Notice is hereby given that a Meeting of
the Riverton/Aparima Community Board will be held on:
|
Date:
Time:
Meeting Room:
|
Monday, 14
December 2015
5.30pm
SDC Office, Riverton
|
|
Riverton/Aparima Community Board Agenda
OPEN
|
MEMBERSHIP
|
Chairperson
|
Blair Stewart
|
|
|
Deputy Chairperson
|
Jan Breayley
|
|
|
Members
|
Neil Linscott
|
|
|
|
Bruce Shields
|
|
|
|
Andrew Wilson
|
|
|
Councillor
|
Rodney Dobson
|
|
IN ATTENDANCE
|
Area Engineer
|
Greg Erskine
|
|
|
Area Officer
|
Alyson Hamilton
|
|
Terms of Reference for Community
Boards
This Community
Board is a statutory body with delegated responsibility from Southland District
Council. The board members are elected to represent their community and
advocate on behalf of their community.
It can make
decisions on:
·
Tenders for leases of
land and buildings within its area up to $10,000. For tenders above that value,
the board can make a recommendation to either the Group Manager Services and
Assets or Council’s Activities Performance Audit Committee.
·
Managing local halls
and cemeteries
·
Managing reserves,
plantings, drainage, footpaths, street lighting, camping grounds, wharves,
jetties, lakeshores and slipways, litter control
·
Stewart Island –
governance of the Stewart Island Electrical Supply Authority
·
Te Anau –
management of the Te Anau Airport Manapouri
It can make recommendations
to Council on:
·
Estimates, traffic
management, roading, recreation, elderly persons’ housing, noxious plants
control, pest destruction control, temporary road closures, local civil
defence, local welfare, waste management, economic development, resource
consent applications which are referred to the board for feedback, toilets and
local assets.
|
Riverton/Aparima Community Board
14 December
2015
|
|
TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 4
2 Leave of
absence 4
3 Conflict of
Interest 4
4 Public Forum 4
5 Extraordinary/Urgent
Items 4
Reports
7.1 Action
Sheet 5
7.2 Works
and Finance Report to Riverton Community Board for the period ended 31 October
2015 9
UPDATES
8.1 Chairman's
Report
The Chairman, Member Stewart, to report on
matters with which he has been involved since the Board’s last meeting.
8.2 Local
Liaison Persons Report
The following is a list portfolios by each Member;
Community
Housing Member
Breayley
Community
Pool Member
Shields
Emergency
Management Member
Linscott
Parks
& Reserves Member
Breayley
Resource
Consents Member
Shields
Riverton
Harbour Subcommittee Member
Stewart
Riverton
Heritage & Tourist Centre Trust Member
Linscott
Venture
Southland Kathryn
Cowie
Works Member
Wilson
Water & Waste Member
Anderson
8.3 Councillor's
Report
Councillor Dobson to report on matters from the Council table.
1 Apologies
Apology has been
received from Member Anderson
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Members are reminded
of the need to be vigilant to stand aside from decision-making when a conflict
arises between their role as a member and any private or other external
interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i)
The reason why the item was not on the Agenda,
and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation may be
made in respect of that item except to refer that item to a subsequent meeting
of the local authority for further discussion.”
|
Riverton/Aparima
Community Board
16 November
2015
|
|
Action Sheet
Record No: R/15/11/20434
Author: Alyson
Hamilton, Riverton Area Officer
Approved by: Alyson
Hamilton, Riverton Area Officer
☐
Decision ☐ Recommendation ☒ Information
1 The
Action Sheet from the Board’s previous meetings is circulated for
Members’ information
|
Recommendation
That the Riverton/Aparima
Community Board:
a) Receives
the report titled “Action Sheet” dated 7 December 2015.
b) Notes
the responses from staff on the action sheet.
|
Attachments
a Riverton/Aparima
Community Board - Action Sheet – 14 December 2015 View
b Riverton/Aparima
Community Board - InfoCouncil Action Sheet – 14 DecemberView 2015
|
Riverton/Aparima
Community Board
|
14 December 2015
|
|
|
Name
|
Response Date
|
|
Proposed Riverton Dump Station Site
|
Greg Erskine
|
14 December 2015
|
|
Updated 11/6/2015
Request for Area Engineer to investigate a new site
along Bath Road behind Hammer Hardware and report back to the Board.
Updated 7/9/2015
The Area Engineer met onsite with Members Stewart
and Breayley and Mr Neville Stirling (New Zealand Motor Home Association
(NZMCA).
It was agreed the preferred site for a dump station
to be situated would be about 150 metres east of the Bath Road / Napier
Street corner in the area opposite the Chorus building.
The corner
of Bath Road and Napier Street was considered unsafe due to the traffic
usage.
Comment
The
Area Engineer reported placing of a Dump Station at this site has been placed
on hold until the issues regarding the Railway Esplanade have been resolved.
|
Member Stewart
|
|
|
Riverton Signage
|
Greg Erskine
|
14 December 2015
|
|
Area Engineer reported informal approval has been
received from Opus and resource consent process is being progressed.
Updated 29/4/2015
Area Engineer has discussed with local group
representative actual wording on the signage.
Updated 7/9/2015
Mrs Colyer has agreed with the proposed wording
incorporating “the Riviera of the South and “where everyone gets
a wave”. It is planned to have the sign in place prior to December.
Updated 16 November 2015
Area Engineer confirming final word sizes with OPUS
Comment
Area Engineer to provide update at the
meeting.
|
|
|
|
Riverton/Aparima CB – 15 December 2014
|
Name
|
Response Date
|
|
Railway Esplanade
|
Greg Erskine
|
14 December 2015
|
|
Staff to liaise
with D.T.Kings to ascertain the possibility of relocating the stock piling of
gravel aspect of their business to another site and the possible
relinquishing of the licence.
Updated 16/11/2015
Following a
recent Informal Board meeting it was requested that the Property Manager
advise Rose Quirke that the preferred position of the Board is that this area
not be leased or licenced again for industrial or commercial use.
The Board also requested
that feedback be given on if the land was not leased or licensed again, what
actions would the Crown take as the owner to tidy the site up given it is
situated along the coastline.
Awaiting a
response from Rose Quirke.
Comment
The
Chair to provide an update at the meeting following a response to be received
from Rose Quirke prior to the meeting.
|
Kevin McNaught
|
|
|
Riverton/Aparima
Community Board
|
14 December 2015
|
|
Riverton/Aparima
Community Board Action Sheet - Excluding Public Excluded
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Author
|
Due Date
|
Subject
|
Notes
|
|
Sarah
Bedford
|
14/12/2015
|
Riverton
Skate Park Shelter
|
The Area Engineer to provide an update at
the meeting of the progress of the engineering report.
|
|
Kevin
McNaught
|
14/12/2015
|
Taramea
Bay Soundshell
|
Board
resolve that prior to any decision being made on the future of the
Soundshell, staff is requested to provide costings for the following
options:
Ø Full demolition
Ø Part demolition, retain wing closet to the
toilet block
Ø Installation of power points
Ø Beautification of area
Ø Fencing of area
Ø Electric Barbeques
Ø Changing sheds (same design as Mitchells Bay)
Costings
for the above to be available at the Estimates meeting.
|
|
|
|
|
|
|
|
|
|
|
Recently Closed Action Items
|
|
|
|
|
|
|
|
|
|
Riverton/Aparima
Community Board
14 December
2015
|
|
Works and Finance Report to Riverton Community Board
for the period ended 31 October 2015
Record No: R/15/11/21231
Author: Greg
Erskine, Area Engineer
Approved by: Ian
Marshall, GM - Services and Assets
☐
Decision ☐ Recommendation ☒ Information
Area
Engineer’s Report
1 The
new cemetery board is planned for opening in December. This is one of the
bigger cemetery lists in the district and will be an asset to those locating
relatives and other persons. The fenced off area to the west of the new
beams will be opened again at the end of the whitebaiting season.
2 The
extra mowing of road verges and low use recreation areas will be undertaken
prior to Christmas. This includes an area on Taramea Bay, Orepuki Highway
and Rocks Highway.
3 The
major drainage work on Palmerston Street will be started in late
January/February.
4 The
grandstand replacement is in the preliminary phase of what the requirements
will be, eg seating, showers, storage, etc. Preliminary plans should be
available in January.
Water and Waste Engineer’s Report
5 The
monthly operations reports from Downer are provided to the Board secretary as
they are published. They include data on Downer’s district-wide
operations activities which is presented on a town by town basis.
6 For
the year to date there has been no unplanned expenditure exceeding the $5,000
threshold.
Financial Considerations
Area Engineer’s Comments
7 Expenditure
is on target for this time of the year with some minor over expenditure.
Development and Financial
Contributions
8 The
table below outlines the balances of Development and Financial contributions
for your Board to 30 June 2015 plus any amounts invoiced for this financial
year to date. Spending of these funds is considered by Council staff
when projects are in the planning stage.
Once identified as a potential funding source for a project, confirmation from
the Group Manager Services and Assets is sought before undertaking the
project to ensure that the relevant policy and legislative requirements are
met.
|
Reserves Contributions
|
$106,136
|
|
Sewerage Contributions
|
$281,752
|
|
Water Contributions
|
$101,454
|
Reserves
9 Please
find the reserves report attached.
Loan
10 The
table below outlines the community loans as at 30 June 2015. The interest
rate applicable on this loan for the 2015/2016 year is 6.25%.
|
|
Business Unit
|
Balance
June 2015
|
Years Remaining
|
|
Focal Point (1015)
|
26307
|
$153,269
|
2
|
|
Pool
|
26391
|
$35,742
|
6
|
|
Recommendation
That the Riverton/Aparima
Community Board:
a) Receives
the report titled “Works and Finance Report to Riverton Community Board
for the period ended 31 October 2015” dated 3 December 2015.
|
Attachments
a Riverton
Project List and Financial reports, 31 October 2015 View
|
Riverton/Aparima
Community Board
|
14 December 2015
|
Project List
The table below shows all of the projects that are currently
planned for Riverton in 2015/2016. Items in Bold and Italics
are carried over from previous financial years.
|
Activity
|
Project
|
Type
|
Year
|
Budget
|
Status
|
Officer’s
Comments
|
|
Parks and Reserves
|
Widen track
|
MAINT PLAN
|
2015/2016
|
$5,000
|
Not started
|
|
|
Parks and Reserves
|
Replacement Grandstand Facility
|
LOS
|
2015/2016
|
$100,000
|
Investigation
|
|
|
Parks and Reserves
|
New Flying Fox
|
LOS
|
2015/2016
|
$20,000
|
Design
|
|
|
Roading and Transport
|
Footpaths
|
REN
|
2015/2016
|
$48,000
|
Underway
|
|
|
Roading and Transport
|
Streetlight Renewal
|
LOS
|
2015/2016
|
$5,000
|
Investigation
|
|
|
Roading and Transport
|
Kerb work on Havelock Street
|
REN
|
2015/2016
|
$130,000
|
Not started
|
|
|
Roading and Transport
|
Palmerston Street Beautification
|
MAINT PLAN
|
2015/2016
|
$15,000
|
Investigation
|
|
|
Sewerage
|
Urgent stabilising work to pump station opposite 77 Towack
Street
|
LOS
|
2015/2016
|
$60,000
|
Complete
|
Project completed
|
|
Sewerage
|
Replace main - Bay Street
|
REN
|
2015/2016
|
$90,000
|
Construction
|
|
|
Sewerage
|
RPZ Project
|
REN
|
2015/2016
|
$50,000
|
Construction
|
Work required to ensure compliance of RPZ installation
with code requirements.
|
|
Sewerage
|
Dropper Renewals
|
REN
|
2015/2016
|
$80,000
|
Construction
|
This work to proceed to sewer manholes with faulty
droppers - multi-year project.
|
|
Stormwater
|
Palmerston and Jetty Streets early renewal
|
REN
|
2015/2016
|
$75,000
|
Tender let
|
To be commenced following the Christmas period.
|
|
Roading and Transport
|
Road and kerbing
|
LOS
|
2013/2014
|
$105,884
|
Design
|
Delay with design and documentation.
|
|
Library Services
|
Furniture and Fittings
|
|
2014/2015
|
$2,000
|
Not Started
|
Furniture for Riverton library (couch and
chairs).
|
|
Roading and Transport
|
Footpaths
|
REN
|
2014/2015
|
$46,778
|
Completed
|
Orepuki Riverton Highway, Havelock
Street.
|
|
Water Supply
|
Capacity
|
LOS
|
2014/2015
|
$92,319
|
Construction
|
Continuation of work in progress (at
BU 26362).
|
|
Water Supply
|
Scheme Improvements
|
LOS
|
2012/2013
|
$1,384,191
|
Construction
|
Continuation of work in progress
(at BU 26362).
|
