

 

7.5

Southland District - Wellbeing Indicators Snapshot - August 2020

Record No: R/20/9/52025

Community Partnership Leader – Kelly Tagg was in attendance for this item.

 

 

 

Resolution

Moved Chairman Clarkson, seconded Hilary Kelso and resolved:

That the Ardlussa Community Board:

a)    Receives the report titled “Southland District - Wellbeing Indicators Snapshot - August 2020” dated 23 September 2020.

7.6

Chairperson's Report

Record No: R/20/9/58546

 

Chairman Clarkson took the Board through his report.

 

 

 

Resolution

Moved Chairman Clarkson, seconded Hilary Kelso and resolved:

That the Ardlussa Community Board:

a)            Receives the report titled “Chairperson's Report” dated 5 October 2020

 

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Chris Dillon, seconded Ray Dickson and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C8.1    Ardlussa Community Board Area Approval of unbudgeted expenditure for mowing

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Ardlussa Community Board Area Approval of unbudgeted expenditure for mowing

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That Committee Advisor – Rose Knowles, Community Partnership Leader – Tina Harvey and Community Facilities Manager – Mar Day and Councillor Douglas be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C8.1 Ardlussa Community Board Area Approval of unbudgeted expenditure for mowing. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 6.45pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 9.30pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ardlussa Community Board HELD ON 14 OCTOBER 2020

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................