OPEN MINUTES unconfirmed
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Minutes of a meeting of Ardlussa Community Board held in the Balfour Hall, Queen Street, Balfour, Waikaia on Monday, 9 November 2020 at 6pm.
present
Chairperson |
Richard Clarkson |
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Deputy Chairperson |
Ray Dickson |
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Members |
Paul Eaton |
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Clarke Horrell |
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Hilary Kelso |
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Councillor Rob Scott |
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APOLOGIES
Chris Dillon |
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IN ATTENDANCE
Community Liaison Officer |
Tina Harvey |
Committee Advisor/Customer Support Partner |
Rose Knowles |
Community Partnership Leader Councillor Team Leader – Resource Management Corporate Performance Leader Management Accountant Chief Financial Officer Community Facilities Manager |
Kelly Tagg Christine Menzies Marcus Roy Jason Domigan Joanie Nei Anne Robson Mark Day |
Ardlussa Community Board 09 November 2020 |
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1 Apologies
There was an apology from Chris Dillon
Moved Chairman Clarkson, seconded Ray Dickson and resolved:
That the Ardlussa Community Board accept the apology.
2 Leave of absence
There were no requests for leave of absence.
3 Conflict of Interest
Richard Clarkson declared a conflict of interest in relation to the following report and advised he would not take part in discussion or debate on the matter as he has been involved in the project in a voluntary capacity:
· Item7.6 community Partnership Funding Allocations – 31 August 2020 Round
Riversdale School & Community Pool
Riversdale Home and School Assoc
Riversdale Bowling Club
Paul Eaton declared a conflict of interest in relation to the following report and advised he would not take part in discussion or debate on the matter as he has been involved in the project in a voluntary capacity:
· Item7.6 community Partnership Funding Allocations – 31 August 2020 Round
Waimea Plains Vintage Tractor & Machinery club
Balfour Lions Club – Fireworks
Balfour Lions Club – scooter/bike park
Ray Dickson declared a conflict of interest in relation to the following report and advised he would not take part in discussion or debate on the matter as he has been involved in the project in a voluntary capacity:
· Item7.6 community Partnership Funding Allocations – 31 August 2020 Round
Switzers Museum Waikaia
Balfour theatre Company
Clarke Horrell declared a conflict of interest in relation to the following report and advised he would not take part in discussion or debate on the matter as he has been involved in the project in a voluntary capacity:
· Item7.6 community Partnership Funding Allocations – 31 August 2020 Round
Wendonside Waikaia Tennis Club Inc
Hilary Kelso declared a conflict of interest in relation to the following report and advised she would not take part in discussion or debate on the matter as he has been involved in the project in a voluntary capacity:
· Item7.6 community Partnership Funding Allocations – 31 August 2020 Round
Riversdale Community Garden
4 Public Forum
5 Extraordinary/Urgent Items
There were no Extraordinary/Urgent items.
6 Confirmation of Minutes
Moved Ray Dickson, seconded Chairman Clarkson and resolved: That the Ardlussa Community Board confirms the minutes of the meeting held on 14 October 2020 as a true and correct record of that meeting. |
7.4 |
Long Term Plan 2031 - Direction Setting Report Record No: R/20/10/62656 Corporate performance lead – Jason Domigan and Management Accountant - Joanie Nei were in attendance for this item.
Mr Domigan advised that the purpose of the report was for the Community Board to allocate local budgets for 2021-2031 and to recommend to Council local rates for the year commencing 1 July 2021.
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Resolution Moved Councillor Scott, seconded Chairman Clarkson and resolved: That the Ardlussa Community Board: a) Receives the report titled “Long Term Plan 2031 - Direction Setting Report” dated 2 November 2020.
b) Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.
c) Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.
d) Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2021 be included in the Long Term Plan 2031.
e) Identifies no significant issues/priority projects for the local area that need to be included in the Long Term Plan 2031 consultation process to encourage feedback from the local community. |
7.6 |
Ardlussa Community Partnership Fund - 2020 Funding Round Record No: R/20/10/61772 Community Liaison Officer – Tina Harvey was in attendance for this item. The purpose of this report is for the Northern community Board to confirm the allocation of grants for the August 2020 round of the Community Partnership Fund.
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Resolution Moved Councillor Scott, seconded Chairman Clarkson and resolved: That the Ardlussa Community Board: a) Receives the report titled “Ardlussa Community Partnership Fund - 2020 Funding Round” dated 21 October 2020.
b) Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.
c) Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.
d) Receives the applications from the following:
1. Riversdale School and Community Pool 2. Waimea Plains Pony Club 3. Riversdale Recreation Reserve Committee 4. Switzers Museum Waikaia 5. Riversdale Arts Centre 6. Waimea Plains Vintage Tractor and Machinery Club 7. Waimea Plains Ploughing NZ Final 2021 8. Balfour Theatre Company 9. Balfour Tennis Club 10. Royal NZ Plunket Trust – Riversdale and Balfour Services 11. Wendonside Waikaia Tennis Club Inc 12. Riversdale Home and School Association 13. Balfour Home and School 14. Balfour Gun Club 15. Balfour Playcentre 16. Riversdale Community Garden 17. Balfour Lions Club – Fireworks display 18. Balfour Lions Club – Scooter/bike track 19. Riversdale Bowling Club
1 Approves a grant of $7,000 to the Riversdale School and Community Pool to assist with the installation of a heat pump
2 Approves a grant of $2,000 to the Waimea Plains Pony Club for the purchase of equipment for a pipe dressage arena.
3 Declines a grant of $2,650 to the Riversdale Recreation Reserve Committee for assistance with mowing due to them having applied and being succesfull with the District Initiatives Fund.
4 Approves a grant of $1,661.00 to Switzers Museum Waikaia for the purchase of an outdoor chess and checkers set.
5 Declines a grant of $1,878 to the Riversdale Arts Centre towards costs to get internet fibre connection for the Riversdale Community Centre.
6 Approves a grant of $2,000 to the Waimea Plains Vintage Tractor and Machinery Club for assistance for the restoration of a bullock log wagon.
7 Application withdrawn from the Waimea Plains Ploughing NZ Final 2021 to assist in hosting a NZ Championships in ploughing.
8 Approves a grant of $1,000 to the Balfour Theatre Company to assist toward the purchase of a wireless communications headset.
9 Approves a grant of $2,000 to the Balfour Tennis Club to assist with the purchase of a portable toilet for the Club.
10 Approves a grant of $150.00 to the Royal NZ Plunket Trust to support the purchase of ‘New Mums’ packs for parents.
11 Approves a grant of $500.00 to the Royal NZ Plunket Trust to assist with the Riversdale Plunket Swim Programme.
12 Approves a grant of $4,500 to the Wendonside Waikaia Tennis Club Inc to assist with the resurfacing of the tennis courts.
13 Declines a grant of $4,500 to the Riversdale Home and School Association towards costs association with filling a new school sandpit with sand.
14 Approves a grant of $1,500 to the Balfour Home and School to assist with the construction of a run/walk/cycle trail through the Glenure Reserve.
15 Approves a grant of $3,000 to the Balfour Gun Club to assist with the upgrading of their clay target throwers.
16 Approves a grant of $500.00 to the Balfour Playcentre to assist with the purchase of a replacement sandpit cover for the Playcentre.
17 Approves a grant of $1,000 to the Riversdale Community Garden to assist with the development of a community garden in Riversdale.
18 Approves a grant of $1,000 to the Balfour Lions Club to assist with the staging of a community fireworks display.
19 Approves a grant of $3,000 to the Balfour Lions Club to assist with the development of a scooter/bike track in Balfour
20 Approves a grant of $1,000 to the Riversdale Bowling Club to assist with the upgrade of the club house.
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Exclusion of the Public: Local Government Official Information and Meetings Act 1987
Moved Paul Eaton, seconded Hilary Kelso and resolved: That the public be excluded from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
C8.1 Ardlussa Community Board Area Approval of unbudgeted expenditure for Waikaia mowing
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Ground(s) under section 48(1) for the passing of this resolution |
Ardlussa Community Board Area Approval of unbudgeted expenditure for Waikaia mowing |
s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
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That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. |
That the
Community Liaison Officer |
Committee Advisor/Customer Support Partner |
Community Partnership Leader Councillor Team Leader – Resource Management Corporate Performance Leader Management Accountant Chief Financial Officer Community Facilities Manager |
be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C8.1 Ardlussa Community Board Area Approval of unbudgeted expenditure for Waikaia mowing. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.
The public were excluded at 9pm.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.
The meeting concluded at 10.10pm CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ardlussa Community Board HELD ON 9 NOVEMBER 2020
DATE:............................................................................................
CHAIRPERSON:........................................................................