Notice is hereby given that a Meeting of
the Ohai-Nightcaps and Districts Doctors House and Surgery Subcommittee will be
held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 28 January
2016
10am
Nightcaps Hall
Johnston Road, Nightcaps
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Ohai-Nightcaps and Districts Doctors
House and Surgery Subcommittee Agenda
OPEN
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MEMBERSHIP
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Chairperson
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Councillor Stuart Baird
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Members
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John Carmichael
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Bev Evans
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Shirley Paterson
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Mark Wishart
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IN ATTENDANCE
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Manager, Area Offices
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Chris Dolan
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Area Officer
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Kelly Tagg
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Ohai-Nightcaps and Districts Doctors House and Surgery
Subcommittee
28 January
2016
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 5
2 Leave of
absence 5
3 Conflict of
Interest 5
4 Public Forum 5
5 Extraordinary/Urgent
Items 5
6 Confirmation
of Minutes 5
Reports
7.1 Financial
Report to 30 June 2015 9
7.2 Otautau
St John Area Committee funding application 11
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Committee Members
are reminded of the need to be vigilant to stand aside from decision-making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i) The
reason why the item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Ohai-Nightcaps and Districts Doctors House and Surgery Subcommittee,
21 October 2014
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Ohai-Nightcaps and Districts Doctors
House and Surgery Subcommittee
OPEN MINUTES
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Minutes of
a meeting of Ohai-Nightcaps and Districts Doctors House and Surgery
Subcommittee held in the Nightcaps Hall on Tuesday, 21 October 2014 at 3pm.
present
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Chairperson
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Councillor Stuart Baird
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Members
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Bev Evans
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Mark Wishart
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IN ATTENDANCE
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Manager, Area Offices
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Chris Dolan
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Area Offices
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Kelly Tagg
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1 Apologies
An apology for
non-attendance was lodged by Member Paterson
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Moved Member
Evans, seconded Councillor Baird and resolved:
That the Ohai-Nightcaps and District Doctors House and Surgery
Subcommittee accept the apology.
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2 Confirmation
of Minutes
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Resolution
Moved Member
Evans, seconded Member Wishart
Confirms
the minutes of Ohai-Nightcaps and Districts Doctors House and Surgery
Subcommittee meeting held on 3 December 2013.
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Reports
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3
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Financial
Report for the period ended 30 June 2014
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The Financial
Report for the period ended 30 June 2014, was tabled.
Members noted
that the total amount of funds available for distribution is $39,368.12.
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Moved Member
Wishart, seconded Member Evans and resolved that the Ohai-Nightcaps
Doctors House and Surgery Committee receives the Financial report for the
period ended 30 June 2014.
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4
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Waiau
Health Trust - Application for funding
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The
Subcommittee considered an application for funding lodged by the Waiau Health
Trust to meet the cost of a computer upgrade for the Trust’s Ohai
Clinic.
Members were
advised that in order to operate, the clinic at Ohai must be connected
remotely to the Medtech server at Tuatapere, at all time. The meeting
was informed that for several years the Waiau Health Trust has experienced
computer issues at its Ohai Clinic as a result of a poor broadband
connection. This has now been rectified but the Clinic is now experiencing
problems with their current laptop computers which regularly drop their
connections and freeze which causes disruptions when treating patients.
The meeting
was provided with two quotes for the hardware component of the upgrade and
advised that the preferred quote was from Focus Technology Group as
they are the Trust’s current computer engineers and that it was
important to ensure any future software installations were in line with the
Practice’s existing system.
The
Subcommittee was advised that the amount of the preferred quote was $2,473.90
(excl. GST) and that the Trust was not in a position to contribute to the
upgrade financially.
Members noted
that the Waiau Health Trust is currently facing the challenge of not having a
permanent General Practitioner which means that the business is in a constant
process of International GP recruitments which is a costly exercise.
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Moved Member
Evans, seconded Member Wishart and resolved that the Ohai-Nightcaps and
Districts Doctors House and Surgery Committee approve a grant of $2,473.90
(excl. GST) to the Waiau Health Trust to assist with the cost of a computer
upgrade for the Ohai Clinic.
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3.19pm CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ohai-Nightcaps and Districts Doctors House and Surgery Subcommittee
HELD ON 21 OCTOBER 2014.
DATE:...................................................................
CHAIRPERSON:...................................................
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Ohai-Nightcaps
and Districts Doctors House and Surgery Subcommittee
28 January
2016
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Financial
Report to 30 June 2015
Record No: R/15/12/22791
Author: Ben
du Mez, Graduate Accountant
Approved by: Anne
Robson, Chief Financial Officer
☐
Decision ☐ Recommendation ☒ Information
Purpose
This report provides a summary of
transactions that have occurred in the Ohai-Nightcaps and Districts Doctors
House and Surgery reserve for the year ended 30 June 2015.
As at 31 December 2015 the balance
in this reserve was $38,413.20. Interest is applied a the 30 June each
year, on the average balance for the year.
Reserve
Summary
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Recommendation
That the Ohai-Nightcaps
and Districts Doctors House and Surgery Subcommittee:
a) Receives
the report titled “Financial Report to 30 June 2015” dated 11
January 2016.
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Attachments
There are no attachments for
this report.
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Ohai-Nightcaps
and Districts Doctors House and Surgery Subcommittee
28 January
2016
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Otautau St John Area Committee funding application
Record No: R/16/1/628
Author: Kelly
Tagg, Otautau Area Officer
Approved by: Bruce
Halligan, GM - Environment and Community
☒
Decision ☐ Recommendation ☐ Information
Purpose
1 The
Otautau St John Area Committee is seeking $10,000 in funding to assist with the
purchase of a new health shuttle vehicle.
Summary
2 The
current Western Southland Health Shuttle is 15 years old and has travelled
150,000 km.
3 The
Otautau St Johns Western Southland Health Shuttle has been in operation for
five years. During that time it has proved to be a much needed service in
Ohai, Nightcaps, Otautau and Tuatapere.
4 In
2014, the shuttle transported a total of 156 people to Kew Hospital and other
medical centres for a variety of health related appointments. Of the 156
people transported, 36 were from Ohai, 22 from Nightcaps, 45 from Tuatapere and
53 from Otautau.
5 The
service relies on donations from clientele, Ministry of Health travel
reimbursements and various other donations; in 2014 there was a loss of close
to $3,000. This loss was covered by the St John Otautau Area Committee;
as of July 2015 the committee is facing a 270% increase in Regional levies
(currently $3,499 and increasing to $12,885).
6 The
preferred quote of $45,351 (incl. GST) to replace the van is from Macaulay
Motors (copy attached).
7 To
date, the Otautau St John Area Committee has secured grants totalling $35,000,
the latest being a grant from the Southern Trust in the amount of $5,000.
Included in the total is a grant from the Ohai Railway Fund Subcommittee in the
amount of $14,000 which was approved in October 2015.
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Recommendation
That the Ohai-Nightcaps
and Districts Doctors House and Surgery Subcommittee:
a) Receives
the report titled “Otautau St John Area Committee funding
application” dated 15 January 2016.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Considers
the application and directs accordingly.
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Attachments
a Otautau
St John Funding Application - Supporting information View
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Ohai-Nightcaps
and Districts Doctors House and Surgery Subcommittee
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28 January 2016
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