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The Action Sheet from the Board’s last meeting is circulated for
Members’ information.
Issues arising from the Action Sheet included:
Holt Park Camping Ground Upgrade
The meeting was informed the Business Plan has been
completed and is waiting for the sign-off from Ian Marshall Group Manager,
Services & Assets.
The meeting noted this project has been referred to the
Community Partnership Leader to pursue.
Transfer Station Open Day
The Community Engineer advised that following consultation
with Bond Contracts in regards to disposal of the rubbish for the open day the
preferred option is to collect the “rubbish” in a central area
within the township, load it and truck directly to AB Lime at Kings Bend,
which he added would be cheaper for the Community Board.
Mr Erskine informed of limited space at the Otautau
Transfer Station if there was a large turnout of the public.
Member Herrick suggested a central area could be the railway
yard, Members concurred with Member Herrick’s suggestion.
Following discussion the Board agreed that the collection
area be limited to within the Otautau Township boundary with a note being
forwarded to the elderly residents advising arrangements are in hand for
their refuse pick-up and that the preferred date being late July or early
August 2016.
It was further agreed that staff arrange for appropriate
flyers to be distributed around the township with details to be arranged by
staff including confirmation of the date.
Holt Park Forestry
The Board request the Community Engineer arrange for the
Forestry Consultant IFS, to meet with the Board onsite at Holt Park prior to
the next meeting of the Board.
Walkways
The Community Engineer was requested to supply costings of
a proposed gravel pathway extending from the Main Street to the Arboretum at
approximately 1.5 metres wide and report on such costs to the Board at its
next meeting.
Otautau Town Hall Disposal
The Chair reported on a meeting with the Kevin McNaught, Strategic
Property Manager and Member Gutsell on the progress concerning the disposal
of the Town Hall.
The Chair advised the tender document has been prepared and
tenders are to be called in due course.
The Chair requested the tender documents be circulated to
all Members for their interest. Staff to arrange accordingly.
The Chair raised the issue of the materials still to be
removed from the town hall which included; cabinets, curtains, stainless
steel benches and seating etc.
He added that it is intended to utilize most of these
materials at the proposed camping ground.
Member Davidson suggested that the items be placed in
storage in the former toilets/changing sheds at Holt Park until required.
The Board in discussing Member Davidson’s suggestion
considered whether the items remain in the Hall untill the tender
documentation is available or whether they are they are placed in storage.
Members were informed that prior to the tender documents
being made public all items that the Board wish to retain are required to be
removed from the Hall.
It was agreed that the items the Board wish to retain be
placed in storage prior to the tender date.
Members discussed the sale of the “theatre” seating
suggesting that the preferred option for disposal of the seats would be as a
whole as opposed to splitting the seating, which could be difficult due to
the style of the seating.
The Chair advised that in regards to the sale of the
seating no results were received from Trade Me.
Member Herrick pointed out that Richardson HW Group
Limited has submitted an offer for the purchase of the seats as a whole, at
$20.00 per seat, which totalled $2,000.
The meeting agreed that due to no further offers being
received the offer from the Richardson HW Group Limited be accepted, with the
proviso that the Group arrange removal of the seating and that the Richardson
HW Group Limited acknowledge the acquired seating by way a plaque stating its
origins.
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