Community and Strategy Committee

 

OPEN MINUTES

UNCONFIRMED

 

 

Minutes of a meeting of Community and Strategy Committee held in the Council Chamber, Level 2, 20 Don Street, Invercargill on Tuesday, 1 June 2021 at 1pm.

 

present

 

Chairperson

Julie Keast

 

 

Mayor Gary Tong

 

Councillors

Don Byars

 

 

John Douglas

 

 

Paul Duffy

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Ebel Kremer

 

 

Christine Menzies

 

 

Karyn Owen

 

 

Margie Ruddenklau

 

 

Rob Scott

 

 

IN ATTENDANCE

 

Group Manager, Customer Delivery

Trudie Hurst

Committee Advisor

Alyson Hamilton

 


Community and Strategy Committee

01 June 2021

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Scott, seconded Cr Duffy  and resolved:

That the minutes of Community and Strategy Committee meeting held on 23 March 2021 be confirmed as a true and correct record of that meeting.

 

Reports

 

 

7.1

Chairperson's report

Record No: R/21/5/22046

 

Chairperson Julie Keast presented this report to the committee.

 

 

Resolution

Moved Chairperson Keast, seconded Cr Ruddenklau  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Chairperson's report” dated 26 May 2021.

 

 

 

 

7.7

Council's draft submission on 'Discussion Document - Enabling Drone Integration'

Record No: R/21/5/23914

 

1          Policy analyst – Robyn Rout and property advisor - Theresa Cavanagh were in attendance for this item.

Ms Rout advised the purpose of the report is seeking the Community and Strategy Committee to:

·         provide feedback on a draft submission staff have prepared on ‘Discussion Document – Enabling Drone Integration’, a discussion document produced by Ministry of Transport/Te Manatu Waka

·         endorse the draft submission, so it can be lodged with the Ministry of Transport/Te Manatu Waka by 4 June 2021.

 

 

 

Resolution

Moved Cr Owen, seconded Cr Douglas  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Council's draft submission on 'Discussion Document - Enabling Drone Integration'” dated 26 May 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Provides feedback on the draft submission staff have prepared on ‘Discussion Document – Enabling Drone Integration’, a document produced by Ministry of Transport/Te Manatu Waka as follows:

 

·         highlighting earlier sector engagement required

·         awareness of redress under the privacy commission

·         stressing drone distance of at least 50 metres from livestock and wildlife

·         strongly oppose relaxing or removing consent conditions in relation to private property

e)            Endorse the draft submission, so it can be lodged with Ministry of Transport/Te Manatu Waka by 4 June 2021.

 

 

 

 


 

7.2

Southland District Council library update

Record No: R/21/5/22289

 

Manager district library – Mark Fraser was in attendance for this item.

1          Mr Fraser advised the purpose of the report is to provide the Community and Strategy committee with an overview of what is currently happening in the libraries across the Southland district.

 

 

 

Resolution

Moved Cr Duffy, seconded Cr Menzies  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Southland District Council library update” dated 25 May 2021.

 

 

 

7.3

District Heritage Fund Application Summary and Financial Report

Record No: R/21/3/13421

 

Community liaison officer – Tina Harvey was in attendance for this item.

Mrs Harvey advised the purpose of this report is to give the committee a summary of the application to the Southland District Council District Heritage Fund from the March 2021 round.

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “District Heritage Fund Application Summary and Financial Report” dated 25 May 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Receives applications from the following:

Ø Central Southland Vintage Machinery Club

Ø Fiordland Vintage Machinery Club

Ø Otautau Museum and Heritage Trust

Ø Rakiura Heritage Trust

e)            Approves the allocation of funds from the District Heritage Fund as follows:

 

1

Central Southland Vintage Machinery Club

$7,000

2

Fiordland Vintage Machinery Club

$7,000

3

Otautau Museum and Heritage Trust

$7,000

4

Rakiura Heritage Trust

$8,000

 

f)             Approves the financial report for the District Heritage Fund as at 30 June 2021.

 

 

 

7.4

Sport NZ Rural Travel Fund - March 2021 Round

Record No: R/21/4/20157

 

1          Community liaison officer – Kathryn Cowie was in attendance for this item.

Mrs Cowie advised the purpose of this report is for the Community and Strategy Committee to allocate funding for the Sport NZ Rural Travel Fund.

 

 

 

Resolution

Moved Cr Menzies, seconded Cr Owen  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Sport NZ Rural Travel Fund - March 2021 Round” dated 25 May 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Receives applications from the following:

 

Ø Central Southland College

Ø Fiordland Athletic Club

Ø Fiordland College

Ø Menzies College

Ø Menzies College Netball Club

Ø Netball Fiordland Club Inc

Ø Northern Southland College

Ø Riversdale Tennis Club

Ø Winton Football Club

e)            Approves the allocation of funds for the Sport NZ Rural Travel Fund as follows:

 

1

Central Southland College

$1,200

2

Fiordland Athletic Club

$1,200

3

Fiordland College 

$1,500

4

Menzies College 

$1,500

5

Menzies College Netball Club

$1,500

6

Netball Fiordland Club Inc.

$1,200

7

Northern Southland College

$1,200

8

Riversdale Tennis Club

$800

9

Winton Football Club

$1,200

 

f)             Approves the financial report for the Sport NZ Rural Travel Fund as at 31 March 2021.

 

 

 

7.5

Creative Communities Funding Scheme - Summary of grants awarded in the March 31 funding round

Record No: R/21/5/20942

 

Community and futures administrator – Shanin Brider was in attendance for this item.

1          Ms Brider advised the purpose of the report is to present to the Community and Strategy Committee the grants that have been allocated from the Creative Communities Funding Scheme in the March 2021 funding round.

 

 

 

Resolution

Moved Cr Menzies, seconded Cr Duffy  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Creative Communities Funding Scheme - Summary of grants awarded in the March 31 funding round” dated 25 May 2021.

 

 

 

7.6

District Initiatives Fund March 2021 allocations

Record No: R/21/4/15359

 

1          Community liaison officer – Megan Seator and community liaison officer – Kelly Tagg were in attendance for this item.

Mrs Seator advised the purpose of this report is to give the Community and Strategy Committee a summary of the applications received for the District Initiatives Fund, and staff recommendations for the funding amounts to be allocated based on the criteria and amount available to be granted.

Moved Cr Ruddenklau, seconded Cr Kremer recommendations a to d.

The motion was put and declared CARRIED.

 

Moved Cr Kremer, seconded Cr Menzies recommendation e-1 as follows:

e-1) approves the allocation of $1,500 to the Central Southland Gun Club

 

The motion was put and declared CARRIED.

 

Moved Cr Scott, seconded Cr Ruddenklau recommendation e-2 as follows:

e-2) approves the allocation of $1,500 to the Dipton Community Baths Trust

 

The motion was put and declared CARRIED.

 

Moved Cr Menzies, seconded Cr Fraser recommendation e-3 as follows:

e-3) approves the allocation of $7,500  $6,200 to the Southland Charitable Hospital Trust

 

The motion was put and declared CARRIED.

 

Moved Cr Ruddenklau, seconded Cr Scott recommendation e-4 as follows:

e-4) approves the allocation of $2,000 to the Winton Men’s Friendship Club

 

The motion was put and declared CARRIED.

 

Moved Cr Scott, seconded Cr Ruddenklau recommendation e-5 as follows:

e-5) approves the allocation of $3,000 to Parent to Parent Southland

 

The motion was put and declared CARRIED.

 

Moved Cr Duffy, seconded Cr Scott recommendation e-6 as follows:

e-6) approves the allocation of $1,300 to the Invercargill Rock and Roll Club Incorporated

 

The motion was put and declared CARRIED.

 

 

 

Final Resolution

That the Community and Strategy Committee:

a)            Receives the report titled “District Initiatives Fund March 2021 allocations” dated 25 May 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Receives applications from the following:

 

Ø Central Southland Gun Club

Ø Dipton Community Baths Trust

Ø Southland Charitable Hospital Trust

Ø Winton Men’s Friendship Club

Ø Parent to Parent Southland

Ø Invercargill Rock and Roll Club Incorporated

 

e)            Approves the allocation of funds from the District Initiatives Fund as follows:

 

1

Central Southland Gun Club

$1,500

2

Dipton Community Baths Trust

$1,500

3

Southland Charitable Hospital Trust

$6,200

4

Winton Men’s Friendship Club

$2,000

5

Parent to Parent Southland

$3,000

6

Invercargill Rock and Roll Club Incorporated

$1,300

 

 

7.8

Royal Commission of Inquiry into the terrorist attack on Christchurch masjidain

Record No: R/21/5/22033

 

Community partnership leader – Karen Purdue was in attendance for this item.

 

 

Resolution

Moved Cr Ford, seconded Cr Byars  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Royal Commission of Inquiry into the terrorist attack on Christchurch masjidain” dated 26 May 2021.

 

 

 

7.9

Covid-19 recovery - Social wellbeing indicator report

Record No: R/21/5/22212

 

Strategy and policy manager – Michelle Stevenson and planning and reporting analyst - Shanin Oliver were in attendance for this item.

 

 

Resolution

Moved Cr Kremer, seconded Mayor Tong  and resolved:

That the Community and Strategy Committee:

a)            Receives the report titled “Covid-19 recovery - Social wellbeing indicator report” dated 24 May 2021.

 

 

 

 

The meeting concluded at 2.42pm.                       CONFIRMED AS A TRUE AND CORRECT RECORD

                                                                                               AT A MEETING OF THE Community and Strategy Committee HELD ON TUESDAY,1 JUNE 2021

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................