Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chamber, 15 Forth Street, Invercargill on Wednesday, 21 October 2020 at 9am (9am – 10.44am, 11.04am – 12.39pm).

 

present

Mayor

Mayor Gary Tong

Deputy Mayor

Ebel Kremer

Councillors

Don Byars (9am – 10.44am, 11.04am – 12.16pm, 12.19pm - 12.39pm)

 

John Douglas

 

Paul Duffy

 

Bruce Ford

 

Darren Frazer

 

George Harpur

 

Julie Keast

 

Christine Menzies

 

Karyn Owen

 

Margie Ruddenklau

 

Rob Scott

 

 

IN ATTENDANCE

Interim Chief Executive - Ross McNeil

Group Manager, Services and Assets – Matt Russell

Group Manager, Community and Futures – Rex Capil

Chief Financial Officer – Anne Robson

People and Capability Manager – Janet Ellis

Group Manager, Customer Delivery – Trudie Hurst

Committee Advisor - Fiona Dunlop

 


Council

21 October 2020

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

Resolution

Moved Mayor Tong, seconded Cr Menzies and resolved:

That Council confirms the minutes of the meeting held on 29 September 2020 as a true and correct record of that meeting.

 

Reports – Policy and Strategy

 

 

7.1

Draft Significance and Engagement Policy – Consultation

Record No: R/20/9/51165

 

Intermediate Policy Analyst – Carrie Adams and Communications Manager – Louise Pagan were in attendance for this item.

 

Mrs Adams advised that the purpose of the report was to present the draft Significance and Engagement Policy to Council to endorse for public consultation.

 

 

Resolution

Moved Cr Kremer, seconded Cr Duffy recommendations a to c, d (with additions) and e option i (with an addition) and resolved:

 

That the Council:

a)            Receives the report titled “Draft Significance and Engagement Policy – Consultation” dated 14 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Determines that the following strategic assets be listed in the draft Significance and Engagement Policy with the following additions:

·     roading and bridge network as a whole 

·     Around the Mountain Cycle Trail as a whole 

·     water treatment plants and reticulation networks as a whole

·     township wastewater treatment plants and reticulation networks as a whole

·     township stormwater reticulation networks as a whole

·     portfolio of District reserves (parks/reserves) as a whole

·     Stewart Island Electricity Supply Authority

·         Te Anau Manapouri Airport as a whole

·         Community housing as a whole

 

e)            Agrees to release the draft Significance and Engagement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020 with additions as outlined in d above.

 

Note – There were two options before the Council to resolve.  Council resolved option 1.  The recommendation below (from the officers report) indicates the two options that meeting had before them.

 

e)            Endorses one of the following options:

I.       Option 1 – endorses and releases the draft Significance and Engagement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020.

II.     Option 2 – that Council delay consultation and propose a different way forward.

 


 

 

7.2

Draft Policy on Development and Financial Contributions - Consultation

Record No: R/20/9/51775

 

Intermediate Policy Analyst – Carrie Adams was in attendance for this item.

 

Mrs Adams advised that the purpose of the report was to present the draft Policy on Development and Financial Contributions to Council to endorse for public consultation.

 

 

Resolution

Moved Cr Douglas, seconded Cr Ruddenklau and resolved:

That the Council:

a)            Receives the report titled “Draft Policy on Development and Financial Contributions - Consultation” dated 15 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to consider the draft Policy on Development and Financial Contributions.

 

e)            Agrees to endorse and releases the draft Policy on Development and Financial Contributions for consultation, in accordance with section 82 of the Local Government Act 2002, from 4 November 2020 to 4 December 2020.

 

f)             Agrees to delegate to the chief executive the authority to approve minor amendments to the schedules in the draft policy, before commencement of the public consultation period

 

 

7.3

Draft Procurement Policy - Consultation

Record No: R/20/9/52878

 

Policy Analyst – Robyn Rout was in attendance for this item.

 

Mrs Rout advised that the purpose of the report was to present the draft Procurement Policy to Council to endorse for public consultation.

 

 

Resolution

Moved Cr Owen, seconded Cr Scott recommendations a to c, d (option 1) with additions (as indicated) and a new e (as indicated) and resolved:

That Council:

a)            Receives the report titled “Draft Procurement Policy - Consultation ” dated 14 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to release the draft Procurement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020 with the following addition:

(i)           include in the table of public value the inclusion of local suppliers and energy efficiencies

 

New e) Agrees to delegate authority to the chief executive this authority to approve minor amendments to the draft policy before the commencement of the public consultation period.

 

Note – There were two options before the Council to resolve.  Council resolved option 1.  The recommendation below (from the officers report) indicates the two options that meeting had before them.

 

d)           Endorses one of the following options:

I.             Option 1 – endorses and releases the draft Procurement Policy for consultation in accordance with section 82 of the Local Government Act 2002, from 4 November to 4 December 2020, or

II.            Option 2 – delay consultation and propose a different way forward.

 

 

7.4

Draft Revenue and Financing Policy and Rating Review

Record No: R/20/10/61172

 

Finance Development Co-ordinator – Nicole Taylor was in attendance for this item.

 

Miss Taylor advised that the purpose of the report was to present the draft Revenue and Financing Policy and associated rating policies to Council to approve for consultation.

 

The Council noted that the draft Revenue and Financing Policy sets out the ways Council intends to pay for the operating and capital expenditure of each activity that Council provides and why. The policy provides the framework for how Council will fund its activities and how it will set rates as part of the Long Term Plan 2031 (effective from 1 July 2021).

 

During discussion officers advised that in paragraph 42 of the report, the amounts which properties in each community board area pays for rates would differ depending on the facilities and infrastructure in the area and levels of service to be provided.

 

Officers advised that the figures were Stewart Island/Rakiura, Tuatapere Te Waewae and Waihopai Toetoe Community Board areas should be as follows (in bold):

·              Stewart Island/Rakiura ($231) ($146)

·              Tuatapere Te Waewae (urban: $196; semi-urban $9 $98; rural $46 $49)

·              Waihopai Toetoe (urban: $196; semi-urban $9 $98; rural $46 $49)

 

 

Resolution

Moved Cr Scott, seconded Cr Owen recommendations a to c, new d (as indicated), e (with additions as indicated) and f (with changes) and resolved:

That the Council:

a)            Receives the report titled “Draft Revenue and Financing Policy and Rating Review” dated 15 October 2020.

 

b)           Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

New d) Considered the draft Revenue and Financing Policy and rating review noting the recommendations from the Finance and Assurance Committee meeting of 20 October 2020 with the addition of inclusion of public consultation on the usage of the general rate (low band) to allow for part funding the Te Anau airport.

 

d)           Agrees to consider the draft Revenue and Financing Policy and rating review.

 

e)            Agrees to release the draft Revenue and Financing Policy and associated rating review for consultation in accordance with section 82 and 82A of the Local Government Act 2002, from 4 November to 4 December 2020 with the addition of the issue outlined in d above.

 

f)             Agrees that if Council endorses Option1 – to delegate authority to the Chief Executive to approve minor amendments to the draft policy before the commencement of the public consultation period.

 

Note – There were two options before the Council to resolve.  Council resolved option 1.  The recommendation below (from the officers report) indicates the two options that meeting had before them.

 

e)            Agrees to endorse one of the following options:

 

i)          Option 1 – endorses and releases the draft Revenue and Financing Policy and associated rating review for consultation in accordance with section 82 and 82A of the Local Government Act 2002, from 4 November to 4 December 2020, or

ii)        Option 2 – that Council delay consultation and propose a different way forward.

 

The meeting adjourned for morning tea at 10.44am and reconvened at 11.04am.

 

 

7.5

Integrated management under the National Policy Statement for Freshwater Management

Record No: R/20/10/60481

 

Resource Management Planner – Olivia Sterling was in attendance for this item.

 

Miss Sterling advised that the purpose of the report was to provide an update on the implications that the National Policy Statement for Freshwater Management 2020 will have on Southland District Council planning documents.

 

The Council noted that the report relates only to the National Policy Statement for Freshwater Management 2020 and has not considered the implications resulting from the Resource Management (National Environmental Standards for Freshwater) Regulations 2020.

 

 

Resolution

Moved Mayor Tong, seconded Cr Frazer and resolved:

That the Council:

a)        Receives the report titled “Integrated management under the National Policy Statement for Freshwater Management ” dated 14 October 2020.

 

b)         Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Agrees to endorse that Southland District Council staff meet regularly with Environment Southland to discuss how the national direction towards further integrating the resource management system might impact the Southland region.

 

e)        Agrees to schedule the review of land use activity and urban development into the 5 year Southland District Plan review programme. Specifically relating to how activities will impact water quality, quantity, habitat, aquatic life and ecological processes.

 

f)         Notes that increased resource, finance and community engagement will be required for plan review and implementation.

 

g)        Agrees to discuss relevant plan changes and implementation methods with Environment Southland at an early stage to prevent policy duplication and public confusion.

 

h)        Agrees to prioritise resources to enable the review of how the Southland District Council three waters services will be impacted by the National Policy Statement for Freshwater Management 2020 and assesses any complications resulting from intensified monitoring and implementation requirements resulting from the National Policy Statement for Freshwater Management 2020.

 

 

Reports - Operational Matters

 

 

8.1

Request for unbudgeted expenditure approval for the concrete footpath installation on Main Road Oban, from Department of Conservation to Dundee Street.

Record No: R/20/9/53242

 

Projects Manger – Brendan Gray was in attendance for this item.

 

Mr Gray advised that the purpose of the report was to approve a request for unbudgeted expenditure approval for the concrete footpath installation on Main Road Oban, from Department of Conservation to Dundee Street.

 

 

Resolution

Moved Cr Ford, seconded Cr Menzies and resolved:

That the Council:

a)            receives the report titled “Request for unbudgeted expenditure approval for the concrete footpath installation on Main Road Oban, from Department of Conservation to Dundee Street.” dated 7 October 2020

 

b)           determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002

 

c)            determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter

 

d)           approves the project for the additional concrete footpath to be installed on Main Road, Stewart Island/Rakiura from outside the Department of Conservation office up to Dundee Street

 

e)            approves the unbudgeted expenditure of $41,800.00 made up of $31,000 from the successful Stewart Island Visitor Levy application and up to $10,800.00 from Stewart Island general reserves.

 

 

8.2

Unbudgeted Expenditure - Don Street Dark Fibre Connection

Record No: R/20/10/59516

 

Business Solutions Manager – Jock Hale and Senior Management Accountant – Susan McNamara were in attendance for this item.

 

Mr Hale advised that the purpose of the report was to seek approval from Council for the unbudgeted expenditure required to install a private fibre (dark fibre) network between the new Don Street offices and the Forth Street office.

 

The Council noted that the report is not a request for additional funding and there is no impact on rates but to request a reallocation of part of the business solutions networking operational budget to cover the capital cost of installing dark fibre.

 

 

Resolution

Moved Cr Duffy, seconded Cr Frazer and resolved:

That the Council:

a)            Receives the report titled “Unbudgeted Expenditure - Don Street Dark Fibre Connection” dated 14 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that users at Don Street are experiencing speed and latency problems.

 

e)            Approves the unbudgeted expenditure amount of $39,586.25 excluding GST, for the installation and setup of a dark fibre network and that the cost is funded by a three-year loan, with repayments from the existing networking operational budget.

 

 

8.3

Projects from 2019/2020 to be carried forward into the 2020/2021 financial year

Record No: R/20/9/51628

 

Management Accountant – Susan McNamara was in attendance for this item.

 

Miss McNamara advised that the purpose of the report was to approve a carry forward of projects approved for delivery in the 2019/2020 year that were not completed by year end and to seek approval from Council to carry forward these projects or dollars related to these projects to the 2020/2021 year.

 

 

Resolution

Moved Cr Kremer, seconded Cr Douglas  recommendations a to c, d with changes as indicated with strikethrough and underline) and resolved:

That Council:

a)        Receives the report titled “Projects from 2019/2020 to be carried forward into the 2020/2021 financial year” dated 14 October 2020.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Approves the projects/expenditure below to be carried forward into the 2019/2020 financial year to be funded from the sources indicated in Attachment A (of the officers report).

 

Category/town

Project name

Amount

Capital - other

Airport

Condition rating of runway

$30,000

District

Library book renewal

$30,000

District

Around the Mountain cycle trail to NZTA standard

$213,822

District

Roading network and asset management

$136,131

District

Accelerated bridge programme

$1,283,759

District

Alternative coastal route seal extension

$100,000

District

Sealed road resurfacing

$707,128

District

Traffic services

$360,647

District

Unsealed road metalling

$257,196

District

Sealed road rehabilitation

($962,553)

Te Anau Rural Water

Flow meter replacements - rural schemes

$29,194

Ohai

Ohai Hall equipment

$10,000

Operational

District

Open spaces planner

$25,990

District

Community Awards Night

$10,000

District

Museum services funding

$38,105

District

General projects community leadership

$64,000

District

Stewart Island Opportunities project through MBIE

$19,120

$5,977

Gorge Road

Tree work at Gorge Road reserve

$9,340

Waihopai Toetoes

Waituna lagoon grant

$7,458

Waihopai Toetoes

Wyndham memorial archway

$19,372

Waihopai Toetoes

Tokanui heritage/tramline project

$2,245

Waihopai Toetoes

Contribution to Gorge Road bell tower installation

$10,000

District

Removal of ouvea premix

$72,500

District

Resource Management - resourcing

$76,604

District

Regional LIDAR project

$111,396

District

Resource management - policy development

$248,779

District

Around the Mountain cycle trail flood repairs

$369,722

Manapouri

Grant for replacement of heating of Manapouri pool

$15,000

Stewart Island

Moturau gardens maintenance

$7,500

Winton Wallacetown ward

Grant for Limehills community centre upgrade

$10,242

SIESA

Wind power - pre development

($19,851)

Operational project

Balfour

Footpath/Kerb and channel replacement

$2,149

Browns

Footpath/Kerb and channel replacement

$3,500

Colac Bay

Footpath/Kerb and channel replacement

$552

Dipton

Footpath/Kerb and channel replacement

$1,075

Gorge Road

Footpath/Kerb and channel replacement

$966

Mossburn

Footpath/Kerb and channel replacement

$2,149

Nightcaps

Footpath/Kerb and channel replacement

$5,086

Ohai

Footpath/Kerb and channel replacement

$550

Orepuki

Footpath/Kerb and channel replacement

$3,826

Otauatu

Footpath/Kerb and channel replacement

$872

Winton

Footpath/Kerb and channel replacement

$10,269

Garston

New Garston fingerpost sign

$2,530

Projects by activity

Winton

New Information Kiosk at East Winton Cemetery

$15,744

Limehills

Upgrade of Kitchen

$10,418

Athol

Railway Project

$6,424

Riverton/Aparima

Removal of trees and provision of walking track along estuary on railway line

$46,142

Te Anau

Sign for gateway to Fiordland

$10,000

District Reserves

Ivon Wilson Car Park Extension

$35,770

Tuatapere

Additional playground equipment

$19,946

Mossburn

Mossburn toilets upgrade

$20,000

Monkey Island

Monkey Island Toilets

$77,747

Wyndham

Wyndham toilet

$55,000

SIESA

Fuel tanks (2x20,000L) replacement

$26,914

Stewart Island Jetties

Rebuild Ulva Island Jetty

$98,473

District leadership

Equipment Renewal

$155,570

District leadership

Core Systems Replacement

$316,430

District leadership

Upgrade Phone System

$29,659

Gorge Road

Install bell at war memorial

$10,000

Stewart Island

Construct new access on Ringa Ringa Road

$132,874

Orepuki

Footpath improvements

$7,589

Riverton/Aparima

New footpaths in the Riverton township

$100,000

Riverton/Aparima

Footpaths

$200,992

Riverton/Aparima

New dump station at Bath Road

$15,135

Stewart Island

New walking track horseshoe Bay Road part 1

$52,583

Stewart Island

Install new streetlights on the waterfront in Oban, Stewart Island

$1,686

Stewart Island

Install power point on foreshore, Stewart Island

$5,000

Stewart Island

Improving footpath and carparking at Argyle Street, Stewart Island

$20,000

Te Anau

New footpath walkways

$77,100

Te Anau

CCTV in Te Anau Town Centre

$15,070

District

Inflow project to comply with Consent limits

$105,740

Ohai

New UV/Treatment Plant upgrade

($3,295)

Ohai

Seals and arms to both trickling filters

$61,500

Stewart Island

Scheme Capacity Upgrade

$32,498

Te Anau

Scheme Capacity Upgrade

$1,565,490

Te Anau

Consent - Upukerora extension

$81,809

Tokanui

Embankment work to ponds

$42,433

Tokanui

Consent renewal preparation & treatment upgrade

$47,468

Winton

Consent Renewal Preparation

$58,988

District

District wide oxidation pond security fencing

$182,758

District

Well head improvements and seal off old wells

$13,997

$137,997

Manapouri

Lateral to Possum Lodge replace with 50mm to assist pressure

$100,000

Riverton/Aparima

Additional UV disinfection

$243,996

Te Anau

Te Anau water main renewal

$946,674

Te Anau Rural Water

Consent Renewal Preparation (Ramparts)

$7,063

Te Anau Rural Water

Consent Renewal Preparation  (Kakapo)

$1,499

Otautau

Otautau Main Street watermain

$207,676

Lumsden

Lumsden Falling Main Replacement

$71,858

Motor Vehicle

District

Nine vehicle replacements

$309,400

 

 

8.4

Approval of Scope for Preparation of Community Housing Business Case and Unbudgeted Expenditure for the Project.

Record No: R/20/9/53422

 

Manager Property Services – Kevin McNaught was in attendance for this item.

 

Mr McNaught advised that the purpose of the report was to consider and approve the scope for a business case to be developed for community housing, with the intention of identifying all the issues and options to allow Council to make an informed decision on the future for this activity.

 

During discussion it was clear that there was further information required for the meeting to make a decision and that the report would need to lie on the table.

 

(During discussion Councillor Byars left the meeting at 12.16pm.)

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That the Council:

a)            Lies the report on the table.

 

 

8.5

Monthly Financial Report - August 2020

Record No: R/20/10/59372

 

Management Accountant – Lesley Smith was in attendance for this item.

 

Mrs Smith advised that the purpose of this report was to provide Council with an overview of the financial results for the two months to 31st August 2020 by the nine activity groups of Council, as well as the financial position, and the statement of cash flows as at the 31st August 2020.

 

(During discussion Councillor Byars returned to the meeting 12.19pm.)

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That the Council:

a)            Receives the report titled “Monthly Financial Report - August 2020” dated 13 October 2020.

 

 

8.6

Management Report

Record No: R/20/10/60329

 

Interim Chief Executive – Ross McNeil was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Scott and resolved:

That the Council:

a)            Receives the report titled “Management Report” dated 14 October 2020.

 

 

Reports - Governance

 

 

9.1

Schedule of Meetings for 2021 up to 8 October 2022

Record No: R/20/8/47397

 

Committee Advisor – Fiona Dunlop was in attendance for this item.

 

Miss Dunlop advised that the purpose of the report was to approve the schedule of meeting dates for the rest of the triennium up to 8 October 2022. This is so the meeting schedule can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur recommendations a to c and d with changes as indicated with strikethrough and underline and resolved:

That Council:

a)            Receives the report titled “Schedule of Meetings for 2021 up to 8 October 2022” dated 14 October 2020.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Adopts the proposed schedule of Council and committee meetings for 2021/2022 up to 8 October 2022:

 

Date

Meeting

 

 

Thursday 28 January 2021

9am – Council

Tuesday 9 February 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 10 February 2021

9am - Regulatory and Consents Committee

Wednesday 24 February 2021

9am – Council (draft Long Term Plan approval for consultation)

Wednesday 3 March 2021

9am - Council

Tuesday 23 March 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 24 March 2021

9am - Regulatory and Consents Committee

9am – Finance and Assurance Committee

Thursday 25 March 2021

9am – Finance and Assurance Committee

9am - Regulatory and Consents Committee

Wednesday 14 April 2021

9am – Council

Tuesday 20 April 2021

(reserve day of Wednesday 21 April 2021)

9am – Council (draft Long Term Plan hearings)

Wednesday 28 April 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Thursday 29 April 2021

9am - Regulatory and Consents Committee

Thursday 6 May 2021

9am – Council (Long Term Plan deliberations)

Wednesday 19 May 2021

9am – Council

Tuesday 1 June 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 2 June 2021

9am - Regulatory and Consents Committee

Tuesday 15 June 2021

9am – Finance and Assurance Committee

Tuesday 22 June 2021

9am – Council meeting (Adopt Long Term Plan)

Tuesday 13 July 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 14 July 2021

9am – Regulatory and Consents Committee

Wednesday 4 August 2021

9am – Council

Tuesday 24 August 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 25 August 2021

9am - Regulatory and Consents Committee

9am – Finance and Assurance Committee

Thursday 26 August 2021

9am – Finance and Assurance Committee

9am - Regulatory and Consents Committee

Wednesday 15 September 2021

9am – Council

Monday 27 September 2021

9am – Finance and Assurance Committee

Tuesday 5 October 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 6 October 2021

9am – Regulatory and Consents Committee

Wednesday 27 October 2021

9am – Council

Tuesday 23 November 2021

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 24 November 2021

9am – Regulatory and Consents Committee

Tuesday 7 December 2021

9am – Finance and Assurance Committee

Wednesday 15 December 2021

9am – Council

Tuesday 25 January 2022

9am – Council

Tuesday 1 February 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 2 February 2022

9am – Regulatory and Consents Committee

Thursday 3 February 2022

9am – Finance and Assurance Committee

Tuesday 22 February 2022

9am – Council (draft Annual Plan approval for consultation)

Tuesday 8 March 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 9 March 2022

9am – Regulatory and Consents Committee

Tuesday 29 March 2022

9am – Council

Wednesday 30 March 2022

9am – Finance and Assurance Committee

Tuesday 12 April 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 13 April 2022

9am – Regulatory and Consents Committee

Wednesday 27 April 2022

(reserve day of Thursday 28 April 2022)

9am – Council (Annual Plan hearings)

Wednesday 11 May 2022

9am – Council (draft Annual Plan deliberations)

Tuesday 31 May 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 1 June 2022

9am – Regulatory and Consents Committee

Wednesday 8 June 2022

9am – Finance and Assurance Committee

Tuesday 21 June 2022

9am – Council meeting (Adopt Annual Plan)

Tuesday 12 July 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 13 July 2022

9am – Regulatory and Consents Committee

Tuesday 2 August 2022

9am – Council

Tuesday 23 August 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 24 August 2022

9am - Regulatory and Consents Committee

9am – Finance and Assurance Committee

Thursday 25 August 2022

9am – Finance and Assurance Committee

9am - Regulatory and Consents Committee

Tuesday 13 September 2022

9am - Council

Monday 26 September 2022

9am – Finance and Assurance Committee

Tuesday 27 September 2022

9am – Services and Assets Committee

1pm – Community and Strategy Committee

Wednesday 28 September 2022

9am - Regulatory and Consents Committee

Wednesday 5 October 2022

9am – Council

 

e)            Notes that Council at its meeting on 1 November 2019 agreed that delegated authority be granted to the chief executive (for Council) and the relevant group manager (for Community and Policy, Services and Assets, Regulatory and Consents and Finance and Assurance Committees) following consultation with the mayor (Council) or relevant committee chairs to amend the meeting dates when necessary or required.

 

 

The meeting concluded at 12.39pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 21 OCTOBER 2020.

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................