Notice is hereby given that a Meeting of the Fiordland Community Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 October 2020

2pm

Te Anau Club
Corner Pop Andrew Drive and Jackson Street Te Anau

 

Fiordland Community Board Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Sarah Greaney

 

Deputy Chairperson

Diane Holmes

 

Members

Mary Chartres

 

 

Benjamin Killeen

 

 

Ebel Kremer

 

 

Ryan Murray

 

 

Max Slee

 

 

IN ATTENDANCE

 

Group Manager, Community and Futures

Rex Capil

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

Community Liaison Officer

Megan Seator

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 


Terms of Reference – Community Boards

 

TYPE OF COMMITTEE

Community board

RESPONSIBLE TO

Council

Each community board will have a relationship with the committees in section 8.4.2 to 8.4.5 of the delegations manual based on the scope of the activities/functions delegated to each committee.

SUBCOMMITTEES

As noted in section 8.5 of the delegations manual various subcommittees will report to specific community boards.

LEGISLATIVE BASIS

Resolution made by Council through the representation arrangements as per the Local Electoral Act 2001.

Role, status and membership as per subpart 2 of Part 4 of the Local Government Act 2002 (LGA).

Treaty of Waitangi as per section 4, Part 1 of the LGA.

Opportunities for Maori to contribute to decision-making processes as per section 14 of Part 2 of the LGA. Community boards delegated powers by Council as per schedule 7, clause 32, LGA.

Appointment of councillors to community boards as per section 50, LGA.

MEMBERSHIP

Oreti and Waihopai Toetoe Community Boards have seven members elected by the local authority triennial elections plus a member appointed by Council.  All other community boards have six members plus a member appointed by Council. 

The chairperson is elected by the community board.  Councillors who are not appointed to community boards can only remain for the public section of the community board meeting. They cannot stay for the public excluded section unless the community board agrees.

FREQUENCY OF MEETINGS

Every second month but up to ten ordinary meetings a year

QUORUM

Not less than four members

KEY FUNCTIONS

           to promote the social, economic, environmental and cultural well-being of local communities and in so-doing contribute to the realisation of Council’s vision of one District offering endless opportunities

           to provide leadership to local communities on the strategic issues and opportunities that they face

           to be advocates and representatives for their local community and in so doing ensure that Council and other agencies have a clear understanding of local needs and aspirations

           to be decision-makers on issues that are delegated to the board by Southland District Council

           to develop relationships and communicate with key community organisations, special interest groups, residents and businesses within the community

           to maintain an overview of the services Council delivers to its communities and assess the extent to which these services meet community needs

           to recommend the setting of levels of service and budgets for local activities.

DELEGATIONS

The community board shall have the following delegated powers and be accountable to Council for the exercising of these powers.[1] 

In exercising the delegated powers, the community board will operate within:

1)        policies, plans, standards or guidelines that have been established and approved by Council

2)        the needs of the local communities; and

3)      the approved budgets for the activity.

Power to Act

The community board will prepare and implement programmes of work, which will be reflected in its community board plan, which are relevant to the purposes of the community board that are consistent with the long term plan and annual plan processes of Council.  Such programmes are to include budgetary provision for all costs associated with the work.

Community Well-Being

4)        to develop local community outcomes that reflect the desired goals for their community/place

5)        to monitor the overall well-being of local communities and use the information gathered to inform development of local strategies to address areas of need

6)        work with Council and the community to develop a community board plan for the community of interest area – working in with any community plans that may exist.

Community Leadership

7)        communicate and develop a relationship with community organisations, local groups, and special interest groups within the local community of interest

8)        identify key issues that will affect their community of interest’s future and work with Council staff and other local representatives to facilitate multi-agency collaborative opportunities

9)        promote a shared vision for the community of interest area and develop and promote ways to work with others to achieve positive outcomes

10)    provide a local community perspective on Council’s long term plan key performance indicators and levels of service as detailed in the long term plan, and on local expenditure, rating impacts and priorities.

 

Advocacy

11)    submissions

a)             authority to make recommendations to Council on matters to be considered in submissions Council may make to external organisations’ regional or national policy documents, select committees

b)             authority to make submissions to Council or other agency on issues within its community of interest area

c)             authority to make submissions to Council on bylaws and recommend to Council the level of bylaw service and enforcement to be provided, having regard to the need to maintain consistency across the District for all Council bylaws.

12)    authority to prepare a submission to Council on the proposed levels of service, income and expenditure within the community of interest area, for consideration as part of the long term plan/annual plan process

13)    provide comment by way of the formal Annual Plan/Long Term Plan process on relative priorities for the delivery of District services and levels of service within the community board area.

District activities include: 

a)             wastewater

b)             solid waste

c)             water supply

d)             parks and reserves

e)             roading

f)              libraries

g)             cemeteries

h)             emergency management

i)               stormwater

j)               public toilets

k)             community housing 

14)    Council will set the levels of service for District activities – if a community board seek a higher level of service they will need to recommend that to Council and it will need to be funded in an appropriate way (locally).

Community Assistance

15)    authority to establish prioritisation for allocation based on an overarching set of criteria from council to guide the scope of the activity

16)    authority to grant the allocated funds from the Community Partnership Fund

17)    authority to allocate bequests or grants generated locally consistent with the terms of the bequest or grant fund

Northern Community Board

18)    make decisions regarding funding applications to the Northern Southland Development Fund.  The Northern Community Board may invite a representative of the community of Dipton to take part in the decisions on applications to the Northern Southland Development Fund.

Unbudgeted Expenditure

Approve unbudgeted operating expenditure for local activities of up to $20,000.

Approve up to a $20,000 increase in the projected cost of a budgeted capital works project/item that is included in the annual plan/LTP.

Authority to delegate to the chief executive, when approving a project definition/business case, over-expenditure of up to $10,000 for capital expenditure against the budget detailed in the Annual Plan/LTP.

Service Delivery

Local Activities

For activities within the local activities category, the community board shall have authority to:

a)        recommend to Council levels of service for local activities having regard to Council budgets within the Long Term Plan and Annual Plan process

b)        recommend to Council the rates and/or user charges and fees to fund the local activities

c)        accept donations of a local asset eg a gas barbeque, park bench, etc with a value of less than $20,000.

d)        approve project definitions/business cases for approved budgeted capital expenditure up to $300,000

e)        recommend to the Services and Assets Committee the approval of project definitions/business case and procurement plant for capital expenditure over $300,000 and/or any unbudgeted capital expenditure

f)         monitor the performance and delivery of the service in meeting the expected levels of service

g)        facilitate the development of local management plans (for subsequent recommendation to Council), where required by statute or in support of District or other plans for reserves, harbours, and other community facilities, except where powers:

·                have been delegated to Council officers; or

·                would have significance beyond the community board’s area or otherwise involves a matter of national importance (Section 6 Resource Management Act 1991); or

·                involve the alienation of any part of a proposed or existing esplanade reserve by way of width reduction, easement, lease or otherwise. 

Local activities include:

i)           community leadership

ii)         local halls and community centres (within Council’s overarching policy for community facilities)

iii)       wharves and harbour facilities

iv)       local parks and reserves

v)         parking limits and footpaths

vi)       Te Anau/Manapouri Airport (Fiordland Community Board)

vii)     Stewart Island Electricity Supply Authority (SIESA) (Stewart Island/Rakiura Community Board)

(i)            for the above two local activities only

(ii)          recommend levels of service and annual budget to the Services and Assets Committee

(iii)        monitor the performance and delivery of the service

19)    naming reserves, structures and commemorative places

a)             authority to decide upon requests from the community, regarding names of reserves, the placement of structures and commemorative places.

20)    naming roads

a)             authority to decide on the naming for public roads, private roads and rights of way

21)    assist the chief executive by providing comment (through the board chairperson) to consider and determine temporary road closures applications where there are objections to the proposed road closure. 

Rentals and Leases

In relation to all leases and licences of land and buildings for local activities within their own area, on behalf of Council;

a)    accept the highest tenders for rentals more than $10,000

b)    approve the preferential allocation of leases and licenses where the rental is $10,000 or more per annum. 

Environmental management and spatial planning

22)    provide comment on behalf of the relevant community/communities on resource consent applications referred to the community board for comment. 

23)    recommend to Council the level of bylaw service and enforcement to be provided within the community, having regard to the need to maintain consistency across the District.

24)    provide advice to Council and its committees on any matter of interest or concern to the community board in relation to the sale of alcohol where statutory ability exists to seek such feedback.

25)    provide input into regulatory activities not otherwise specified above where the process allows.

26)    recommend to Council the initiating of an appeal or reference to the environment court on decisions in respect to resource consent applications on which the board has made submissions; ability to provide input to support the development of community planning for a civil defence emergency; and after an emergency  event, to provide input and information to support community response efforts.

LIMITS TO DELEGATIONS

No financial or decision making delegations other than those specifically delegated by Council.

The community board shall only expend funding on purposes for which that funding was originally raised and in accordance with the budgets approved by Council through its Long Term Plan/Annual Plan. In accordance with the provisions of section 39(2) of Schedule 7 the board may not incur expenditure in excess of the approved budget.

Matters which are not Delegated

Southland District Council has not delegated to community boards the power to:

·          make a rate or bylaw

·          acquire, hold or dispose of property

·          direct, appoint, suspend or remove staff

·          engage or enter into contracts and agreements and financial commitments

·          institute an action for recovery of any amount

·          issue and police building consents, notices, authorisations and requirements under acts, statutes, regulations, bylaws and the like;

·          institute legal proceedings other than the delegation to recommend to Council the initiating of an appeal or reference to the environment court on decisions in respect to resource consent applications on which the community board has made submissions.

CONTACT WITH MEDIA

The community board chairperson is the authorised spokesperson for the board in all matters where the board has authority or a particular interest.

Board members, including the chairperson, do not have delegated authority to speak to the media and/or outside agencies on behalf of Council on matters outside of the board’s delegations.

The assigned Executive Leadership Team member will manage the formal communications between the board and its constituents and for the board in the exercise of its business.  Correspondence with central government, other local government agencies or official agencies will only take place through Council staff and will be undertaken under the name of Southland District Council.

REPORTING

Community boards are unincorporated statutory bodies which are elected to represent the communities they serve. 

The boards maintain bound minute books of their own meetings.

 


Fiordland Community Board

28 October 2020

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                             13

2             Leave of absence                                                                                                                                              13

3             Conflict of Interest                                                                                                                                          13

4             Public Forum                                                                                                                                                      13

5             Extraordinary/Urgent Items                                                                                                                     13

6             Confirmation of Minutes                                                                                                                             13

Reports

7.1         Financial Report for the year ended 30 June 2020                                                                       21

7.2         Long Term Plan 2031 - Direction Setting Report                                                                          43

7.3         Council Policies Under Review - Consultation                                                                                69

7.4         Landscapes Project - Review of the Natural Features and Landscapes Chapter of the District Plan                                                                                                                                                         85

7.5         Community Leadership Report                                                                                                               89

7.6         Operational Report for Fiordland Community Board                                                               95

7.7         Council Report                                                                                                                                                107

7.8         Chairperson's Report                                                                                                                                  115

7.9         Proposed Naming of Private Road at 914 Takaro Road, Te Anau                                     119

7.10       Southland District - Wellbeing Indicators Snapshot - August 2020                               127

7.11       Receipt of the March 2020 Luxmore Subdivision Concept Design Report                 137

7.12       Unbudgeted Expenditure for Contribution Towards the Manapouri Swimming Pool Heating Upgrade                                                                                                                                           175

7.13       Fiordland Community Partnership Fund - September 2020 allocations                     179

Public Excluded

Procedural motion to exclude the public                                                                                                       187

7.13       Fiordland Community Partnership Fund - September 2020 allocations

a.        Te Anau Events - Enduro - application                                                                                 187

b.        Te Anau Plunket - application                                                                                                   187

c.        Fiordland Land Search and Rescue - application                                                          187

d.        Takahe Restoration Group - application                                                                            188

e.         Te Anau Waitangi Day - application                                                                                      188

f.         Fiordland Community Events Centre Trust - application                                        188

g.        Te Anau Events - Tartan Festival - application                                                                188

h.        Te Anau Events - Milford Mountain Classic - application                                         188

i.          Santa's Little Helpers - application                                                                                        189

j.         Te Anau Events - Fishing Classic - application                                                                189

k.        Te Anau School - application                                                                                                     189

C8.1      Unbudgeted Expenditure Report for Easement Creation Relating to Proposed Realignment of Path from View Street Carpark to Waiau Street Manapouri           189  


1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Community Board Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

 

Notification to speak is required by 12noon at least one clear day before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Community Board to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)        the reason why the item was not on the Agenda, and

(ii)       the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)       that item may be discussed at that meeting if-

(i)         that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)       no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Fiordland Community Board, 26 August 2020


 

Fiordland Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Fiordland Community Board held in the Te Anau Club, Corner Pop Andrew Drive and Jackson Street, Te Anau on Wednesday, 26 August 2020 at 2.07pm (2.07pm – 5.25pm, (PE 5.07pm - 5.25pm)).

 

present

 

Chairperson

Sarah Greaney

 

Deputy Chairperson

Diane Holmes

 

Members

Mary Chartres

 

 

Benjamin Killeen

 

 

Ryan Murray

 

 

Max Slee

 

 

Councillor Ebel Kremer

(via Zoom)

 

IN ATTENDANCE

 

Group Manager, Community and Futures

Rex Capil

Governance and Democracy Manager

Melissa Brook

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 


1             Apologies

 

There was an apology for early departure from Councillor Kremer.

 

Moved Deputy Chairperson Holmes, seconded Mary Chartres and resolved:

That the Fiordland Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Dale Wairau (Te Anau Community Worker) addressed the meeting advising of the following requests received from community members:

·         more wheel chair access required in the main street area

·         a half basketball court in an appropriate area for children to play

·         reconsider the dog control bylaw for Te Anau to allow dogs in the central business area to encourage visitors to the area.

 

Chairperson Greaney thanked Mr Wairau for his presentation suggesting he liaise with council staff to progress his requests.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Councillor Kremer, seconded Ryan Murray and resolved:

That the minutes of Fiordland Community Board meeting held on 1 July 2020 be confirmed as a true and correct record of that meeting.

 

 

 

Reports

 

7.6

Council Report

Record No: R/20/7/29504

T

47.      Councillor Ebel Kremer presented this item via Zoom.

Councillor Kremer drew a number of issues to the attention of the board including:

  • 3 Waters and Point 7
  • Covid-19
  • Resource Management
  • Strategy and Policy
  • First Cut
  • Around the Mountains Cycle Trail
  • Libraries update
  • Te Anau Manapouri Airport
  • Te Anau Wastewater discharge project

Councillor Kremer briefed the board on activities he has been involved over the July/August period.

 

 

 

Resolution

Moved Benjamin Killeen, seconded Max Slee  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Council Report” dated 10 August 2020.

 

 

 

7.7

Chairperson's Report

Record No: R/20/8/31821

 

Chairperson Sarah Greaney presented this report.

 

Chairperson Greaney proceeded to take the Board through her report.

 

Members provided updates on their respective portfolios which were included in the Chairs report.

 

 

Resolution

Moved Deputy Chairperson Holmes, seconded Mary Chartres  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Chairperson's Report” dated 17 August 2020.

 

 

 

(Councillor Kremer left the meeting at 3.41pm.)

 

The meeting adjourned at 4pm and reconvened at 4.05pm.

7.2

Proposed Naming of Private Road at 454 Te Anau Milford Highway

Record No: R/20/8/32477

 

Roading Contract Manager - Nick Lewis was in attendance for this item.

Mr Lewis advised the purpose of this report is for the Fiordland Community Board to determine the private road name that serves the properties at 454 Te Anau Milford Highway.

The Board noted the property owners directly affected undertook their own discussions for a proposed road name and the preferred option is Moraine Terrace.

 

 

 

Resolution

Moved Deputy Chairperson Holmes, seconded Mary Chartres  and resolved:

That the Fiordland Community Board:

a)            receives the report titled “Proposed Naming of Private Road at 454 Te Anau Milford Highway” dated 18 August 2020.

 

b)           determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           approves the naming of the private road at 454 Te Anau Milford Highway as Moraine Terrace.

 

 

 

7.1

Murihiku Regional Arts Strategy 2020-2030

Record No: R/20/7/28729

 

Community Partnership Leader - Simon Moran was in attendance for this item.

 

 

Resolution

Moved Benjamin Killeen, seconded Ryan Murray  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Murihiku Regional Arts Strategy 2020-2030” dated 16 July 2020.

 

 

 

 

7.3

Application to plant a community orchard at Henry Street Reserve, Te Anau

Record No: R/20/8/32242

 

Community Partnership Leader - Simon Moran was in attendance for this item.

1          Mr Moran advised the purpose of the report is to consider the application from the Fiordland Community Garden Charitable Trust to plant fruit trees at Henry Street Reserve for the purpose of establishing a community orchard.

 

 

 

Resolution

Moved Mary Chartres, seconded Ryan Murray  recommendations a to c, d with changes as indicated and resolved:

That the Fiordland Community Board:

a)            receives the report titled “Application to plant a community orchard at Henry Street Reserve, Te Anau” dated 18 August 2020.

 

b)           determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           approves the application by the Fiordland Community Garden Charitable Trust to plant fruit trees at Henry Street Reserve for the purpose of establishing a community orchard requesting there is no pecuniary gain to the trust.

 

 

 

7.4

Community Leadership Report for the Fiordland Community Board

Record No: R/20/8/45346

 

Community Partnership Leader - Simon Moran was in attendance for this item.

1          Mr Moran advised the purpose of the report is to update the board on the community leadership activities in the area.

 

 

 

Resolution

Moved Deputy Chairperson Holmes, seconded Mary Chartres  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Community Leadership Report for the Fiordland Community Board” dated 14 August 2020.

7.5

Operational Report for Fiordland Community Board

Record No: R/20/7/29392

 

Community Partnership Leader - Simon Moran was in attendance for this item.

 

Mr Moran advised the purpose of the report was to update the board on the operational activities in the Fiordland board area.

 

The board discussed the progress of the proposed new town entrance signs, the Chair to follow up with the communications team.

 

 

Resolution

Moved Mary Chartres, seconded Max Slee  and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Operational Report for Fiordland Community Board” dated 14 August 2020.

 

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Benjamin Killeen, seconded Deputy Chairperson Holmes  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C8.1   Fiordland Township Maintenance Contract 20/18 - Approval of Unbudgeted Expenditure

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Fiordland Township Maintenance Contract 20/18 - Approval of Unbudgeted Expenditure

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Governance and Democracy Manager - Melissa Brook, Community Facilities Manager - Mark Day, Community Partnership Leader - Simon Moran, Roading Contract Manager - Nick Lewis, Committee Advisor - Alyson Hamilton be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C8.1 Fiordland Township Maintenance Contract 20/18 - Approval of Unbudgeted Expenditure. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 5.07pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

 

The meeting concluded at 5.25pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Fiordland Community Board HELD ON WEDNESDAY, 26 AUGUST 2020.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Fiordland Community Board

28 October 2020

 

Financial Report for the year ended 30 June 2020

Record No:             R/20/10/61312

Author:                      Sheree Marrah, Financial Accountant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Summary

1        The purpose of this report is to present the final financial results and supporting information for the communities located within the Fiordland Community Board area for the year ended 30 June 2020. The financial reports are contained within attachment A, B and C of this report.

2        As the audit of Council is still occurring, the financial results presented are still subject to change.

 

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Financial Report for the year ended 30 June 2020” dated 21 October 2020.

 

Attachments

a             Financial Report to Fiordland Community Board for the year ended 30 June 2020

b             Reserve balances 2019-2020 - Fiordland

c             Detailed individual business units for the year ending 30 June 2020    

 


Fiordland Community Board

28 October 2020

 

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28 October 2020

 

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28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Long Term Plan 2031 - Direction Setting Report

Record No:             R/20/10/62012

Author:                      Jason Domigan, Corporate Performance Lead

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                 Information

 

 

 

Purpose

1        For the community board to allocate local budgets for 2021-2031 and to recommend to Council local rates for the year commencing 1 July 2021.

Executive Summary

2        This report provides an overview of the local activities and services for Fiordland for 2021-2031 which are provided under the governance of the Fiordland Community Board.  The report details the costs of these activities over the 10 years as well as the draft rates.

3        The draft budgets will be incorporated into Council’s draft Long Term Plan 2031 (LTP) which, pending Council approval, will be released for consultation in March 2021.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2021/2022 will be used to set rates for the year beginning 1 July 2021 (referred to as LTP year one).

4        The information in this report and its attachments, has been sourced from previous discussions between the committee, the community partnership leader, services and assets, and finance staff along with activity management plans (AMPs) that officers have prepared. 

 

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Long Term Plan 2031 - Direction Setting Report” dated 22 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2021 be included in the Long Term Plan 2031.

 

Rate

Rate GST inclusive

Fiordland Community Board rate

$601,836

Fiordland pool rate

$36,034

Manapouri-Te Anau airport rate

Per rating unit $62.92

Manapouri hall rate

$15,739

 

e)            Recommends to Council the setting of the following Manapouri hall fees and charges (including GST) for the year commencing 1 July 2021 for inclusion in the Long Term Plan 2031 (subject to any amendments made at this meeting).

 

Manapouri Hall fees and charges description

Fee/Charge

(GST Incl)

Hall

 $100.00

Meeting room/library (per half day)

 $  15.00

Library

 $200.00

Community and sports groups

 $  45.00

Bond (no GST)

$200.00

 

 

f)             Recommends to Council the setting of the following Te Anau Airport Manapouri fees and charges (including GST) for the year commencing 1 July 2021 for inclusion in the Long Term Plan 2031 (subject to any amendments made at this meeting).

 

Te Anau airport Manapouri fees and charges description

Fee/Charge (GST Inc)

Landing fees (Weight category MCTOW in kg)

 

< or = 2,000

 $17.00

2,001 - 4,000

 $34.00

4,001 - 5,700

 $57.00

5,701 - 10,000

 $115.00

10,001 - 20,000

 $230.00

>20,000

 $322.00

Helicopters

 $17.00

Honesty box landing fees (Weight category MCTOW in kg)

 

< or = 2,000 (no GST)

 $17.00

2,001 - 4,000 (no GST)

 $34.00

4,001 - 5,700 (no GST)

 $57.00

Helicopters (no GST)

 $17.00

Overnight fee (Weight category MCTOW in kg)

 

< or = 2,000

No charge

2,001 - 4,000

No charge

4,001 - 5,700

No charge

5,701 - 10,000

 $57.00

10,001 - 20,000

 $115.00

>20,000

 $172.00

Helicopters

 No charge

Ground handling fees

 

With baggage

 $322.00

Without baggage

 $241.00

With baggage (two persons assist)

 $339.00

Additional person

 $80.00

Ground power unit assistance (minimum one hour)

 $172.00

After hours call out fees

 $80.00

Security charge (per hour)

$80.00

Refueling fees

 

Standard refueling

 $57.00

Additional person

 $80.00

Function Centre Fees

 

Residential/Local ratepayer full day

 $300.00

Residential/Local ratepayer half day

 $200.00

Non-Rate payer

 $500.00

Corporate hire half day

 $400.00

Corporate hire full day

 $600.00

Cancellation fee

 $50.00

Wet weather ceremony hire (refundable if not required)

 $100.00

Bond (refundable/no GST)

 $500.00

Optional contract clean

 $250.00

 

g)           Identifies any significant issues/priority projects for the local area that need to be included in the Long Term Plan 2031 consultation process to encourage feedback from the local community (to be discussed at the meeting, and advised if any).

 


 

Background

5        The LTP provides the community with information on the role, scope, service level and priority of Council activities for 10 years and is adopted every three years.

6        In preparing the LTP budgets and programmes, Council reviews its strategic direction, various policies and activity management plans (AMPs).  Council also develops a series of assumptions about the environment that it expects to operate in during the 10 year period.  Council summarises this information in a document for consultation with the community.

7        Following Council approval, the LTP consultation document will be released to the public in March 2021 and the community has an opportunity to provide feedback on the proposed plan.  Council will decide on any changes to the draft plan before it is adopted in June 2021.

8        Year two and three of the LTP are used as the basis for the Annual Plan’s for those years.

Overview of the process

9        The separate paper on the committee agenda outlines key policies that are being reviewed by Council. The following policies being reviewed help support and inform the LTP:

·    Significance and Engagement Policy

·    Policy on Development and Financial Contributions

·    Revenue and Financing Policy.

10      Council’s Procurement Policy is also being reviewed alongside these policies and all were endorsed by Council at its 21 October meeting for public consultation between in 4 November and 4 December 2020.

 

Issues

District wide

11      There are a number of district-wide issues which Council has been considering as part of the 2021 LTP that local committees should also be aware of.  The key issues that have been identified through this process are detailed below.

Climate Change

12      Climate change has the most potential to affect the general wellbeing of the district, particularly over the medium and long term. Short term effects include storm, flood and drought impacts on the economy and in some cases, human safety. Longer term, there will be effects to biosecurity, ecosystems and biodiversity, viability of certain agricultural crops, fire risk and coastal erosion.

13      Key points for the Southland region include:

·    sea level rise progressively impacting low lying coastal areas, affecting ecology and settlements; it is known that areas of Colac Bay, Orepuki, Fortrose and Stewart Island/Rakiura are subject to coastal processes that are causing erosion resulting in loss of land and Council roading infrastructure

·    water availability in some areas becoming scarce; Northern Southland is projected to experience the largest increases in drought

·    extreme weather events are larger and more frequent; floods are expected to become larger across the district

·    stormwater and wastewater systems are particularly vulnerable to climate change and small changes in rainfall extremes (intensity or duration), can overwhelm the current design capacity of these systems

·    changes and associated impacts, such as risk based insurance will influence investment in built development (ie coastal and flood plain development) and types of farming

·    the occurrence of heat waves will double by 2040.

Roading network – bridges and rehabilitations

14      The average age of roads is increasing.  This increase will continue as more value is extracted from roads beyond their original intended value-exchange, especially low use roads that are pushed further out before renewal is justified.  It is critical to ensure that roading assets are not pushed beyond the efficiency threshold, which would mean maintaining the asset is more expensive than renewing it.

15      The remaining lifespan of a number of wooden bridges in the district is reducing to the extent that renewal or significant structural upgrading is needed soon.  As indicated above, the strategy for managing the risk posed by sub-standard bridges is to impose weight and or speed restrictions so they are not subjected to unsustainable loads.  A risk still remains from road users ignoring the restriction signs and driving overweight vehicles over the bridge which could cause catastrophic failure.

 

 

Community wellbeings

16      In May 2019 the Labour-led government reinstated the four well-beings into the Local Government Act. One of the act’s main objectives is to restore the purpose of local government to be “to promote the social, economic, environmental, and cultural well-being of communities”.

17      Southland District Council anticipated the reinstatement of this section of the act. It is consistent with our approach of supporting communities to nurture the development, health and resilience of their own places through a process of community-led development.

Covid-19

18      The Covid-19 pandemic has placed significant pressures and restrictions on all New Zealanders and has changed the lives of many individuals, whanau and communities in New Zealand. The initial phase saw New Zealand placing a particular focus on the health aspects and the second phase has seen a greater focus on the economic and social impacts of the pandemic on community and business recovery.

19      It has also been recognised that the recovery phase will require a different focus and approach to the response phase. Adding to the complexities of recovery is that there is still significant uncertainty as to how the pandemic will play out and the variances of the effects globally, nationally, regionally and locally. There is also the variance of the effects on different sectors of the economy and community.

20      What is important to recognise is that no one organisation is responsible for the recovery required to deal with the economic and social impacts as a result of Covid-19. Local authorities are however, well positioned to play a community leadership and co-ordination role given the responsibility that they have to represent and advocate for their communities.

Revenue and Financing Policy

21      The draft Revenue and Financing Policy sets out the ways Council intends to pay for the operating and capital expenditure of each activity that Council provides and why. The policy provides the framework for how Council will fund its activities and how it will set rates as part of the Long Term Plan 2031 (LTP).

22      The review of the draft policy and associated rating review is being carried out ahead of the LTP in order to provide an early opportunity for community input and, to allow Council to model the impact on rates as part of the budgeting process before the LTP consultation document is prepared. Any changes however won’t come into effect until 1 July 2021.

23      The large proportion of changes stem from the process to review Council’s approach to rating, originating from the change to Council’s community board representation arrangements resulting from the 2018 representation review. As such the changes largely relate to rating approaches for selected activities for which community boards have responsibility for and reflect the discussions held by Council staff with community boards over the previous months.

24      These changes propose that one community board rate be set for Fiordland set on a fixed amount per rating unit with a differential for those in the urban (1.0), semi urban (0.5) or rural (0.25) areas to reflect the varying benefit received.  Additionally, it is proposed to remove the current ward rate (based on land value) and incorporate the costs previously collected by the ward into the new community board rate.  It is also proposed to move local representation, cemetery and litter bin funding from the local rate to a district general rate and changing the basis for stormwater funding from a local targeted rate to a district targeted rate set on a fixed amount per rating unit for those in serviced (1.0) and unserviced (0.25) areas to reflect the varying benefit received. These changes have been discussed with community boards over the past few months and is part of the suite of policies being consulted on in November. 

25      This report has been prepared on the basis of the proposed rating changes.  It is important to note that these are still subject to the consultation process and Council confirming its decision following this consultation.  As such the final community board rate may be different to that proposed.  

26      A series of rating boundary maps have also been prepared to identify the areas for the proposed new local targeted community board rate and also the proposed new district-wide targeted stormwater rate (Attachment E). The maps show the definition of the rating differential categories within these rates (urban/semi-urban/rural for community boards rates and serviced/unserviced for stormwater). The boundaries and differential have been developed after taking into account the relevant services provided and the nature and scale of the community/infrastructure as well as feedback from community boards. For Fiordland, the townships of Te Anau and Manapouri have been defined as urban and serviced for stormwater. Te Anau has a slightly different area for the stormwater rating boundary (compared to the urban area) to reflect the smaller area in which stormwater services have a more direct benefit.  The remainder of the community board area has been defined as rural and unserviced for stormwater. Community boards are asked to consider whether any further changes are needed to the proposed rating areas to be incorporated into the LTP 2031.

Future of local government

27      The local government sector is about to enter a period of transformation, particularly in light of the extensive changes that are likely to occur as a result of the three waters reform and resource management reform processes.

28      The reducing role of the local government sector in both the infrastructure provision and regulatory service areas are likely to have an impact on the number, shape and form of local authorities in the future. This is expected to include discussion about whether it remains relevant to have a distinction between regional and territorial local authorities.

Havelock North water enquiry and three waters reform

29      The government is reviewing the regulation and supply arrangements of drinking water, wastewater and stormwater (three waters) to better support New Zealand’s prosperity, health, safety and environment. Most three waters assets and services, are owned and delivered by local councils, including Southland District Council. The review ran in parallel to the latter stages of the Havelock North Inquiry into drinking water safety following the campylobacter outbreak in 2016.

30      During 2019/2020 a new national water services regulatory body, Taumata Arowai, was established to administer and enforce a new drinking water regulatory system (including the management of risks to sources of drinking water); and to support improving the environmental performance of wastewater and stormwater networks. The three waters reform will continue to evolve over the next few years as councils work alongside Taumata Arowai to meet these higher standards.

 

 

Resource management reform

31      In 2019 the government appointed an independent review panel, led by the Hon Tony Randerson QC, to undertake a comprehensive review of the resource management system. The review had a dual focus on improving outcomes for the natural environment and improving urban and other development outcomes.

32      The report recommends the repeal of the Resource Management Act 1991 (RMA) and its replacement with two new pieces of legislation being a Natural and Built Environments Act (NBEA) and a Strategic Planning Act. The focus of the Natural and Built Environments Act would be on enhancing the quality of the environment and on achieving positive outcomes to support the wellbeing of present and future generations. The Strategic Planning Act would set long-term strategic goals and facilitate the integration of legislative functions across the resource management system.

33      The reform of the RMA and increased focus on better environmental outcomes will significantly impact environmental management and will challenge how local government currently operates with the independent review panel recommending local government reform as a necessary step to be successful in achieving these outcomes.

Local community issues

34      Key issues that the committee need to be aware of for the Fiordland community over the next 10 years are:

35      Covid-19 impact. The potential effects of Covid-19 on the Fiordland community area have been significant and the uncertainty around tourism will be remain for some time. It will be a challenging time in the short to medium term for this community.  In addition, the significant flooding event in February raised issues around future proofing in emergency management for natural disasters, and community resilience and response.

36      Footpaths. It should be noted that some footpath areas in Te Anau have now gone past the expected lifespan. This means there is an increased risk to failure and staff have allowed for increased budgets smoothed over the 10 year period to meet the needs of the community as required.

37      Te Anau Airport Manapouri. The Community Board has recently raised the strategic importance of the Te Anau Airport Manapouri through the current Revenue and Financing Policy review. The Community Board is committed to servicing the existing loan for the airport but is seeking district support for the ongoing maintenance and capital works for the airport based on its strategic importance and potential for wider district benefit.

Local budget development

38      The draft budgets for the Fiordland community for 2021-2031 have been prepared based on the development of activity management plans as well as discussions between the committee, community partnership leaders, services and assets, and finance staff over the past few months.

39      The aim of this has been to ensure that all projects and changes to expenditure have been discussed prior to the budget meetings so that the meetings are focussed primarily on the rates recommendation.  This approach has been taken to enable greater opportunity for Boards to plan for the future needs of their communities, and as the LTP is audited, to enable the finalisation of budgets to meet required timeframes. 

40      While significant planning has taken place to date, there are further opportunities through future years in Annual Plan processes to deal with any new projects that may arise outside of the LTP.

41      The objective of this direction setting report is to highlight issues, confirm priorities and plan expenditure and funding for the next 10 years for the Fiordland Community Board’s consideration as part of Council’s LTP.

42      If approved by Council via the LTP, the Fiordland Community Board will be able to spend Council funds allocated in accordance with the budgeted expenditure.  This occurs via Council staff approving purchase orders.  If the board wishes to spend funds that are unbudgeted, including monies from reserves, the board has a delegation to approve up to $20,000, otherwise the decision will need Council approval. 

43      Included in Attachment B of this report is a summary of all planned projects for the Fiordland community for the next 10 years.

Factors to Consider

Legal and Statutory Requirements

44      The draft budgets (including details of projects) will form part of the activity statements and financials in Council’s Long Term Plan 2031.  The LTP (and associated consultation document) is a requirement of the Local Government Act 2002. 

45      There is a statutory requirement to adopt an LTP before rates can be set in accordance with the provisions of the Local Government (Rating) Act 2002.

Community Views

46      Any significant issues affecting local communities may be included in the official consultation document including summarised financial projections will be publicly available from 1 March to April 2021.

47      Community boards are also asked to advise staff of any local issues/projects that they would like to be highlighted in the consultation material where they are wanting to encourage feedback from the local community or let the community know of any significant projects.

48      Any submissions received from the public on local issues will be forwarded to the relevant community partnership leader (and chairperson and board/committee if required) for comment.  As a result of the submission process, amendments may be made prior to Council formally adopting the finalised LTP by 30 June 2021.

Costs and Funding

49      The financial considerations are set out in Attachment’s A-D as follows:

Attachment A                    Fiordland financial summary and rates calculation

Attachment B                    Fiordland projects

Attachment C                    Fiordland reserve balances

Attachment D                   Fiordland loan information

 

50      The LTP workshop was held on 8th October.   The changes discussed at the workshop have been implemented in the data provided.  This includes the addition of a project to upgrade the information kiosk at the lay-by entrance to Te Anau.   Following the workshop a project for the development of the town centre, lake front and boat harbour was added over three years starting 2022/23.

51      Attachment A outlines the total rates needed to fund the costs for the current 2020/21year and the ten years of the Long Term Plan.  It also indicates the rate per rating unit or separately used and inhabited part based on the current units charged for each of the ten years of the plan.  The actual increase in the nine years following the 2021/22 rating year will still be subject to review as part of that years Annual Plan or Long Term Plan process.

52      Depending on the size of the reserve and the current budgets a minimum of $2,500 has been included in each park, reserve and beautification budget to allow for general maintenance to occur.

53      Within each playground, $7,500 has been included to cover the cost of inspections, an annual washdown to prolong the life of the assets, soft-fill turning and the replacement of minor parts such as shackles etc.

54      Within each hall, depending on the current budgets, $2,500 has been included for activities such as the building code of compliance and an annual exterior washdown.

55      Overall mowing and gardening costs have increased, the increase in the budgets is either due to an actual contract that has recently being entered into or an indication of cost increases as a result of recent tendering. 

56      The Manapouri Te Anau Airport rate is currently budgeted to be $62.92 per rating unit compared to the current rate in 2019/20 of $66.29.  In calculating this rate interest only is being repaid on the loan.  Confirmation of this from the board is sought.

57      The Manapouri hall rate is $49.34 per rating unit compared to $40.88 in the 2019/20 financial year. This is due to lease hire income being budgeted based on actual income in the previous year and an increase in the insurance premiums budgeted to reflect actual cost.

58      The key reasons for the change in the overall community board rate from 2020-21 to 2021-22 are outlined below.

Nature of change

Movement ($)

Reason

Fiordland Community Board Area

Total 2020-21 rates for (excl GST)

$523,336

 

Additions

 

 

Mowing

$5,157

 

Allowance has been made for the increase in mowing costs.

Maintenance equipment

$70,543

There has been an increase in maintenance due, which is offset by General Projects as noted below

Festive Decorations

$14,016

Replacement of the current faulty lights and provision for appropriate storage

Transfer to Reserves

$44,663

Staff have made a transfer to the Fiordland Community Board Reserve to keep rates consistent with previous years.  Confirmation is sought from the board for this and also the potential use of the reserve created over the ten years if accepted.    

Less

 

 

Funding ex ward rate

($2,892)

The ward previously contributed to the cemetery at Te Anau, with this now proposed to be district funded the contribution to the cemetery will from the District rates

General projects

($58,684)

A general budget set in previous years that will offset increase in costs now defined above as maintenance

Internal SDC contribution

($17,129)

As renewals of footpaths can now receive funding from NZTA, this represented the 48% of costs the community paid.  The level of renewals planned this year is less than last year.

Grants and donations

($44,808)

The budget for grants and donations has been reduced to reflect the level of funding expected by the board.     

Other Costs

($10,866)

 

Proposed 2021-2022
Community Board rate (excl GST)

$523,336

 

Plus GST

$78,500

 

Proposed 2020-2021
Community Board rate (incl GST)

$601,836

 

 

Assumptions

59      In preparing the 10 year forecasts, Council has used a number of assumptions as follows:

Estimates are built from the levels of service desired by the community.

·    interest has not yet been included in the projected reserve balances for the 10 years of the plan.  Once the budgets have been finalised, interest will be calculated and transferred directly to the relevant reserves

·    the estimates include an allowance for price level changes (inflation) which is a financial reporting requirement.  For the plan, overall inflation has been assumed at 2.5-3.7% per annum. The individual inflation components used to develop the budgets are assumed at 1.5-3.5%per annum

·    interest on borrowings has initially been charged at 2.00% per annum, this is still subject to Council confirmation and as such may change

·    no allowance has been made in the estimates for any possible increases in contract rates for contracts being re-tendered

·    reserves have been used to fund project/capital work where possible rather than using internal loans. 

 

Policy Implications

60      There are no specific policy implications in this direction setting report. If the board identifies an additional funding source that is not identified in the Revenue and Financing Policy, this would require an update to the policy to allow for that mechanism to be used as a funding source.

 

Analysis

Options Considered

61      There are two options identified for the community board to consider.

·    option 1 – recommend that Council adopt the proposed budgets outlined in this report

·    option 2 – make amendments to the proposed budgets outlined in this report.

 

Analysis of Options

 

Option 1 – Recommend that Council adopt the proposed budgets outlined in this report, including any amendments agreed at this meeting

Advantages

Disadvantages

·        enables the draft Long Term Plan to be progressed within the legislative timeframe

·        local rates recommendation to Council is finalised

·        budgets and projects can be updated or reviewed annually as part of the Annual Plan budgeting process (or approved via unbudgeted expenditure process).

·        no further changes can be recommended by the community board outside of future Annual Plan processes unless a submission is made through the formal consultation process.

 

Option 2 – Make amendments to the proposed budgets outlined in this report

Advantages

Disadvantages

·        the proposed budgets and projects accurately reflect the wishes of the community board.

·        rates requirements may need to be recalculated

·        may impact the delivery of the Long Term Plan within the legislative timeframe.

 

Assessment of Significance

62      The decision to be made by the community board is not a significant decision on its own under Council’s Significance and Engagement Policy.  However, the Long Term Plan (into which the committee’s budgets are incorporated) is considered significant and will be consulted on in March 2021.

Recommended Option

63      Staff recommend the community board endorse option 1 - Recommend that Council adopt the proposed budgets outlined in this report, including any amendments agreed at this meeting.

Next Steps

64      Recommendations made through this direction setting process from all community boards will be considered by Council at the meeting on 16 December 2020. Following that, the LTP consultation document is developed and subject to Council endorsement, will be made available for public consultation in March 2021.

 

Attachments

a             Financial Summary and Rates Calculation Community Board Meeting 28.10.20 - LTP 2021-31

b             Projects Community Board Meeting 28.10.20 - LTP 2021-31

c             Reseve Balances Community Board Meeting 28.10.20 - LTP 2021-31

d            Loan Information Community Board Meeting 28.10.20 - LTP 2021-31 as at 21.10.20

e             Fiordland CB and Stormwater Rating Maps - 28 October 2020 -LTP 2021-31

f             Hall Fees and Charges    

 


Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Council Policies Under Review - Consultation

Record No:             R/20/9/51653

Author:                      Carrie Adams, Intermediate Policy Analyst

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                 Information

 

 

 

Purpose

1        The purpose of this report is to provide information about five policies that are currently being reviewed by Council. 

2        It is recommended that the community board make a submission on the draft policies, during the formal consultation period.

Executive Summary

3        The following policies are currently being reviewed by Council:

·    Significance and Engagement Policy

·    Policy on Development and Financial Contributions

·    Procurement Policy

·    Revenue and Finance Policy.

4        At a meeting on 21 October 2020, staff are recommending that Council endorse the draft policies and release them for public consultation.  Consultation would be run concurrently for each of these policies from 4 November to 4 December 2020. 

5        In the new year, staff will present any submissions received on the draft policies to Council, and Council will progress the policies through to the adoption stage.

6        This report provides a summary of each draft policy, and recommends that the community board make a formal submission on each policy, during the consultation period. 

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Council Policies Under Review - Consultation” dated 15 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Subject to Council endorsing the draft policies for consultation at its 21 October 2020 meeting, determines that it will make a formal submission on the following draft policies:

 

·    Significance and Engagement Policy

·    Policy on Development or Financial Contributions

·    Procurement Policy

·    Revenue and Financing Policy.

 

e)            Notes that the consultation period would be from 8am, 4 November to 5pm, 4 December 2020.

 


 

Background

7        A number of policies are being reviewed by Council.  This report provides a brief summary about each of these policies, to inform the community board.  The full text of each policy will be available during the public consultation period on Council’s online consultation platform.  This is also where people are encouraged to make a submission through the online survey.  The online survey can be accessed through Council’s site at https://www.southlanddc.govt.nz/ and selecting ‘have your say’ on the home pageHard copies will also be available on request at Council’s offices and libraries across the District.     

Issues

8        Below is a summary of each of the five policies being reviewed.  This information will also be available on Council’s site during the consultation period, to inform submitters.

Significance and Engagement Policy

9        The Significance and Engagement Policy outlines Council's general approach to determining the significance of proposals and decisions. This policy includes criteria Council will use in assessing which issues, proposals, decisions and other matters are significant. It also lists assets Council considers to be strategic assets.

10      The policy also highlights when something is significant, and how Council will engage with the community in these instances. This will be in line with Council's commitment to applying best practice consultation methods.

11      This policy exists to inform you about what you can expect from Southland District Council regarding consultation and ways to influence and participate in the decision-making of Council.

12      All councils are required to have a Significance and Engagement Policy and review it every three years. Only minor changes have been made to this policy since it was last reviewed, in order to provide clarifications and updates.

Policy on Development and Financial Contributions

13      The Policy on Development and Financial Contributions records how and when Council proposes to use development and financial contributions, what they fund and why.

14      Development contributions (DCs) are a payment made to Council that pay for the impact that new developments have on services and infrastructure, such as water supply, wastewater and community facilities.  DCs may not be charged unless the proposed development creates a demand for new assets, or an increased capacity of assets; they may not be charged for the replacement or upkeep of assets.

15      DCs have not been charged to developers since 2015.  Council’s current position is that they are a disincentive to development.  Could wants to encourage development and economic growth, so proposes to fund the capital expenditure cost of new developments from other sources.

16      The draft policy puts DCs in remission, but outlines how they would be charged if Council chose to take DCs out of remission and charge for them.

17      Financial contributions (FCs) are a capital charge for works undertaken to mitigate the environmental effects of an activity.   

18      How Council charges for FCs is set out in the District Plan.  FCs are currently being charged to offset adverse effects of a subdivision, land use or development on Council’s roading or reserve infrastructure.

19      Only minor changes have been made to the draft policy to update the population growth projections, financial figures, dates and changes to legislation.

20      All councils are required by law to have either a development contributions policy or a financial contributions policy, and review it every three years. Southland and several other city and district councils have chosen to not have development contributions.

Procurement Policy

21      The draft Procurement Policy contains high level objectives and policy statements that will guide procurement decisions for Council and provide potential suppliers information about Council’s procurement practices. Procurement is the process of purchasing and delivering goods, services and works. The policy statements included the draft policy are:

·            procurement will be in accordance with legal process/legislation

·            procurement will be consistent across Council

·            Council will foster relationships with suppliers

·            Council will make procurement decisions based on achieving public value

·            there will be a sound business approach to procurement

·            risk will be managed appropriately

·            procurement decisions will be made in accordance with delegated authority.

22      The draft policy differs from the current policy as it only contains high level policy information, not the practical steps that staff must take to procure. Changes have also been made so the draft policy aligns to the Government Procurement Rules that came into effect in 2019.

23      To sit alongside the policy, staff are developing a procurement manual that will outline the practical steps that staff will have to go through to procure.

24      The Office of the Auditor General and the Government Procurement Rules outline that councils should have their own procurement policy and processes in place.

Revenue and Finance Policy and Rating Review

25      The draft Revenue and Financing Policy sets out the ways Council intends to pay for the operating and capital expenditure of each activity that Council provides, and why.

26      This policy is set at a relatively high level and provides the framework for how Council will fund its activities and how it will set rates and fees as part of the 2021 Long Term Plan (effective from 1 July 2021).

27      The budgets that each community board sets for their activities as part of the LTP will be grouped into the various Council activities and associated funding sources included in the draft policy.

28      From a content point of view, a number of changes have been made to the structure of the policy to strengthen the relationship between the policy decisions and the related legislative considerations which inform the policy (such as the assessment of benefit, rationale for funding and modifications of the benefit assessment affecting the funding choices). An assessment of private/public funding splits for each activity has also been included.

29      From a policy perspective, over the past nine months staff have held various workshops with community boards and the Council to discuss what changes might be needed to the policy and subsequently Council’s rating policies. This included discussing who benefits from the local activities that boards provide, who should pay for these activities and how Council might rate for them.

30      A set of proposed changes have been developed by staff from these discussions and these are expected to be confirmed by Council for consultation at its meeting on 21 October 2020. As part of the consultation, the public is also able to comment any part of the draft policy, not just on the changes proposed.

31      Board members will be aware of the majority of the proposals given their involvement to date. However some proposed changes relate to specific boards or District activities that have subsequently been agreed by Council. As such, Council is seeking board feedback on these proposals as part of the consultation process as well as the policy more generally.

32      The key changes proposed, either as part of the draft policy or proposed approach to rating, using the current 2020/2021 budgets include the following.

How local activities are funded

·      local representation costs for all community boards (as part of the representation and advocacy activity) to be funded across all properties in the District through the general rate rather than as part of a local rate targeted to individual community board areas. Using the current budgets this would equate to $17 per property compared to retaining the current rating approach where properties would pay between $11-$53, depending on their rating area. This change is being proposed because local community board representation now covers all people/properties in the District and therefore provides benefits for all properties within the District.

·      cemeteries costs to be funded across all properties in the District through the general rate rather than as part of a local rate over the community board area. Using the current budgets this would equate to $5 per property compared to retaining the current rating approach where properties would pay between $0-$96, depending on their rating area. This change is being proposed given that Council owned cemeteries and cemetery records are available to entire District and there is little variation between the operations and maintenance of different cemeteries.

·      litter bins (as part of the open spaces activity) to be funded across all properties in the District through the general rate rather than as part of a local rate over the community board. Using the current budgets this would equate to $17 per property compared to retaining the current rating approach where properties would pay between $0-$121 depending on their rating area. The change is being prosed given that litter bins are primarily for visitors/tourists travelling through areas rather than local residents.

·      stormwater to be funded through a separate targeted set District-wide rate with a differential for “serviced” areas (that pay a full charge) and “unserviced” areas (that pay a quarter charge) to reflect that those areas that have a stormwater network have a higher benefit. The serviced and unserviced areas are defined by mapped rating boundaries (these will be available online as part of the consultation material). Using the current budgets this would equate to $46 per property in serviced areas and $12 per property in rural areas compared to retaining the current rating approach where properties would pay between $0-$108 depending on their rating area. The change is being proposed given that the nature of the benefit provided by stormwater is similar across the district and individual communities have less discretion about how this activity can be operated or to what level with increasing environmental and compliance standards being set.

·      establishment of new targeted community board rates to fund the remaining activities that the board provides including footpaths and a portion of the open spaces activity related to local parks, playgrounds, and streetscapes and water facilities.

The new community board rates would also replace the existing targeted ward rates and are proposed to align with the representation boundaries. All properties within these boundaries will pay the rate. A differential would be used to reflect different levels of benefit/use as follows:

-     “urban” properties within the defined rating area would pay a full charge

-     “semi-urban” properties within the defined rating area would pay a half charge

-     “rural” areas outside the urban and semi-urban areas would pay a quarter charge.

The approach proposed reflects that more urban properties have easier access and therefore a higher benefit. The urban, semi-urban and rural areas would be defined by mapped boundaries. Urban areas would consist of townships with all or a majority of community board activities that are provided at scale and with larger populations. Semi-urban would consist of townships with most of the activities provided but at a small scale with smaller populations and rural areas would consist of areas with very few local infrastructure/services, if any.

The amount that properties in each community board area pays would differ depending on the facilities and infrastructure in the area and levels of service to be provided. Using the current budgets this would result in the following rates for each community board:

-     Ardlussa (urban: $116; semi-urban N/A; rural $29)

-     Fiordland (urban: $206; semi-urban N/A; rural $52)

-     Northern  (urban: $224; semi-urban $112; rural $56)

-     Oraka Aparima (urban: $215; semi-urban $107; rural $54)

-     Oreti (urban: $145; semi-urban $72; rural $36)

-     Stewart Island/Rakiura ($231)

-     Tuatapere Te Waewae (urban: $196; semi-urban $9; rural $46)

-     Waihopai Toetoe (urban: $196; semi-urban $9; rural $46)

-     Wallace Takitimu (urban: $217; semi-urban $109; rural $54)

Table in the Attachment A shows these changes for each community board area.

The change is being proposed to address differences in who is paying for the same types of activities in different parts of the district and, inconsistencies in how (and where) differentials are applied to these rates, where:

-     some targeted rates for these activities are in township areas only

-     some targeted rates cover large rural areas

-     some targeted rates use commercial, urban and rural differentials (based on rating landuse categories) to charge some groups more or less than others, and

-     some township areas receive funding for selected activities from the ward rate and others do not.

Council believes there is a need to address these inconsistencies in how the same activity is being funded across the District, particularly given that based on the assessment of benefits undertaken by Council and community boards, there is very little difference that would justify such a variable rating approach

33      This approach addresses the outcomes Council is seeking to:

·      address inconsistencies in how activities are funded across the District where possible

·      simplify the approach to rating and funding

·      reflect Council’s new representation structures

·      reflect legislative requirements and Council’s vision.

Stewart Island/Rakiura Sustainability Review – funding of jetties and electricity supply

34      As part of the Stewart Island/Rakiura Service Sustainability Study presented to Council in February 2020, Council resolved to give specific consideration to the issues and options that might exist in relation to the delivery of services to the Stewart Island/Rakiura community as it progresses its review of the Revenue and Financing Policy for the 2021 LTP and give specific consideration to options for funding of the jetties activity as part of the policy.

35      The report identified that Council faces a number of service sustainability challenges in providing and funding the delivery of services, particularly local activities, to the Stewart Island/Rakiura community. The report identified that as part of the review of the policy Council should have regard the options available for the funding of each of its activities, including considering the relative merits of a mix of District and local funding for each activity including jetties and SIESA.

36      The report suggested that the review of the policy should specifically consider the distribution of benefits for locally funded activities and the extent to which activities such as jetties might have a broader public good through, for example, the provision of access.

37      More detail on this is detailed in Attachment B.

38      As a result of this, Council is proposing a revised funding mix based on the assessment of benefit and public good (noting that the activity is currently fully funded by fees). The table outlines the broad funding bands that will apply to the activity, with the specific contributions to be determined as part of the LTP 2021-2031 once expenditure has been confirmed.

Proposed funding source

Current funding

Proposed funding

Applied to

Local targeted rate

0%

0-10%

Stewart Island/Rakiura Community Board ratepayers

Fees and charges

100%

60%-70%

Commercial wharf/jetty users

Grants and subsidies

None fixed

0-20%

Visitor levy (subject to discussions) or from other sources

General rate

0%

0-30%

Ratepayers in Southland District

39      In addition, Council is also considering amending the funding approach for Stewart Island Electricity Supply (SIESA) which provides electricity on the island. The majority of the funding for this activity currently comes from charges to consumers.

40      Council is considering introducing a separate targeted rate with differentials on properties in the electricity supply distribution area to collect a portion of the cost (in addition to fixed and variable consumption charges billed to consumers). Council would set the rate on a differential basis depending on whether the rating unit is either connected (full charge) or able to be connected and not connected to the electricity supply network (half charge).

41      While staff are satisfied that the proposed electricity availability charge is able to levied under the Local Government Rating Act, at the time of writing staff are carrying out further investigations as to whether there are any constraints in relevant electricity legislation and regulations that may prevent a rate from being applied. Staff will present any pertinent findings to Council when this report is presented. 

Waste management rate

42      Council currently collects a separate District-wide targeted rate for waste management. This rate is used to fund part of the Solid Waste activity which relates to the operation of transfer stations, greenwaste sites and recycling drop-off centres. It also involves dealing with litter and illegal dumping as well as the waste minimisation activities. Council is proposing to remove the waste management targeted rate, with funding to be taken from the general rate. This is because Council does not believe that there is a need for separate funding, particularly given the public good element of the activity and the similar way that the rate is set in line with the general rate. The change will also help to reduce ratepayer confusion with the rubbish and recycling wheelie bin rates.

Te Anau Airport rate

43      Subsequent to Council agreeing the changes proposed to the draft policy, staff have received a request from the Fiordland Community Board requesting that Council consider providing general rate funding for capital expenditure and possibly operating expenditure related to the Te Anau Manapouri Airport activity. This request does not include the current loan for the airport development which would continue to be paid solely by those in the Fiordland area. At this stage staff and Council have not had an opportunity to consider this request. However depending on Council’s discussion at its meeting on 21 October 2020, this proposal may be included in the policy for consultation.

Wastewater – changes considered but not progressed

44      As part of the workshops held to discuss the funding for the activities, the Council considered way it funds District wastewater activities in preparation for the 2021-31 LTP. Council’s current funding approach for wastewater is as follows:

i)      A full charge per Separately Used or inhabited Part of a Rating Unit (SUIP) for any residence that is connected or able to be connected but not connected,

ii)     A half charge for any non-contiguous vacant land within the boundary which are able to be connected but are not connected, and

iii)    A full charge per pan/urinal for all other property that is connected or able to be connected but not connected

45      Council looked at various options to change the approach including:

·    changing the full charge per pan/urinal (iii) to reduce the impact on properties that have multiple pans (by using a half charge or sliding scale of charges depending on the number of pans)

·    increasing the charge on vacant land from a half charge to a three quarter charge.

46      However, after considering the relevant legislative funding considerations and the assessment of benefit/use of the network, Council is proposing to retain the current approach.

 

Factors to Consider

Legal and Statutory Requirements

47      Council is legally required to adopt and undertake regular reviews of a:

·    Significance and Engagement Policy

·    Policy on Development or Financial Contributions

·    Revenue and Financing Policy.

48      It is considered best practice to have a procurement policy and to undertake regular reviews of the policy.

Community Views

49      It is intended that Council will endorse a consultation process on the draft policies in accordance with s.82 of the LGA.

50      Council will make the draft policies and relevant information publicly available (in accordance with s.82A of the LGA), and encouraged people to give feedback on Council’s ‘make it stick’ platform, by:

·    placing an advertisement in the Ensign and Southland Express

·    promoting the consultation on Council’s Facebook page

·    having the draft policy accessible on Council’s website and at all of its offices.

51     The consultation process will allow Council to capture and consider community views regarding these policies.

Costs and Funding

52      There will only be minor costs associated with progressing the draft policy through the consultation process, including the costs associated with staff time and advertising. These costs will be met within current budgets.

Policy Implications

53      Policy implications vary for each policy as outlined below:  

Significance and Engagement Policy

If adopted, it is likely that Council will reach similar conclusions on the level of significance of particular matters, and that community engagement will occur with similar frequency and in similar form, to what is done currently.

Policy on Development and Financial Contributions

54     If adopted, this policy would continue to have DCs in remission.  This means that DCs will not be assessed when development takes place.

55      Continuing to have the DC part of the policy in remission would mean that the costs associated with demand are borne by ratepayers (and by those who have paid previous DCs).  However, Council has taken an approach that encourages development in Southland District, recognising that this will benefit the community as a whole.

Procurement Policy

56      The draft Procurement Policy differs from the current policy, as the draft just includes high-level policy information. On this basis, the current and draft policies will be used quite differently.

57      The draft Procurement Policy places more emphasis than the current policy on undertaking appropriate procurement planning, keeping records of procurement activities, and having good relationships with suppliers. The draft policy also places more emphasis on identifying and managing risk appropriately, through the procurement process.

Revenue and Finance Policy

58      If adopted, this policy and the related approach to rating would be the basis on which the draft Long Term Plan (LTP) would be prepared. As such, depending on the expenditure proposed in the LTP, there may be a need to further review the policy and proposed rating approach if there are significant expenditure changes that would impact the proposed funding methods. This will be considered early in 2021.

59      As outlined earlier in the report, the draft policy as prepared proposes changes to the funding of selected activities to better reflect the assessment of benefit and need for separate funding following feedback provided by community boards and Council. However, these changes are a relatively minor part of the policy with the majority of the draft policy in line with the current policy.

Analysis

Options Considered

60      There are three options for consideration in this report:

·    option 1 – that the community board make a submission on each of the four draft policies discussed in the report

·    option 2 - that the community board make a submission on some, but not all, of the four draft policies

·    option 3 – that the community board do not make a submission on any of the four draft policies.

 

 

 

Analysis of Options

Option 1 – that the community board make a submission on each of the four draft policies

Advantages

Disadvantages

·        ensures that the community board is providing input to important Council policies.

·        is a time commitment. 

Option 2 – that the community board make a submission on some, but not all, of the four draft policies

Advantages

Disadvantages

·        community board is providing input to some Council draft policies.

·        is a time commitment

·        some policies will not receive feedback from the community board.

Option 3 – that the community board do not make a submission on any of the four draft policies

Advantages

Disadvantages

·        no known advantages.

·        the community board will be missing an opportunity to provide input into several important Council policies.

 

Assessment of Significance

61      It has been identified that this matter is of lower significance in relation to the current Significance and Engagement Policy.

Recommended Option

62      It is recommended that the community board proceed with option 1 and make a formal submission on each of the four policies discussed in this report.

Next Steps

63      As discussed above, if Council endorse the policies for consultation, staff will undertake a consultation process in accordance with s.82 of the LGA from 4 November to 4 December 2020. It is intended that the written submissions received will be presented to Council in early 2021.

64      If, after undertaking consultation, Council endorses the proposed changes in the draft policies, Council would then adopt the policies, to come into effect after adoption, in 2021.

 

Attachments

a             Attachment A - Overview of Proposed Local Rate Changes

b             Attachment B - Overview of the Stewart Island Jetties Funding Considerations    

 


Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Landscapes Project - Review of the Natural Features and Landscapes Chapter of the District Plan

Record No:             R/20/10/61135

Author:                      Margaret Ferguson, Resource Management Planner

Approved by:         Fran Mikulicic, Group Manager Environmental Services

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        This report is to inform the Fiordland Community Board about the work the resource management department is doing to identify outstanding natural landscapes and features within the District.  

2        The key reasons for doing this work are:

-     to look after our special landscapes for now and for future generations

-     legal requirements under the Resource Management Act 1991 to identify and protect our special areas

-     Council has asked us to review what is currently in the District Plan relating to landscapes.

Background

3        Council incorporated some identified landscapes into the previous District Plan review and these are primarily within the coastal and Te Anau basin area.  Council acknowledged at that time, that it would need to come back and take a District wide approach to looking after all the special landscapes in the District.

4        Whilst the work will lead to a change to the natural features and landscapes chapter of the District Plan, this will be after extensive discussions with anyone who may be potentially affected.   It is about ensuring that Southland’s landscapes and natural features remain special for future generations.

 

What’s your view?  He aha tō tirohanga?

5        To begin this work, Council in partnership with iwi, have embarked on a project to determine where potentially important landscapes and features are within our district.  The campaign is called ‘Whats your view? He aha tō tirohanga’?

6        We are taking a three – fold approach to identifying these potentially special spaces which comprises of the following workstreams:

-     community views and opinions

-     a cultural landscape assessment

-     a professional analysis eg landscape architect.

7        Once the potential areas have been identified, we will be working alongside the community, as well as multiple partners, to discuss the findings and then look towards ways in which we can all work together to look after these important places for generations to come.

8        There are some key attributes that we are looking for when identifying these landscapes and natural features, which include:

Biophysical:
Understanding the geology, water, topographical features (hills, plains, mountains), plants, animals.

Sensory: 
How memorable is the landscape or feature? How natural (ie unmodified) is it?

   Associative:
How do people feel when they see the landscape or experience the landscape? What are the spiritual, cultural, connections that people have to that space?

 

Timeframe - what is happening when?

9        This project will be progressing over the next year and we will be seeking an active presence within the community to progress this project overall.

10      Understanding the cultural significance of our landscapes is currently underway.   Iwi is leading this workstream and working with a consultant to complete this piece of work.    

11      We are now heading out into the community to understand community values and we anticipate this will progress over the next few months.   This is our public facing campaign ‘Whats your view? He aha tō tirohanga?’.

12      We understand the important role the community boards have within the community and we value the contribution you are likely to make going forward in helping us to connect with the community and undertake the project in partnership with them. 

13      We welcome any ideas in which the community board members may be able to support this project, and welcome any advice you may have regarding connecting with the community as this project progresses.

14      The project will have different phases which will require different communication platforms (online, face to face, drop-in sessions, individual meetings, paper-based communication etc), and we will endeavour to keep you informed as to what is happening across all phases.

We welcome one on one conversation about this project, so if anyone in the community has any questions, or you would like more detail on this, please contact us directly – you can email yourviewlandscapes@southlanddc.govt.nz, or phone the resource management team on 0800 732 732 and we will make time to see you. More information can also be found at www.makeitstick.nz.

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Landscapes Project - Review of the Natural Features and Landscapes Chapter of the District Plan ” dated 15 October 2020.

 

 

 


 

 

Attachments

There are no attachments for this report. 

 


Fiordland Community Board

28 October 2020

 

Community Leadership Report

Record No:             R/20/10/60916

Author:                      Simon Moran, Community Partnership Leader

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        To update the board on the community leadership activities in the area.

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Community Leadership Report” dated 21 October 2020.

 

 

 

 

Attachments

a             Fiordland Community Leadership Report    

 


Fiordland Community Board

28 October 2020

 

28 OCTOBER 2020

What’s happening in your area

Community Partnership Fund

The first round of the Fiordland Community Board Community Partnership Fund closed on 30 September. There was a total of 11 applications received. The next round of the fund closes on 31 January 2021.

Local initiatives

Fiordland community garden

The Fiordland Community Garden Charitable Trust have started the construction of the community garden at Memorial Park. The trust plan to have an official opening of the garden in the near future and include Council staff and the Fiordland Community Board in their celebrations.

Fiordland community orchard

The licence to occupy agreement for the Fiordland community orchard at Henry St Reserve has been negotiated and agreed upon, and is now ready to begin the public notification process.

What’s happening outside your area

District/regional Initiatives

SDC holiday programme

Sport Southland will again be delivering the SDC holiday programme in January 2021. The programme will run in eight locations (Winton, Riverton, Lumsden, Stewart Island, Wyndham, Otautau, Te Anau and Tokanui) over eight dates. The dates and venues are currently being confirmed – look out for information coming out in school newsletters, Facebook pages etc over the coming weeks.

Milford Opportunities Project

In January this year Stantec, the governance group and the project working group went to Fiordland to experience and discuss the place and the work on the project that had previously been undertaken by WSP-Opus in Stage 1. Unfortunately, the following week the Fiordland floods happened closing State Highway 94 for a number of weeks and whilst that was happening Covid-19 was becoming an issue around the world to the point where New Zealand’s alert level 4 lockdown was declared.

The original intention had been to have a number of public drop-in sessions/meetings and meetings with reference groups representing a number of interests in Milford Sound Piopiotahi and tourism operations generally. Obviously the lockdown meant that could not happen but the project has been able to have the reference groups meet via the Zoom meetings platform.

Stantec has continued to work on gathering and analysing the background data that will be needed to determine their recommendations to the governance group for the long list of options that should be given further consideration. More recently, Stantec have been able to travel to Fiordland and meet directly with stakeholders and in July there was a nationally advertised survey for people to engage with the project and provide their thoughts.

The Milford Opportunities Project is a chance for the public to shape the future of one of New Zealand’s most iconic areas. Gathering feedback from a diverse range of New Zealanders is absolutely crucial. On 5 October 2020 the project will launch another nationwide campaign. This will be the final chance for large-scale engagement on this project as the team makes the decisions for the final master plan in December.

National initiatives

Sport NZ Community Resilience Fund 2.0

Funding support for community based organisations to cover fixed and operational costs.

The second round of the Community Resilience Fund has now closed, with a total of 117 applicants receiving support from the fund in the Southland region with a total of $694,609.47 distributed (this includes Invercargill and Gore). In the Southland District Council area 37 organisations received support with a total of $137,858 distributed.

In the Fiordland area the following organisations/clubs received support:

Te Anau Rugby Club              $4,388

Te Anau Scouts             $5,000

Impact of Covid-19 on our community and voluntary sector        

Research was undertaken by the Centre for Social Impact, in partnership with Hui E, Philanthropy New Zealand and Volunteering New Zealand of the impact of Covid-19 on our community and voluntary sector.

The report details the findings of a national Covid19 impact survey carried out across the tangata whenua, community and voluntary sector in MayJune 2020. This was as the country was moving between levels 2 and 1 of the Covid19 lockdown. The findings are based on 1,424 responses from a broad crosssection of the sector.

The link for the full report is: https://www.centreforsocialimpact.org.nz/korero/2020/august/survey-highlights-impact-ofcovid-19-on-the-community-and-voluntary-sector

There was significant interest and outreach in the OtagoSouthland regions to the survey. Fifteen percent of responses were from organisations solely operating in Southland.

The findings highlight the experiences of the sector in cherishing and caring for communities throughout Covid19 and beyond. They take stock of the impact that effort has had on the sector and start the conversation about what now needs to be done.

The findings will be used to help lead confident, collective, well informed discussions around recovery and reimagining the future state of a tangata whenua, community and voluntary sector that is well, flourishing and thriving.

What’s coming up in the next couple of months?

Strategy and policy

Staff have begun identifying the national, regional and District strategies that are relevant to Council. Staff will undertake a needs assessment to assess the strategies that are necessary to focus work/service delivery and to guide decision making, both from a Council and community perspective. Staff will produce a strategy development plan that will outline an intended work programme, why particular strategies will be prioritised, and the ongoing commitments Council will need to make, such as any strategy review requirements.

Council have finished formal consultation on the draft Keeping of Animals, Poultry and Bees Bylaw, and councillors have received the submissions. On 29 September 2020 Council is scheduled to deliberate and adopt a final bylaw.

Council are still reviewing the charging method for non-recreational jetty usage on Stewart Island/Rakiura. The next steps for this piece of work are to discuss three charging options with the Stewart Island/Rakiura Community Board, and then request Council to endorse a charging method to be included and consulted on in the draft Long Term Plan.

Staff have been revising the Procurement Policy and developing a draft Procurement Manual. Staff presented the draft Procurement Policy to the Finance and Assurance Committee on
11 September 2020. Council will be asked in late October to release the draft policy in November 2020 for consultation. 

Review of a suite of policies that will inform the Long Term Plan is underway.  This includes the Revenue and Finance Policy, the Policy on Development and Financial Contributions, and the Significance and Engagement Policy.  Draft policies will be presented to committees in September and to Council in October.  Following Council approval, the formal consultation period for these policies is planned for the period from 4 November to 4 December 2020.  Staff are also working on the asset management, contract management, risk management and grants and donations policies.

Work has begun to undertake the in-depth analysis of Council’s top corporate risks. Finance and Assurance Committee members will discuss in detail selected risks from the top 10 corporate risks in each quarter beginning September 2020.  Staff will also begin work on reviewing Council’s operational risk framework in the up-coming months.

The annual report period is now underway and due to be completed by late October/early November 2020.   The Finance and Assurance Committee met on 11 September to review the draft Annual Report 2019/2020 for release to Audit NZ. 

The Long Term Plan is moving into a key development phase as Council continue to discuss the key issues facing the District. Activity management plan discussions were held in August, alongside the key policy development that informs this process. Council has provided initial guidance to staff that will assist in determining in developing key issues and options for further discussions in September that will form the basis of the LTP consultation document. Throughout September, another round of community board workshops are occurring for staff and elected members to further discuss levels of service and funding options.

Communications

Each of the nine community boards have now been allocated a dedicated person from SDC’s communications team.

Their role will be to support the community board in all aspects of communications and engagement, including the content for the Facebook page and SDC’s First Edition magazine.

Engagement specialist Jerrie Valli has been assigned to Fiordland and is happy to chat about any ideas or communication needs – everything from informing the public about local initiatives, projects or events to profiling characters from the area.

Jerrie can be contacted on 0800 732 732, mobile 027 319 9820 or via email jerrie.valli@southlanddc.govt.nz.

Stakeholder updates

NZTA – Waka Kotahi

Highways South appreciates the passion of Southlanders for their local communities and is grateful for the support of Southland community boards with conveying our passion for providing safe, fit-for-purpose state highways to connect these communities.  Below gives an overview of recently completed projects in the Southland District area, as well as planned construction and safety work in the Southland District for the coming year:

Pavement rehabilitation sites completed in the Southland District in the 2019/20 year:

-    Dome Creek (SH6)

-    Tothills Creek (SH6)

-    Whyte’s Corner (SH1)

-    Kerr Rd x2 (SH1)

-    St Ronan’s Rd (SH1)

-    Mill Rd (SH98)

Pavement rehabilitation in the Southland District planned over summer 2020/21:

-    Sinclair Entrance at Winton (SH6)

-    Two sites west of Mossburn (SH94)

Other completed work in the Southland District:

-    SH 99 intersection upgrade, incl. right hand turn bay at Waimatuku installed as a safety initiative

-    Flood response – Scott’s Creek and Blackmore Culvert gravel extraction (SH6)

-    Lake to lake cycle trail completion – Te Anau/Manapouri (SH95)

-    Dipton (SH6) – Channel and kerb (and apologies again to the Dipton community for the lack of fore-warning on this job)

-    Culvert renewals – SH6 near Mossburn, SH94 near Lumsden and SH99 near Colac bay

-    There are twelve areas throughout the network where we have replaced or installed new ice/grit signs

-    Cyclists approaching signs installed on SH99 at the Makarewa River and SH96 at the Oreti River

Area updates:

-    Edendale – some sweeper work to be done, and maintenance on the old highway will be happening in the 2021/2022 construction season following funding approval

-    Lumsden (SH94 to Gore) – 70km/hr to 50km/hr speed limit change underway and will be gazetted on 16 October at which point the new threshold signs will be installed and 70km/hr signs removed

-    Rework at Steel Road on SH99 will happen in October and additional reseal sites (Wright’s Bush, Waianawa, Waimatuku, Thornbury) will happen this summer

 


Fiordland Community Board

28 October 2020

 

Operational Report for Fiordland Community Board

Record No:             R/20/9/50412

Author:                      Carolyn Davies, Executive Assistant

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose of Report

1        The purpose of the report is to update the board on the operational activities in the Fiordland Community Board area.

 

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Operational Report for Fiordland Community Board” dated 20 October 2020.

 

 

Attachments

a             Fiordland operational report - October 2020    

 


Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Council Report

Record No:             R/20/9/51968

Author:                      Simon Moran, Community Partnership Leader

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                       Recommendation                                  Information

 

 

 

Chief Executive

Three Waters

1.       Work on the Three Waters reform programme is continuing, with a series of 14 workshops being held in July to explain to the local government sector the reform programme and the conditions attached to receipt of the tranche 1 stimulus funding. All of the 67 eligible local authorities have agreed to ‘opt in’ to the first stage of the reform programme, suggesting that there is wide acceptance across the sector about the need for reform.

2.       To support the work of the joint central and local government steering committee in leading the reform work two new groups are being established. These are a system design group, whose role will be to test issues around overall system and institutional design, entity purpose, ownership, governance, accountability, funding models, etc, and a water technical infrastructure group that will look at the more technical infrastructure issues arising from the reforms.

3.       To progress the work that needs to be considered across Otago and Southland the two mayoral forums are currently considering a proposal to establish a joint committee and establish a secretariat to support a joined-up approach to thinking about the issues arising from the three waters reform process for local government.

4.       In early September the five Hawkes Bay councils released the report that they had commissioned in 2019 to examine the opportunities that might be created by a move to a more integrated regional service delivery model for the delivery of water and wastewater services.

5.       A copy of the full report is available on their three waters review website (https://www.hb3waters.nz/hawkes-bay-three-waters-service-delivery-report/).

6.       The Hawkes Bay report evaluates five different structural options:

·       enhanced status quo

·       a shared service business unit

·       a management council controlled organisation (CCO)

·       a sub-national CCO which extends beyond Hawkes Bay

·       an asset owning CCO.

7.       It concludes that an asset owning CCO is the most appropriate model when evaluated against the objectives and principles originally set by the Hawkes Bay councils. It also goes on to assess the implications of establishment of such a model on the other council functions including addressing issues relating to, for example, stranded overheads.

8.       While much of the analysis in the report has been ‘superseded’ by the central government three waters reform programme, there are a number of lessons to be drawn from the report that will be of interest to all local authorities.

Future of Local Government

9.       Local Government New Zealand and SOLGM are advancing work to scope a future of local government work stream which will look at the changing role of the sector, particularly in light of the extensive changes that are likely to occur as a result of the three waters reform and resource management reform processes.

10.     The work stream will have a particular focus on the role of local government in supporting community well-being and how this might further evolve in the future including the relationship between central and local government, the relative importance of the civic leadership role played by the sector and community led development.

11.     The reducing role of the local government sector in both the infrastructure provision and regulatory service areas are likely to have an impact on the number, shape and form of local authorities in the future. This is expected to include discussion about whether it remains relevant to have a distinction between regional and territorial local authorities.

Climate Change

12.     Local Government New Zealand (LGNZ) have recently released a report that looks at the approaches being used to adapt to the impacts of climate change on three different communities.

13.     The report is available on the LGNZ website (https://www.lgnz.co.nz/our-work/publications/case-studies-community-engagement-on-climate-change-adaptation/).

14.     The communities included in the case studies are the Ruawai Flats in Kaipara, South New Brighton and Southshore in Christchurch, and South Dunedin.

15.     Although all three case studies focus on the issue of coastal inundation, each of them are at different stages of their climate change adaptation planning work and are effectively having to develop their own policy frameworks to guide their work raising issues around the desirability of developing greater national guidance in the adaptation area.

Environmental Services

Building Solutions

16.     The building solutions team have continued to face challenges with the processing of building consents for the month of August 2020.  Additional funding has been approved by Council to increase capacity and address the core issues experienced by the team.

17.     The current Covid-19 environment has created a greater expectation from the community that buildings very promptly obtain Code Compliance Certificates.  Financial impacts resulting in delays in this space are more noticeable, however with the whole industry working under pressure right now a trend of designers, builders and owners ‘drip feeding’ information into Council has created a large workload and noticeable time delays between Council receiving information and a Code Compliance Certificate being issued.  This is due to repeat requests for information being required before all information is received.

Animal Control

18.     The dog registration process is to be reviewed.  There have been a number of teething problems with the various online/email changes this year, and hence the need to simplify the process to make it as easy as practicable for our customers.

19.     Another example of an animal control issue that struggles to find a regulatory owner has arisen (like cat and geese problems). Alleged feral pigs, that may be being kept, are getting on the road from a property in Blackmount, causing safety concerns. Council along with DoC, the police and Environment Southland all have roles, however in this case an agreement had been reached with the owner that if honoured, should resolve the issue.

Environmental Health

20.     The team has completed the first remote verification.  This is a verification of a food business that is completed using Zoom or similar app. The Ministry of Primary Industries has enabled verifiers to conduct these verifications, as a result of Covid-19.

21.     The team has started work on introducing online applications for alcohol and food licensing applications. Currently applications are mostly completed by hand; and so this will improve the customer experience for those wanting an online option, and increase efficiency.

Resource Management

22.     Covid-19 has not noticeably affected incoming workloads. Incoming resource consent applications remain consistent with the same period in 2019.

23.     Up until the alert level 4 restrictions coming into force, ongoing policy focused work was occurring on the regional work streams for Climate Change, Biodiversity, Landscapes and Natural Character. In the national space, Covid-19 has delayed some anticipated national direction. Particularly, the national policy statements on highly productive land and indigenous biodiversity have been delayed and it is anticipated that they will now be released in April 2021.

24.     Council has endorsed a report to bring forward the review of the landscapes section of the district plan. Work is now underway to understand the unique nature of Southland’s landscapes, cultural values and local areas of significance. There are a number of pieces of work that will inform a review and also a number of conversations with communities and land owners. It is anticipated that a plan change will be notified in the middle of 2021.

25.     SDC was part of the territorial authority reference group providing feedback to the Ministry of the Environment on the proposed NPS on Indigenous Biodiversity and the proposed New Zealand Biodiversity Strategy. Consultation on the NPS for Indigenous Biodiversity closed in March 2020.

26.     Council submitted stating that in its opinion, achieving the requirements of the statement will require a significant body of work identifying potentially significant natural areas, mapping them and revising rules within the district plan to protect and enhance them. It is anticipated that there will be a significant cost associated with this. There is estimated to be 1.7 million hectares of potentially significant biodiversity which equates to 57% of our District. Approximately, 94,000ha of this area is indicated to be on private land. Council has provided input into the LGNZ submission and Council is one of the case study councils forming part of that submission. It was anticipated that the National Policy Statement will likely be gazetted prior to the general election in September but this has been delayed until approximately April 2021.

27.     Resource consent data for the previous few months is below:

·       June – 21 applications received, 26 decisions issued

·       July - 27 applications received, 28 decisions issued

·       August – 18 applications received, 29 decisions issued.

Services and Assets

Forestry (IFS)

28.     The financial year 2020/2021 harvesting programme is underway out of Waikaia Block 4. The crop age is 30 years and estimated tonnes are 19,000 with a forecast return of $933,000.

29.     A valuation report has recently been completed including a site visit. The outcome has been a $360,000 revaluation against a budgeted devaluation of $1,570,000. This is primarily due to market price and growth changes.

30.     The Ardlussa Community Board has initiated a discussion about establishing mountain bike trails within the Waikaia forest. Their vision was presented at a recent board meeting and work is underway to scope and outline delivery of this work.

Around the Mountains Cycle Trail

31.     The contract for repairs to the trail, associated with the February flood event, has been awarded to The Roading Company. The contract period is eight weeks and work has commenced on site.

32.     A flood damaged culvert has been identified and work is underway to evaluate the damage and develop a solution.

33.     The New Zealand Cycle Trail board is scheduled to visit Invercargill and the cycle trail in September, providing an opportunity to showcase this activity.

Te Anau Manapouri Airport

34.     A consultant has prepared a 10 year maintenance works programme which indicates $1.3 million of pavement rehabilitation capital spending need over financial years 2021/2022 and 2022/2023.

35.     Maintenance spending need of $192,000 is indicated for the 2020/2021 year and includes items such as patch repairs and cracked sealing.

36.     A workshop is scheduled with the community board to discuss options and approach over the next LTP.

Property

37.     The property disposal of the Ohai bowling club building is underway. The disposal of the former Stewart Island museum and the Hokonui hall has been completed as has the road stopping of the road intersecting the Southern dairy hub and the registration of all documents for the realignment and easements for Ringaringa Road on Stewart Island. Finalising the updated landowner consent for the coastal route boundary adjustments and payment of compensations is also almost complete. Once this is done the legalisation Gazette Notice can be issued.

Strategic Water and Waste

Te Anau Wastewater Discharge Project

38.     Following Council resolutions from 23 October 2018 meeting, when it was resolved to proceed with a sub-surface drip irrigation as disposal route, staff have been progressing work on a number of fronts including development of resource consents for the sub-surface drip irrigation field, as well as advancing towards a detailed design.

39.     Work on the pipeline element has now been completed with practical completion issued in July.

40.     Work is also continuing on detailed design of MF plant and SDI field following Council approval to award contracts to Downer and Fulton Hogan respectively. These designs underwent further HAZOP and value engineering in September with physical works programmed to get underway in October.

41.     The resource consent application for the discharge to the Upukerora has also been lodged with Environment Southland and with affected party approval provided by a number of stakeholders. Currently awaiting approval from Te Ao Marama before a decision on notification is made.

Land and Water Plan Implementation

42.     Environment Southland released their proposed Land and Water Plan in 2017.

43.     In total 25 appeals were received by Environment Southland of which Council has identified 10, which it will join as a Section 274 party. Council has also lodged an appeal to the decision. The basis of Council’s appeal, is largely around the ‘non-complying’ activity status on wastewater discharges to water. The latest direction issued from the Environment Court outlines a proposed path, where appeals to objectives will be heard ahead of mediation, by grouped topic on policies and rules. Evidence in support of the appeals have been filed with the Environment Court.

44.     Interim decisions were released by the Environment Court in late December with a recommendation that further expert conferencing be undertaken in early 2019.

45.     A further hearing was held in mid-June 2020 where evidence was presented on additional information that the courts required Environment Southland to provide based on their interpretation of a number of key principles underpinning the plan. Agreement has now been reached on all outstanding appeals related to the objectives and policies with a further hearing planned to cover all outstanding appeals. At this stage the timing of this is not known.

Project Delivery Team (PDT)

46.     PDT now meeting fortnightly with services and assets managers on works programme.

47.     Currently working with CAMMS to look at options for simplified access for community boards and councillors.

48.     The Te Anau wastewater project is progressing well with design in full swing and contracts now in place.

49.     The first office shift project is now complete with staff moving into 42 Don Street on
7 September 2020.

50.     With Council now approving Winton library project, this will progress quickly into design and consents.

51.     The bridge works programme continues to progress well.

52.     Fencing of waste water ponds is now underway after Covid-19 delays and securing final location agreements with neighbours.

Community Facilities

53.     The community facilities team has been working through the second round of the Long Term Plan workshops with community boards. This has focused on the budgets associated with the opex and capex to meet the levels of service over the period of the plan and follows on from meetings previously held with the boards that highlighted the assets that were within their respective board areas of responsibility.

54.     Three of the mowing tenders are set to go to the Services and Assets committee for approval to be awarded. Direct negotiations are in progress with the incumbent contractors for the Ardlussa Community Board. The remainder of the areas will be packaged up and put out to tender.

55.     We are working through revising the requirements to become an approved contractor with the Health and Safety and Wellbeing Advisor to make sure that our traffic management and STMS obligations are being met.

56.     The asset manager is now looking at progressing the work to get the community facilities assets into Council’s asset management system (IPS).

57.     Community facilities staff are completing projects that were carried forward from last year and starting the projects that are in this year’s capital works programme.

Strategic Transport

National Land Transport Plan

58.     The transport team continues to wait on the release of the final Government Policy Statement on Land Transport 2021 (GPS) to ensure activity plans and funding application align with the GPS strategic direction.

59.     The continued delay of GPS is potentially putting the legislative requirements for the Regional Land Transport Plans (RLTP) at risk. Development of the RLTP is being progressed on the expectation that the strategic direction of the GPS will not change. This means that projects can be developed and included in the draft RLTP without the GPS being finalised.

 

District Wide Roading Programme

60.     Evaluation of the District-wide resurfacing contracts have been completed and approved by the Services and Assets committee. This activity covers the resurfacing of approximately 3,000,000 m2 of urban and rural roads across the District over the next three years. Contracts have been awarded to Fulton Hogan and Downer.

61.     The 2020/2021 pavement rehabilitation program which consists of approximately 7km of sealed roads has been approved. Procurement of these works is currently underway with the first site expected to be completed prior to Christmas.

Customer Delivery

Customer Support

62.     We answered 3,926 calls in the month of July, with an average wait time for our customers of
21 seconds. We had a steady number of late dog registrations. There are now just 1,086 dogs needing to be registered which will trickle in over the next few weeks.

Libraries

63.     Alert level 2 has been a challenge for many of our library staff and community members. Our original restrictions for alert level 2 were designed for a short period of time and not a drawn out phase. A fortnight ago, after many great suggestions from our libraries team, we relaxed some of our alert level 2 restrictions to fall in line with other similar libraries of our size and allow for a much easier system to both manage and experience.

64.     During this time at alert level 2, most of our programming has been put on hold to adhere to social distancing requirements, though we have started to allow our adult focused programming to start up again.

65.     We are currently planning for the October school holiday programme in the hopes that the country will be back at alert level 1, however we are cognisant this may not occur and will plan for this possibility as well.

Knowledge Management

66.     While LIM numbers are lower than previous years they continue to trend upward. Over the month of August the team lodged 45 LIM applications and issued 39, compared to only 29 in August 2019. When looking at last year’s numbers you can clearly see a drop started in May 2019 and continued until June 2020.

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Council Report” dated 14 October 2020.

 

Attachments

There are no attachments for this report.  

 


Fiordland Community Board

28 October 2020

 

Chairperson's Report

Record No:             R/20/9/53095

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose of Report

1        The purpose of the report is to provide an update to the Fiordland Community Board on activities that the chairperson has been involved since the establishment of the board on 20 November 2019.  This report covers the period from 11 August 2020 to 20 October 2020.

The following items are of note:

 

Dark Skies:

2        Meeting with Amie Young (Great South), Nalayini and Gareth Davies to discuss Dark Skies project for Fiordland, following Diane Holmes meeting with Nalayini and Gareth in Te Anau. First steps are to:

-    look at setting up a Fiordland Dark Skies Group who would be interested in helping with education/outreach

-    look at options to purchase a telescope for this activity – the one Nalayini recommends is around $800. Rakiura are looking at applying for SDC community partnership funding for this. Fiordland Community Board have closed off this fund already so would need to apply for the next round.

-    investigate the situation with NZTA around their lighting should there be time to catch their upgrade – Amie has contacted SDC to see what they know about this at this stage

-    investigate the process for becoming a 3K City.

 

Place DNA:

3        A gap analysis has been conducted by Destination Think. They have assessed all the reports, documents and papers in relation to community consultation work, Destination Fiordland branding, Southland Story & Southland Murihiku Destination Management Plan. Initial verbal feedback provided.

4        Positive feedback received regarding the “Beyond Belief” branding.  Still need to look at a perception analysis ie what we are and what we say we are vs what the world is telling us we are vs what we are telling the world.

5        Need to promote what is obvious – clean air, pure water, clear skies – all powerful niches.

6        Price wars are only downgrading our offering.

7        Sustainability encompasses EVERYTHING – including the souvenirs in the stores being NZ made, not imported.

 

8        Conclusion - we have the car, however we have no real ability to drive it. Need to form more strategy. What we have already done so far has been done well. We need to then determine how we can roll out and implement. 

9        Premise is not looking at more tourists – we need the right tourists. Modern tourism invites people to stay longer, have the right experience, respect our passionate communities, spend more. Working to progress the discussion further.

 

Milford Opportunities:

10      Ongoing discussions on the reference groups. Key principles:

-    Te Anau and its District – a destination

-    new transport models to manage visitor flows

-    conservation supported by tourism

-    encouraging visitors to experience the full Milford Sound Piopiotahi story

-    beyond the story of Milford Sound Piopiotahi

11      There are two options for transportation – one involving partial park and ride, the other a full park and ride proposal.

 

Murihiku Regeneration Day

12      Invited by the Interim Regional Skills Leadership Group to attend this hui.

Focused on how all the four Runaka can work together to deliver a regenerative vision

Key stakeholders and speakers – both central and local government

Key messages around developing “our place”, investing in and celebrating success

Consider that the cradle of Maori mythology is rooted in Fiordland – consultation is not something that happens after the core discussion has happened as a token gesture. Build relationships now.

 

Other:

-    FCB working on the Long Term Plan and ensuring strategic projects are included in the LTP to action

-    continued work on the Kaimahi For Nature Working Group. The Southland Alliance have been presented with three Fiordland based projects – one for Undaria, one for weed control and a third from the Fiordland Trails Trust which encompasses building the trail from Te Anau to Te Anau Downs, native planting, weed and pest control, Dark Skies platforms and interpretation panels.

-    community partnership funding round one for 2020/2021 papers reviewed

-    meetings with various political representatives to discuss Fiordland requirements pre-election

-    community garden initiative signed off and underway

-    assisted police on a recruitment panel for a new constable

-    working with Destination Fiordland on destination management role. Initial discussions with DF/Great South on a Regional Events Strategy

-    sewerage scheme Liaison Group Community Board member invited to be on the group

-    promoting various community workshops through social media channels

-    responsible camping initiatives application

-    entrance sign design is being discussed with NZTA – awaiting sign off by them

-    Flagtrax project progressing along with flag design. New street lights ordered for town centre noting supply has been an issue.

 

Other updates:

-    Manapouri residents

-    rural

-    tourism

regional events funding - $850K

-    events centre

-    Fiordland Museum Trust

-    Fiordland Retirement Housing Trust

-    Milford Sound Trust

 

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Chairperson's Report” dated 21 October 2020.

 

 

Attachments

There are no attachments for this report.  

 


Fiordland Community Board

28 October 2020

 

Proposed Naming of Private Road at 914 Takaro Road, Te Anau

Record No:             R/20/10/60123

Author:                      Nick Lewis, Roading Contract Manager

Approved by:         Matt Russell, Group Manager Services and Assets

 

  Decision                                       Recommendation                                 Information

 

 

 

Purpose

1        The purpose of this report is for the Fiordland Community Board to determine the road name for the section of private road over the property at 914 Takaro Road, Te Anau, as requested by the property owners, the Takaro Trust.

Executive Summary

2        The section of private road that is located within the property at 914 Takaro Road.

3        Currently, the legal road is only the first 6.5 km (approximately) of Takaro Road, from this point there is a formed private road over Landcorp Farming Ltd property approximately 2.7 km to the start of the Takaro Trust property and continues internally to the property buildings and structures.

4        Council’s guidelines for road names include the following:

·    name duplications are to be avoided

·    long names are to be avoided

·    similar sounding or spellings are to be avoided to reduce confusion

·    LINZ and Geographic Board guidelines.

5        The property manager on behalf of the property owner, to this property has requested Council name this section of private road.

6        The recommendation is to approve the private road name of Tarora Drive as the preferred option.

 

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Proposed Naming of Private Road at 914 Takaro Road, Te Anau” dated 21 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves the naming of the private road section over the property at 914 Takaro Road, Te Anau as TARORA DRIVE.

 


 

Background

7        The property manager Mary Lorio, on behalf of the property owner Takaro Trust, has approached Council to name the private section of road that accesses through their property from the boundary of said property and the Landcorp Farming Ltd property. Currently, the legal Takaro Road is only the first 6.4 km (approximately) from its starting intersection with Kakapo Road. From this point there is a formed private road over Landcorp Farming Ltd property (being Dale Farm) approximately 2.7 km to the start of the Takaro Trust property and then this private formed road continues internally to the property buildings and structures themselves.

8        Currently as the legal Takaro Road finished at 6.385km, the next 2.781km of private road to the start of the Takaro Trust property is, for addressing purposes, treated as an extension of Takaro Rd, giving the Trust property the address of 914 Takaro Rd. This situation does happen in cases where a private road extends from a named legal road. Both the private extension of the road over Landcorp Farming Ltd property and that through the Takaro Trust property are not maintained by council. Landcorp Farming Ltd have a rapid number under this situation also, being #646 Takaro Rd.

9        The requested name of Tarora Drive was created by the ownership group of the Takaro Trust, originally looking at the name of the river that is the centre piece of the property, Upukerora River, for inspiration. A number of creative discussions lead to the formation of TARORA that pays tribute and combines both the name TAKARO and UPUKERORA.

Issues

10      There are no issues identified with the name proposal provided.

11      The property owners would like to be able to have separate Rapid Numbers to the different locations and buildings located and operating within the property. This is still possible without naming that section of road, as that further section of private road can also be treated as an extension of Takaro Rd.

Factors to Consider

Legal and Statutory Requirements

12      Council has a requirement to comply with the LINZ/Geographic Board guidelines for naming.

Community Views

13      The property owners of this section of privately formed access road have approached Council to name said section.

14      No additional community views have been requested or required at this point in time.

Costs and Funding

15      The road name sign is to be supplied, installed and maintained by the property owner, any requested Rapid numbers would be applied for, with associated fee then transferred into Council’s assets and maintained as part of Council’s sign contract.

16      The private road remains as such and Council have no responsibility including costs or maintenance, which remain with the property owners.

Policy Implications

17      The suggested name has to be approved by the Fiordland Community Board before it can be legalised. Council’s guidelines for road names are as follows:

•        name duplications are to be avoided

•        similar sounding or spellings are to be avoided to reduce confusion

•        names are to be easily spelt and readily pronounced

•        long (no more than 25 characters maximum) names are to be avoided.

18      There are no issues with the proposed name.

Analysis

Options Considered

19      The two main options that have been considered are below. These are to not support the proposed name, or to support the proposed name.

Analysis of Options

Option 1 – Not to Support

Advantages

Disadvantages

·        No significant advantages.

·        The section of private road can also be treated as an extension of Takaro Rd and still have rapid numbers applied.

·        This would be against the land owners request to name their private road.

 

Option 2 – Support the proposed name

Advantages

Disadvantages

·        The landowners request to name their private section of road is accepted.

·        No significant disadvantages.

 

 

Assessment of Significance

20      Not considered significant.

Recommended Option

21      Approve the naming of the private road section over the property at 914 Takaro Road, Te Anau as Tarora Drive.

Next Steps

22      Notify the affect land owners, LINZ and NZ Post of the approved name.

 

Attachments

a             Tarora Map Location

b             Tarora Map    

 


Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Southland District - Wellbeing Indicators Snapshot - August 2020

Record No:             R/20/9/52053

Author:                      Shanin Brider, Community & Futures Administrator

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

1        The purpose of this report is to present the Fiordland Community Board with a wellbeing indicator’s snapshot of Southland District

 

Background

2        Investing in community future planning was a consultation topic in the 2018-2028 Long Term Plan.  Council identified the need to undertake research and collect data about our changing communities to assist in prioritising and making decisions for the future and consider the overall wellbeing of the people residing in Southland District.  65% of submitters supported Council investing in community planning, research and data; to help future proof and ensure Council has the information needed to make informed decisions for now and into the future.

 

Next Steps

3        If the board wishes, staff will present a wellbeing snapshot report quarterly. This is currently an information only report at this point and staff will begin to provide comparative analysis of the information provided at a later date, and identify trends for further discussion.

4        Staff are interested to hear feedback from the board on the information being presented.

 

 

Recommendation

That the Fiordland Community Board:

a)    Receives the report titled “Southland District - Wellbeing Indicators Snapshot - August 2020” dated 23 September 2020.

 

 

 

Attachments

a             Wellbeing indicators snapshot August 2020    

 


Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Receipt of the March 2020 Luxmore Subdivision Concept Design Report

Record No:             R/20/9/51712

Author:                      Kevin McNaught, Manager Property Services

Approved by:         Matt Russell, Group Manager Services and Assets

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        To receive the final Luxmore concept design report initially commissioned in late 2019 and to decide whether to precede with a subdivision consent design change now, or await until the next development is to proceed.

Executive Summary

2        In September 2019, the Board and Council approved unbudgeted expenditure to review the current consented design for the balance of the residential portion of the Luxmore Development.

3        At that time there had been growing pressures in Te Anau in the housing and rental markets which mirrored the national trends. Te Anau and Milford Sound Piopiotahi were getting busier as visitor destinations and as a result the demand for short-term accommodation, staff accommodation, general residential rentals, and affordable housing increased.

4        The attached report from WSP Opus International Consultants was commissioned and discussed with the Community Board, to the extent that it has been finalised but not formally received by the Board.

5        This report is for the Board to receive the Report and decide whether to take action now on amending the current consented layout or await until a further development is planned given the changing environment that the economy and Community is in.

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Receipt of the March 2020 Luxmore Subdivision Concept Design Report” dated 21 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Receive the March 2020 Luxmore Subdivision Concept Design Report from WSP Opus International Consultants.

 

e)            Agrees that no further action be taken at this stage to alter the current consented layout for the residential portion of the Luxmore Development.

 


 

Background

6        In September 2019, the Board and Council approved unbudgeted expenditure to review the current consented design for the balance of the residential portion of the Luxmore Development.

7        At that time there had been growing pressures in Te Anau in the housing and rental markets which mirrored the national trends. Te Anau and Milford Sound Piopiotahi were getting busier as visitor destinations and as a result the demand for short-term accommodation, staff accommodation, general residential rentals, and affordable housing increased.

8        In particular the Board wanted to know whether there were alternatives that:

·    Provided opportunities for affordable housing options;

·    Allowed for blended housing solutions/mixed stock;

·    Ensured that the land was used effectively and efficiently;

·    Catered for reserves/open spaces to enhance wellbeing; and

·    Was mindful of the existing residential activity and industrial zoning adjacent to Luxmore land.

 

9        The attached report from WSP was commissioned and discussed with the Community Board, to the extent that it has been finalised but not formally received by the Board.

Issues

10      At this stage the only issue is whether to take action now based on this report to amend the current consented layout for the development.

11      This could be undertaken now, however with the changing environment the economy and community is in currently, doing so may be wasted time and costs, given when the next stage of the development is to be undertaken is unknown at this time.

12      It’s quite possible at that point, the issues this report set out to resolve may or may not be relevant any more with further changes required to deal with the issues existing at that time.

Factors to Consider

Legal and Statutory Requirements

13      None identified at this stage

Community Views

14      The Board in receiving this report will be taken to represent the Community, however as stated above, the drivers for this report, may or may not exists at the time the Board considers in the future is the appropriate time to look at further development.

Costs and Funding

15      No costs of funding issues until such time as the Board considers a new development should be commenced.

Policy Implications

16      None identified at this stage

Analysis

Options Considered

17      Either take action now to amend the current consented layout plan for the Luxmore subdivision or wait until the next stage is being considered for construction.

Analysis of Options

Option 1 – Amend consented layout plan

Advantages

Disadvantages

·        Will align the consent to this updated concept design

·        May be wasted time and cost as the issues and environment existing at the time of considering to proceed with the next development could be significantly different to what was the basis for this report.

 

Option 2 – Do not amend consented layout plan

Advantages

Disadvantages

·        Saves wasted time and cost by changing layout to align with community needs at the time next stage of development is being considered.

·        None identified.

 

Assessment of Significance

18      Not considered significant

Recommended Option

19      Option 2 – do not take any action to amend the consented layout for the Luxmore development at this stage.

Next Steps

20      No steps required at this stage.

 

Attachments

a             Luxmore - 2020 Final Concept Design Report    

 


Fiordland Community Board

28 October 2020

 

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Fiordland Community Board

28 October 2020

 

Unbudgeted Expenditure for Contribution Towards the Manapouri Swimming Pool Heating Upgrade

Record No:             R/20/10/62291

Author:                      Kevin McNaught, Manager Property Services

Approved by:         Matt Russell, Group Manager Services and Assets

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        To authorise further unbudgeted expenditure from the Manapouri Swimming Pool reserve to be used as a contribution towards the Swimming Pool Heating Upgrade

Executive Summary

2        The Board at its meeting on 19 May, authorised the use of $15,000 from the Manapouri Swimming Pool reserve as a contribution towards the pool heating upgrade.

3        Since then, it has become evident that there was a misunderstanding in the way the request for funding was written, and the way it was interpreted. The impact of this misunderstanding is a capital shortfall on the heating upgrade project.

4        This report is to authorise the use of the balance of the Manapouri Swimming Pool Reserve.

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Unbudgeted Expenditure for Contribution Towards the Manapouri Swimming Pool Heating Upgrade” dated 21 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to contribute as unbudgeted expenditure from the Manapouri Swimming Pool Area Reserve an amount of $9000 towards the heating upgrade at the pool.

 


 

Background

5        The Board at its meeting on 19 May, authorised the use of $15,000 from the Manapouri Swimming Pool reserve as a contribution towards the pool heating upgrade.

6        Unfortunately there was a misunderstanding in the funding sought originally. The Pool Committee had anticipated funding from the General Reserve as opposed to the Pool Reserve and have subsequently fallen short with obligations. As such, further funding is sought from the Pool Reserve in order to cover this shortfall.

7        Given the commitments already made with contractors for the project, the use of the balance of the funds in the reserve will allow all these commitments to be funded including the operating expenses for the upcoming season. The Community Board had initially sought to ensure that these operational cost obligations were able to be met with funds held in the Pool Committee’s bank balance. Since the last report, it is evident that in order to meet capital liabilities the funds are likely to be exhausted.

Issues

8        The pool committee cannot fund its heating upgrade liabilities, and still have operational funding commitments for the upcoming season. As such, the balance of the pool reserve funds are sought to cover these costs.

Factors to Consider

Legal and Statutory Requirements

9        The proposed use of these funds is what they are collected for, and that is the Manapouri Swimming Pool, therefore no statutory issues are identified.

Community Views

10      None sought, given the Pool Committee are local Manapouri residents and this unbudgeted expenditure requires the approval of the Board

Costs and Funding

11      $9000 is required to cover the heating upgrade liabilities already incurred and to also ensure the pool committee is able to retain operating funds for the upcoming season.

12      The Reserve funds held at 30 June are $9022.00. As such, it is proposed to cover these costs from the Manapouri Swimming Pool Area Reserve.

Policy Implications

13      None identified at this stage.

Analysis

Options Considered

14      The options are to approve the funding of $9000 or not.

Analysis of Options

Option 1 – Approve Funding

Advantages

Disadvantages

·        Allows the payment of all liabilities for the heating upgrade project.

·        Allows the committee to retain operating funds for the upcoming season

·        Uses all the reserve funds

 

Option 2 –  Decline Funding

Advantages

Disadvantages

·        Leaves funds in the reserve

·        Creates a funding issue for the committee in regards to liabilities already created.

·        Creates a cashflow issue for the committee in regards to funding operational expenditure

 

Assessment of Significance

15      Not considered significant

Recommended Option

16      Approve Funding

Next Steps

17      Advise Committee of decision and request invoice for payment.

 

Attachments

There are no attachments for this report. 

 


Fiordland Community Board

28 October 2020

 

Fiordland Community Partnership Fund - September 2020 allocations

Record No:             R/20/10/60977

Author:                      Megan Seator, Community Liaison Officer

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Fiordland Community Board to allocate funding for the September 2020 round of the Fiordland Community Partnership Fund.

Executive Summary

2        A total of eleven applications have been received for the September 2020 funding round of the Fiordland Community Partnership Fund.   The applications are included as an attachment to this report.   The attachment to this report is confidential in accordance with the Local Government Official Information and Meetings Act 1987 section 7(2)(a) – The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

3        Community Board members have seen copies of each of the applications and have informally discussed them at their workshop on 13 October prior to considering and allocating the funds at this meeting.

 

Recommendation

That the Fiordland Community Board:

a)            Receives the report titled “Fiordland Community Partnership Fund - September 2020 allocations” dated 15 October 2020.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Receives applications from the following:

 

1.    Te Anau Community Events Charitable Trust – Enduro

2.    Royal New Zealand Plunket Trust – Te Anau Community Services

3.    Fiordland Land Search & Rescue

4.    Takahe Restoration Group

5.    Waitangi Day Te Anau

6.    Fiordland Community Events Centre Trust

7.    Te Anau Community Events Charitable Trust – Tartan Festival

8.    Te Anau Community Events Charitable Trust – Milford Mountain Classic

9.    Santa’s Little Helpers

10. Te Anau Community Events Charitable Trust – Stabicraft Te Anau Manapouri Fishing Classic

11. Te Anau School

 

e)            Approves/Declines a grant of $2,000 to the Te Anau Community Events Charitable Trust – Enduro to assist with the costs of running the event.

 

f)             Approves/Declines a grant of $1,000 to the Royal New Zealand Plunket Trust – Te Anau Community Services to assist with operational expenses.

 

g)           Approves/Declines a grant of $2,862 to Fiordland Land Search & Rescue to assist with the purchase of a covered trailer to store and transport rescue equipment.

 

h)           Approves/Declines a grant of $4,960.54 to the Takahe Restoration Group to assist with the repainting and restoration of the Takahe statue.

 

i)             Approves/Declines a grant of $3,000 to Waitangi Day Te Anau to assist with the costs of hiring entertainers.

 

j)             Approves/Declines a grant of $5,000 to Fiordland Community Events Charitable Trust to contribute with to project costs associated with the climbing wall project.

 

k)            Approves/Declines a grant of $1,000 to the Te Anau Community Events Charitable Trust – Tartan Festival to assist with costs associated with running the event.

 

l)             Approves/Declines a grant of $1,000 to the Te Anau Community Events Charitable Trust – Milford Mountain Classic to assist with costs associated with running the event.

 

m)          Approves/Declines a grant of $500 to Santa’s Little Helpers to assist with costs of hiring floats and costumes from the Invercargill Santa Parade.

 

n)           Approves/Declines a grant of $1,500 to the Te Anau Community Events Charitable Trust – Stabicraft Te Anau Manapouri Fishing Classic to assist with costs associated with running the event.

 

o)           Approves/Declines a grant of $5,000 to Te Anau School to contribute towards the funding of a new hall.

 

 


 

Background

4        Southland District Council’s community assistance activity seeks to contribute to a District of ‘proud, connected communities that have an attractive and affordable lifestyle’ by enabling Southland’s communities to be desirable places to live, grow up, work, run a business, raise a family and enjoy a safe and satisfying life. Through providing financial assistance by way of grant funding, community groups and individuals are supported to undertake their desired activities.

5        A review of the community assistance activity was completed in early 2019. The purpose of this review was to ensure that Council is providing assistance in a considered and prudent manner to ensure efficient and effective outcomes for the communities they support.

6        It was recommended that there should be a significant change in the way that Council administers the Community Initiatives Fund. Subsequently, in July 2019 Council resolved to disestablish the Community Initiatives Fund and to establish the Community Partnership Fund whereby the nine community boards in the District will allocate funding directly to their communities.

7        The Fiordland Community Board set the following criteria for the Fiordland Community Partnership Fund:

·    The fund is available to not-for-profit community organisations. Community organisations may be a legal entity or an informal group. Regardless of their legal status the group must have their own bank account.

·    Applicants may apply for $500 - $5000.

·    Applications to the fund must:

a)   have alignment with the Fiordland Community Futures Plan and/or the four community well-beings (social, economic, environmental, cultural)

b)   show some degree of self-contribution or fundraising

·    The following will not be considered:

a)   funding for individuals

b)   applications for salaries, catering or room hire

c)   funding for pecuniary gain

 

Applications received

 

1

 Te Anau Community Events Charitable Trust - Enduro

 

Requests funding to assist with costs associated with running the event. 

 

Total Project Cost 

$14,950

 

Amount Requested

$2,000

 

2

Royal New Zealand Plunket Trust – Te Anau Community Services

 

Requests funding to assist with operational expenses including electricity, insurance, rates, cleaning, and property maintenance.

 

Total Project Cost 

$4,256

 

Amount Requested

$1,000

 

3

Fiordland Land Search & Rescue

 

Requests funding to purchase a covered trailer to store and transport rescue equipment.

 

Total Project Cost 

$11,123

 

Amount Requested

$2,862

 

4

Takahe Restoration Group

 

Requests funding to repaint and restore the town’s Takahe statue. 

 

Total Project Cost 

$4,960.54

 

Amount Requested

$4,611

 

5

Waitangi Day Te Anau

 

Requests funding to assist with the costs of hiring of entertainers.

 

Total Project Cost 

$25,300

 

Amount Requested

$3,000

 

6

Fiordland Community Events Centre Trust

 

Requests funding to contribute towards total project costs.

 

Total Project Cost 

$417,392

 

Amount Requested

$5,000

 

7

Te Anau Community Events Charitable Trust – Tartan festival

 

Requests funding to help organise, promote and support the setup of the annual Te Anau Tartan Festival.

 

Total Project Cost 

$12,150

 

Amount Requested

$1,000

 

8

Te Anau Community Events Charitable Trust – Milford Mountain Classic

 

Requests funding to assist with costs associated with running the event. 

 

Total Project Cost 

$21,600

 

Amount Requested

$1,000

 

9

Santa’s Little Helpers

 

Requests funding to hire floats and costumes from the Invercargill Santa Parade.  

 

Total Project Cost 

$9,451

 

Amount Requested

$500

 

10

Te Anau Community Events Charitable Trust – Stabicraft Te Anau Manapouri Fishing Classic

 

Requests funding to assist with costs associated with running the event. 

 

Total Project Cost 

$28,000

 

Amount Requested

$1,500

 

11

Te Anau School

 

Requests funding to contribute towards the construction of a new hall.

 

Total Project Cost                                              

$2,152,670

 

Amount Requested                                             

$5,000

 

Recommendations

8        The recommendations outline the amounts requested in the applications. Staff recommend that the Fiordland Community Board consider each application individually and determine the level of funding they wish to allocate.

Issues

9        There are no issues to consider.

Factors to Consider

Legal and Statutory Requirements

10      There are no legal or statutory requirements to consider.

Community Views

11      The community board, as representatives of the Fiordland Community Board area will consider each application and how it benefits the communities in Fiordland.

Costs and Funding

12      The Fiordland Community Board has $33,461 available to allocate through the Fiordland Community Partnership fund in the 2020/2021 financial year.

Policy Implications

13      There are no policy implications.

Analysis

Options Considered

14      The options for consideration are to allocate funding pursuant to the funding criteria set by the community board or decline the applications.

Option 1 – Allocates funding pursuant to the funding criteria set by the community board

Advantages

Disadvantages

·        Support community groups to achieve local initiatives

·        there are no disadvantages

 

Option 2 – Declines the applications

Advantages

Disadvantages

·        there are no advantages

·        no funds awarded could hinder the progress of community-led development due to lack of financial support

 

Assessment of Significance

15      This is not considered significant.

Recommended Option

16      The recommended option is “option 1 - allocates funding pursuant to the funding criteria set by the community board”.

Next Steps

17      Advise applicants of the outcome of the funding allocations.

 

Attachments

a             Te Anau Events - Enduro - application - Public Excluded

b             Te Anau Plunket - application - Public Excluded

c             Fiordland Land Search and Rescue - application - Public Excluded

d            Takahe Restoration Group - application - Public Excluded

e             Te Anau Waitangi Day - application - Public Excluded

f             Fiordland Community Events Centre Trust - application - Public Excluded

g            Te Anau Events - Tartan Festival - application - Public Excluded

h            Te Anau Events - Milford Mountain Classic - application - Public Excluded

i              Santa's Little Helpers - application - Public Excluded

j              Te Anau Events - Fishing Classic - application - Public Excluded

k             Te Anau School - application - Public Excluded    

 

 


Fiordland Community Board

28 October 2020

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

Recommendation

 

That the public be excluded from the following part(s) of the proceedings of this meeting.

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment a - Te Anau Events - Enduro - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment b - Te Anau Plunket - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment c - Fiordland Land Search and Rescue - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment d - Takahe Restoration Group - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment e - Te Anau Waitangi Day - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment f - Fiordland Community Events Centre Trust - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment g - Te Anau Events - Tartan Festival - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment h - Te Anau Events - Milford Mountain Classic - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment i - Santa's Little Helpers - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment j - Te Anau Events - Fishing Classic - application

7.13   Fiordland Community Partnership Fund - September 2020 allocations - Attachment k - Te Anau School - application

C8.1   Unbudgeted Expenditure Report for Easement Creation Relating to Proposed Realignment of Path from View Street Carpark to Waiau Street Manapouri

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Events - Enduro - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Plunket - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Fiordland Land Search and Rescue - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Takahe Restoration Group - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Waitangi Day - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Fiordland Community Events Centre Trust - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Events - Tartan Festival - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Events - Milford Mountain Classic - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Santa's Little Helpers - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Events - Fishing Classic - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau School - application

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Unbudgeted Expenditure Report for Easement Creation Relating to Proposed Realignment of Path from View Street Carpark to Waiau Street Manapouri

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 



[1] Local Government Act 2002, s.53