Council

OPEN MINUTES

Minutes of a meeting of Council held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 21 October 2020 at 9am (9am – 10.44am, 11.04am – 12.39pm).

present

Mayor	Mayor Gary Tong
Deputy Mayor	Ebel Kremer
Councillors	Don Byars (9am – 10.44am, 11.04am – 12.16pm, 12.19pm - 12.39pm)
	John Douglas
	Paul Duffy
	Bruce Ford
	Darren Frazer
	George Harpur
	Julie Keast
	Christine Menzies
	Karyn Owen
	Margie Ruddenklau
	Rob Scott

IN ATTENDANCE

Interim Chief Executive - Ross McNeil

Group Manager, Services and Assets – Matt Russell

Group Manager, Community and Futures – Rex Capil

Chief Financial Officer – Anne Robson

People and Capability Manager – Janet Ellis

Group Manager, Customer Delivery – Trudie Hurst

Committee Advisor - Fiona Dunlop

Council 21 October 2020

1             Apologies

There were no apologies.

2             Leave of absence

There were no requests for leave of absence.

3             Conflict of Interest

There were no conflicts of interest declared.

4             Public Forum

There was no public forum.

5             Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

6             Confirmation of Council Minutes

Resolution

Moved Mayor Tong, seconded Cr Menzies and resolved:

That Council confirms the minutes of the meeting held on 29 September 2020 as a true and correct record of that meeting.

Reports – Policy and Strategy

7.1	Draft Significance and Engagement Policy – Consultation Record No: R/20/9/51165
	Intermediate Policy Analyst – Carrie Adams and Communications Manager – Louise Pagan were in attendance for this item. Mrs Adams advised that the purpose of the report was to present the draft Significance and Engagement Policy to Council to endorse for public consultation.
	Resolution Moved Cr Kremer, seconded Cr Duffy recommendations a to c, d (with additions) and e option i (with an addition) and resolved: That the Council: a)            Receives the report titled “Draft Significance and Engagement Policy – Consultation” dated 14 October 2020. b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002. c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter. d)           Determines that the following strategic assets be listed in the draft Significance and Engagement Policy with the following additions: ·     roading and bridge network as a whole  ·     Around the Mountain Cycle Trail as a whole  ·     water treatment plants and reticulation networks as a whole ·     township wastewater treatment plants and reticulation networks as a whole ·     township stormwater reticulation networks as a whole ·     portfolio of District reserves (parks/reserves) as a whole ·     Stewart Island Electricity Supply Authority · Te Anau Manapouri Airport as a whole · Community housing as a whole e)            Agrees to release the draft Significance and Engagement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020 with additions as outlined in d above.

Note – There were two options before the Council to resolve.  Council resolved option 1.  The recommendation below (from the officers report) indicates the two options that meeting had before them.

e)            Endorses one of the following options:

I.       Option 1 – endorses and releases the draft Significance and Engagement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020.

II.     Option 2 – that Council delay consultation and propose a different way forward.

7.2	Draft Policy on Development and Financial Contributions - Consultation Record No: R/20/9/51775
	Intermediate Policy Analyst – Carrie Adams was in attendance for this item. Mrs Adams advised that the purpose of the report was to present the draft Policy on Development and Financial Contributions to Council to endorse for public consultation.
	Resolution Moved Cr Douglas, seconded Cr Ruddenklau and resolved: That the Council: a)            Receives the report titled “Draft Policy on Development and Financial Contributions - Consultation” dated 15 October 2020. b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002. c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter. d)           Agrees to consider the draft Policy on Development and Financial Contributions. e)            Agrees to endorse and releases the draft Policy on Development and Financial Contributions for consultation, in accordance with section 82 of the Local Government Act 2002, from 4 November 2020 to 4 December 2020. f)             Agrees to delegate to the chief executive the authority to approve minor amendments to the schedules in the draft policy, before commencement of the public consultation period

7.3	Draft Procurement Policy - Consultation Record No: R/20/9/52878
	Policy Analyst – Robyn Rout was in attendance for this item. Mrs Rout advised that the purpose of the report was to present the draft Procurement Policy to Council to endorse for public consultation.
	Resolution Moved Cr Owen, seconded Cr Scott recommendations a to c, d (option 1) with additions (as indicated) and a new e (as indicated) and resolved: That Council: a)            Receives the report titled “Draft Procurement Policy - Consultation ” dated 14 October 2020. b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002. c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter. d)           Agrees to release the draft Procurement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020 with the following addition: (i)           include in the table of public value the inclusion of local suppliers and energy efficiencies New e) Agrees to delegate authority to the chief executive this authority to approve minor amendments to the draft policy before the commencement of the public consultation period.

Note – There were two options before the Council to resolve.  Council resolved option 1.  The recommendation below (from the officers report) indicates the two options that meeting had before them.

d)           Endorses one of the following options:

I.             Option 1 – endorses and releases the draft Procurement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020, or

II.            Option 2 – delay consultation and propose a different way forward.

7.4	Draft Revenue and Financing Policy and Rating Review Record No: R/20/10/61172
	Finance Development Co-ordinator – Nicole Taylor was in attendance for this item. Miss Taylor advised that the purpose of the report was to present the draft Revenue and Financing Policy and associated rating policies to Council to approve for consultation. The Council noted that the draft Revenue and Financing Policy sets out the ways Council intends to pay for the operating and capital expenditure of each activity that Council provides and why. The policy provides the framework for how Council will fund its activities and how it will set rates as part of the Long Term Plan 2031 (effective from 1 July 2021). During discussion officers advised that in paragraph 42 of the report, the amounts which properties in each community board area pays for rates would differ depending on the facilities and infrastructure in the area and levels of service to be provided. Officers advised that the figures were Stewart Island/Rakiura, Tuatapere Te Waewae and Waihopai Toetoe Community Board areas should be as follows (in bold): · Stewart Island/Rakiura ($231) ($146) · Tuatapere Te Waewae (urban: $196; semi-urban $9 $98; rural $46 $49) · Waihopai Toetoe (urban: $196; semi-urban $9 $98; rural $46 $49)
	Resolution Moved Cr Scott, seconded Cr Owen recommendations a to c, new d (as indicated), e (with additions as indicated) and f (with changes) and resolved: That the Council: a)            Receives the report titled “Draft Revenue and Financing Policy and Rating Review” dated 15 October 2020. b)           Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002. c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter. New d) Considered the draft Revenue and Financing Policy and rating review noting the recommendations from the Finance and Assurance Committee meeting of 20 October 2020 with the addition of inclusion of public consultation on the usage of the general rate (low band) to allow for part funding the Te Anau airport. d)           Agrees to consider the draft Revenue and Financing Policy and rating review.

e)            Agrees to release the draft Revenue and Financing Policy and associated rating review for consultation in accordance with section 82 and 82A of the Local Government Act 2002, from 4 November to 4 December 2020 with the addition of the issue outlined in d above.

f)             Agrees that if Council endorses Option1 – to delegate authority to the Chief Executive to approve minor amendments to the draft policy before the commencement of the public consultation period.

Note – There were two options before the Council to resolve.  Council resolved option 1.  The recommendation below (from the officers report) indicates the two options that meeting had before them.

e)            Agrees to endorse one of the following options:

i)          Option 1 – endorses and releases the draft Revenue and Financing Policy and associated rating review for consultation in accordance with section 82 and 82A of the Local Government Act 2002, from 4 November to 4 December 2020, or

ii)        Option 2 – that Council delay consultation and propose a different way forward.

The meeting adjourned for morning tea at 10.44am and reconvened at 11.04am.

7.5	Integrated management under the National Policy Statement for Freshwater Management Record No: R/20/10/60481
	Resource Management Planner – Olivia Sterling was in attendance for this item. Miss Sterling advised that the purpose of the report was to provide an update on the implications that the National Policy Statement for Freshwater Management 2020 will have on Southland District Council planning documents. The Council noted that the report relates only to the National Policy Statement for Freshwater Management 2020 and has not considered the implications resulting from the Resource Management (National Environmental Standards for Freshwater) Regulations 2020.
	Resolution Moved Mayor Tong, seconded Cr Frazer and resolved: That the Council: a)        Receives the report titled “Integrated management under the National Policy Statement for Freshwater Management ” dated 14 October 2020. b)         Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002. c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter. d)        Agrees to endorse that Southland District Council staff meet regularly with Environment Southland to discuss how the national direction towards further integrating the resource management system might impact the Southland region. e)        Agrees to schedule the review of land use activity and urban development into the 5 year Southland District Plan review programme. Specifically relating to how activities will impact water quality, quantity, habitat, aquatic life and ecological processes. f)         Notes that increased resource, finance and community engagement will be required for plan review and implementation. g)        Agrees to discuss relevant plan changes and implementation methods with Environment Southland at an early stage to prevent policy duplication and public confusion. h)        Agrees to prioritise resources to enable the review of how the Southland District Council three waters services will be impacted by the National Policy Statement for Freshwater Management 2020 and assesses any complications resulting from intensified monitoring and implementation requirements resulting from the National Policy Statement for Freshwater Management 2020.

Reports - Operational Matters

8.1	Request for unbudgeted expenditure approval for the concrete footpath installation on Main Road Oban, from Department of Conservation to Dundee Street. Record No: R/20/9/53242
	Projects Manger – Brendan Gray was in attendance for this item. Mr Gray advised that the purpose of the report was to approve a request for unbudgeted expenditure approval for the concrete footpath installation on Main Road Oban, from Department of Conservation to Dundee Street.
	Resolution Moved Cr Ford, seconded Cr Menzies and resolved: That the Council: a)            receives the report titled “Request for unbudgeted expenditure approval for the concrete footpath installation on Main Road Oban, from Department of Conservation to Dundee Street.” dated 7 October 2020 b)           determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002 c)            determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter d)           approves the project for the additional concrete footpath to be installed on Main Road, Stewart Island/Rakiura from outside the Department of Conservation office up to Dundee Street e)            approves the unbudgeted expenditure of $41,800.00 made up of $31,000 from the successful Stewart Island Visitor Levy application and up to $10,800.00 from Stewart Island general reserves.

8.2	Unbudgeted Expenditure - Don Street Dark Fibre Connection Record No: R/20/10/59516
	Business Solutions Manager – Jock Hale and Senior Management Accountant – Susan McNamara were in attendance for this item. Mr Hale advised that the purpose of the report was to seek approval from Council for the unbudgeted expenditure required to install a private fibre (dark fibre) network between the new Don Street offices and the Forth Street office. The Council noted that the report is not a request for additional funding and there is no impact on rates but to request a reallocation of part of the business solutions networking operational budget to cover the capital cost of installing dark fibre.
	Resolution Moved Cr Duffy, seconded Cr Frazer and resolved: That the Council: a)            Receives the report titled “Unbudgeted Expenditure - Don Street Dark Fibre Connection” dated 14 October 2020. b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002. c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter. d)           Notes that users at Don Street are experiencing speed and latency problems. e)            Approves the unbudgeted expenditure amount of $39,586.25 excluding GST, for the installation and setup of a dark fibre network and that the cost is funded by a three-year loan, with repayments from the existing networking operational budget.

8.3

Projects from 2019/2020 to be carried forward into the 2020/2021 financial year

Record No: R/20/9/51628

Management Accountant – Susan McNamara was in attendance for this item.

Miss McNamara advised that the purpose of the report was to approve a carry forward of projects approved for delivery in the 2019/2020 year that were not completed by year end and to seek approval from Council to carry forward these projects or dollars related to these projects to the 2020/2021 year.

Resolution

Moved Cr Kremer, seconded Cr Douglas  recommendations a to c, d with changes as indicated with strikethrough and underline) and resolved:

That Council:

a)        Receives the report titled “Projects from 2019/2020 to be carried forward into the 2020/2021 financial year” dated 14 October 2020.

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Approves the projects/expenditure below to be carried forward into the 2019/2020 financial year to be funded from the sources indicated in Attachment A (of the officers report).

Category/town	Project name	Amount
Capital - other
Airport	Condition rating of runway	$30,000
District	Library book renewal	$30,000
District	Around the Mountain cycle trail to NZTA standard	$213,822
District	Roading network and asset management	$136,131
District	Accelerated bridge programme	$1,283,759
District	Alternative coastal route seal extension	$100,000
District	Sealed road resurfacing	$707,128
District	Traffic services	$360,647
District	Unsealed road metalling	$257,196
District	Sealed road rehabilitation	($962,553)
Te Anau Rural Water	Flow meter replacements - rural schemes	$29,194
Ohai	Ohai Hall equipment	$10,000
Operational
District	Open spaces planner	$25,990
District	Community Awards Night	$10,000
District	Museum services funding	$38,105
District	General projects community leadership	$64,000
District	Stewart Island Opportunities project through MBIE	$19,120 $5,977
Gorge Road	Tree work at Gorge Road reserve	$9,340
Waihopai Toetoes	Waituna lagoon grant	$7,458
Waihopai Toetoes	Wyndham memorial archway	$19,372
Waihopai Toetoes	Tokanui heritage/tramline project	$2,245
Waihopai Toetoes	Contribution to Gorge Road bell tower installation	$10,000
District	Removal of ouvea premix	$72,500
District	Resource Management - resourcing	$76,604
District	Regional LIDAR project	$111,396
District	Resource management - policy development	$248,779
District	Around the Mountain cycle trail flood repairs	$369,722
Manapouri	Grant for replacement of heating of Manapouri pool	$15,000
Stewart Island	Moturau gardens maintenance	$7,500
Winton Wallacetown ward	Grant for Limehills community centre upgrade	$10,242
SIESA	Wind power - pre development	($19,851)
Operational project
Balfour	Footpath/Kerb and channel replacement	$2,149
Browns	Footpath/Kerb and channel replacement	$3,500
Colac Bay	Footpath/Kerb and channel replacement	$552
Dipton	Footpath/Kerb and channel replacement	$1,075
Gorge Road	Footpath/Kerb and channel replacement	$966
Mossburn	Footpath/Kerb and channel replacement	$2,149
Nightcaps	Footpath/Kerb and channel replacement	$5,086
Ohai	Footpath/Kerb and channel replacement	$550
Orepuki	Footpath/Kerb and channel replacement	$3,826
Otauatu	Footpath/Kerb and channel replacement	$872
Winton	Footpath/Kerb and channel replacement	$10,269
Garston	New Garston fingerpost sign	$2,530
Projects by activity
Winton	New Information Kiosk at East Winton Cemetery	$15,744
Limehills	Upgrade of Kitchen	$10,418
Athol	Railway Project	$6,424
Riverton/Aparima	Removal of trees and provision of walking track along estuary on railway line	$46,142
Te Anau	Sign for gateway to Fiordland	$10,000
District Reserves	Ivon Wilson Car Park Extension	$35,770
Tuatapere	Additional playground equipment	$19,946
Mossburn	Mossburn toilets upgrade	$20,000
Monkey Island	Monkey Island Toilets	$77,747
Wyndham	Wyndham toilet	$55,000
SIESA	Fuel tanks (2x20,000L) replacement	$26,914
Stewart Island Jetties	Rebuild Ulva Island Jetty	$98,473
District leadership	Equipment Renewal	$155,570
District leadership	Core Systems Replacement	$316,430
District leadership	Upgrade Phone System	$29,659
Gorge Road	Install bell at war memorial	$10,000
Stewart Island	Construct new access on Ringa Ringa Road	$132,874
Orepuki	Footpath improvements	$7,589
Riverton/Aparima	New footpaths in the Riverton township	$100,000
Riverton/Aparima	Footpaths	$200,992
Riverton/Aparima	New dump station at Bath Road	$15,135
Stewart Island	New walking track horseshoe Bay Road part 1	$52,583
Stewart Island	Install new streetlights on the waterfront in Oban, Stewart Island	$1,686
Stewart Island	Install power point on foreshore, Stewart Island	$5,000
Stewart Island	Improving footpath and carparking at Argyle Street, Stewart Island	$20,000
Te Anau	New footpath walkways	$77,100
Te Anau	CCTV in Te Anau Town Centre	$15,070
District	Inflow project to comply with Consent limits	$105,740
Ohai	New UV/Treatment Plant upgrade	($3,295)
Ohai	Seals and arms to both trickling filters	$61,500
Stewart Island	Scheme Capacity Upgrade	$32,498
Te Anau	Scheme Capacity Upgrade	$1,565,490
Te Anau	Consent - Upukerora extension	$81,809
Tokanui	Embankment work to ponds	$42,433
Tokanui	Consent renewal preparation & treatment upgrade	$47,468
Winton	Consent Renewal Preparation	$58,988
District	District wide oxidation pond security fencing	$182,758
District	Well head improvements and seal off old wells	$13,997 $137,997
Manapouri	Lateral to Possum Lodge replace with 50mm to assist pressure	$100,000
Riverton/Aparima	Additional UV disinfection	$243,996
Te Anau	Te Anau water main renewal	$946,674
Te Anau Rural Water	Consent Renewal Preparation (Ramparts)	$7,063
Te Anau Rural Water	Consent Renewal Preparation  (Kakapo)	$1,499
Otautau	Otautau Main Street watermain	$207,676
Lumsden	Lumsden Falling Main Replacement	$71,858
Motor Vehicle
District	Nine vehicle replacements	$309,400

8.4	Approval of Scope for Preparation of Community Housing Business Case and Unbudgeted Expenditure for the Project. Record No: R/20/9/53422
	Manager Property Services – Kevin McNaught was in attendance for this item. Mr McNaught advised that the purpose of the report was to consider and approve the scope for a business case to be developed for community housing, with the intention of identifying all the issues and options to allow Council to make an informed decision on the future for this activity. During discussion it was clear that there was further information required for the meeting to make a decision and that the report would need to lie on the table. (During discussion Councillor Byars left the meeting at 12.16pm.)
	Resolution Moved Mayor Tong, seconded Cr Harpur and resolved: That the Council: a)            Lies the report on the table.

8.5	Monthly Financial Report - August 2020 Record No: R/20/10/59372
	Management Accountant – Lesley Smith was in attendance for this item. Mrs Smith advised that the purpose of this report was to provide Council with an overview of the financial results for the two months to 31st August 2020 by the nine activity groups of Council, as well as the financial position, and the statement of cash flows as at the 31^st August 2020. (During discussion Councillor Byars returned to the meeting 12.19pm.)
	Resolution Moved Cr Kremer, seconded Cr Frazer and resolved: That the Council: a)            Receives the report titled “Monthly Financial Report - August 2020” dated 13 October 2020.

8.6	Management Report Record No: R/20/10/60329
	Interim Chief Executive – Ross McNeil was in attendance for this item.
	Resolution Moved Mayor Tong, seconded Cr Scott and resolved: That the Council: a)            Receives the report titled “Management Report” dated 14 October 2020.

Reports - Governance

9.1

Schedule of Meetings for 2021 up to 8 October 2022

Record No: R/20/8/47397

Committee Advisor – Fiona Dunlop was in attendance for this item.

Miss Dunlop advised that the purpose of the report was to approve the schedule of meeting dates for the rest of the triennium up to 8 October 2022. This is so the meeting schedule can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

Resolution

Moved Mayor Tong, seconded Cr Harpur recommendations a to c and d with changes as indicated with strikethrough and underline and resolved:

That Council:

a)            Receives the report titled “Schedule of Meetings for 2021 up to 8 October 2022” dated 14 October 2020.

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Adopts the proposed schedule of Council and committee meetings for 2021/2022 up to 8 October 2022:

Date	Meeting
Thursday 28 January 2021	9am – Council
Tuesday 9 February 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 10 February 2021	9am - Regulatory and Consents Committee
Wednesday 24 February 2021	9am – Council (draft Long Term Plan approval for consultation)
Wednesday 3 March 2021	9am - Council
Tuesday 23 March 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 24 March 2021	9am - Regulatory and Consents Committee 9am – Finance and Assurance Committee
Thursday 25 March 2021	9am – Finance and Assurance Committee 9am - Regulatory and Consents Committee
Wednesday 14 April 2021	9am – Council
Tuesday 20 April 2021 (reserve day of Wednesday 21 April 2021)	9am – Council (draft Long Term Plan hearings)
Wednesday 28 April 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Thursday 29 April 2021	9am - Regulatory and Consents Committee
Thursday 6 May 2021	9am – Council (Long Term Plan deliberations)
Wednesday 19 May 2021	9am – Council
Tuesday 1 June 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 2 June 2021	9am - Regulatory and Consents Committee
Tuesday 15 June 2021	9am – Finance and Assurance Committee
Tuesday 22 June 2021	9am – Council meeting (Adopt Long Term Plan)
Tuesday 13 July 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 14 July 2021	9am – Regulatory and Consents Committee
Wednesday 4 August 2021	9am – Council
Tuesday 24 August 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 25 August 2021	9am - Regulatory and Consents Committee 9am – Finance and Assurance Committee
Thursday 26 August 2021	9am – Finance and Assurance Committee 9am - Regulatory and Consents Committee
Wednesday 15 September 2021	9am – Council
Monday 27 September 2021	9am – Finance and Assurance Committee
Tuesday 5 October 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 6 October 2021	9am – Regulatory and Consents Committee
Wednesday 27 October 2021	9am – Council
Tuesday 23 November 2021	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 24 November 2021	9am – Regulatory and Consents Committee
Tuesday 7 December 2021	9am – Finance and Assurance Committee
Wednesday 15 December 2021	9am – Council
Tuesday 25 January 2022	9am – Council
Tuesday 1 February 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 2 February 2022	9am – Regulatory and Consents Committee
Thursday 3 February 2022	9am – Finance and Assurance Committee
Tuesday 22 February 2022	9am – Council (draft Annual Plan approval for consultation)
Tuesday 8 March 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 9 March 2022	9am – Regulatory and Consents Committee
Tuesday 29 March 2022	9am – Council
Wednesday 30 March 2022	9am – Finance and Assurance Committee
Tuesday 12 April 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 13 April 2022	9am – Regulatory and Consents Committee
Wednesday 27 April 2022 (reserve day of Thursday 28 April 2022)	9am – Council (Annual Plan hearings)
Wednesday 11 May 2022	9am – Council (draft Annual Plan deliberations)
Tuesday 31 May 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 1 June 2022	9am – Regulatory and Consents Committee
Wednesday 8 June 2022	9am – Finance and Assurance Committee
Tuesday 21 June 2022	9am – Council meeting (Adopt Annual Plan)
Tuesday 12 July 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 13 July 2022	9am – Regulatory and Consents Committee
Tuesday 2 August 2022	9am – Council
Tuesday 23 August 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 24 August 2022	9am - Regulatory and Consents Committee 9am – Finance and Assurance Committee
Thursday 25 August 2022	9am – Finance and Assurance Committee 9am - Regulatory and Consents Committee
Tuesday 13 September 2022	9am - Council
Monday 26 September 2022	9am – Finance and Assurance Committee
Tuesday 27 September 2022	9am – Services and Assets Committee 1pm – Community and Strategy Committee
Wednesday 28 September 2022	9am - Regulatory and Consents Committee
Wednesday 5 October 2022	9am – Council

e)            Notes that Council at its meeting on 1 November 2019 agreed that delegated authority be granted to the chief executive (for Council) and the relevant group manager (for Community and Policy, Services and Assets, Regulatory and Consents and Finance and Assurance Committees) following consultation with the mayor (Council) or relevant committee chairs to amend the meeting dates when necessary or required.

The meeting concluded at 12.39pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 21 OCTOBER 2020.

DATE:............................................................................................

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