Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chamber, 20 Don Street, Invercargill on Wednesday, 5 May 2021 at 9am. (9.02am – 10.31am, 10.46am – 12.30pm, 1.01pm – 3.08pm)

 

present

 

Mayor

Mayor Gary Tong

Deputy Mayor

Ebel Kremer

Councillors

Don Byars (9.02am – 9.42am, 9.45am - 10.31am, 10.46am – 11.57am, 11.59am - 12.30pm, 1.01pm – 3.08pm)

 

John Douglas

 

Paul Duffy (via Teams - Digital technology) (9.02am – 10.31am, 10.46am – 12.30pm, 1.01pm – 3pm)

 

Bruce Ford (9.02am – 10.31am, 10.46am – 12.30pm, 1.01pm – 2.50pm, 2.55pm - 3.08pm)

 

Darren Frazer

 

George Harpur

 

Julie Keast

 

Christine Menzies

 

Karyn Owen

 

Margie Ruddenklau

 

Rob Scott

 

 

IN ATTENDANCE

 

Chief Executive

Cameron McIntosh

Committee Advisor

Fiona Dunlop

 


Council

05 May 2021

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Conflicts of interest were declared as follows:

 

·         Councillor Kremer – Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 4 District and Local Issues, Environmental Services – consider increasing regulations for short term accommodation.

 

·         Councillor Ruddenklau – Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 4 District and Local Issues, Environmental Services – consider increasing regulations for short term accommodation.

 

·         Councillor Menzies – Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 4 District and Local Issues, Environmental Services – consider increasing regulations for short term accommodation.

 

·         Councillor Keast - Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 6 – Funding requests and grants structure; Catlins Promotions, Citizens Advice Bureau, Gore Counselling and Waituna Trust).

 

·         Gary Tong - Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 4 District and Local Issues – liaise with Murihiku Kai to ascertain how staff can provide assistance).

 

·         Councillor Duffy - Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 6 – Funding requests and grants structure – Arts Murihiku).

 

·         Councillor Owen - Item 7.1 Long Term Plan 2021-2031 - Deliberations Report (issue 6 – Funding requests and grants structure; Te Hikoi).

 

·         Councillor Scott – Item 7.2 Draft Alcohol Licensing Fee-Setting Bylaw Deliberations.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

There were no minutes to confirm.

 

 

Reports - Policy and Strategy

 

 

7.2

Draft Alcohol Licensing Fee-Setting Bylaw Deliberations

Record No: R/21/3/14560

 

Intermediate Policy Analyst – Carrie Williams, Manager Environmental Health – Michael Sarfaiti, Group Manager Environmental Services – Fran Mikulicic and Chief Financial Officer – Anne Robson were in attendance for this item.

 

Ms Williams advised that the purpose of the report was to provide information and to present options to Council, so that it can make decisions on the draft Alcohol Licensing Fee-Setting Bylaw.

 

During discussion on the report there was a direction of revoking the current Alcohol Licensing Fee-Setting Bylaw and that it be delayed until 30 June 2022.

 

While the existing Alcohol Licensing Fee-Setting Bylaw 2015 would be revoked on 30 June 2022 there will an increases to the general rates contribution for this activity from 10% to 24%, effective 1 July 2021 and decreases the general rates contribution for this activity from 24% to 22.5%, effective 1 July 2022.  The district operations reserve will be used to clear the overdrawn alcohol licensing reserve.

 

(During discussion on the report Councillor Byars left the meeting at 9.42am and returned at 9.45am.)

 

 

Resolution

Moved Cr Keast, seconded Cr Kremer recommendations a to e and new f and new g (as indicated) and resolved:

That Council:

a)            Receives the report titled “Draft Alcohol Licensing Fee-Setting Bylaw Deliberations” dated 30 April 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Considers the feedback received on the draft Alcohol Licensing Fee-Setting Bylaw.

 

e)            Considers the options on how it could proceed.

 

New f)  Agrees to revoke the current Alcohol Licensing Fee-Setting Bylaw, but that it delays revocation to 30 June 2022.

 

New g) Agree that the existing Alcohol Licensing Fee-Setting Bylaw 2015 will be revoked on 30 June 2022 and increases the general rates contribution for this activity from 10% to 24%, effective 1 July 2021 and decreases the general rates contribution for this activity from 24% to 22.5%, effective 1 July 2022 and uses the district operations reserve to clear the overdrawn alcohol licensing reserve.

 

Councillor Duffy abstained from voting on the matter

Councillor Byars requested that his dissenting vote be recorded.

Councillor Owen requested that her dissenting vote be recorded.

 

f)             Endorses one of the following options:

 

i)          Option 1 – that Council proceeds with the Alcohol Licensing Fee-Setting Bylaw that it endorsed for consultation, or

ii)         Option 2 – that Council revokes the current Alcohol Licensing Fee-Setting Bylaw, or

iii)       Option 3 – that Council proceed with an Alcohol Licensing Fee-Setting Bylaw that is the same as the current bylaw. 

 

g)            If it wishes to endorse option f)ii), increases the general rates contribution for the alcohol licensing activity from 10% to 22.5% and uses the district operations reserve to clear the overdrawn alcohol licensing reserve deficit.

 

h)            If it wishes to endorse option f)iii), increases the general rates contribution for the alcohol licensing activity from 10% to 29% and uses the district operations reserve to clear the overdrawn alcohol licensing reserve deficit.

 

i)             If Council endorses recommendation f)i) or f)iii), resolves that a new Alcohol Licensing Fee-Setting Bylaw will come into effect and supersede the existing Alcohol Licensing Fee-Setting Bylaw 2015 on 1 July 2021.

 

j)             Acknowledges the draft Alcohol Licensing Fee-Setting Bylaw states that it will be reviewed within five years of adoption.

 


 

 

7.1

Long Term Plan 2021-2031 - Deliberations Report

Record No: R/21/3/12929

 

Corporate Performance Lead – Jason Domigan was in attendance for this item.

 

Mr Domigan lead discussion on the report supported by various officers from the Strategy and Policy team and the Finance department. 

 

Council noted that the purpose of the report was to provide an overview of the key issues raised in feedback on the consultation document for the Long Term Plan 2021-2031 and seeking direction for any changes to be included in the final plan and supporting information.

 

(The meeting adjourned for morning tea at 10.31am and reconvened at 10.46am.)

 

(Mayor Tong and all Councillors were present when the meeting reconvened.)

 

(Councillor Byars left the meeting at 11.57am and returned at 11.59am.)

 

(The meeting adjourned for lunch a 12.30pm and reconvened 1pm.)

 

(Mayor Tong and all Councillors were present when the meeting reconvened.)

 

Moved Mayor Tong, seconded Councillor Ford the following recommendations:

That Council:

a)         Receives the report titled “Long Term Plan 2021-2031 - Deliberations Report” dated 30 April 2021.

 

b)        Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Considers the submissions and informal feedback received on the Long Term Plan 2031 consultation document.

 

e)         Confirms in relation to issue 1, our roads (attachment A of the officers report):

i.          to increase spending on sealed road rehabilitations by $1 million in the first year of the Long Term Plan, and an average of $2.5 million a year over the next 10 years

ii.         the staff actions for our roads, summarised as follows with an addition (as indicated):

 

Submitter No.

(in booklet)

Topic

Action point for

86, 117, 231

continue to lobby funding partners such as Waka Kotahi NZ Transport Agency

staff

23

look into issues raised about particular roads

staff

57, 155, 67, 53, 187, 190, 154

provide feedback received on specific roads/areas to the relevant organisation (Waka Kotahi NZ Transport Agency /Gore District Council/the relevant community board)

staff

115

consider the feedback received about sealing, kerbs, drainage channels and footpaths on Palmerston Street in Riverton

staff

 

f)           Confirms in relation to issue 2, our bridges (attachment B of the officers report), to increase spending on bridge replacements by $1 million, to a total of $3.5 million a year, over the next 10 years.

 

g)         Confirms in relation to issue 3, the impact on rates for 2021/2022 (attachment C of the officers report), that Council’s preferred option (a 10.15% rate increase) remains the preferred option.

 

h)         Confirms in relation to issue 4, district and local issues (attachment D of the officers report), the actions summarised as follows with the following deletion and addition (as indicated with and strikethrough and underline):

 

Submitter No.

Topic

Action point for

Open spaces

31

consider the Riverton beautification request for the main street

Oraka Aparima Community Board (CB)

254

consider adding an annual grant for mowing request to the Ardlussa Community Board rate for the Riverdale Recreation Reserves Committee.

Council, staff

53

consider the Lumsden entrance beautification request

Northern CB

70

consider the request for an increase in the level of service (LoS) for mowing for Moores reserve

Oreti CB

96

consider the suggestion for a decrease in the level of service LoS for mowing and gardening

all CB’s

116

consider a request for a Monowai Village bike/pump track

Tuatapere Te Waewae CB

202

explore option for assisting to fund Te Anau pool

Fiordland CB

239

consider suggestion to prune trees in Otautau

Wallace Takitimu CB

145

consider request to increase shade and provide plantings, and to provide smoke/vape free signage, in open spaces

staff

183

consider providing less funding to Henry St playground in Te Anau, as other playgrounds take precedence  

staff

233

review mowing LoS request for Tuatapere

Tuatapere Te Waewae CB

165

consider the request for an increase in LoS for mowing for Stewart Island/Rakiura

Stewart Island/Rakiura CB

Community facilities

184

consider the Riverton toilet upgrade and changing shed request

Oraka Aparima CB

89

consider a request to rationalise the Ohai Hall

Wallace Takitimu CB

112

consider the divestment of Winton Drill Hall

Oreti CB

Environmental services

163

update name of statute in Environmental Services AMP to Heritage New Zealand Pouhere Taonga Act 2014

Staff

207

consider only having privately owned camp grounds not providing freedom camping facilities

Staff

164

consider increasing regulations for short term rental accommodation

staff

182

consider more commercial sub-division in Te Anau

Staff and Fiordland CB

Transport activity – footpaths

181

consider the eligibility requirements for the Stewart Island/Rakiura visitor levy, to ensure they allow funding for footpaths

Stewart Island/Rakiura CB and staff

Transport activity – Te Anau Airport Manapouri

183

consider whether the airport should be a District asset

Staff

Waste services

234

consider whether there should a green waste disposal site in Tuatapere

Tuatapere Te Waewae CB

252

consider changes to local waste depot, request for recycling container

Waihopai Toetoe CB

Community leadership

89, 195

consider more opportunities for staff to meet with Councillors

staff

150

for the next LTP process, consider undertaking informal polls to gauge youth sentiment

staff

151

consider providing funding for trail signage

Fiordland CB

169

consider developing strategies to assist community boards with their decision making

staff

232

liaise with Murihiku Kai Collective to ascertain how staff can provide assistance

Staff

Rates, finance and funding requests

71

consider rating approach for water supply and sewage services when ratepayer does not receive these services

Staff

237

consider rates funding request for the former court house building

Wallace Takitimu CB

 

i)         to increase the Ardlussa Community Board rate by $2,500.00 for each year of the Long Term Plan 2021-2031 period, so the board can make an annual payment to the Riversdale Recreation Reserve Committee for the maintenance and development of the reserve and the associated buildings.

ii)        to bring forward $150k from year 3 to year 1 of the Long Term Plan 2021 to 2031 to accelerate the investigation work of retired landfills across the district, to be funded from a loan.

i)           Confirms in relation to issue 5, dust suppression and other roading matters (attachment E of the officers report), the actions summarised as follows:

 

Submitter No.

Action

Action point for

Dust Suppression

1, 54, 73, 93, 116

to look at options to provide support to residents suffering from the impacts of dust

Council, staff

53, 99, 128, 152, 160, 170, 252

to consider the affordability, maintenance requirements, prioritisation and implementation of a programme to deliver dust suppressant seals

Council, staff

Other roading matters

63

to continue to discuss with Waka Kotahi NZ Transport Agency the charges/taxes etc that may apply to electric vehicles

Council, staff

118

to discuss the iron bridge gravel track with Waka Kotahi NZ Transport Agency

Council, staff

132, 208, 257

to follow up with submitters where potential requests for service (RFS) have been highlighted

Staff

 

j)          Confirms in relation to issue 6, funding requests and grant structure (attachment F of the officers report), that Council (with changes as indicated with underline and strikethrough):

 

i)             make decisions on whether to grant funding to any or all of the applications received as submissions to the Long Term Plan as outlined below:

 

a)         Approves/Declines a grant of $50,000 to the Western Southland Trails Trust for a feasibility study on the proposed trail.

 

b)         Approves/Declines a grant of between $30,000-$70,000 to Sport Southland for a staff member to find innovative ways of increasing physical activity in the Southland District Council area.

 

c)         Approves/Declines a grant of between $7,275.00 ($5.00 per rateable property) and $14,550.00 ($10.00 per rateable property) to Otautau Museum and Heritage Trust from the Wallace Takitimu Community Board area, to be retained by the Board for distribution to the Trust.

 

d)         Approves/Declines a grant of $39,100 ($1 per resident) to the NZ Memorial Museum and Visitor Centre in Le Quesnoy, France.

 

e)         Approves/Declines a grant of $1.25 million to the Fiordland Trails Trust for the trail to Te Anau Downs, and $250,000 for the completion of the Lake to Lake Trail. Also requesting yearly maintenance costs for the trails increasing to $22,400 a year in five years’ time. Also requesting support for an administrative role.

 

f)          Approves/Declines a grant of $2,000 to Catlins Promotions for printing its Catlin’s Coast maps.

ii)        Adopts the new grant structure to ensure all grants have to go through the District Initiatives Fund and to create contracts for services for present grants that are more work being done on behalf or for Council.

iii)       Changes the District Heritage Fund to an annual payment.

 

new iv)         agrees that whilst Council has declined the requests in I (a-f), the applicants are welcome to approach Council for letters of support when seeking funding through other avenues.

 

k)         Confirms in relation to issue 7, staff amendments (attachment G of the officers report), that staff prepare the Long Term Plan with all the amendments requested (indicated as follows):

 

i)         Open Spaces – changes to Amendment 18.  Instead of moving $500k loan funded Open Spaces project from year 1 to year 2, $731,000 is to be moved from year 1 to year 8. (There is no impact on Y1 rates.)

 

ii)        The Elected Members Communication Allowance $66,640 was omitted from the budget and this has now been corrected.  Year 1 was loan funded and years 2-10 to be rates funded. (There is no impact on Y1 rates.)

 

l)               Instructs staff to prepare the final Long Term Plan 2021-2031 and supporting documents in a way that reflects the decisions that Council has made in relation to the submissions received and staff recommendations in this report.

 

m)            Notes that submissions that relate to operational matters such as maintenance or renewal works, requests for more information, for reviews and changes to programmes or projects, have been provided to relevant staff and will be considered alongside existing work programmes and actioned as appropriate. 

 

New n    Agrees to redistribute $1million of strategic reserves to the wastewater activity from the district roading business unit.

 

Recommendations a to d were put and declared CARRIED.

 

Recommendation e (with an addition as indicated) was put and declared CARRIED.

 

Recommendations f and g were put and declared CARRIED.

 

Recommendation h with the deletion and addition (as indicated with strikethrough and underline) was put and declared CARRIED.

 

Recommendation I was put and declared CARRIED.

 

(Councillor Owen withdrew from the table due to a conflict of interest.)

 

Recommendation j with changes (as indicated with underline and strikethrough) was put and declared CARRIED.

 

(Councillor Owen returned to the table.)

 

Recommendations k (with additions) and l and m were put and declared CARRIED.

 

Recommendation new n was put and declared CARRIED.  (Councillors Douglas and Ruddenklau requested that their dissenting votes be recorded.)

 

 

Final resolution

That Council:

a)        Receives the report titled “Long Term Plan 2021-2031 - Deliberations Report” dated 30 April 2021.

 

b)        Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Considers the submissions and informal feedback received on the Long Term Plan 2031 consultation document.

 

e)         Confirms in relation to issue 1, our roads (attachment A of the officers report):

i.          to increase spending on sealed road rehabilitations by $1 million in the first year of the Long Term Plan, and an average of $2.5 million a year over the next 10 years

ii.         the staff actions for our roads, summarised as follows with an addition (as indicated):

 

Submitter No.

(in booklet)

Topic

Action point for

86, 117, 231

continue to lobby funding partners such as Waka Kotahi NZ Transport Agency

staff

23

look into issues raised about particular roads

staff

57, 155, 67, 53, 187, 190, 154

provide feedback received on specific roads/areas to the relevant organisation (Waka Kotahi NZ Transport Agency /Gore District Council/the relevant community board)

staff

115

consider the feedback received about sealing, kerbs, drainage channels and footpaths on Palmerston Street in Riverton

staff

 

f)          Confirms in relation to issue 2, our bridges (attachment B of the officers report), to increase spending on bridge replacements by $1 million, to a total of $3.5 million a year, over the next 10 years.

 

g)        Confirms in relation to issue 3, the impact on rates for 2021/2022 (attachment C of the officers report), that Council’s preferred option (a 10.15% rate increase) remains the preferred option.

 

h)        Confirms in relation to issue 4, district and local issues (attachment D of the officers report), the actions summarised as follows with the following deletion and addition (as indicated with and strikethrough and underline):

 

Submitter No.

Topic

Action point for

Open spaces

31

consider the Riverton beautification request for the main street

Oraka Aparima Community Board (CB)

254

consider adding an annual grant for mowing request to the Ardlussa Community Board rate for the Riverdale Recreation Reserves Committee.

Council, staff

53

consider the Lumsden entrance beautification request

Northern CB

70

consider the request for an increase in the level of service (LoS) for mowing for Moores reserve

Oreti CB

96

consider the suggestion for a decrease in the level of service LoS for mowing and gardening

all CB’s

116

consider a request for a Monowai Village bike/pump track

Tuatapere Te Waewae CB

202

explore option for assisting to fund Te Anau pool

Fiordland CB

239

consider suggestion to prune trees in Otautau

Wallace Takitimu CB

145

consider request to increase shade and provide plantings, and to provide smoke/vape free signage, in open spaces

staff

183

consider providing less funding to Henry St playground in Te Anau, as other playgrounds take precedence  

staff

233

review mowing LoS request for Tuatapere

Tuatapere Te Waewae CB

165

consider the request for an increase in LoS for mowing for Stewart Island/Rakiura

Stewart Island/Rakiura CB

Community facilities

184

consider the Riverton toilet upgrade and changing shed request

Oraka Aparima CB

89

consider a request to rationalise the Ohai Hall

Wallace Takitimu CB

112

consider the divestment of Winton Drill Hall

Oreti CB

Environmental services

163

update name of statute in Environmental Services AMP to Heritage New Zealand Pouhere Taonga Act 2014

Staff

207

consider only having privately owned camp grounds not providing freedom camping facilities

Staff

164

consider increasing regulations for short term rental accommodation

staff

182

consider more commercial sub-division in Te Anau

Staff and Fiordland CB

Transport activity – footpaths

181

consider the eligibility requirements for the Stewart Island/Rakiura visitor levy, to ensure they allow funding for footpaths

Stewart Island/Rakiura CB and staff

Transport activity – Te Anau Airport Manapouri

183

consider whether the airport should be a District asset

Staff

Waste services

234

consider whether there should a green waste disposal site in Tuatapere

Tuatapere Te Waewae CB

252

consider changes to local waste depot, request for recycling container

Waihopai Toetoe CB

Community leadership

89, 195

consider more opportunities for staff to meet with Councillors

staff

150

for the next LTP process, consider undertaking informal polls to gauge youth sentiment

staff

151

consider providing funding for trail signage

Fiordland CB

169

consider developing strategies to assist community boards with their decision making

staff

232

liaise with Murihiku Kai Collective to ascertain how staff can provide assistance

Staff

Rates, finance and funding requests

71

consider rating approach for water supply and sewage services when ratepayer does not receive these services

Staff

237

consider rates funding request for the former court house building

Wallace Takitimu CB

 

i)         to increase the Ardlussa Community Board rate by $2,500.00 for each year of the Long Term Plan 2021-2031 period, so the board can make an annual payment to the Riversdale Recreation Reserve Committee for the maintenance and development of the reserve and the associated buildings.

ii)       to bring forward $150k from year 3 to year 1 of the Long Term Plan 2021 to 2031 to accelerate the investigation work of retired landfills across the district, to be funded from a loan.

i)          Confirms in relation to issue 5, dust suppression and other roading matters (attachment E of the officers report), the actions summarised as follows:

 

Submitter No.

Action

Action point for

Dust Suppression

1, 54, 73, 93, 116

to look at options to provide support to residents suffering from the impacts of dust

Council, staff

53, 99, 128, 152, 160, 170, 252

to consider the affordability, maintenance requirements, prioritisation and implementation of a programme to deliver dust suppressant seals

Council, staff

Other roading matters

63

to continue to discuss with Waka Kotahi NZ Transport Agency the charges/taxes etc that may apply to electric vehicles

Council, staff

118

to discuss the iron bridge gravel track with Waka Kotahi NZ Transport Agency

Council, staff

132, 208, 257

to follow up with submitters where potential requests for service (RFS) have been highlighted

Staff

 

j)          Confirms in relation to issue 6, funding requests and grant structure (attachment F of the officers report), that Council (with changes as indicated with underline and strikethrough):

 

i)            make decisions on whether to grant funding to any or all of the applications received as submissions to the Long Term Plan as outlined below:

 

a)         Approves/Declines a grant of $50,000 to the Western Southland Trails Trust for a feasibility study on the proposed trail.

 

b)        Approves/Declines a grant of between $30,000-$70,000 to Sport Southland for a staff member to find innovative ways of increasing physical activity in the Southland District Council area.

 

c)         Approves/Declines a grant of between $7,275.00 ($5.00 per rateable property) and $14,550.00 ($10.00 per rateable property) to Otautau Museum and Heritage Trust from the Wallace Takitimu Community Board area, to be retained by the Board for distribution to the Trust.

 

d)        Approves/Declines a grant of $39,100 ($1 per resident) to the NZ Memorial Museum and Visitor Centre in Le Quesnoy, France.

 

e)         Approves/Declines a grant of $1.25 million to the Fiordland Trails Trust for the trail to Te Anau Downs, and $250,000 for the completion of the Lake to Lake Trail. Also requesting yearly maintenance costs for the trails increasing to $22,400 a year in five years’ time. Also requesting support for an administrative role.

 

f)          Approves/Declines a grant of $2,000 to Catlins Promotions for printing its Catlin’s Coast maps.

ii)        Adopts the new grant structure to ensure all grants have to go through the District Initiatives Fund and to create contracts for services for present grants that are more work being done on behalf or for Council.

iii)      Changes the District Heritage Fund to an annual payment.

 

new iv)        agrees that whilst Council has declined the requests in I (a-f), the applicants are welcome to approach Council for letters of support when seeking funding through other avenues.

 

k)        Confirms in relation to issue 7, staff amendments (attachment G of the officers report), that staff prepare the Long Term Plan with all the amendments requested (indicated as follows):

 

i)         Open Spaces – changes to Amendment 18.  Instead of moving $500k loan funded Open Spaces project from year 1 to year 2, $731,000 is to be moved from year 1 to year 8. (There is no impact on Y1 rates.)

 

ii)        The Elected Members Communication Allowance $66,640 was omitted from the budget and this has now been corrected.  Year 1 was loan funded and years 2-10 to be rates funded. (There is no impact on Y1 rates.)

 

l)              Instructs staff to prepare the final Long Term Plan 2021-2031 and supporting documents in a way that reflects the decisions that Council has made in relation to the submissions received and staff recommendations in this report.

 

m)           Notes that submissions that relate to operational matters such as maintenance or renewal works, requests for more information, for reviews and changes to programmes or projects, have been provided to relevant staff and will be considered alongside existing work programmes and actioned as appropriate. 

 

New n    Agrees to redistribute $1million of strategic reserves to the wastewater activity from the district roading business unit.

 

 

7.3

Draft Remission and Postponement of Rates Policy - Deliberations

Record No: R/21/4/19921

 

Chief Financial Officer – Anne Robson was in attendance for this item.

 

Miss Robson advised that the purpose of the report was to deliberate on the draft Remission and Postponement of Rates Policy.

 

 

Resolution

Moved Cr Keast, seconded Cr Owen and resolved:

That Council:

a)            Receives the report titled “Draft Remission and Postponement of Rates Policy - Deliberations” dated 30 April 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to consider the submission feedback received

 

e)            Agrees to request staff to prepare and present the draft Remission and Postponement of Rates Policy to Council incorporating any amendments agreed at this meeting.

 

 

(Councillor Ford left the meeting at 2.50pm.)

 

 

7.4

Submission to Ministry of Business, Innovation and Employment: "Supporting sustainable freedom camping in New Zealand"

Record No: R/21/4/16893

 

Environmental Health Manager – Michael Sarfaiti was in attendance for this item.

 

Mr Sarfaiti advised that the purpose of the report was to obtain approval from Council for the submission to the Ministry of Business, Innovation and Employment consultation on supporting sustainable freedom camping in New Zealand.

 

(Councillor Ford returned to the meeting at 2.55pm.)

(Councillor Duffy left the meeting at 3pm.)

 

 

Resolution

Moved Cr Douglas, seconded Cr Menzies and resolved:

That the Council:

a)            Receives the report titled “Submission to Ministry of Business, Innovation and Employment: "Supporting sustainable freedom camping in New Zealand"” dated 29 April 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to authorise that the Manager of Environmental Health forward the submission (attachment A of the report), with any amendments agreed by the meeting.

 

 

 

 

The meeting concluded at 3.08pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 5 MAY2021.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................