Notice is hereby given that a Meeting of the Riverton/Aparima Community Board will be held on:
Date: Time: Meeting Room:
|
Monday, 14 December 2015 5.30pm SDC Office, Riverton |
Riverton/Aparima Community Board Agenda
|
MEMBERSHIP
Chairperson |
Blair Stewart |
|
Deputy Chairperson |
Jan Breayley |
|
Members |
Neil Linscott |
|
|
Bruce Shields |
|
|
Andrew Wilson |
|
Councillor |
Rodney Dobson |
|
IN ATTENDANCE
Area Engineer |
Greg Erskine |
|
Area Officer |
Alyson Hamilton |
|
|
Contact Telephone: 0800 732 732 Postal Address: PO Box 903, Invercargill 9840 Email: emailsdc@southlanddc.govt.nz Website: www.southlanddc.govt.nz
Full agendas are available on Council’s Website |
|
Terms of Reference for Community Boards
This Community Board is a statutory body with delegated responsibility from Southland District Council. The board members are elected to represent their community and advocate on behalf of their community.
It can make decisions on:
· Tenders for leases of land and buildings within its area up to $10,000. For tenders above that value, the board can make a recommendation to either the Group Manager Services and Assets or Council’s Activities Performance Audit Committee.
· Managing local halls and cemeteries
· Managing reserves, plantings, drainage, footpaths, street lighting, camping grounds, wharves, jetties, lakeshores and slipways, litter control
· Stewart Island – governance of the Stewart Island Electrical Supply Authority
· Te Anau – management of the Te Anau Airport Manapouri
It can make recommendations to Council on:
· Estimates, traffic management, roading, recreation, elderly persons’ housing, noxious plants control, pest destruction control, temporary road closures, local civil defence, local welfare, waste management, economic development, resource consent applications which are referred to the board for feedback, toilets and local assets.
Riverton/Aparima Community Board 14 December 2015 |
ITEM PAGE
Procedural
1 Apologies 4
2 Leave of absence 4
3 Conflict of Interest 4
4 Public Forum 4
5 Extraordinary/Urgent Items 4
Reports
7.1 Action Sheet 5
7.2 Works and Finance Report to Riverton Community Board for the period ended 31 October 2015 9
UPDATES
8.1 Chairman's Report
The Chairman, Member Stewart, to report on matters with which he has been involved since the Board’s last meeting.
8.2 Local Liaison Persons Report
The following is a list portfolios by each Member;
Community Housing Member Breayley
Community Pool Member Shields
Emergency Management Member Linscott
Parks & Reserves Member Breayley
Resource Consents Member Shields
Riverton Harbour Subcommittee Member Stewart
Riverton Heritage & Tourist Centre Trust Member Linscott
Venture Southland Kathryn Cowie
Works Member Wilson
Water & Waste Member Anderson
8.3 Councillor's Report
Councillor Dobson to report on matters from the Council table.
1 Apologies
Apology has been received from Member Anderson
2 Leave of absence
At the close of the agenda no requests for leave of absence had been received.
3 Conflict of Interest
Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Public Forum
Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.
5 Extraordinary/Urgent Items
To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:
(i) The reason why the item was not on the Agenda, and
(ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Riverton/Aparima Community Board 16 November 2015 |
Record No: R/15/11/20434
Author: Alyson Hamilton, Riverton Area Officer
Approved by: Alyson Hamilton, Riverton Area Officer
☐ Decision ☐ Recommendation ☒ Information
1 The Action Sheet from the Board’s previous meetings is circulated for Members’ information
That the Riverton/Aparima Community Board: a) Receives the report titled “Action Sheet” dated 7 December 2015. b) Notes the responses from staff on the action sheet.
|
a Riverton/Aparima Community Board - Action Sheet – 14 December 2015 View
b Riverton/Aparima Community Board - InfoCouncil Action Sheet – 14 DecemberView 2015
Riverton/Aparima Community Board |
14 December 2015 |
|
Name |
Response Date |
Proposed Riverton Dump Station Site |
Greg Erskine |
14 December 2015 |
Updated 11/6/2015 Request for Area Engineer to investigate a new site along Bath Road behind Hammer Hardware and report back to the Board. Updated 7/9/2015 The Area Engineer met onsite with Members Stewart and Breayley and Mr Neville Stirling (New Zealand Motor Home Association (NZMCA). It was agreed the preferred site for a dump station to be situated would be about 150 metres east of the Bath Road / Napier Street corner in the area opposite the Chorus building. The corner of Bath Road and Napier Street was considered unsafe due to the traffic usage. Comment
The Area Engineer reported placing of a Dump Station at this site has been placed on hold until the issues regarding the Railway Esplanade have been resolved.
|
Member Stewart |
|
Riverton Signage |
Greg Erskine |
14 December 2015 |
Area Engineer reported informal approval has been received from Opus and resource consent process is being progressed. Updated 29/4/2015 Area Engineer has discussed with local group representative actual wording on the signage. Updated 7/9/2015 Mrs Colyer has agreed with the proposed wording incorporating “the Riviera of the South and “where everyone gets a wave”. It is planned to have the sign in place prior to December. Updated 16 November 2015 Area Engineer confirming final word sizes with OPUS Comment Area Engineer to provide update at the meeting.
|
|
|
Riverton/Aparima CB – 15 December 2014 |
Name |
Response Date |
Railway Esplanade |
Greg Erskine |
14 December 2015 |
Staff to liaise with D.T.Kings to ascertain the possibility of relocating the stock piling of gravel aspect of their business to another site and the possible relinquishing of the licence.
Updated 16/11/2015 Following a recent Informal Board meeting it was requested that the Property Manager advise Rose Quirke that the preferred position of the Board is that this area not be leased or licenced again for industrial or commercial use.
The Board also requested that feedback be given on if the land was not leased or licensed again, what actions would the Crown take as the owner to tidy the site up given it is situated along the coastline.
Awaiting a response from Rose Quirke.
Comment
The Chair to provide an update at the meeting following a response to be received from Rose Quirke prior to the meeting.
|
Kevin McNaught |
|
14 December 2015 |
|
|
||||||||||||||
|
|
|
|
||||||||||||
|
|
|
|
||||||||||||
|
|
|
|
||||||||||||
|
|
||||||||||||||
|
|
|
|
||||||||||||
|
|
|
|
||||||||||||
|
|
|
|
Riverton/Aparima Community Board 14 December 2015 |
Works and Finance Report to Riverton Community Board for the period ended 31 October 2015
Record No: R/15/11/21231
Author: Greg Erskine, Area Engineer
Approved by: Ian Marshall, GM - Services and Assets
☐ Decision ☐ Recommendation ☒ Information
Area Engineer’s Report
1 The new cemetery board is planned for opening in December. This is one of the bigger cemetery lists in the district and will be an asset to those locating relatives and other persons. The fenced off area to the west of the new beams will be opened again at the end of the whitebaiting season.
2 The extra mowing of road verges and low use recreation areas will be undertaken prior to Christmas. This includes an area on Taramea Bay, Orepuki Highway and Rocks Highway.
3 The major drainage work on Palmerston Street will be started in late January/February.
4 The grandstand replacement is in the preliminary phase of what the requirements will be, eg seating, showers, storage, etc. Preliminary plans should be available in January.
Water and Waste Engineer’s Report
5 The monthly operations reports from Downer are provided to the Board secretary as they are published. They include data on Downer’s district-wide operations activities which is presented on a town by town basis.
6 For the year to date there has been no unplanned expenditure exceeding the $5,000 threshold.
Financial Considerations
Area Engineer’s Comments
7 Expenditure is on target for this time of the year with some minor over expenditure.
Development and Financial Contributions
8 The
table below outlines the balances of Development and Financial contributions
for your Board to 30 June 2015 plus any amounts invoiced for this financial
year to date. Spending of these funds is considered by Council staff
when projects are in the planning stage.
Once identified as a potential funding source for a project, confirmation from
the Group Manager Services and Assets is sought before undertaking the
project to ensure that the relevant policy and legislative requirements are
met.
Reserves Contributions |
$106,136 |
Sewerage Contributions |
$281,752 |
Water Contributions |
$101,454 |
Reserves
9 Please find the reserves report attached.
Loan
10 The table below outlines the community loans as at 30 June 2015. The interest rate applicable on this loan for the 2015/2016 year is 6.25%.
|
Business Unit |
Balance |
Years Remaining |
Focal Point (1015) |
26307 |
$153,269 |
2 |
Pool |
26391 |
$35,742 |
6 |
That the Riverton/Aparima Community Board: a) Receives the report titled “Works and Finance Report to Riverton Community Board for the period ended 31 October 2015” dated 3 December 2015. |
a Riverton Project List and Financial reports, 31 October 2015 View
Riverton/Aparima Community Board |
14 December 2015 |
The table below shows all of the projects that are currently planned for Riverton in 2015/2016. Items in Bold and Italics are carried over from previous financial years.
Activity |
Project |
Type |
Year |
Budget |
Status |
Officer’s Comments |
Parks and Reserves |
Widen track |
MAINT PLAN |
2015/2016 |
$5,000 |
Not started |
|
Parks and Reserves |
Replacement Grandstand Facility |
LOS |
2015/2016 |
$100,000 |
Investigation |
|
Parks and Reserves |
New Flying Fox |
LOS |
2015/2016 |
$20,000 |
Design |
|
Roading and Transport |
Footpaths |
REN |
2015/2016 |
$48,000 |
Underway |
|
Roading and Transport |
Streetlight Renewal |
LOS |
2015/2016 |
$5,000 |
Investigation |
|
Roading and Transport |
Kerb work on Havelock Street |
REN |
2015/2016 |
$130,000 |
Not started |
|
Roading and Transport |
Palmerston Street Beautification |
MAINT PLAN |
2015/2016 |
$15,000 |
Investigation |
|
Sewerage |
Urgent stabilising work to pump station opposite 77 Towack Street |
LOS |
2015/2016 |
$60,000 |
Complete |
Project completed |
Sewerage |
Replace main - Bay Street |
REN |
2015/2016 |
$90,000 |
Construction |
|
Sewerage |
RPZ Project |
REN |
2015/2016 |
$50,000 |
Construction |
Work required to ensure compliance of RPZ installation with code requirements. |
Sewerage |
Dropper Renewals |
REN |
2015/2016 |
$80,000 |
Construction |
This work to proceed to sewer manholes with faulty droppers - multi-year project. |
Stormwater |
Palmerston and Jetty Streets early renewal |
REN |
2015/2016 |
$75,000 |
Tender let |
To be commenced following the Christmas period. |
Roading and Transport |
Road and kerbing |
LOS |
2013/2014 |
$105,884 |
Design |
Delay with design and documentation. |
Library Services |
Furniture and Fittings |
|
2014/2015 |
$2,000 |
Not Started |
Furniture for Riverton library (couch and chairs). |
Roading and Transport |
Footpaths |
REN |
2014/2015 |
$46,778 |
Completed |
Orepuki Riverton Highway, Havelock Street. |
Water Supply |
Capacity |
LOS |
2014/2015 |
$92,319 |
Construction |
Continuation of work in progress (at BU 26362). |
Water Supply |
Scheme Improvements |
LOS |
2012/2013 |
$1,384,191 |
Construction |
Continuation of work in progress |