At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Committee Members
are reminded of the need to be vigilant to stand aside from decision-making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i) The
reason why the item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Monowai Village Subcommittee, 30 January 2015
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Monowai Village Subcommittee
OPEN MINUTES
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Minutes of
a meeting of Monowai Village Subcommittee held in the Monowai Village Holiday
Park, on Friday, 30 January 2015 at 2pm.
present
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Chairperson
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Councillor George Harpur
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Members
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Charlie Dickson
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Merrill Lawrence
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Marilyn McLellan
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Terry Macnamara
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Peter Murdoch
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Neil Wohlers
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Robyn Wohlers
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IN ATTENDANCE
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Manager, Area Offices
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Chris Dolan
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Operations Technician
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Matt Keil
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Management Accountant
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Susan McNamara
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1 Apologies
There were no
apologies.
2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public
Forum
There were no
Members of the public seeking speaking rights in the public forum section of
the meeting.
5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved Member
Murdoch, seconded Member N Wohlers
Confirms
the minutes of Monowai Village Subcommittee meeting held on 31 January 2014.
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Reports
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7.1
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Works and Finance Report to Monowai Sewerage Subcommittee for the
period ended 30 November 2014
Record No: R/15/1/599
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The Works and Finance Report to the Monowai
Sewerage Subcommittee for the period ended 30 November 2014, was tabled.
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Resolution
Moved Member Macnamara, seconded Member
N Wohlers
That the Monowai Village Subcommittee:
a) Receives
the report titled “Works and Finance Report to Monowai Sewerage
Subcommittee for the period ended 30 November 2014” dated 30 January 2015.
b) Determines
that this matter or decision be recognised as
not significant in terms of Section 76 of the Local
Government Act 2002.
c) Determines
that it has complied with the decision making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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7.2
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Monowai Sewerage Scheme Draft Estimates and Local Activity Plan
Information for the Draft Long Term Plan (LTP) 2015-2025
Record No: R/15/1/559
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The Monowai
Sewerage Scheme Draft Estimates and Local Activity Plan Information for the
Draft Long Term Plan (LTP) 2015-25 report, was tabled.
The
Subcommittee noted that this report provides an overview of the local
activities and services for Monowai Sewerage Scheme for 2015-2025 which are
provided under the governance of the Monowai Sewerage Scheme
Subcommittee. The report details the estimated costs of these
activities over the 10 years as well as the draft rates.
The Subcommittee
also noted the draft estimates will be incorporated into the Council’s
draft Long Term Plan (LTP) which will be released for consultation in March
2015. Once the plan is finalised (and subject to any changes resulting
from submissions), the estimates shown for 2015/2016 will be used to set
rates for the year beginning 1 July 2015 (LTP year 1).
At this point Mr
Keil advised that the key matters for the Monowai Sewerage Scheme community
for the next 10 years included in this report are;
• Resource
Consent Renewal Preparation in 2023/24.
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Resolution
Moved Member Macnamara, seconded Member
N Wohlers
That the Monowai Village Subcommittee:
a) Receives
the report titled “Monowai Sewerage Scheme Draft Estimates and Local
Activity Plan Information for the Draft Long Term Plan (LTP) 2015-2025”
dated 30 January 2015.
b) Determines
that this matter or decision be recognised as
not significant in terms of Section 76 of the Local
Government Act 2002.
c) Determines
that it has complied with the decision making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Identifies the following priority projects for the local area for
inclusion in the 2015-2025 Long Term Plan consultation process;
·
Resource Consent Renewal preparation.
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2.30pm CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Monowai Village Subcommittee HELD ON 30 JANUARY 2015.
DATE:...................................................................
CHAIRPERSON:...................................................
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Monowai
Village Subcommittee
29 January
2016
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Works and
Finance Report to Monowai Sewerage Subcommittee for the period ended 31
December 2015
Record No: R/16/1/608
Author: Bill
Witham, Operations Manager - Water and Waste Services
Approved by: Ian
Marshall, GM - Services and Assets
☐
Decision ☐ Recommendation ☒ Information
Water and
Waste Engineer’s Report
1 The
monthly operations reports from Downer are provided to the Board secretary as
they are published. They include data on Downer’s district-wide
operations activities which is presented on a town by town basis.
2 For
the year to date, there has been no unplanned expenditure exceeding the $5,000
threshold.
Financial
Considerations
Development and Financial
Contributions
3 The
table below outlines the balance of Development and Financial contributions for
your community to 30 June 2015 plus any amounts invoiced for this financial
year to date. Spending of these funds is considered by Council staff when
projects are in the planning stage. Once identified as a potential
funding source for a project, confirmation from the Group Manager - Services
and Assets is sought before undertaking the project to ensure that the relevant
policy and legislative requirements are met.
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Sewerage Contributions
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1,438
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Recommendation
That the Monowai
Village Subcommittee:
a) Receives
the report titled “Works and Finance Report to Monowai Sewerage
Subcommittee for the period ended 31 December 2015” dated 20 January
2016.
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Attachments
a Monowai
Sewerage Subcommittee Financial Report, 31 December 2015 View
