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Extraordinary
Wallace Takitimu Community Board
OPEN MINUTES
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Minutes of a meeting of Extraordinary Wallace Takitimu Community
Board held in the Southland District Council Otautau Office, 176 Main Street,
Otautau on Wednesday, 21 October 2020 at 5.03pm (5.03pm – 5.15pm) PE
5.06pm – 5.15pm)).
present
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Chairperson
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André Bekhuis
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Deputy Chair
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Maureen Johnston
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Members
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David Cowie
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Kelly Day
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Peter Gutsell
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APOLOGIES
Bev Evans
ABSENT
Councillor Don Byars
IN ATTENDANCE
Committee Advisor
– Fiona Dunlop
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Extraordinary Wallace Takitimu Community Board
21 October 2020
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1 Apologies
There were apologies from Bev Evans.
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Moved Chairperson
Bekhuis, seconded Peter Gutsell and resolved:
That the Wallace Takitimu Community Board accept the apology.
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2 Leave
of absence
There were no requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest
declared.
4 Public
Forum
There was no public forum.
5 Extraordinary/Urgent
Items
There were no Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved
Chairperson Bekhuis, seconded Peter Gutsell and resolved:
That the Wallace
Takitimu Community Board confirms the minutes of held on 1 October 2020 as a
true and correct record of that meeting.
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Public Excluded
Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
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Resolution
Moved Deputy Chair
Johnston, seconded David Cowie and
resolved:
That the public be excluded from the
following part(s) of the proceedings of this meeting.
C7.1 Wallace Takitimu Community Board
area "Contract 20/54 – Wallace Takitimu area Mowing" award of
contract and approval for unbudgeted expenditure
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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General subject of each matter to be considered
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Reason for passing this resolution in relation to
each matter
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Ground(s) under section 48(1) for the passing of this
resolution
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Wallace Takitimu Community Board area "Contract
20/54 – Wallace Takitimu area Mowing" award of contract and
approval for unbudgeted expenditure
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s7(2)(i) - The withholding of the information is
necessary to enable the local authority to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial
negotiations).
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That the public conduct of the whole or the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists.
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That Committee Advisor - Fiona Dunlop and Community Facilities Manager
– Mark Day be permitted to remain at this
meeting, after the public has been excluded, because of their knowledge of the
items C7.1 Wallace Takitimu Community Board area
"Contract 20/54 – Wallace Takitimu area Mowing" award of
contract and approval for unbudgeted expenditure. This knowledge, which will be of assistance in relation to the
matters to be discussed, is relevant to those matters because of their
knowledge on the issues discussed and meeting procedure.
The
public were excluded at 5.06pm.
Resolutions
in relation to the confidential items are recorded in the confidential section
of these minutes and are not publicly available unless released here.
The meeting
concluded at 5.15pm. CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallace Takitimu Community Board HELD ON WEDNESDAY 21 OCTOBER
2020.
DATE:............................................................................................
CHAIRPERSON:........................................................................