Extraordinary Wallace Takitimu Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Extraordinary Wallace Takitimu Community Board held in the Southland District Council Otautau Office, 176 Main Street, Otautau on Wednesday, 21 October 2020 at 5.03pm (5.03pm – 5.15pm) PE 5.06pm – 5.15pm)).

 

present

 

Chairperson

André Bekhuis

 

Deputy Chair

Maureen Johnston

 

Members

David Cowie

 

 

Kelly Day

 

 

Peter Gutsell

 

 

 

APOLOGIES

Bev Evans

 

 

ABSENT

Councillor Don Byars

 

 

IN ATTENDANCE

Committee Advisor – Fiona Dunlop

 


Extraordinary Wallace Takitimu Community Board

21 October 2020

 

1             Apologies

 

There were apologies from Bev Evans.

 

Moved Chairperson Bekhuis, seconded Peter Gutsell and resolved:

That the Wallace Takitimu Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Chairperson Bekhuis, seconded Peter Gutsell and resolved:

That the Wallace Takitimu Community Board confirms the minutes of held on 1 October 2020 as a true and correct record of that meeting.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Deputy Chair Johnston, seconded David Cowie and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C7.1 Wallace Takitimu Community Board area "Contract 20/54 – Wallace Takitimu area Mowing" award of contract and approval for unbudgeted expenditure

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Wallace Takitimu Community Board area "Contract 20/54 – Wallace Takitimu area Mowing" award of contract and approval for unbudgeted expenditure

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That Committee Advisor - Fiona Dunlop and Community Facilities Manager – Mark Day be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C7.1 Wallace Takitimu Community Board area "Contract 20/54 – Wallace Takitimu area Mowing" award of contract and approval for unbudgeted expenditure. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 5.06pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 5.15pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallace Takitimu Community Board HELD ON WEDNESDAY 21 OCTOBER 2020.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................