Notice is hereby given that a Meeting of
the Otautau Community Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 10
December 2015
2pm
SDC Office
Otautau
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Otautau Community Board Agenda
OPEN
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MEMBERSHIP
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Chairperson
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Andre' Bekhuis
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Deputy Chairperson
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Tony Vincent
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Members
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Ken Davidson
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Peter Gutsell
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Peter Herrick
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Amber Joyce
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Councillor
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Stuart Baird
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IN ATTENDANCE
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Area Engineer
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Greg Erskine
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Area Officer
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Kelly Tagg
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Terms of Reference for Community
Boards
This Community
Board is a statutory body with delegated responsibility from Southland District
Council. The board members are elected to represent their community and
advocate on behalf of their community.
It can make
decisions on:
·
Tenders for leases of
land and buildings within its area up to $10,000. For tenders above that value,
the board can make a recommendation to either the Group Manager Services and
Assets or Council’s Activities Performance Audit Committee.
·
Managing local halls
and cemeteries
·
Managing reserves,
plantings, drainage, footpaths, street lighting, camping grounds, wharves,
jetties, lakeshores and slipways, litter control
·
Stewart Island –
governance of the Stewart Island Electrical Supply Authority
·
Te Anau –
management of the Te Anau Airport Manapouri
It can make
recommendations to Council on:
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Estimates, traffic
management, roading, recreation, elderly persons’ housing, noxious plants
control, pest destruction control, temporary road closures, local civil
defence, local welfare, waste management, economic development, resource
consent applications which are referred to the board for feedback, toilets and
local assets.
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Otautau Community Board
10 December
2015
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 5
2 Leave of
absence 5
3 Conflict of
Interest 5
4 Public Forum 5
5 Extraordinary/Urgent
Items 5
6 Confirmation
of Minutes 5
Reports
7.1 Action
Sheet 13
7.2 Works
and Finance Report to Otautau Community Board for the period ended 31 October
2015 23
Committee Reports
8.1 Local
Liaison Person Report
The following is a list of portfolios held
by each Member;
· Works Member
Davidson
· Parks & Reserves Member
Herrick
· Cemeteries Member
Gutsell
· Hall Member
Gutsell
· Community Housing Member
Vincent
· Emergency Management Member
Vincent
· Promotions Member
Joyce
· Alex McKenzie Arboretum Trust Member
Davidson
8.2 Chairman's
Report
The Chairman, Member Bekhuis, to report on
matters with which he has been involved since the Board’s last meeting.
8.3 Councillor's
Report
Councillor Baird to report on matters from
the District Council table.
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Board Members are
reminded of the need to be vigilant to stand aside from decision-making when a
conflict arises between their role as a member and any private or other external
interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i) The
reason why the item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Otautau Community Board, 05 November 2015
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Otautau Community Board
UNCONFIRMED OPEN MINUTES
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Minutes of
a meeting of Otautau Community Board held in the SDC Office Otautau on
Thursday, 5 November 2015 at 2pm.
present
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Chairperson
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Andre Bekhuis
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Members
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Ken Davidson
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Peter Gutsell
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Peter Herrick
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Amber Joyce
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Councillor
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Stuart Baird
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IN ATTENDANCE
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Area Engineer
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Greg Erskine
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Manager, Area Offices
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Chris Dolan
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1 Apologies
An apology for
non-attendance was lodged by Member Vincent.
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Moved Member
Davidson, seconded Member Herrick and resolved:
That the
Otautau Community Board accept the apology.
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2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public
Forum
There were no
members of the public requesting speaking rights in the Public Forum section of
the meeting.
5 Extraordinary/Urgent
Items
There were no
extraordinary/urgent items to consider.
6 Confirmation
of Minutes
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Resolution
Moved Member
Gutsell, seconded Cr Baird
Confirms
the minutes of Otautau Community Board meeting held on 1 October 2015.
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Reports
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7.1
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Action Sheet
Record No: R/15/10/19348
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The
Action Sheet from the Board’s previous meetings was tabled.
Issues
arising from the Action Sheet included;
Wallace
Walkway Signage
It was reported to the meeting that the signs
were unveiled on 30 October 2015; this project is now complete.
Otautau
Town Hall Disposal
The Chairman reports that he has met with
Mr Kevin McNaught (Strategic Property Manager) where he was informed that the
tender documents will be released in late January 2016.
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Resolution
Moved Member Joyce, seconded Member
Herrick
That the Otautau Community
Board:
a) Receives
the report titled “Action Sheet” dated 30 October 2015.
b) Determines
that this matter or decision be recognised as not significant in terms of
Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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7.2
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Works and
Finance Report to Otautau Community Board for the period ended 30 September
2015
Record No: R/15/10/18643
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The
Works and Finance Report prepared by Mr Greg Erskine (Area Engineer) for the
period ending 30 September 2015, was tabled.
The
following issues were reported to the Board;
- Work has been completed on
the rail crossing on the walkway between Main Street and Slaughterhouse
Road. Gratitude was expressed to Member Davidson for his
involvement in this project.
- For the year to date there
has been no unplanned expenditure exceeding the $5,000 threshold.
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Resolution
Moved Member Joyce, seconded Member
Gutsell
That the Otautau
Community Board:
a) Receives
the report titled “Works and Finance Report to Otautau Community Board
for the period ended 30 September 2015” dated 28 October 2015.
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7.3
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Annual Plan 2016/2017 - Draft Estimates Report
Record No: R/15/10/17972
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Tabled before
the Board was a report which provided an overview of the forecasted services
for the Otautau Community Board in 2016/17.
Staff advised
that;
1.
Council has streamlined its 2016/17 Annual
Plan process and as a result the Board is only required to review the
estimates for significant changes. In addition, consideration should be
given to funding any significant changes from reserves where appropriate.
2.
The draft estimates will be incorporated into the Council’s
Draft Annual Plan which will be released for consultation in February
2016. Once the plan is finalised (and subject to any changes resulting
from submissions), the estimates shown for 2016/17 will be used to set rates
for the year beginning 1 July 2016.
Issues of note that were drawn to
the attention of the Board included projects which outlined the key variances
form what was originally included in year two of the LTP and what is planned
now. These key variances are as follows;
Project Variances
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Project
Description
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Annual Plan 2016/17
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LTP 2016/17
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Variance
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Funding
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Alderly
Street kerb and seal car park at BMX area
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$15,500
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-
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$15,500
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Reserves
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Hulme
Street seal complex car park
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$18,000
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-
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$18,000
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Reserves
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Mary
Street construct and seal accessways
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$15,000
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-
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$15,000
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Reserves
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SCADA
upgrade at four stations
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$80,000
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-
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$80,000
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District Funding
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Other Variances
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Business
Unit
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Account
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Annual Plan
2016/17
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LTP 2016/17
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Variance
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Comments
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Library
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Maint
assets under $1,000
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$750
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$750
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Two new
chairs
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The Board confirmed the key
variances as listed above and also the 2016/17 projects outlined in the
report.
The Board noted the local rate
for 2016/17 is proposed for a 0.45% decrease.
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Resolution
Moved Member Herrick, seconded
Member Gutsell
That the Otautau
Community Board:
a) Receives
the report titled “Annual Plan 2016/2017 - Draft Estimates
Report” dated 30 October 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Approves
variations in the Otautau estimates from year two of the Long Term Plan as
outlined in the report tabled.
e) Estimates
for the year commencing 1 July 2016 be adopted for inclusion in the
Council’s Draft Annual Plan.
f) Requests
the levy of the following rates and charges (including GST) for the year
commencing 1 July 2016 based on the approved estimates in (e) above.
Rate Description Rate
(GST incl.)
Otautau CB - Commercial Rate $73,533
Otautau CB - Residential Rate $104,226
Otautau CB - Rural Rate $10,800
Otautau Hall Rate $12,370
Otautau Pool Rate $13,496
g) Identifies
the key highlights for the 2016/17 financial year as follows;
·
Footpath upgrades
·
Sealing of Sports Complex carpark
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New kerb and channel and sealing of carpark adjacent BMX
Track on Alderly Street
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SCADA upgrade for sewerage scheme
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New sewer pumps
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Repairs to reservoir
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Committee Reports
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8.1
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Local Liaison Persons Report
Record No: R/15/10/19336
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Works
There
were no issues identified of a works nature that required follow-up.
Cemeteries
Member
Gutsell covered issues relating to:
- Trees
- Awaiting
Taskforce to trim trees adjacent Bayswater Road
- Pillars
at Bayswater Road entrance to the cemetery
- Old Settlers Cemetery is in
good order although broken headstones are a problem
- Area Engineer advised that
any work carried out at the two cemeteries must be performed by an
approved contractor
Hall
An email from Ms Faimie McGlen requesting
approval from the Board for a loan (free of charge if possible) of six
trestles for the Otautau Three Churches Flower & Quilt Walk scheduled for
26/27 February 2016, was tabled.
The Board notes that the profits from the
event will be supporting the St John Shuttle.
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Moved Member Gutsell, seconded Chairperson Bekhuis
resolved
that Otautau Community Board resolves to;
a) Receive
the email from Ms F McGlen requesting a loan of the Town Hall trestle
tables.
b) Approve
of the request and that Ms McGlen to liaise with the Hall liaison person,
Member Gutsell.
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Promotions
Member Joyce reported that the Street
Party is set down for 11 December 2015. The Area Engineer is to ensure
the Traffic Management Plan is in place for this event. The meeting was
advised the Promotions Group are still working on the entry signs.
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8.2
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Chairman's Report
Record No: R/15/10/19337
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Chairman Bekhuis reported on activities
with which he has been involved since the Board’s last meeting, these
included;
- Installation
of Walkway signs
- Governance
Review meeting on 25 November
- Meeting
with consultant for the camping ground project
- Removal of four plots
adjacent to the Presbyterian Church to be included as an agenda item for
the next meeting with the Area Engineer to provide costs (two nearest
the town centre be retained).
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8.3
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Councillor's Report
Record No: R/15/10/19338
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Councillor
Baird reported on matters from the District Council table; these included;
- 2014/15
Annual Report has been released to the public
- Building
Consent data
- Reorganisation
Proposal
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3.30 pm CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Otautau Community Board HELD ON 5 NOVEMBER 2015.
DATE:...................................................................
CHAIRPERSON:...................................................
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Otautau
Community Board
10 December
2015
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Action Sheet
Record No: R/15/12/21902
Author: Kelly
Tagg, Otautau Area Officer
Approved by: Kelly Tagg,
Otautau Area Officer
☐
Decision ☐ Recommendation ☒ Information
1 The
Action Sheet from the Board’s last meeting is circulated for
Members’ information.
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Recommendation
That the Otautau
Community Board:
a) Receives
the report titled “Action Sheet” dated 4 December 2015.
b) Determines
that this matter or decision be recognised as not significant in terms of
Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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Attachments
a Otautau
Community Board Action Sheet - 10 December 2015 View
b Otautau
Community Board InfoCouncil Action Sheet - 10 December 2015 View
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Otautau
Community Board
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10 December 2015
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Action
Sheet
Otautau Community Board
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Wallace Community Board,
31-Jan-2013
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13.01.4.0
Otautau Sewerage Connections
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Name(s):
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Dates:
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The Board
queried the sewerage connection status of several Otautau properties.
Officer’s comment
Updated
30 October 2014
Council
prosecuted the owner of a property on the Otautau Wreys Bush Road for failing
to connect to the sewerage scheme in the Invercargill District Court on 24
October 2014. The defendants did not appear and were both convicted and
fined.
Updated
4 December 2014
The
Board is advised that the above property owner has informed Council he is
trying to save money to connect; the owner has been advised that to avoid
further Court action and costs he should arrange for a building consent for
the sewer connection as soon as possible.
Updated
25 February 2015
Building
consent was issued for a property on the Otautau Wreys Bush Road on 22
January 2015.
Updated
28 May 2015
The
Board enquired if Council would consider connecting the property on the
Otautau Wreys Bush Road and adding the charges onto the owner’s rates
or place a caveat over the title. Staff to investigate and report back
to the Board.
Updated
8 June 2015
The
Finance Manager advises that in relation to setting up an informal loan
arrangement and registering a charge against the title, that Council has set
up such arrangements in the past and these typically haven’t worked in
Council’s favour with the debts still being outstanding 5+ years
later and Council’s only option being to incur legal costs to seek
judgement (which may still not see payment being made promptly), or wait
until the property is sold (which is often not likely in these type of
cases).
The
Finance Manager confirmed that this responsibility falls on the ratepayer and
that Council is unable to assist in this instance.
Updated 9 July 2015
The Board requests that this item remain on the Action
Sheet. Further Court action may ensue if the property is not connected
prior to the building consent lapsing in January 2016.
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Marron, M
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Response
01/03/16
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Wallace Community Board, 22 August 2013
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13.06.4.0 Playground Equipment –
Centennial Park
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Name(s):
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Dates:
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The Board was informed that a meeting with the Area Engineer,
Chairperson & Plunket President has occurred where the purchase and
installation of new playground equipment for Centennial Park was
discussed. The equipment will cost approximately $12,000 with the Board
contributing $5,000, Otautau Plunket $3,000 and a funding application for the
remaining $4,000 will be completed by the Area Engineer
Officer's Comment
Updated 31 October 2013
Area Engineer is meeting with Plunket Representatives
prior to the next Board meeting to finalise the equipment to be
installed. Venture Southland has submitted a funding application on
behalf of the Board to assist with the costs of purchasing the equipment.
Updated 4 December 2013
The SDC Allocations committee have granted $2,000 in
funding to this project.
Updated 6 March 2014
Otautau Plunket has confirmed they have $8,000 set
aside and are awaiting the outcome of a further grant application in the
amount of $2,000. Once this is known a meeting with the Area Engineer
will be arranged to sign off on the new equipment.
Updated 20 May 2014
The Board has received $500.00 from the SDC Community
Initiatives fund to assist towards extending the playground.
Updated 24 September 2014
Otautau Plunket Group have re-applied for a grant to
the Ministry of Education; still awaiting their reply. Otautau Plunket
Group is also waiting to hear the outcome of another couple of applications
as well.
Updated 31 October 2014.
Plunket have received a grant of $5,000 from the
Ministry of Education; all funding is now and place and the finalising of
equipment will be completed as soon as possible.
Updated 9 April 2015
New equipment has been agreed upon and will be
installed by the end of June 2015.
Updated 3 July 2015
New equipment has arrived with the placement still to
be confirmed. Weather has also delayed progress on this item.
Equipment will be installed once weather improves.
Updated 25 September 2015
The siting of the equipment was discussed at a recent
informal meeting; a location to the north of the junior playground is the new
preferred site.
Updated 1 October 2015
Equipment will be installed by the end of
November.
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Erskine, G
Bekhuis, A
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Response
01/12/15
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Otautau Community
Board, 10 July 2014
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14.06.6.3 Street lighting
The
Board discussed the issue of lighting at the juncture of the Otautau-Drummond
Road and Lindsay-Calcium Road; the Area Engineer advised a works order has
been issued for this project as well a light at the corner of Boundary Road
and Fairfax-Isla Bank Road.
Updated 25 September 2014
Lights have not been installed as
yet.
Updated
25 February 2015
The
Roading Asset Engineer advised PowerNet have quoted approximately $30,000 to
install the new light which is well in excess of the budget. Staff have
investigated solar options and have had initial discussions with suppliers
however the prices supplied have only been for the units. Staff are
currently following up with Otago Power Services regarding the installation
options and costs; a price is expected in the next two weeks.
Updated
5 March 2015
The
Board expressed concern at the length of time taken to progress this item and
noted there has already been a fatal accident at this intersection. The
Board requested the Group Manager, Services and Assets be advised of the
Board’s concern and advising that the Board requests this light be installed
as soon as possible, regardless of the cost.
Updated
22 April 2015
Staff
pursuing options and working with NZTA. Quote for street lighting as
requested is expected during the week beginning 28 April 2015.
Updated
28 May 2015
The
Board was advised by Council’s Roading Asset Management Engineer, Mr
Hartley Hare, that a cost of approximately $13,000 was received at the end of
April to install a Solar LED light unit. Considering the improvement works
already completed at the corner of the Otautau Drummond Road and Lindsay
Calcium Road along with no further recorded crashes over the past five years,
installation of a flag light at this cost cannot be justified on the crash
history alone.
However,
Mr Hare did comment that with Council wanting to move to LED lighting this
intersection provides an ideal candidate to carry out a trial using Solar LED
technology. This site has been chosen due to it being the only night-time
intersections fatality site within Southland District Council area over the
past five years.
The
supply and installation of the unit is expected to take 3-4 months.
Updated
4 August 2015
The
installation date has not been set; Roading Asset Management Engineer to
follow up and advise.
Updated
23 September 2015
Mr Hartley
Hare advises they have been ordered but the supplier can’t confirm when
they will be supplied as they are coming from overseas.
Updated 23 October 2015
The unit is in transit and due into Tauranga mid-November, it is
hoped that it will be with the installer in mid to late November 2015.
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Name(s):
Hare, H
Marshall, I
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Dates:
Response
01/12/15
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Otautau Community
Board
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10 December 2015
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Otautau
Community Board Action Sheet
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Author
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Due Date
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Subject
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Notes
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Greg
Erskine
Andre
Bekhuis
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1/12/2015
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Holt
Park Camping Ground Upgrade
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Venture Southland will add anecdotal
information to the report regarding the estimated current income of the
camping ground and potential income for the township from blueberry pickers
at the Otautau Blueberry Country Farm.
A maintenance plan for the upgraded
camping ground facilities should be done by the area engineer.
Additional information has been
provided by Venture Southland. Area Engineer still to complete
maintenance plan.
A copy of the “Camp Plan” is
circulated with the agenda for Members information.
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Roy
Clearwater
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1/03/2016
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Request
from Otautau School - Pedestrian Crossing
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A meeting with representatives from
Otautau School and the Roading Department will be held when School
recommences for the year.
Mr McCallum from the Roading Team and the
Area Engineer met with representatives of the school regarding the Main
Street pedestrian crossing. He is going to investigate rules around
flashing warning lights and other warning devices that may be useful.
•Mr McCallum advises the Roading Department has been approached by
several schools wanting variable speed limits within the Southland
District. Staff are working towards putting a plan together regarding
speed limits for school zones located within the District.
A prioritisation chart to compare
Southland schools based upon roll count, speed, road classification etc has
been completed. From this chart
Rimu School ranked highest which was backed up from a site visit and active
warning school signs were installed at Rimu School as a
'trial'.
The signs have now been up a couple of
months and their effect on traffic and behaviour is being measured.
The Roading Department wishes to have
some measurable data/statistics to help justify installing additional signs
in the future at other schools (eg like Otautau);
From the prioritisation chart that was
prepared Otautau School is actually ranked 3rd on the list however, from an
engineering point of view it is probably the next highest risk.
The current active school signs will
be monitored to ensure they are infact effective and not a hazard in their
own right. Once Council has gathered the above evidence to support
installing Active Warning School Signs - then the Roading Engineers will be
back out to Otautau school to investigate this site further.
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Andre
Bekhuis
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01/12/2015
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Otautau
BMX Track Upgrade
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The Board agrees to consider any
potential changes to the Otautau BMX Track at the Estimates meeting
scheduled for 5 November 2015.
The Chairman will raise the matter of
establishing a BMX Track/Centennial Park Upgrade Subcommittee as part of
the Chairman's Report.
A subcommittee consisting of Members
Bekhuis, Gutsell, Joyce and Vincent has been established and the first
meeting has been held. Plans for the redevelopment are being prepared
for consideration by the Board.
Symons Contracting has been requested to
carry out some ground work at the site to clear the existing track. A
draft plan of the entire site is circulated with the agenda for
Member’s information.
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Greg
Erskine
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01/12/2015
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Dog
Signs on Floodbank walkways
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The Board requests signage be
installed on the floodbank walkways advising that dogs are to be
"on-leash" at all times.
Signs have been ordered and will be
installed in November.
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Kevin
McNaught
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01/03/2016
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Otautau
Town Hall Disposal
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The Board requests that the Strategic
Property Manager provide an update on progress concerning the disposal of
the Otautau Town Hall.
A draft document has been prepared and
will be presented to the Board in due course.
A meeting has been organised with
Board Chairman to confirm the tender documents
Tender documents will be released in late
January 2016.
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Greg
Erskine
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01/12/2015
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Footpath
Repairs, Otautau Township
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The Board accepted Central Western
Roading’s contract price of $100 per square metre to carry out
footpath repairs in the Otautau Township to a maximum of $15,000.
Work
to commence in November.
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Greg
Erskine
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01/12/2015
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Removal
of four garden plots on Main Street, Otautau
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Area Engineer to provide costs for the
removal of the four garden plots on Main St. The two plots nearest
the town centre to be retained.
A copy of a submission from a Member of
the Public wishing the plots be retained is circulated with the agenda.
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Recently Closed Action Items
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Author
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Completion Date
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Subject
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Notes
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Kelly
Tagg
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03/12/2015
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Action
Sheet
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The Board agrees to meet the cost of
the external consultant’s fee up to a maximum of $4,000 to prepare
the Resource Consent application for the repairs to the floodbank at the
base of Slaughterhouse Road; such costs to be a charge against the Roading
Budget.
The consultant did some investigations
and advised the Board did not require a Resource Consent for the
installation of the new floodbank. This work should be undertaken
before Christmas. The Board also agreed not to pursue the gravel
extraction below the Main Street bridge; Environment Southland have agreed
to do some spraying and to remove the tree growing in the gravel island.
Action completed. The repairs to the
floodbank at the base of Slaughterhouse Road have now been completed.
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Greg
Erskine
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01/12/2015
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Event
sign, Main Street, Otautau
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The Board agrees to replace the
existing events signage on Main Street,
Otautau with an updated version of same at a cost of approximately $5,
500; such costs to be a charge against Township Operating Costs - General
Projects. The Signs company has original drawings to modify and
provide minor changes as suggested by the board rep.
Representatives of the Board met with
Creation Signs to discuss options for the new sign. Draft sign
options have been received and will be considered by the Board.
Action completed. The new sign has
been installed.
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Greg
Erskine
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19/11/2015
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Annual
Plan 2016/2017 - Draft Estimates Report
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Action completed. Board approved of
key variances as outlined in report (r/15/10/17972).
Board also approves of rates and charges
as outlined in report.
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Kelly
Tagg
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01/12/2015
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Hire
Trestle Tables for 2016 Flower & Quilt Walk
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Approval given for the loan of six
trestles free of charge for the Otautau Three Churches Flower & Quilt
Walk on 26 & 27 February 2016.
Action completed: Flower & Quilt
Walk committee has been advised of the Board’s decision.
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Greg
Erskine
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01/12/2015
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Otautau
Promotions Street Party
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Area Engineer to ensure Traffic
Management Plan is in place for the Otautau Promotions Street Party on 11
December 2015.
Action completed: Traffic Management Plan
has been organised.
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Otautau Community
Board
10 December
2015
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Works and Finance Report to Otautau Community Board
for the period ended 31 October 2015
Record No: R/15/11/21222
Author: Greg
Erskine, Area Engineer
Approved by: Ian
Marshall, GM - Services and Assets
☐
Decision ☐ Recommendation ☒ Information
Area Engineer’s
Report
1 Environment
Southland has completed work on the stopbank on Slaughterhouse Road.
This site will no longer be available for green waste disposal so a
replacement is being looked into.
2 KiwiRail
has upgraded the rail crossings on Hulme Street and Otautau Tuatapere Road.
3 Work
is underway on the replacement sign in Main Street. The original sign was
installed in 1994.
4 It
is proposed to have the playground extension beside the Plunket area in place
prior to Christmas.
Water and Waste
Engineer’s Report
5 The
monthly operations reports from Downer are provided to the Board Secretary as
they are published. They include data on Downer’s district-wide
operations activities which is presented on a town by town basis.
6 For
the year to date there has been no unplanned expenditure exceeding the
$5,000 threshold.
Financial
Considerations
Development and Financial Contributions
7 The
table below outlines the balances of Development and Financial contributions
for your community to date. Spending of these funds is considered by
Council staff when projects are in the planning stage. Once identified as
a potential funding source for a project, confirmation from the Group Manager
Services and Assets is sought before undertaking the project to ensure that the
relevant policy and legislative requirements are met.
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Sewerage
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$29,989
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Water
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$5,489
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Reserves
8 Please
find the Reserves Report attached.
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Recommendation
That the Otautau
Community Board:
a) Receives
the report titled “Works and Finance Report to Otautau Community Board
for the period ended 31 October 2015” dated 3 December 2015.
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Attachments
a Otautau
Project List and Finance Reports, 31 October 2015 View
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Otautau
Community Board
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10 December 2015
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Project List
The table below shows all of the
projects that are currently planned for Otautau in 2015/2016. Items in bold
and italics are carried over from previous financial years:
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Activity
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Project
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Type
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Year
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Budget
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Status
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Officer’s Comments
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Council Buildings/ Property
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Upgrade camping ground - sewerage connection, new
ablution block, new kitchen, new huts and chalets
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LOS
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15/16
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$240,000
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Preliminary investigation
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Roading and Transport
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Footpaths Upgrade
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REN
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15/16
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$12,092
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Design
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Roading and Transport
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Footpaths Upgrade
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REN
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14/15
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$11,694
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Not Started
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Contractor workload delayed
commencement.
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Parks and Reserves
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Township Walking Tracks Project
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LOS
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14/15
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$5,294
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Started - Design complete but no physical work
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Delay with KiwiRail plans/price for pedestrian
crossing in fill.
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