Notice is hereby given that a meeting of the Te Anau Basin Water Supply Subcommittee will be held on:

 

Date:

Time:

Meeting room:

Venue:

 

Tuesday, 20 July 2021

10am

Te Anau Library Meeting Room
24 Milford Road, Te Anau

 

Te Anau Basin Water Supply Subcommittee Agenda

TRIENNIAL/OPEN MEETING

 

 

MEMBERSHIP

 

Chairperson

Keith Thompson

 

Members

Henry Douglas

 

 

Murray Hagen

 

 

Bill Hunter

 

 

Graham Johnston

 

 

Rex Millar

 

 

Councillor Ebel Kremer

 

 

IN ATTENDANCE

 

Manager contracts – water and waste

Bill Witham

Manager operations - water and waste

Grant Isaacs

Committee advisor

Rose Knowles

 

 

Contact telephone: 0800 732 732

Postal address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s website

www.southlanddc.govt.nz

 

 


Terms of Reference – Water Supply Subcommittees– Te Anau Basin, Five Rivers, Matuku

 

TYPE OF COMMITTEE

Subcommittee

SUBORDINATE TO

Fiordland and Northern Community Board

LEGISLATIVE BASIS

Subcommittees delegated powers by Council as per schedule 7, clause 32, LGA 2002.

MEMBERSHIP

Te Anau Basin Water Supply Subcommittee (Fiordland Community Board)

The total membership of the Te Anau Basin Water Supply Subcommittee will be nine.  Membership of the subcommittee shall be determined by an election at a triennial public meeting.

The subcommittee representation shall comprise:

·            a water supply consumer from each of the following areas:

-  Duncraigen

-  Homestead

-  Kakapo

-  Mt York

-  Princhester

-  Ramparts

-  Takitimu

·            two representatives appointed by Landcorp.

Matuku Water Supply Subcommittee (Northern Community Board)

The total membership of the Matuku Water Supply Subcommittee will be six plus a councillor.

The chairperson shall be elected by the vote of the subcommittee.

Five Rivers Water Supply Subcommittee (Northern Community Board)

The total membership of the Five Rivers Water Supply Subcommittee will be six members plus a councillor.

The chairperson shall be elected by the vote of the subcommittee.

QUORUM

Te Anau Basin Water Supply Subcommittee – 5

Matuku Water Supply Subcommittee – 4

Five Rivers Water Supply Subcommittee – 4

FREQUENCY OF MEETINGS

Te Anau Basin Water Supply Subcommittee 

Three meetings per annum or as required.

Matuku Water Supply and Five Rivers Water Supply Subcommittee 

One meeting per annum or as required.

SCOPE OF ACTIVITIES

The activity of Southland District Council’s Water Supply Subcommittees is framed by Council policies and plans.  The responsibilities of these water supply subcommittees include: 

·            providing feedback to Council officers on relevant plans and strategies (including asset management plans)

·            receiving operational and financial reports

·            community engagement and representing community views to Council.

DELEGATIONS

Power to Act

The Te Anau Basin, Matuku and Five Rivers Water Supply Subcommittees shall have the following delegated powers and be accountable to the relevant community board  for the exercising of these powers:

(a)        power to recommend the annual budget relating to the relevant water supply scheme

(b)       power to approve expenditure outside Council's authorised officer levels but within the budget of the water supply schemes.  All decisions to approve expenditure outside Council’s authorised officer levels must be made by way of a resolution at a meeting of the water supply subcommittees.  Any such decisions must be reflected in the minutes of the meeting 

(c)       power to approve new connections to the relevant water supply scheme 

(d)       power to approve expenditure outside of the relevant annual budget for emergency works 

(e)       policies relating to water schemes.

In addition to the power to approve expenditure outside of the relevant annual budget for emergency works, this committee can also recommend unbudgeted expenditure to the relevant Community Board and Council for approval. 

 


Te Anau Basin Water Supply Subcommittee

20 July 2021

 

TABLE OF CONTENTS

 

ITEM                                                                                                                                                                                  PAGE

Procedural

tRIENNIAL MEETING

1             Apologies                                                                                                                                                                   

2             Chairperson’s Report                                                                                                                                           

3             Public Forum

4             Election and Appointment of Scrutineers                                                                                                

5             Announcements of results and conclusion of meeting                                                                     

 

oPEN MEETING

6             Apologies                                                                                                                                                                 7

7             Leave of absence                                                                                                                                                  7

8             Conflict of interest                                                                                                                                               7

9             Public forum                                                                                                                                                           7

10           Extraordinary/urgent items                                                                                                                           7

11           Confirmation of minutes                                                                                                                                  7

Reports

7.1         Financial Report for the period ended 30 June 2021                                                                     13

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

             At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of interest

 

Committee members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Public forum

 

Notification to speak is required by 12noon at least one clear day before the meeting. Further information is available at www.southlanddc.govt.nz or by phoning 0800 732 732.

 

5          Extraordinary/urgent items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the chairperson must advise:

(i)         the reason why the item was not on the agenda, and

(ii)       the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        that item may be discussed at that meeting if-

(i)        that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)       no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of minutes

11.1          Meeting minutes of Te Anau Basin Water Supply Subcommittee, 09 March 2021


 

Te Anau Basin Water Supply Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Te Anau Basin Water Supply Subcommittee held in the Te Anau Library Meeting Room, 24 Milford Road, Te Anau on Tuesday, 9 March 2021 at 1.30pm.

 

present

 

Chairperson

Keith Thompson

 

Members

Henry Douglas

 

 

Murray Hagen

 

 

Bill Hunter

 

 

Graham Johnston

 

 

Rex Millar

 

 

Councillor Ebel Kremer

 

 

 

 

 

IN ATTENDANCE

 

Contract manager - water and waste operations and maintenance contract

Operations manager – water and waste services

Committee advisor

Bill Witham

 

Grant Isaacs

Rose Knowles

 


1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

                Mr Chris Carran – Landowner on the Ramparts Water Scheme  addressed the meeting regarding Department of Conservation opposing the renewing of the consent and provided a update on the history of the scheme. He advised that the bore was moved 50 metre away from the swamp many years ago and that the scheme is used for stock.

 

                Councillor Kremer advised that there has been a change of Law for wetlands areas with no draw within 100 metres of a wetlands. As Department of Conservation have submitted against the renewal of the consent he advised that staff from Council, Environment Southland and Department of Conservation meet and discuss the consent and the way forward.

 

                Members agreed and requested Council staff to organise a meeting.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Murray Hagen, seconded Bill Hunter and resolved:

Confirms the minutes of Te Anau Basin Water Supply Subcommittee meeting held on 3 November 2020 and 30 June 2020.

 

 

 

 

 

 

Reports

 

7.1

Financial Report for the period ended 31 January 2021

Record No: R/21/2/7285

Operations manager, water and waste,  Bill Witham presented the report.

 

Mr Witham explained that they have had to replace pumps at Takitimu, Ramparts and Mt York schemes and a switchboard and pressure vessels at Mt York.

 

 

 

 

Resolution

Moved Henry Douglas, seconded Bill Hunter and resolved:

That the Te Anau Basin Water Supply Subcommittee:

a)            Receives the report titled “Financial Report for the period ended 31 January 2021” dated 1 March 2021.

 

 

 

7.2

Unbudgeted Expenditure - Replacement Pumps for Ramparts, Takitimu and Mount York Rural Water Schemes

Record No: R/21/2/8326

Operations manager, water and waste,  Bill Witham presented the report.

 

 

1          Mr Witham advised that a recommendation to council is required to approve unbudgeted expenditure to replace pumps at the Ramparts, Takitimu and Mount York rural water schemes.

 

 

 

Resolution

Moved Graham Johnston, seconded Rex Millar and resolved:

That the Te Anau Basin Water Supply Subcommittee:

a)            Receives the report titled “Unbudgeted Expenditure - Replacement Pumps for Ramparts, Takitimu and Mount York Rural Water Schemes” dated 1 March 2021.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

d)           Recommends that Council approve unbudgeted expenditure incurred of $45,700 for the replacement of the two pumps and one pump motor be funded by a 20 year loan with the repayments funded by the Te Anau rural water scheme rates

 

 

 

 

The meeting concluded at 2.30pm                        CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Basin Water Supply Subcommittee HELD ON 9 MARCH 2021

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Te Anau Basin Water Supply Subcommittee

20 July 2021

 

Financial Report for the period ended 30 June 2021

Record No:             R/21/7/38144

Author:                      Bill Witham, Manager contracts - water and waste

Approved by:          Matt Russell, Group manager services and assets

 

  Decision                                        Recommendation                                  Information

 

 

 

Water and Waste Engineer’s Report

1        These financial results are draft for period ended 30 June 2021, year end processes are yet to be completed along with the audit.

2        The monthly operations report for Downer has been included with this report.  The report includes data on Downer’s district wide operations activities which are presented on a town-by-town basis.

3        To address the request to committee members for fault notifications, Councils Antenno app is being configured to allow communication of water faults directly to the scheme consumers.  The app installs on most phones and is simple to set up.  A link to the App is available from the Southland District Council website or the apple and android app stores.

4        The Mt York pressure tanks have been replaced and manifold pipework improved. This work has been fully funded by council’s Covid19 stimulus package and will not impact water rates.

5        The Ramparts consent renewal is still underway.  Agreement has been reached for the current intake to remain in service and new consent conditions will be finalised in the near future.

6       The table below shows all of the projects for Te Anau Rural Water Supply in 2020/21. 

Project Name

Type

Year

Budget

Staff Comments

Consent renewal preparation (Ramparts)

REN

2018/19

$64,503

Underway

Consent renewal preparation (Kakapo)

REN

2018/19

$13,617

Complete

Flow Meter Replacements (Rural Schemes)

REN

2019/20

$29,194

Complete

Plant room Valves (Homestead)

REN

2020/21

$7,169

Terminated

Replacement of non-compliant pressure vessels in treatment plant and booster station (Mount York)

REN

2020/21

$45,000

Part of 3 Waters Reform Stimulus package

Complete

Financial Considerations

Loans

7       The table below outlines the community loans as at 30 June 2020.  The interest rate applicable on these loans for the 2020/21 year is 4.65%.

 

Business Unit

Balance June 2020

Years Remaining

Electrical Upgrade

26960

$4,988

2

Water Supply Overheads

26960

$110,237

13

Mount York

26962

$7,152

30

Kakapo Consent Renewal

26964

$10,930

10

Homestead

26965

$21,095

30

 

Reserves

8       Reserves are projected as:

 

Opening balance

30 June 20

Annual Plan balance at 30 June 21

Forecast Closing 30 June 21

Te Anau Rural General Reserve

$127

$127

$127

 

 

Recommendation

That the Te Anau Basin Water Supply Subcommittee:

Receives the report titled “Financial Report for the period ended 30 June 2021” dated 12 July 2021.

               

 

Attachments

a             June 2021 Interim Result - Te Anau Rural Water Supply Community Financial Report

b             Downer Monthly Report - May 2021

c             Downer A3 Report - May 2021    

 


Te Anau Basin Water Supply Subcommittee

20 July 2021

 

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20 July 2021

 

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Te Anau Basin Water Supply Subcommittee

20 July 2021

 

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