Notice is hereby given that a Meeting of the Northern Community Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 April 2021

6.30pm

Athol Hall, 28 Athol Five Rivers Highway, Athol

 

Northern Community Board Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Greg Tither

 

Deputy Chairperson

Lance Hellewell

 

Members

Peter Bruce

 

 

Pam Naylor

 

 

Carolyn Smith

 

 

Sonya Taylor

 

 

Councillor John Douglas

 

 

IN ATTENDANCE

 

Community Liaison Officer

Kathryn Cowie

Committee Advisor/Customer Support Partner

Rose Knowles

Community Partnership Leader

Kelly Tagg

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 


Terms of Reference – Community Boards

 

TYPE OF COMMITTEE

Community board

RESPONSIBLE TO

Council

Each community board will have a relationship with the committees in section 8.4.2 to 8.4.5 of the delegations manual based on the scope of the activities/functions delegated to each committee.

SUBCOMMITTEES

As noted in section 8.5 of the delegations manual various subcommittees will report to specific community boards.

LEGISLATIVE BASIS

Resolution made by Council through the representation arrangements as per the Local Electoral Act 2001.

Role, status and membership as per subpart 2 of Part 4 of the Local Government Act 2002 (LGA).

Treaty of Waitangi as per section 4, Part 1 of the LGA.

Opportunities for Maori to contribute to decision-making processes as per section 14 of Part 2 of the LGA. Community boards delegated powers by Council as per schedule 7, clause 32, LGA.

Appointment of councillors to community boards as per section 50, LGA.

MEMBERSHIP

Oreti and Waihopai Toetoe Community Boards have seven members elected by the local authority triennial elections plus a member appointed by Council.  All other community boards have six members plus a member appointed by Council. 

The chairperson is elected by the community board.  Councillors who are not appointed to community boards can only remain for the public section of the community board meeting. They cannot stay for the public excluded section unless the community board agrees.

FREQUENCY OF MEETINGS

Every second month but up to ten ordinary meetings a year

QUORUM

Not less than four members

KEY FUNCTIONS

           to promote the social, economic, environmental and cultural well-being of local communities and in so-doing contribute to the realisation of Council’s vision of one District offering endless opportunities

           to provide leadership to local communities on the strategic issues and opportunities that they face

           to be advocates and representatives for their local community and in so doing ensure that Council and other agencies have a clear understanding of local needs and aspirations

           to be decision-makers on issues that are delegated to the board by Southland District Council

           to develop relationships and communicate with key community organisations, special interest groups, residents and businesses within the community

           to maintain an overview of the services Council delivers to its communities and assess the extent to which these services meet community needs

           to recommend the setting of levels of service and budgets for local activities.

DELEGATIONS

The community board shall have the following delegated powers and be accountable to Council for the exercising of these powers.[1] 

In exercising the delegated powers, the community board will operate within:

1)        policies, plans, standards or guidelines that have been established and approved by Council

2)        the needs of the local communities; and

3)      the approved budgets for the activity.

Power to Act

The community board will prepare and implement programmes of work, which will be reflected in its community board plan, which are relevant to the purposes of the community board that are consistent with the long term plan and annual plan processes of Council.  Such programmes are to include budgetary provision for all costs associated with the work.

Community Well-Being

4)        to develop local community outcomes that reflect the desired goals for their community/place

5)        to monitor the overall well-being of local communities and use the information gathered to inform development of local strategies to address areas of need

6)        work with Council and the community to develop a community board plan for the community of interest area – working in with any community plans that may exist.

Community Leadership

7)        communicate and develop a relationship with community organisations, local groups, and special interest groups within the local community of interest

8)        identify key issues that will affect their community of interest’s future and work with Council staff and other local representatives to facilitate multi-agency collaborative opportunities

9)        promote a shared vision for the community of interest area and develop and promote ways to work with others to achieve positive outcomes

10)    provide a local community perspective on Council’s long term plan key performance indicators and levels of service as detailed in the long term plan, and on local expenditure, rating impacts and priorities.

 

Advocacy

11)    submissions

a)             authority to make recommendations to Council on matters to be considered in submissions Council may make to external organisations’ regional or national policy documents, select committees

b)             authority to make submissions to Council or other agency on issues within its community of interest area

c)             authority to make submissions to Council on bylaws and recommend to Council the level of bylaw service and enforcement to be provided, having regard to the need to maintain consistency across the District for all Council bylaws.

12)    authority to prepare a submission to Council on the proposed levels of service, income and expenditure within the community of interest area, for consideration as part of the long term plan/annual plan process

13)    provide comment by way of the formal Annual Plan/Long Term Plan process on relative priorities for the delivery of District services and levels of service within the community board area.

District activities include: 

a)             wastewater

b)             solid waste

c)             water supply

d)             parks and reserves

e)             roading

f)              libraries

g)             cemeteries

h)             emergency management

i)               stormwater

j)               public toilets

k)             community housing 

14)    Council will set the levels of service for District activities – if a community board seek a higher level of service they will need to recommend that to Council and it will need to be funded in an appropriate way (locally).

Community Assistance

15)    authority to establish prioritisation for allocation based on an overarching set of criteria from council to guide the scope of the activity

16)    authority to grant the allocated funds from the Community Partnership Fund

17)    authority to allocate bequests or grants generated locally consistent with the terms of the bequest or grant fund

Northern Community Board

18)    make decisions regarding funding applications to the Northern Southland Development Fund.  The Northern Community Board may invite a representative of the community of Dipton to take part in the decisions on applications to the Northern Southland Development Fund.

Unbudgeted Expenditure

Approve unbudgeted operating expenditure for local activities of up to $20,000.

Approve up to a $20,000 increase in the projected cost of a budgeted capital works project/item that is included in the annual plan/LTP.

Authority to delegate to the chief executive, when approving a project definition/business case, over-expenditure of up to $10,000 for capital expenditure against the budget detailed in the Annual Plan/LTP.

Service Delivery

Local Activities

For activities within the local activities category, the community board shall have authority to:

a)        recommend to Council levels of service for local activities having regard to Council budgets within the Long Term Plan and Annual Plan process

b)        recommend to Council the rates and/or user charges and fees to fund the local activities

c)        accept donations of a local asset eg a gas barbeque, park bench, etc with a value of less than $20,000.

d)        approve project definitions/business cases for approved budgeted capital expenditure up to $300,000

e)        recommend to the Services and Assets Committee the approval of project definitions/business case and procurement plant for capital expenditure over $300,000 and/or any unbudgeted capital expenditure

f)         monitor the performance and delivery of the service in meeting the expected levels of service

g)        facilitate the development of local management plans (for subsequent recommendation to Council), where required by statute or in support of District or other plans for reserves, harbours, and other community facilities, except where powers:

·                have been delegated to Council officers; or

·                would have significance beyond the community board’s area or otherwise involves a matter of national importance (Section 6 Resource Management Act 1991); or

·                involve the alienation of any part of a proposed or existing esplanade reserve by way of width reduction, easement, lease or otherwise. 

Local activities include:

i)           community leadership

ii)         local halls and community centres (within Council’s overarching policy for community facilities)

iii)       wharves and harbour facilities

iv)       local parks and reserves

v)         parking limits and footpaths

vi)       Te Anau/Manapouri Airport (Fiordland Community Board)

vii)     Stewart Island Electricity Supply Authority (SIESA) (Stewart Island/Rakiura Community Board)

(i)            for the above two local activities only

(ii)          recommend levels of service and annual budget to the Services and Assets Committee

(iii)        monitor the performance and delivery of the service

19)    naming reserves, structures and commemorative places

a)             authority to decide upon requests from the community, regarding names of reserves, the placement of structures and commemorative places.

20)    naming roads

a)             authority to decide on the naming for public roads, private roads and rights of way

21)    assist the chief executive by providing comment (through the board chairperson) to consider and determine temporary road closures applications where there are objections to the proposed road closure. 

Rentals and Leases

In relation to all leases and licences of land and buildings for local activities within their own area, on behalf of Council;

a)    accept the highest tenders for rentals more than $10,000

b)    approve the preferential allocation of leases and licenses where the rental is $10,000 or more per annum. 

Environmental management and spatial planning

22)    provide comment on behalf of the relevant community/communities on resource consent applications referred to the community board for comment. 

23)    recommend to Council the level of bylaw service and enforcement to be provided within the community, having regard to the need to maintain consistency across the District.

24)    provide advice to Council and its committees on any matter of interest or concern to the community board in relation to the sale of alcohol where statutory ability exists to seek such feedback.

25)    provide input into regulatory activities not otherwise specified above where the process allows.

26)    recommend to Council the initiating of an appeal or reference to the environment court on decisions in respect to resource consent applications on which the board has made submissions; ability to provide input to support the development of community planning for a civil defence emergency; and after an emergency  event, to provide input and information to support community response efforts.

LIMITS TO DELEGATIONS

No financial or decision making delegations other than those specifically delegated by Council.

The community board shall only expend funding on purposes for which that funding was originally raised and in accordance with the budgets approved by Council through its Long Term Plan/Annual Plan. In accordance with the provisions of section 39(2) of Schedule 7 the board may not incur expenditure in excess of the approved budget.

Matters which are not Delegated

Southland District Council has not delegated to community boards the power to:

·          make a rate or bylaw

·          acquire, hold or dispose of property

·          direct, appoint, suspend or remove staff

·          engage or enter into contracts and agreements and financial commitments

·          institute an action for recovery of any amount

·          issue and police building consents, notices, authorisations and requirements under acts, statutes, regulations, bylaws and the like;

·          institute legal proceedings other than the delegation to recommend to Council the initiating of an appeal or reference to the environment court on decisions in respect to resource consent applications on which the community board has made submissions.

CONTACT WITH MEDIA

The community board chairperson is the authorised spokesperson for the board in all matters where the board has authority or a particular interest.

Board members, including the chairperson, do not have delegated authority to speak to the media and/or outside agencies on behalf of Council on matters outside of the board’s delegations.

The assigned Executive Leadership Team member will manage the formal communications between the board and its constituents and for the board in the exercise of its business.  Correspondence with central government, other local government agencies or official agencies will only take place through Council staff and will be undertaken under the name of Southland District Council.

REPORTING

Community boards are unincorporated statutory bodies which are elected to represent the communities they serve. 

The boards maintain bound minute books of their own meetings.

 

 


Northern Community Board

19 April 2021

 

TABLE OF CONTENTS

 

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                             11

2             Leave of absence                                                                                                                                              11

3             Conflict of Interest                                                                                                                                          11

4             Public Forum                                                                                                                                                      11

5             Extraordinary/Urgent Items                                                                                                                     11

6             Confirmation of Minutes                                                                                                                             11

Reports

7.1         Community Leadership Report                                                                                                               17

7.2         Operational Report for Northern Community Board                                                                24

7.3         Community Service Awards - Procedures and Guidelines                                                      35

7.4         Installation of Seat in Athol - Unbudgeted Expenditure Report                                         39

7.5         Chairperson's Report                                                                                                                                    47

7.6         Northern Southland Development Fund Applications                                                             49

7.7         Community Partnership Fund Applications - February 2021 Funding Round           67

 

 


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Community Board Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

 

Notification to speak is required by 12noon at least one clear day before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Community Board to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)        the reason why the item was not on the Agenda, and

(ii)       the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)       that item may be discussed at that meeting if-

(i)         that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)       no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Northern Community Board, 15 February 2021


 

Northern Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Northern Community Board held in the Mossburn Fire Station, 45 Devon Street, Mossburn on Monday, 15 February 2021 at 6.30pm.

 

present

 

Chairperson

Greg Tither

 

Deputy Chairperson

Lance Hellewell

 

Members

Peter Bruce

 

 

Pam Naylor

 

 

Carolyn Smith

 

 

Sonya Taylor

 

 

Councillor John Douglas

 

 

 

IN ATTENDANCE

 

Community Liaison Officer

Kathryn Cowie

Committee Advisor/Customer Support Partner

Rose Knowles

Community Partnership Leader

Councillor

Councillor

Kelly Tagg

Rob Scott

Ebel Kremer

 


1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Carolyn Smith, seconded Pam Naylor and resolved:

That the  Northern Community Board confirms the minutes of the meeting held on 16 November 2020 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Community Leadership Report

Record No: R/21/1/3624

Community partnership leader – Kelly Tagg and Community liaison officer – Kathryn Cowie were in attendance for this item.

 

 

 

Resolution

Moved Pam Naylor, seconded Sonya Taylor and resolved:

That the Northern Community Board:

a)            Receives the report titled “Community Leadership Report” dated 10 February 2021.

 

7.2

Operational Report for Northern Community Board

Record No: R/21/1/3881

 

Community partnership leader – Kelly Tagg was in attendance for this item.

 

 

Resolution

Moved Pam Naylor, seconded Carolyn Smith and resolved:

That the Northern Community Board:

a)            Receives the report titled “Operational Report for Northern Community Board” dated 10 February 2021.

 

 

 

7.3

Council Report

Record No: R/21/1/3139

 

Councillor Douglas  presented the Council report.

 

 

 

Resolution

Moved Lance Hellewell, seconded Sonya Taylor and resolved:

That the Northern Community Board:

a)            Receives the report titled “Council Report” dated 10 February 2021.

 

 

 

7.4

Northern Southland Community Pool - Request for Funds

Record No: R/21/1/3752

 

1               Community Liaison Officer – Kathryn Cowie was in attendance for this item.

2                

3               Mrs Cowie advised that this report is for the Northern Community Board to decide if they would like to make a recommendation to Council to grant funds to the Northern Southland Community Pool from the Mararoa Waimea ward reserve.

 

 

 

Resolution

Moved Pam Naylor, seconded Sonya Taylor and resolved:

That the Northern Community Board:

a)            Receives the report titled “Northern Southland Community Pool - Request for Funds” dated 1 February 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends to Council to grant the Northern Southland Community Pool $16,000 from the Mararoa Waimea ward reserve. 

 

 

 

7.5

Chairperson's Report

Record No: R/21/1/1872

 

Chairman Tither took the board through his report which included:

 

·                     Lumsden township gardening contract

·                     Meeting with Steve Milne from Southroads regarding trees and shrubs to be removed and tidied.

 

 

Resolution

Moved Carolyn Smith, seconded Pam Naylor and resolved:

That the Northern Community Board:

a)            Receives the report titled “Chairperson's Report” dated 10 February 2021.

 

 

 

 

 

 

The meeting concluded at 7.35pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Northern Community Board HELD ON 15 FEBRUARY 2021.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Northern Community Board

19 April 2021

 

Community Leadership Report

Record No:             R/21/3/11718

Author:                      Kelly Tagg, Community Partnership Leader

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is to update the board on the community leadership activities in the area.

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Community Leadership Report” dated 14 April 2021.

 

 

 

 

Attachments

a             Community Leadership Report    

 


Northern Community Board

19 April 2021

 

19 APRIL 2021

What’s happening in your area

Community Partnership Fund

At the time of preparing this report the Northern Community Board have received five applications for the second round of the Community Partnership Fund, and has a total of $12,269 to distribute.

A formal report to allocate the funds follows in this agenda.

Funding

Community Trust South major grants round

Community Trust South have announced a major grants round for 2021, investing $1 million into the community for grant requests over $75,000. Funding applications are done in a two-stage process – the first stage is submitting an expression of interest, and any successful applicants will then be required to submit a full funding application.

Expressions of interest are open now, and due by 20 April 2021. Any organisations invited to submit an application will need to do so by 30 September 2021.

Local initiatives

Community board tour

The board and staff recently undertook a tour of part of the area covered by their community board which included Athol, Garston and Five Rivers.  Areas of interest were the Athol Hall and a visit to the railway heritage site in Athol.  In Garston the board visited the public toilets and playground reserve area. 

The board also met with representatives from the Five Rivers Hall Committee to discuss usage and works required at the hall.  Since the meeting with the hall committee, Council’s community facilities officer has also visited the hall and is looking into putting together costings for the installation of hot water, heating options and other general internal maintenance. 

At this stage there are two projects earmarked for the hall in the long-term plan as follows;

Project

Year

Budget

Roof

2022/23

$61,800

Painting

2026/27

$34,075

The current hall rate is $68.48 and this will increase to $122.11 due to a loan being taken out for the exterior painting.  The remainder of the tour to visit Mossburn and Lumsden will take place later in the year.

Funding advice

Staff recently met with the Mossburn Senior Citizens regarding their Community Partnership Fund application to replace the floor at their facility, and will meet with them again to assist with other funding options for the project.

Garston community group

Members of the Garston Community Charitable Trust met with Council staff and Denise Lormans (Southland Community Law Centre), to go over their draft trust deed. A second draft of the deed has been circulated to the group and they will meet later in the month to confirm it. Once this is done Denise will finalise the processes for setting them up as a Charitable Trust with the Companies Office.

What’s happening outside your area

District/regional Initiatives

Ministry of Education meeting regarding swimming pools

Staff from the community leadership team met with a representative from the Ministry of Education to develop a better understanding of how ministry owned swimming pools are funded and maintained. 

The ownership of pools on school land is a mixture of 100% ministry owned pools and others with a shared ownership of say 60/40 between the Ministry and the community.

The ministry advised that schools receive funding through from the Ministry each year for pool maintenance and the type of funding used depends on whether it’s a capital project or operational maintenance.  

Capital projects can be funded via the 10-year property plan (10YPP) and operational funding is also available through the property maintenance grant.

Schools may opt to do larger projects with regards to heating and filtration via the 5YA (five-year agreement) but they will have to prioritise with other projects required eg carpet for classrooms.

Operational funding can be used for pool chemicals, water charges, heating charges, water testing charges, painting the pool and surrounds, fence repairs, repairing and servicing the filtration plant, caring for ancillary buildings like changing rooms, storage sheds and roofing structures, repairing pool covers and the salary of training of the person responsible for maintaining pool hygiene and maintenance, such as the caretaker (ground staff get $4.40 per day for looking after a pool).

This funding is calculated on the actual square metres of the pool.  Operational funding for heat, light, and water doesn’t cover costs of running a pool outside school hours.

More information about the amount of the property management grants for schools with pools can be found at https://property.education.govt.nz/pmg/ViewSchoolInfo

The Ministry wishes to ensure that pool roofs are trafficable and is working through a programme of replacing all translucent verandas and roofs that are no longer trafficable.  The ministry is fully funding the replacements on ministry owned pools and working with the community where there is shared ownership. 

If the roofs can’t be replaced in the short term, netting must be installed as a safety measure.

Another focus for the ministry is around leases and user agreements for swimming pools.

More seeking country life

The dynamics of country living are changing as more urban dwellers ditch the city for the provinces. The shift to smaller towns and centres came as Covid-19 changed people’s work habits, as well as soaring house prices and living costs in major cities.

This was highlighted in an Infometrics analysis released late last year, which showed 11 out of 67 districts all had increases in population growth from internal migration

https://farmersweekly.co.nz/section/agribusiness/view/more-seeking-country-life

What we can expect of the New Zealand economy, and life in general in 2021.

Having put 2020 behind us, it’s time to consider how much the economy, and life in general, will return to normal by the end of 2021. Infometrics updated economic forecasts were published in early February, and the outlook for the next 12-18 months will be considerably stronger than was previously being anticipated. However, the uncertainty around that outlook remains highly elevated. This article canvases some of the key factors that will determine outcomes in 2021.

https://www.infometrics.co.nz/from-the-beach-2021/

Brief explores covid’s impact on agriculture

Agriculture has performed well during the Covid-19 pandemic, but briefing papers to the incoming cabinet ministers warns the outlook is challenging.

https://farmersweekly.co.nz/section/agribusiness/view/brief-explores-covids-impact-on-ag?utm_source=GlobalHQ&utm_campaign=7dcca085d3-EMAIL_CAMPAIGN_09122020_STAFF_COPY_01&utm_medium=email&utm_term=0_4f497899e6-7dcca085d3-193644923

The live lobster export industry

The live lobster export industry is one of many businesses to feel the effects of Covid-19. Fiordland Lobster Company has seen both extremes, from months of complete shutdown, to booming sales for the rest of the year.

https://www.facebook.com/294604540645182/posts/3233856763386597/?d=n

Taking time to thrive

Southland dairy farmer Loshni Manikam is on a mission to help farming women get more out of life. Her new free ebook “12 Tips to Help You Thrive” shares practical advice on how women can take time for their own needs, while juggling multiple responsibilities.

https://farmersweekly.co.nz/section/dairy/view/taking-time-to-thrive

What’s coming up? 

Policy and strategy

Bylaw and policy work

Staff have been revising the Procurement Policy and developing a draft Procurement Manual. The formal consultation period for the policy was 4 November to 4 December 2020. Submissions were presented to Council on 28 January 2021 and it is anticipated Council will adopt the policy on 14 April 2021. It is likely both the policy and manual will come into effect on 1 July 2021.  

Council is reviewing its Alcohol Licensing Fee-Setting Bylaw.  Consultation for this was run from 12 to 26 March 2021.  All alcohol licence holders were directly contacted to advise them of this process and encouraged to provide feedback. Submissions are likely to be received by Council on 27 April 2021.

Staff are also working on the Asset Management and Contract Management Policies.  Review of the Elected Members’ Remuneration and Reimbursements Policy, the Vehicle Policy, Fraud Policy and the Sensitive Expenditure Policy is underway.

At its meeting on 28 January 2021, Council adopted the Revenue and Finance Policy, and on 10 March 2021 adopted the Policy on Development and Financial Contributions and the Significance and Engagement Policy.   

The Stewart Island Levy Subcommittee met in February 2021 to work with staff in developing a 10 year funding plan for allocation of visitor levy funds, in line with the Stewart Island/Rakiura Visitor Levy Policy. A draft funding plan was presented to the Community and Strategy Committee on 23 March 2021 for its feedback.    

Corporate risks

Risk management reporting is underway for the March 2021 quarter. Staff and ELT have updated the quarterly risk register, and the quarterly reports were presented to the Finance and Assurance Committee in March 2021, and will be presented to Council in April 2021. As part of an annual review process, the Finance and Assurance Committee considered and discussed one of the top strategic risks at the conclusion of their March meeting.

Staff and ELT will meet 30 March 2021 to undertake the annual review of Council’s top strategic and corporate risks. The revised weightings will form the draft risk register to be presented to the committee when it meets in June 2021 and to Council for adoption.

Other Work

He Pou a Rangi/the Climate Change Commission have produced draft advice for consultation. He Pou a Rangi are seeking and incorporating feedback on their advice, before it is formally presented to the government. The draft advice outlines changes needed in particular sectors and recommends 17 critical actions the government must take to reach its climate goals.

The advice also includes information about transitioning to a low emissions society, and the impacts of doing so. Staff have worked with councillors to produce a submission on the advice, and this has been lodged with He Pou a Rangi. Anyone is able to make a submission on the draft advice before submissions close.

Long Term Plan

At the 10 March 2021 Council meeting, the Long Term Plan Consultation Document was adopted and made available for release to the public. At 9am on Friday 12 March 2021, submissions officially opened and the information is now available on Council’s website. The consultation document has been delivered to households with submissions closing at 5pm on Wednesday 14 April 2021. At that same meeting, the supporting documentation for the Long Term Plan was adopted and is available on the Council website.

 

 

 

 

 

Stakeholder updates

Waka Kotahi update

There was some feedback that boards would like to know more about the reasons for the temporary speed limits (TSL’s) in place for resealing, during the different stages of the work. There are a number of reasons, mostly related to the health and safety of the workers and road users, but also to protect the seal once installed so that we don’t have to come back and fix damage to the seal, causing more disruption to your communities.

1.    Initially when the site is being sealed, TSL’s are in place for safety reasons to protect the workers and road users traveling through the site.

2.    Chipseals can take 24-48 hours for the chip to fully embed into the binder. To assist with adhesion and reduce the chance of damage, a TSL is kept in place to help manage traffic within the site. The site isn’t fully swept or line marked at this point, so the TSL is still required to keep the users safe, help protect the seal and should also mitigate damaged windscreens if the TSL is complied with.

3.    Once the site is swept and line-marked it is considered appropriate to be opened back up to normal operating speeds. Note in urban areas the permanent speed limit is already lower, so TSL’s may not be in place for the same extent as rural areas, depending on the environment / hazards.

 This season we have noticed an alarming number of users not complying with road works signs / TSL’s both attended and unattended by workers, so it is important to get the message out there that there are a number of reasons why these are in place. Not complying with this signage puts the safety of the road users and workers at risk, and can damage the work being done, which results in us having to come back and fix causing further delays which could’ve been easily avoided.  We work hard to make sure signs are taken down when they are not required – this is an area we are focusing on.

We appreciate that there have been some community concerns regarding the road pavement rehabilitation near Mossburn recently and note that this has been a challenging site due to the material required to be used and the length and location of the site.  The good news is that this is due to be sealed by Easter (weather permitting), and the second site on SH94 within a fortnight after that.  We thank the community in this area for their patience while we improve the safety of the highway here.

We acknowledge that there have been a high number of worksites this summer and appreciate your patience at these sites.  A fairly wet summer has meant condensing our work into a smaller window which has created a situation requiring multiple worksites in areas.  However, our construction season is coming to an end shortly, as the dropping temperatures mean many pavement works are not possible. 

Before winter sets in our next priority is the felling of dangerous trees around Southland state highways, so there will be temporary traffic management in place in various areas to allow this.  These trees are being felled as they are either dangerous and in danger of falling on or near the highway, or are creating hazards for road users.

Wandering stock on the highways continues to be of concern.  If stock is spotted on state highways we encourage calling 0800 4 HIGHWAYS (0800 44 44 49) so that this can be actioned immediately.  We are following up with landowners in ‘hot spot’s’ to encourage them to check fencing and have had a very positive response to this.

Finally, there will be a moratorium on work happening on state highways over the Easter break/Southland anniversary day, with all non-essential work closing down at noon on April 1 and commencing again after 7am on April 7.  Road users and communities are encouraged to call 0800 4 HIGHWAYS (0800 44 44 49) if they see anything of concern on state highways over this break. 


Northern Community Board

19 April 2021

 

Operational Report for Northern Community Board

Record No:             R/21/3/12959

Author:                      Carolyn Davies, Executive Assistant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose of Report

The purpose of the report is to update the board on the operational activities in the Northern Community Board area.

 

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Operational Report for Northern Community Board” dated 14 April 2021.

 

 

Attachments

a             Report to Northern Community Board - 19 April 2021 - Operational report    

 


Northern Community Board

19 April 2021

 

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Northern Community Board

19 April 2021

 

Community Service Awards - Procedures and Guidelines

Record No:             R/21/3/8753

Author:                      Megan Seator, Community Liaison Officer

Approved by:         Trudie Hurst, Group Manager Customer Delivery

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is to inform the Northern Community Board of the new procedures and guidelines for the Southland District Council community service awards.

Executive Summary

2        Southland District Council’s community service awards are a mechanism to acknowledge individuals and groups who have contributed outstanding community service to their community.

3        In 2020, staff from the communications, governance and democracy, and community leadership teams undertook a review of the community service awards.

4        It was identified that clarification is needed on the award criteria, who can nominate an individual, who makes allocation decisions, the type of celebration that will be provided, and how the associated costs are paid for. This is to ensure consistency across community boards, clarity for the public, and to provide staff with a standardised method of administration.

5        A copy of the procedures and guidelines approved by the Community & Strategy Committee on 9 February 2021 are attached to this report.

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Community Service Awards - Procedures and Guidelines” dated 1 March 2021.

 

 

Attachments

a             Southland District Council community service awards - procedures and guidelines    

 


Northern Community Board

19 April 2021

 

Community Service Awards

Procedures and guidelines

Purpose

The purpose of the Southland District Council community service awards is for community boards to recognise individuals and groups who have provided significant and outstanding contribution to their community board area through leadership, volunteering, or community service.

Criteria

Any person or group residing within the Southland District, who by their significant and outstanding contribution to their community board area through leadership, volunteering, or community service, is eligible to be nominated for a community service award.

The definition of ‘significant and outstanding contribution’ focuses on the quality of service and does not preclude individuals on age or length of service.

Nominees contribution to the community may be in the education, youth, health, sport, heritage, art, culture, environment, social wellbeing, or similar sectors.

Joint awards (ie partners & groups) are acceptable and can be considered as one nomination.

Nomination process

There will be one nomination round per year closing 30 September (special exceptions may apply in extraordinary circumstances).

Members of the community can nominate individuals by submitting the prescribed application form to Southland District Council before the closing date.

Late nominations will not be accepted and will be deferred to the next nomination round.

Award allocation

Following the closure of the nomination round each year, community boards will receive a report outlining the nominations from their community board area. This report with enable community boards to review and select up to a maximum of two individuals to receive community service awards for that year.

The mayor will be notified of community boards decisions

Presentations

Presentations of the awards are to be made at a community board meeting, workshop, or community event by the community board chair. Recipients will be presented with a framed certificate and they may invite friends and family to be present.

Funding

Costs associated with the awards will be funded from the grants and donations budget. This will go towards the framing of the certificates, catering costs, or flowers (up to $200 per community board per year).

Publicity

The recipients of community service awards will be published in the First Edition. Publicity may also be done through the Southland District Council website and Facebook page. Additionally, local media will be notified should they wish to run a story on the awards.

 


Northern Community Board

19 April 2021

 

Installation of Seat in Athol - Unbudgeted Expenditure Report

Record No:             R/21/4/15044

Author:                      Kelly Tagg, Community Partnership Leader

Approved by:         Nick Hamlin, Project Delivery Manager/Acting GM Services and Assets

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Northern Community Board to consider whether or not it wishes to approve unbudgeted expenditure so that the installation of a new seat in Athol may take place prior to Anzac Day. 

Executive Summary

2        The former Athol and Garston Community Development Area Subcommittees had previously discussed installing seats in Athol and Garston. 

3        The Athol seat has been designed as a tribute to fallen soldiers from the area and the community would like to have the seat installed prior to Anzac Day.

4        The installation of the seat has been included as a project in the 2021-2031 Long Term Plan.

5        The cost of the seat is $6,830 plus GST and is to be funded from the Athol general reserve.

6        The board wishes to bring forward this project into the 2020/2021 financial year so that it can be unveiled as part of this year’s Anzac celebrations.  

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Installation of Seat in Athol - Unbudgeted Expenditure Report” dated 12 April 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves unbudgeted expenditure in the amount of $6,830 plus GST to be funded from the Athol general reserve (via the beautification – maintenance project business unit) to allow for the early installation of a memorial seat in Athol. 

 

 

Background

7        The former Athol and Garston Community Development Area Subcommittees had previously discussed installing seats in Athol and Garston. 

8        They have worked with Council’s communications team to come up two unique seat designs that celebrate important aspects of both Athol and Garston. 

9        Both seats have been budgeted for in the 2021-2031 Long Term Plan with the Athol seat being funded via the Athol general reserve. 

10      The theme for the Athol seat is a memorial to fallen soldiers from the area and the Garston seat is Peter Rabbit themed in keeping with “Peter Rabbits house” which is located adjacent the Garston cemetery.

11      The Athol community would like to celebrate their new seat on Anzac Day and have asked staff if it would be possible to bring forward the installation of the seat into the 2020/2021 financial year and have the seat installed before 25 April 2021.

12      The seat is completed but requires transportation to Athol and the installation of a purpose-built concrete pad for it to be secured to. 

13      The suppliers of the seat and the concrete pad have indicated they will be able to have it installed prior to Anzac Day should approval be given by the board. 

Issues

14      This project is included in the 2021-2031 Long Term Plan which is currently out for consultation.

Factors to Consider

Legal and Statutory Requirements

15      There are no legal or statutory requirements.

Community Views

16      The Northern Community Board, as representatives of their communities, have indicated they are supportive of this project progressing. 

17      Former members of the Athol Community Development Area Subcommittee have also indicated their support for this project. 

Costs and Funding

18      Creation Signs have provided a quote in the amount of $6,330.00 plus GST to supply and install the seat.

19      In addition, Council’s work schemes supervisor has indicated that the cost to install a 1500 x 1500mm concrete pad will be $500.00.

20      It is intended that this project be funded from the Athol general reserve by way of the beautification – maintenance project business unit. 

Policy Implications

21      There are no policy implications.

Analysis

Options Considered

22      The board must consider if it wishes to approve or not approve the bringing forward of this project from year one of the 2021-2031 long term plan into the current 2020/2021 financial year. 

Analysis of Options

Option 1 – to approve unbudgeted expenditure in the amount of $6,830.00 plus GST to be funded from the Athol general reserve (via the beautification – maintenance project business unit) to allow for the early installation of a memorial seat in Athol. 

Advantages

Disadvantages

·        the seat is able to be installed in time for the 2021 Anzac Day celebrations. 

·        there are less funds in the Athol general reserve for other projects going forward. 

Option 2 – to not approve unbudgeted expenditure in the amount of $6,830.00 plus GST to be funded from the Athol general reserve (via the beautification – maintenance project business unit) to allow for the early installation of a memorial seat in Athol. 

Advantages

Disadvantages

·        no real advantages identified.  The funds are budgeted to be spent in the 2021/2022 financial year so are unable to be used for other projects in the short term. 

·        the seat is not able to be installed in time for the 2021 Anzac Day celebrations.

 

Assessment of Significance

23      Not considered significant.

Recommended Option

24      Option 1 is the recommended option.

Next Steps

25      If approved staff will work to ensure the seat is installed prior to Anzac Day 2021.

 

Attachments

a             Athol Memorial Seat design - April 2021

b             Athol memorial seat names - April 2021

c             Athol Seat - quote - Creation Signs - February 2021    

 


Northern Community Board

19 April 2021

 

 

 



Northern Community Board

19 April 2021

 



Northern Community Board

19 April 2021

 

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Northern Community Board

19 April 2021

 

Chairperson's Report

Record No:             R/21/3/11908

Author:                      Rose Knowles, Committee Advisor/Customer Support Partner

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose of Report

1        The purpose of the report is to provide an update to the Northern Community Board on activities that the chairperson has been involved since the February 2021 meeting.

2        The report also provides an opportunity for the board chairperson to present an overview of the issues he has been involved with.

3        Items of interest that the chair is reporting on are as follows:

·     10.2.2021 – meet in Lumsden with Kelly Tagg and Kath Cowie. Discussed upcoming meetings and dates. Also discussed the opportunity for the Lumsden Fire Brigade to put in an application for a helicopter landing pad

·     received information from Trudy Saunders SDC regarding the gardening tender for Lumsden. This is to be published with a closing date of Tuesday 27 April.  All current contractors have been emailed the documents

·     Northern Southland assets tour was well supported on 18 March by all members along with Councillor’s Rob Scott, John Douglas and SDC staff Kelly Tagg, Kath Cowie and Mark Day. This was very informative and led to good discussions

·     Rob, Carolyn, Peter and myself meet at the Lumsden Rec grounds on 25 March to discuss options for ongoing use of the grounds and the grazing contract.

 

 

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Chairperson's Report” dated 8 April 2021.

 

 

 

 

Attachments

There are no attachments for this report. 

 


Northern Community Board

19 April 2021

 

Northern Southland Development Fund Applications

Record No:             R/21/3/14352

Author:                      Kathryn Cowie, Community Liaison Officer

Approved by:         Matt Russell, Group Manager Services and Assets

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Northern Community Board to allocate funding for the March 2021 round of the Northern Southland Development Fund.

Executive Summary

2        The Northern Southland Development Fund is available to eligible groups and organisations to assist with a broad range of projects and initiatives.

3        A total of three applications have been received for the March 2021 round of the Northern Southland Development Fund totalling $4,497.

4        As per the financial information included in this report, there is $9,642 available to distribute for this funding round.

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Northern Southland Development Fund Applications” dated 12 April 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approve the allocation of funds for the Northern Southland Development Fund  following a review of applications and award grants as agreed at the meeting to eligible applicants:

 

1

Dipton Community Baths Trust

$2,000

2

Life Education Trust

$2,500

3

Mossburn Community Response Group/Mossburn Community Centre

$997

 

 

Background

5        The Northern Southland Development Fund supports the development of projects and initiatives that benefit the residents of the Northern Southland Development Fund geographic area and includes:

•      community facilities, reserves, playgrounds, utilities and other community amenities

•      community programmes, activities, events and recreational opportunities

•      community initiatives aimed at developing the social, cultural, environmental, health, safety and general wellbeing of the community

•      the development of amenities which may provide a long term economic benefit for the community.

 

Applications received

Applications received

3

Total amount requested

$5,497

Funds available

$9,642

 

 

1

Dipton Community Baths Trust 

 

Request assistance towards replacing sand in pool filters, repainting the pool, repairing cracks in the concrete, and repainting spectator benches.

 

 

Total project cost

$17,423

 

Amount requested        

$2,000

 

Recommendation

$2,000

 

2

Life Education Trust 

 

Request assistance towards operating costs for them to deliver their programmes into schools in the Northern Southland Development Fund area. Life Education Trust travel around schools working with children (up to year 8) about making healthy life choices, developing healthy life skills, learning about health and their bodies, developing self-esteem, and strategies to interact well with others.

They have recently taken their programme to Lumsden, Mossburn and Dipton Schools – working with a total of 186 children.

 

 

Total project cost

$113,394

 

Amount requested        

$2,500

 

Recommendation

$2,500

 

3

Mossburn Community Response Group / Mossburn Community Centre 

 

Request assistance towards purchasing an adaptor for the generator plug at the Mossburn Community Centre. The generator plug and switch was installed at the community centre to be utilised should there ever be a civil defence emergency. Recent testing has revealed that not all generators are compatible with the plug, hence the need for an adaptor.

 

 

Total project cost

$997

 

Amount requested        

$997

 

Recommendation

$997

 

 

Issues

6        The applicants have to meet the requirements of the Northern Southland Development Fund. In this instance, all three applicants are considered to have met these requirements.

Factors to Consider

Legal and Statutory Requirements

7        Aligns with Southland District Council’s Northern Southland Development Fund Policy.

Community Views

8        The fund reflects the substantial community support Meridian Energy received for project White Hill. The board, as representatives of the Northern Community Board area will consider each application and how it benefits their communities.

Costs and Funding

9        The three applications received total $4,497.

10      Grants awarded are covered by the interest generated, and/or principal funding, awarded to the Northern Southland area by Meridian Energy for project White Hill.

11      There is $9,642 available for distribution for the March 2021 funding round.

Policy Implications

12      The process meets the current Southland District Council policy relating to the Northern Southland Development Fund.

 

Analysis of Options

Option 1 – Approve the recommended grant applications

Advantages

Disadvantages

·        fulfil Southland District Council’s commitment of offer and award grants to groups and organisations to assist with various community projects and initiatives.

·        Southland District Council would not fulfil its commitment to offer and award grants to eligible groups and organisations to assist with various community projects and initiatives.

 

Option 2 – Do not approve the recommended grant applications

Advantages

Disadvantages

·        there will be more monies in the Northern Southland Development Fund.

·        eligible groups and organisations may not secure the required funding to carry out their community projects and initiatives.

 

Assessment of Significance

13      Not considered significant.

Recommended Option

14      Option 1 – review and award grants to eligible applicant groups.

Next Steps

15      Advise applicants the outcome of their application and arrange payment of grants awarded.

 

Attachments

a             NSDF Application - Dipton Community Baths Trust - March 2021 (application form only)

b             NSDF Application - Life Education Trust - March 2021 (application form only)

c             NSDF Application - Mossburn Community Response Group - March 2021 (application form only)    

 


Northern Community Board

19 April 2021

 

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Northern Community Board

19 April 2021

 

Community Partnership Fund Applications - February 2021 Funding Round

Record No:             R/21/3/13606

Author:                      Kathryn Cowie, Community Liaison Officer

Approved by:         Matt Russell, Group Manager Services and Assets

 

  Decision                                       Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Northern Community Board to allocate funding for the February 2021 round of the Northern Community Partnership Fund.

Executive Summary

2        A total of five applications have been received for the February 2021 funding round of the Northern Community Partnership Fund. The applications are included as an attachment to this report. Please note that the attachments to the applications (including financials) are not attached to this report as they contain information sensitive to applicants’ privacy. These attachments were provided to the community board with the applications for their perusal prior to the meeting.

3        The Northern Community Board has $31,542 available to allocate through the Northern Community Partnership Fund in the 2020/2021 financial year.

4        In the August 2020 round of the Northern Community Partnership Fund the community board granted $18,913.

5        This leaves $12,269 available to allocate for the February 2021 funding round.

 

Recommendation

That the Northern Community Board:

a)            Receives the report titled “Community Partnership Fund Applications - February 2021 Funding Round” dated 1 April 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Receives applications from the following:

 

1.    Lumsden Playcentre

2.    Mossburn Golf Club

3.    Mossburn School

4.    Mossburn Senior Citizens

5.    Northern Southland College

 

e)            Approves/declines a grant of $2,120 to the Lumsden Playcentre to assist with purchasing a new laptop.

f)             Approves/declines a grant of $665 to the Mossburn Golf Club to assist with purchasing junior equipment for a new junior programme.

g)           Approves/declines a grant of $1,404 to Mossburn School to assist with purchasing sports equipment.

h)           Approves/declines a grant of $3,000 to Mossburn Senior Citizens to assist with replacing the floor in their facility.

i)             Approves/declines a grant of $8,500 to Northern Southland College to assist with purchasing new basketball hoops at the school.

 

 

Background

6        Southland District Council’s community assistance activity seeks to contribute to a district of ‘proud, connected communities that have an attractive and affordable lifestyle’ by enabling Southland’s communities to be desirable places to live, grow up, work, run a business, raise a family and enjoy a safe and satisfying life. Through providing financial assistance by way of grant funding, community groups and individuals are supported to undertake their desired activities.

7        A review of the community assistance activity was completed in early 2019. The purpose of this review was to ensure that Council is providing assistance in a considered and prudent manner to ensure efficient and effective outcomes for the communities they support.

8        It was recommended that there should be a significant change in the way that Council administers the Community Initiatives Fund. Subsequently, in July 2019 Council resolved to disestablish the Community Initiatives Fund and to establish the Community Partnership Fund whereby the nine community boards in the district will allocate funding directly to their communities.

9        The Northern Community Board set the following criteria for their Community Partnership Fund:

•     consideration will be given to all funding requests on a case by case basis.  The board will give preference to applications that directly benefit the community board area and link to the community board plan outcomes

•     there is no cap on the amount applicants can request

•     co-funding is preferable, but not essential

•     two quotes are preferable for capital works, but if it is not possible to get more than one quote an explanation why will be sufficient

•     if appropriate, applicants are to come to a board meeting and speak to their application

•     groups do not have to be a legal entity to apply, and individuals will be considered on a case by case basis.

Applications received

Applications received

5

Total amount requested

$15,713

Funds available

$12,269

 

1

Lumsden Playcentre

 

Request assistance towards purchasing a new laptop.

 

Total project cost

$2,120

 

Amount requested        

$2,120

2

Mossburn Golf Club

 

Request assistance towards purchasing junior equipment for a new junior programme at the club. 

 

Total project cost

$665

 

Amount requested        

$665

 

3

Mossburn School 

 

Request assistance towards purchasing new sports equipment for the children.

 

Total project cost

$1,404

 

Amount requested        

$1,404

4

Mossburn Senior Citizens

 

Request assistance towards replacing the floor of the senior citizens building.

 

Total project cost

$13,975

 

Amount requested        

$3,000

5

Northern Southland College

 

Request assistance towards installing new basketball hoops at the school.

 

Total project cost

$10,508

 

Amount requested        

$8,500

 

Issues

10      There are no issues to consider.

Factors to Consider

Legal and Statutory Requirements

11      There are no legal or statutory requirements to consider.

Community Views

12      The board, as representatives of the Northern Community Board area will consider each application and how it benefits their communities.

Costs and Funding

13      The Northern Community Board has $31,542 available to allocate through the Northern Community Partnership Fund in the 2020/2021 financial year.

14      In the August 2020 round of the Northern Community Partnership fund the community board granted $18,913.

15      This leaves $12,269 available to allocate for the February 2021 funding round.

Policy Implications

16      There are no policy implications.

Analysis

Options Considered

17      The options for consideration are to allocate funding pursuant to the funding criteria set by the community board or decline the applications.

Analysis of Options

Option 1 – Approves and allocates funding pursuant to the funding criteria set by the community board

Advantages

Disadvantages

·        support community groups to achieve local initiatives

·        there are no disadvantages

 

Option 2 – declines the applications

Advantages

Disadvantages

·        there are no advantages

·        no funds awarded could hinder the progress of community-led development due to lack of financial support

 

Assessment of Significance

18      Not considered significant.

Recommended Option

19      The recommended option is “option 1 - allocates funding pursuant to the funding criteria set by the community board”.

Next Steps

20      Inform the applicants of the allocation decisions.

 

Attachments

a             CPF Application - Lumsden Playcentre - application form only

b             CPF Application - Mossburn Golf Club - application form only

c             CPF Application - Mossburn School - application form only

d            CPF Application - Mossburn Senior Citizens - application form only

e             CPF Application - Northern Southland College - application form only    

 


Northern Community Board

19 April 2021

 

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19 April 2021

 

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19 April 2021

 

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19 April 2021

 

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19 April 2021

 

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[1] Local Government Act 2002, s.53