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Lumsden Community Development Area Subcommittee
11 April 2016
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 5
2 Leave of
absence 5
3 Conflict of
Interest 5
4 Public Forum 5
5 Extraordinary/Urgent
Items 5
6 Confirmation
of Minutes 5
Reports
7.1 Lumsden
Community Development Area Subcommittee - Action Sheet 13
7.2 Works
and Finance Report to Lumsden Community Development Area Subcommittee for the
period ended 29 February 2016 15
7.3 Community
Partnership Leader - Overview of role 21
updates
8.1 Chairperson’s Report
The Chairperson, Member Scott, to report on matters with which he
has been involved since the subcommittee’s last meeting.
8.2 Committee Reports
Works
& Cemetery – K Blakemore, R Scott
Hall
– C Walker, E Hankey
Community
Housing – C Palmer, C Walker
Water
Supply – K Blakemore, E Hankey
Information
Centre – C Palmer
8.3 Councillor’s Report
Councillor Douglas to report on activities from the District Council
table.
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Committee
Members are reminded of the need to be vigilant to stand aside from
decision-making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i) the
reason why the item was not on the Agenda, and
(ii) the reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) that
item may be discussed at that meeting if-
(i) that item is a
minor matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Lumsden Community Development Area Subcommittee, 15 February 2016
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Lumsden Community Development Area Subcommittee
OPEN MINUTES
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Minutes of
a meeting of Lumsden Community Development Area Subcommittee held in the
Memorial Hall, Lumsden on Monday, 15 February 2016 at 6pm.
present
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Chairperson
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Robin Scott
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Deputy Chairperson
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Karen Blakemore
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Evan Hankey
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Gary Maclean
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Chris Palmer
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Councillor
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Colin Walker
John Douglas (arrived 6.10pm)
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IN ATTENDANCE
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Team
Leader, Governance
Committee
Advisor/Customer Support Partner
Group
Manager, Environmental
Services
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Chris Dolan
Rose Knowles
Bruce Halligan
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Community
Engineer
Community
Development Planner, Venture Southland
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Bruce Miller
Steven Watson
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PUBLIC GALLERY
Clint & Lindsay Kirker, Cindy Lynch,
Janelle Eason, Carolyn Smith, Gillian Swift, Shayne Watson, Claire &
Maurice Williams, Karl Bottcher, Ian Anderson, Colleen Unwin, Tracey &
Brian Ross, James Kweon, Ada Heurea, Christine Henderson.
1 Apologies
Apologies
for non-attendance were received from Councillors Dillon and Kremer.
Moved
Member Hankey, seconded Member Palmer
and resolved that the Lumsden Community Development Area
Subcommittee accepts the apologies of Councillors
Dillon and Kremer.
2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public
Forum
Moved
Member Walker, seconded Member Maclean
and
resolved that the subcommittee go into Public Forum to allow members of the
public to speak.
L
Kirker expressed his opposition to the freedom camping site in Lumsden raising
the following issues;
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Campers should be in the camping ground
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No hot showers
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Lack of consultation regarding the bylaw changes
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Rubbish bins over flowing
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Object to the cycle trail
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The area looks untidy
I
Anderson expressed his opposition to the site stating that Council should
change “People First” to “Foreigners first” and that we
should not be wasting ratepayers monies on foreigners.
B
Ross expressed his opposition raising the following issues;
· Lack of public consultation and community engagement
· Use of the camping ground
· No infrastructure
· Map of the camp area not very clear
· Playground danger
· Rubbish bins over flowing
· Use of the toilet block for body washing
M Williams expressed his support for the freedom camping
site advising the meeting of the following;
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Regularly walking through the area and have seen
no rubbish
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Town is colourful and vibrant
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If sites are not provided where do the campers
go
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Normally tourists by pass the Lumsden township
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Need to look at placing a shower block in the
area
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Look at ways to get costs back from the campers
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Can see next season more campers will come
G Swift expressed her support for the freedom camping
site advising the meeting of the following;
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Applauded Council for the freedom camping site
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Blessing for Lumsden, with wonderful young
people visiting
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Need for more notices on the site
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Freedom camping here to stay, the way of the
world
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No litter when walking through the area
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Need for shower block, washing machines etc.
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Fully support the subcommittee with the
development of the area
C Lynch expressed her support for the freedom camping
site advising the meeting of the following;
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Campers should be welcomed
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Comments on facebook not correct
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Information is available for the public to read
at the Council Office
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More people stopping in the township
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Camping ground needs tidied up and would not be
used by freedom campers
C
Henderson expressed her support for Freedom Camping stating that it was great
to see people in their twenties around the town again and can see the need for
a laundromat and showers in the future.
B Halligan (Group Manager)
advised the meeting of the background to the development of the Freedom Camping
Bylaw and the consultation process that Council followed with all the
communities in the District.
Moved
Member Blackmore, seconded Member Hankey
and resolved that the subcommittee moves out of public forum.
5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved Member Palmer, seconded Member
Walker
That the
minutes of the Lumsden Community Development Area Subcommittee meeting held
on 14 December 2015, be confirmed.
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Reports
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7.1
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Lumsden CDA Action Sheet
Record No: R/16/2/1775
The Action sheet was circulated for Members information.
Issues arising included the following;
- Southroads have completed the drain core and sump at the
cemetery.
- The projector and screen have been installed in the Memorial
Hall.
- CDA members meet informally to discuss future planning for
the upgrade of the railway precinct and have requested wheelie bins to
be placed on the platform.
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Resolution
Moved Member Palmer, seconded Member
Hankey
That the Lumsden
Community Development Area Subcommittee:
a) Receives
the report titled “Lumsden CDA Action Sheet” dated 5
February 2016.
b) Notes
the responses from staff on the action sheet.
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7.2
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Works and Finance Report to Lumsden Community Development Area
Subcommittee for the period ended 31 December 2015
Record No: R/16/1/780
The Works and Finance Report prepared by the Area Engineer, Mr
Bruce Miller for the period ending 31 December 2015, was tabled.
Issues reported to the subcommittee included;
- Quotes being sourced to seal the area at the end of the
platform out to the main street so cost can be included in the next
budget round 2016/2017.
- After consultation with MWH regarding the Meadow Street
drainage issues it has been agreed with resetting the levels of the
swale and replacing all driveway piping and line the swale with asphalt
or a plastic product similar to a flume. Quotes for this project are be
sourced at present.
- Investigating alternative flag designs for the main street.
- Subcommittee to decide on the under-five play equipment.
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Resolution
Moved Member Maclean, seconded Member Walker
That the Lumsden
Community Development Area Subcommittee:
a) Receives
the report titled “Works and Finance Report to Lumsden Community
Development Area Subcommittee for the period ended 31 December 2015”
dated 1 February 2016.
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7.3
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Lumsden Cemetery Grazing
Record No: R/15/12/22909
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1 Report
by V Dillon, (Property Officer) advising the subcommittee that the licence to
occupy part of the Lumsden cemetery for grazing expired on
31 December 2015, was tabled.
2 The
subcommittee noted that Mr Russell Woolhouse has advised that he would
like to continue with the lease at a slightly increased rental.
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Resolution
Moved Member Hankey, seconded Member Blackmore
That the Lumsden
Community Development Area Subcommittee:
a) Receives
the report titled “Lumsden Cemetery Grazing” dated 5 February
2016.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Approves
that a licence to occupy part of the Lumsden cemetery described as part of
Section 241B, Block V, Hokonui Survey District be issued to
Russell Edward Woolhouse for a term of five years from 1 January 2016 at
an annual rental of $250 plus GST.
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7.4
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Freedom Camping - Lumsden Township
Record No: R/16/2/1786
Communication from Esta and Wallace Drummond, expressing their
support for the freedom camping site in the Lumsden township, was tabled.
The subcommittee noted the comments of support and suggestions
from the Drummonds.
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Resolution
Moved Member Maclean, seconded
Member Hankey
That the Lumsden
Community Development Area Subcommittee:
a) Receives
the communication from Esta and Wallace Drummond.
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8.0 Updates
8.1 Chairperson’s
Report
The Chairman, Rob Scott, reported on matters with which he has been
involved since the subcommittee’s last meeting.
·
Informal meeting with members to discuss the
freedom camping issues, Memorial Hall upgrade and the Recreation Grounds.
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New horse trekking business.
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Meeting with the local police on the Flora Road
speed signs.
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Community Pool meeting
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Next informal meeting for the subcommittee 25
February at 5pm.
8.2 Committee
Reports
Community Housing - Member Palmer advised that he would like more
information on the role of the Liaison person for the Community Housing.
It was agreed staff will arrange for copy of the role to be
forwarded to Member Palmer.
8.3 Venture Southland Report
Steve Watson, (Community Development Planner, Venture Southland),
introduced himself to the meeting and gave a report on his background.
8.4 Councillor’s
Report
Councillor
Douglas reported on matters from the District Council table. These included;
·
Cycle trail update
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Te Anau Wastewater project meeting
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Successful Down River Dash cycle race
The meeting concluded at 8.05pm
CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 15
FEBRUARY 2016
DATE:...................................................................
CHAIRPERSON:...................................................
