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The
community board shall have the following delegated powers and be accountable
to Council for the exercising of these powers.
In
exercising the delegated powers, the community board will operate within:
1)
policies, plans, standards or guidelines that have been
established and approved by Council
2)
the needs of the local communities; and
3) the
approved budgets for the activity.
Power to
Act
The
community board will prepare and implement programmes of work, which will be
reflected in its community board plan, which are relevant to the purposes of
the community board that are consistent with the long term plan and annual
plan processes of Council. Such programmes are to include budgetary
provision for all costs associated with the work.
Community
Well-Being
4)
to develop local community outcomes that reflect the desired
goals for their community/place
5)
to monitor the overall well-being of local communities and use
the information gathered to inform development of local strategies to address
areas of need
6)
work with Council and the community to develop a community board
plan for the community of interest area – working in with any community
plans that may exist.
Community
Leadership
7)
communicate and develop a relationship with community
organisations, local groups, and special interest groups within the local
community of interest
8)
identify key issues that will affect their community of
interest’s future and work with Council staff and other local
representatives to facilitate multi-agency collaborative opportunities
9)
promote a shared vision for the community of interest area and
develop and promote ways to work with others to achieve positive outcomes
10) provide
a local community perspective on Council’s long term plan key
performance indicators and levels of service as detailed in the long term
plan, and on local expenditure, rating impacts and priorities.
Advocacy
11) submissions
a)
authority to make recommendations to Council on matters to be
considered in submissions Council may make to external organisations’
regional or national policy documents, select committees
b)
authority to make submissions to Council or other agency on
issues within its community of interest area
c)
authority to make submissions to Council on bylaws and recommend
to Council the level of bylaw service and enforcement to be provided, having
regard to the need to maintain consistency across the District for all Council
bylaws.
12) authority
to prepare a submission to Council on the proposed levels of service, income
and expenditure within the community of interest area, for consideration as
part of the long term plan/annual plan process
13) provide
comment by way of the formal Annual Plan/Long Term Plan process on relative
priorities for the delivery of District services and levels of service within
the community board area.
District activities
include:
a)
wastewater
b)
solid waste
c)
water supply
d)
parks and reserves
e)
roading
f)
libraries
g)
cemeteries
h)
emergency management
i)
stormwater
j)
public toilets
k)
community housing
14) Council
will set the levels of service for District activities – if a community
board seek a higher level of service they will need to recommend that to
Council and it will need to be funded in an appropriate way (locally).
Community
Assistance
15) authority
to establish prioritisation for allocation based on an overarching set of
criteria from council to guide the scope of the activity
16) authority
to grant the allocated funds from the Community Partnership Fund
17) authority
to allocate bequests or grants generated locally consistent with the terms of
the bequest or grant fund
Northern
Community Board
18) make
decisions regarding funding applications to the Northern Southland
Development Fund. The Northern Community Board may invite a
representative of the community of Dipton to take part in the decisions on
applications to the Northern Southland Development Fund.
Unbudgeted
Expenditure
Approve
unbudgeted operating expenditure for local activities of up to $20,000.
Approve
up to a $20,000 increase in the projected cost of a budgeted capital works
project/item that is included in the annual plan/LTP.
Authority
to delegate to the chief executive, when approving a project
definition/business case, over-expenditure of up to $10,000 for capital
expenditure against the budget detailed in the Annual Plan/LTP.
Service
Delivery
Local
Activities
For
activities within the local activities category, the community board shall
have authority to:
a)
recommend to Council levels of service for local activities
having regard to Council budgets within the Long Term Plan and Annual Plan
process
b)
recommend to Council the rates and/or user charges and fees to
fund the local activities
c)
accept donations of a local asset eg a gas barbeque, park bench,
etc with a value of less than $20,000.
d)
approve project definitions/business cases for approved budgeted
capital expenditure up to $300,000
e)
recommend to the Services and Assets Committee the approval of
project definitions/business case and procurement plant for capital
expenditure over $300,000 and/or any unbudgeted capital expenditure
f)
monitor the performance and delivery of the service in meeting
the expected levels of service
g)
facilitate the development of local management plans (for
subsequent recommendation to Council), where required by statute or in
support of District or other plans for reserves, harbours, and other
community facilities, except where powers:
·
have been delegated to Council officers; or
·
would have significance beyond the community board’s area
or otherwise involves a matter of national importance (Section 6 Resource
Management Act 1991); or
·
involve the alienation of any part of a proposed or existing
esplanade reserve by way of width reduction, easement, lease or
otherwise.
Local
activities include:
i)
community leadership
ii)
local halls and community centres (within Council’s
overarching policy for community facilities)
iii) wharves
and harbour facilities
iv) local
parks and reserves
v)
parking limits and footpaths
vi) Te
Anau/Manapouri Airport (Fiordland Community Board)
vii) Stewart
Island Electricity Supply Authority (SIESA) (Stewart Island/Rakiura Community
Board)
(i)
for the above two local activities only
(ii)
recommend levels of service and annual budget to the Services
and Assets Committee
(iii)
monitor the performance and delivery of the service
19) naming
reserves, structures and commemorative places
a)
authority to decide upon requests from the community, regarding
names of reserves, the placement of structures and commemorative places.
20) naming
roads
a)
authority to decide on the naming for public roads, private
roads and rights of way
21) assist
the chief executive by providing comment (through the board chairperson) to
consider and determine temporary road closures applications where there are
objections to the proposed road closure.
Rentals
and Leases
In
relation to all leases and licences of land and buildings for local
activities within their own area, on behalf of Council;
a) accept
the highest tenders for rentals more than $10,000
b) approve
the preferential allocation of leases and licenses where the rental is
$10,000 or more per annum.
Environmental
management and spatial planning
22) provide
comment on behalf of the relevant community/communities on resource consent
applications referred to the community board for comment.
23)
recommend to Council the level of bylaw service and enforcement
to be provided within the community, having regard to the need to maintain
consistency across the District.
24) provide
advice to Council and its committees on any matter of interest or concern to
the community board in relation to the sale of alcohol where statutory
ability exists to seek such feedback.
25) provide
input into regulatory activities not otherwise specified above where the
process allows.
26)
recommend to Council the initiating of an appeal or reference to
the environment court on decisions in respect to resource consent
applications on which the board has made submissions; ability to provide
input to support the development of community planning for a civil defence
emergency; and after an emergency event, to provide input and
information to support community response efforts.
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