Fiordland Community Board

 

OPEN MINUTES

unconfirmed

 

 

Minutes of a meeting of Fiordland Community Board held as a Virtual meeting via Zoom on Wednesday, 13 April 2022 at 2pm. (2pm to 4.05pm)

 

present

 

Chairperson

Sarah Greaney

 

Members

Mary Chartres

 

 

Benjamin Killeen

 

 

Ryan Murray

 

 

Max Slee

 

 

 

APOLOGIES

 

Councillor Ebel Kremer

 

Diane Holmes

 

 

 

IN ATTENDANCE

 

Committee advisor/Customer support partner

Lagi Kuresa

Community partnership leader

Simon Moran

 


Fiordland Community Board

13 April 2022

 

1          Apologies

 

Moved Ryan Murray, seconded Mary Chartres and resolved:

That apologies from Cr Kremer and Diane Holmes be accepted.

 

 

2          Leave of absence

 

             There were no requests for leave of absence.

 

 

3          Conflict of interest

 

Max Slee declared a conflict of interest with regard to Item 7.3, Road naming of new cul-de-sac for Kepler Heights Stage 6, Te Anau and advised that he would not take part in discussion or vote on the matter.

 

 

4          Public forum

 

Carolyn Squires and Maurice O’Conner were in attendance to present to the Board with regard to the potential site for public toilets on Waiau Street. 

 

 

5          Extraordinary/urgent items

 

There were no extraordinary/urgent items.

 

 

6          Confirmation of minutes

 

See Item 7.1 - Rescinding of motion to approve minutes of Monday 20 December 2021 Fiordland Community Board minutes and confirmation of 23 February 2022 minutes.

 

Reports

 

 

7.1

Rescinding of motion to approve minutes of Monday 20 December 2021 Fiordland Community Board minutes and confirmation of 23 February 2022 minutes.

Record No: R/22/3/8661

 

Committee Advisor – Fiona Dunlop was in attendance for this item.

 

Miss Dunlop advised that the purpose of the report was to correct an error in a set of minutes previously confirmed by the meeting and to also approve a set of minutes. 

Moved Benjamin Killeen, seconded Ryan Murray recommendations a and b.

 

That the Fiordland Community Board:

 

a)         receives the report titled “Rescinding of motion to approve minutes of Monday 20 December 2021 Fiordland Community Board minutes and confirmation of 23 February 2022 minutes.” dated 5 April 2022.

 

b)        rescinds the resolution made at the meeting of the Fiordland Community Board held on 23 February 2022 that confirmed the minutes of the meeting held on 20 December 2021 as a true and correct record of the meeting.

 

Moved Ryan Murray, seconded Sarah Greaney recommendation c.

 

That the Fiordland Community Board:

 

c)         Agrees that the minutes of the Fiordland Community Board meeting of 20 December 2021, with the following amendments to the mover and seconder for agenda item 7.2 (Te Anau development land - Luxmore subdivision divestment/development), be confirmed as a true and correct record of the meeting:

 

7.2

Te Anau development land - Luxmore subdivision divestment/development

Record No: R/21/11/62601

 

Moved Ben Killeen, seconded Mary Chartres the following recommendations:

 

Moved, Councillor Kremer, seconded Max Slee the following recommendations:

 

That the Fiordland Community Board:

a)          Receives the report titled “Te Anau development land - Luxmore subdivision divestment/development” dated 14 December 2021.

b)         Determines that this matter or decision be recognised as not significant in terms of section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to determine what portion of Lot 31 DP 355319 is to be retained for retirement, social or emergency housing use with the balance to be subdivided and disposed of as undeveloped land.

New d)  Agrees Lot 31 DP 355319 is to be disposed of as undeveloped land subject to proposals for potential retirement, social or emergency housing being included in any sale contract.

e)         Agrees to request staff to undertake the required subdivision to separate the lands to be sold and retained.

f)e)      Agrees to request the Chief Executive enter into a sole agency agreement with Colliers for the strategy, marketing and sell down of the land to be sold after consulting with the board chair in conjunction with the delegation provided by Council.

g)f)      Requires the outcome of the work to be undertaken by Colliers to be subject to board approval prior to any sale contracts being entered into.

h)g)    Acknowledges that subsequent decisions will may need to be made in relation to the development of the land retained for retirement, social or emergency housing use.

 

The motion was put and declared CARRIED.

 

Moved Max Slee, seconded Sarah Greaney recommendation d.

 

That the Fiordland Community Board:

 

d)         agrees that the minutes of the Fiordland Community Board meeting held on 23 February 2022 be confirmed as a true and correct record of that meeting with the following amendment (as indicated):

 

7.2

Operational Report for Fiordland Community Board

Record No: R/21/12/64047

 

Community partnership leader, Simon Moran was in attendance for this item.

 

 

Resolution

Moved Ben Killeen, seconded Diane Holmes and resolved:

Moved Mary Chartres, seconded Ryan Murray and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Operational Report for Fiordland Community Board” dated 15 February 2022.

 

 

 

 

7.2

Wastewater Update

Record No: R/22/3/11379

 

Senior projects manager – Geoff Grey was in attendance for this item.

 

 

Resolution

Moved Max Slee, seconded Ryan Murray: and resolved:

That the Fiordland Community Board:

a)            Thanks the officer for their update on wastewater at the meeting.

 

 

(Max Slee withdrew from Item 7.3).

 

 

7.3

Road naming of new cul-de-sac for Kepler Heights Stage 6, Te Anau

Record No: R/22/3/8870

 

Roading contract manager – Nick Lewis was in attendance for this item.

 

 

Mr Lewis advised that the purpose of the report was for the Board to approve the street name for the new cul-de-sac that is part of Stage 6 of the Kepler Heights subdivision.

 

 

Resolution

Moved Benjamin Killeen, seconded Mary Chartres: and resolved:

That the Fiordland Community Board:

a)         receives the report titled “Road naming of new cul-de-sac for Kepler Heights Stage 6, Te Anau” dated 5 April 2022.

 

b)         determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Approve the naming of the new street as “Yates Way”.

 

 

 

(Max Slee returned to the meeting).

 

 

7.4

Project scope confirmation - 2022/2023 locally funded projects

Record No: R/22/2/6160

 

Community facilities manager – Mark Day was in attendance for this item.

 

Mr Day advised that the purpose of the report was to seek approval from the Board for the scope of the locally funded projects within their board area that will be delivered in the 2022/2023 financial year.

 

 

Resolution

Moved Max Slee, seconded Ryan Murray: and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Project scope confirmation - 2022/2023 locally funded projects” dated 23 March 2022.

b)           Determines that this matter or decision be recognised as not significant in terms of section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with section 79 of the act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Agrees to approve the scope of the projects identified (as indicated below) with the details defined in the attachments to the staff report:

·         Manapouri – Hall roof and spouting replacement code P-10568

·         Manapouri – Village Green playground equipment replacement code P-10768

·         Te Anau – Queens Reach boat ramp refurbishment code P-10667

·         Te Anau – Lions Park playground equipment replacement code P-10813

·         Te Anau – Te Anau Downs boat ramp refurbishment code P-10880

·         Te Anau - Urban development of town centre and foreshore code P-10933

·         Te Anau – Information kiosk upgrade code P-10937.

 

 

 

7.5

Community leadership report

Record No: R/22/3/12475

 

Community partnership leader – Simon Moran was in attendance for this item.

 

Mr Moran advised that the purpose of the report was to inform the board of the community leadership activities in the area.

 

Attached for information was the Waka Kotahi final investment audit report.

 

Also attached was a snapshot of District statistics.

 

 

Resolution

Moved Ryan Murray, seconded Benjamin Killeen: and resolved:

That the Fiordland Community Board:

a)         receives the report titled “Community leadership report” dated 5 April 2022.

 

 

7.6

Operational Report for Fiordland Community Board

Record No: R/22/2/5421

 

Project delivery manager – Brendan Gray was in attendance for this item.

 

 

Resolution

Moved Benjamin Killeen, seconded Max Slee: and resolved:

That the Fiordland Community Board:

a)            Receives the report titled “Operational Report for Fiordland Community Board” dated 25 March 2022.

 

 

 

7.7

Council report

Record No: R/22/3/12045

 

Community partnership leader – Simon Moran took the meeting through the Council report.

 

 

Resolution

Moved Ryan Murray, seconded Max Slee: and resolved:

That Fiordland Community Board:

a)            Receives the report titled “Council report” dated 5 April 2022.

 

 

 

7.8

Chairperson's Report

Record No: R/22/4/13118

 

Chairperson Sarah Greaney took the meeting through her report.

 

Mrs Greaney highlighted the below:

 

Meetings & Events:

·         Future for Local Government

·         Waka Kotahi – Homer Tunnel Project

·         Election Event – Vote Murihiku 2022

 

Matters Arising:

·         Littering – Steamer’s Beach

·         Water Safety concerns – Steamer’s Beach

·         ANZAC Day wreath

 

Updates:

·         Manapouri

·         Rural

·         Tourism

·         Events Centre

·         Fiordland Museum Trust

·         Fiordland Retirement Housing Trust

·         Milford Sound Trust

 

Community Futures Plan:

Sale of land at 91 Sandy Brown Road is progressing. Expressions of interest close 5 May 2022.

 

 

Resolution

Moved Chairperson Greaney, seconded Ryan Murray: and resolved:

That the Fiordland Community Board:

a)         receives the report titled “Chairperson's Report ” dated 5 April 2022.

 

 

 

The meeting concluded at 4.05pm.                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Fiordland Community Board HELD ON WEDNESDAY 13 APRIL 2022.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................