Notice is hereby given that an Ordinary
Meeting of Southland District Allocations Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 17
May 2016
10am
Council Chamber
15 Forth Street, Invercargill
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Allocations Committee Agenda
OPEN
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MEMBERSHIP
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Chairperson
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John Douglas
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Mayor Gary Tong
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Councillors
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Lyall Bailey
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Rodney Dobson
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Bruce Ford
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George Harpur
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Julie Keast
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Communty Representatives
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Janice Broad
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Jim Guyton
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Helen McCurdy
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Roger McNaughton
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Don Mowat
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Trish Wadworth
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IN ATTENDANCE
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Venture Southland
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Bobbi Brown
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Nicola Wills
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Bronwyn Affleck
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Kathryn Cowie
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Tina Harvey
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Angela Newell
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Steve Watson
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Diana Zadravec
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Committee Advisor
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Alyson Hamilton
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Allocations Committee
17 May 2016
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 4
2 Leave of
absence 4
3 Conflict of
Interest 4
4 Public Forum 4
5 Extraordinary/Urgent
Items 4
6 Confirmation
of Minutes 4
Reports - Governance
7.1 Stewart
Island/Rakiura Visitor Levy Allocations Committee - Open Minutes 19
7.2 Northern
Southland Development Fund Working Group Meeting - Open Minutes 29
7.3 Southland
District Council Community Funding Financial Report to 31 March 2016 35
7.4 Community
Funding Applications May 2016 36
1 Apologies
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Committee
Members are reminded of the need to be vigilant to stand aside from
decision-making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i)
the reason why the item was not on the Agenda,
and
(ii) the reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) that
item may be discussed at that meeting if-
(i) that item is a
minor matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation may be
made in respect of that item except to refer that item to a subsequent meeting
of the local authority for further discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Allocations Committee, 10 November 2015
SOUTHLAND DISTRICT COUNCIL
ALLOCATIONS COMMITTEE
10 NOVEMBER 2015
Minutes of a meeting of the Allocations
Committee of the Southland District Council held in the Council Chambers, Forth
Street, Invercargill on Tuesday, 10 November 2015 at 10.06 am.
PRESENT: Crs J Douglas (Chairperson), R Dobson, B
Ford, G Harpur, N Paterson and J Keast.
COMMUNITY REPRESENTATIVES: Messrs J Guyton, and Mesdames T Wadworth
and
H McCurdy.
IN ATTENDANCE: Mrs B Affleck Venture
Southland
Mrs
B Brown Venture
Southland
Mrs
J Thornton Venture
Southland
Mrs
K Cowie Venture
Southland
Mrs
D Zadravec Venture
Southland
Ms
T Harvey Venture
Southland
Mr
S Watson Venture
Southland
Mrs
A Newell Venture
Southland
Ms
J Russell Venture
Southland
Mrs
L Pagen Southland
District Council
Mrs
A Hamilton Southland
District Council
1.0
APOLOGIES
Apologies
were received from Councillor Bailey, Mr D Mouat, Mr R McNaughton and Mrs J
Broad.
Moved Councillor
Keast, seconded Mrs T Wadworth
and
resolved that the apologies from Councillor Bailey, D Mouat, R McNaughton and J
Broad be accepted.
2.0 PUBLIC FORUM
There
were no members of the public seeking speaking rights in the Public Forum
section of the meeting.
3.0 NOTIFICATION OF URGENT
BUSINESS
Moved Councillor Dobson, seconded J Guyton
and
resolved that subject to Section 46A of the Local Government Official
Information and Meetings Act 1987 the following item be considered as a matter
of urgent business:
§
Late Application - The Community Initiatives Fund - Waimatuku
Southern Scenic Highland Pipe Band.
It
was agreed that the item should be considered in order that any action required
can be effected prior to the next meeting.
4.0 MINUTES
4.1 SOUTHLAND DISTRICT
COUNCIL ALLOCATIONS COMMITTEE DATED 12 MAY 2015
r/15/5/8467
Minutes
for Confirmation
Moved
Councillor Keast, seconded H McCurdy
and
resolved that the minutes of the Southland District Council Allocations
Committee meeting dated 12 May 2015, be confirmed as a true and correct record.
5.0 REPORTS
Cr
Douglas raised the issue of an increase in the number of applications received
from community groups applying for funding for township projects.
The
Committee was informed funding applications have been received from 64
Southland community groups and that due to the number of groups applying for
funding made it difficult to give out significant sums of monies.
Cr
Douglas commented that perhaps people were seeing the ease of contacting
Venture Southland staff to apply for funding, rather than looking at other
fundraising avenues.
Cr
Paterson advised the age of volunteers is increasing and the younger age group
is not coming through due to many Southlanders working with inflexible
schedules, such as dairy farmers and a shift in volunteer attitudes is
occurring.
Community
representative Mrs Wadworth commented that today’s volunteers did not
want to offer the same amount of time as the older generation who would
possibly serve on committees for long periods of time and acknowledged that
Health & Safety regulations has created extra costings for community
projects.
Mrs
Harvey advised Venture Southland is in the early stages of volunteer research
among Southlanders to determine the challenges and issues they face advising it
is hoped the research will be completed by June 2016.
5.1 NORTHERN
SOUTHLAND DEVELOPMENT FUND
R/15/11/19914
Report by Mrs
B Affleck providing a summary of the Northern Southland Development Fund
applications received and recommendations for allocation from the Northern
Southland Development Fund Working Group which met on 22 October 2015.
The Committee noted the amount available for allocation is as
follows;
·
The amount available for allocation to 30 September 2015 $15,766
·
The grants awarded as per the following summary $
7,800
Mrs
Affleck provided a summary of applicants and subsequent recommendations from
that meeting.
1.
Athol CDA
Total
Project Cost $2,000
Amount
Requested $800 Recommendation $800
2.
Daffodils at Milligan Park – Dipton Community Project
Total
Project Cost $52,983
Amount
Requested $20,000 Recommendation Declined
3. Castlerock
Mossburn Pony Club
Total
Project Cost $10,580
Amount Requested $2,000 Recommendation $1,750
4
Five Rivers Hall
Total
Project Cost $3,214
Amount
Requested $1,000 Recommendation
Deferred
3.
Garston CDA
Total
Project Cost $6,000
Amount
Requested $2,000 Recommendation Declined
4.
Lumsden Light Committee
Total
Project Cost $not
stated
Amount
Requested $500 Recommendation
$500
5.
Lumsden RSA / Senior Citizens Hall
Total
Project Cost $9,693
Amount
Requested $5,000 Recommendation Declined
6.
Mossburn CDA
Total
Project Cost $10,000
Amount
Requested $2,000 Recommendation $1,750
7.
Mossburn Community Facilities Inc
Total
Project Cost $17,750
Amount
Requested $2,000 Recommendation $2,000
8.
Northern Southland Community Resource Centre Charitable Trust
Total
Project Cost $1,000
Amount
Requested $1,000 Recommendation $1,000
9.
Mossburn Rugby Club
Total
Project Cost $21,150
Amount
Requested $2,000 Recommendation Deferred
10.
Parent to Parent Southland
Total
Project Cost $2,593
Amount
Requested $2,593 Recommendation Declined
Moved J Guyton,
seconded T Wadworth
and
resolved that the Southland District Council Allocations Committee approve the
recommendations for the payment of grants awarded from the
Northern Southland Development Fund by the Northern Southland Fund Working
Group.
5.2 COMMUNITY
FUNDING APPLICATIONS MAY 2015
r/15/11/19909
Report by Mrs
B Affleck outlining the balance of funding available for allocation from the
Community Initiates Fund, District Heritage Fund, Sport NZ Rural Travel Fund,
Creative NZ Creative Communities Scheme and Financial and Reserve Contribution
Fund and also the total of recommendations to be considered by the
Allocations Committee, was tabled.
Mrs Affleck advised the balance of funds designated for
allocation by the Allocations Committee for the 2015 - 2016 Financial Year was
as follows;
Community
Initiatives Fund:
Amount
available for allocation $66,061
Recommendations
in this agenda = $52,860
District
Heritage Fund:
Amount
available for allocation $51,878
Recommendations
in this agenda = $45,000
SPORT
NZ Rural Travel Fund:
Amount
available for allocation $13,936
Recommendations
in this agenda = $3,250
Creative
New Zealand Creative Communities Scheme:
Amount
available for allocation $15,858
Recommendations
in this agenda = $not stated
Financial
and Reserve Contribution Fund:
Amount
available for allocation $301,702
Community
Initiatives Fund
Mrs
Affleck provided a summary of applicants for the Committee to consider. These
being;
a. Disabilities
Resource Centre Southland Charitable Trust Inc
Total
Project Cost $63,763
Amount
Requested $8,550 Recommendation Decline
b. Gore Kids Hub
Charitable Trust
Total Project Cost $475,800
Amount
Requested $6,005 Recommendation
Decline
c. Gorge Road CDA
Total
Project Cost $11,500
Amount
Requested $2,000 Recommendation $1,000
d. Parent
to Parent Southland
Total
Project Cost $25,650
Amount
Requested $5,000 Recommendation Decline
e. Riverton/Aparima
Community Board
Total Project Cost $10,460
Amount
Requested $4,000 Recommendation $1,000
f. Stadium
Southland Ltd
Total
Project Cost $50,500
Amount
Requested $3,000 Recommendation Decline
g. The Salvation
Army
Total Project Cost $159,602
Amount
Requested $15,000 Recommendation
Decline
h. Victim Support
Total Project Cost $8,593
Amount
Requested $3,000 Recommendation
Decline
i. Winton
Skate Park Trust
Total Project Cost $389,177
Amount
Requested $5,000 Recommendation
$2,000
j. Youthline
Total Project Cost $14,575
Amount
Requested $3,000 Recommendation
$1,500
Mrs
Affleck provided a summary of applicants and recommendations for the
Committee’s consideration and approval. These being;
1
Aparima Taekwondo Club
Total Project Cost $1,033
Amount
Requested $600 Recommendation $300
2 Athol CDA
Total
Project Cost $2,000
Amount
Requested $1,000 Recommendation
$500
3 Blackmount
Pool Society Inc
Total Project Cost $5,420
Amount
Requested $1,500 Recommendation $1,000
4 Castlerock
Mossburn Pony Club
Total
Project Cost $10,580
Amount
Requested $2,000 Recommendation $1,000
5 Central
Southland Floral Art Club
Total
Project Cost $4,100
Amount
Requested $1,500 Recommendation Decline
6 Colac Bay
CDA
Total Project Cost $4,783
Amount
Requested $1,900 Recommendation $1,000
7 Colac Bay
Progress League
Total Project Cost $1,196
Amount
Requested $1,000 Recommendation $500
8 Edendale
Rugby Club
Total Project Cost $7,176
Amount
Requested $2,500 Recommendation $1,000
9 Eventing
Southland
Total
Project Cost $27,271
Amount
Requested $2,500 Recommendation
$1,500
10 Fiordland Community
Events Centre Trust
Total Project Cost $7,108
Amount
Requested $3,108
Recommendation $1,000
11 Five Rivers Hall
Committee
Total
Project Cost $3,214
Amount
Requested $1,500 Recommendation $750
12 Funshine Early
Learning Centre - Riversdale
Total
Project Cost $8,966
Amount
Requested $2,000 Recommendation $1,000
13 Garston CDA
Total Project Cost $6,000
Amount
Requested $2,000 Recommendation $750
14 Gorge Road CDA
Total
Project Cost $5,828
Amount
Requested $3,000 Recommendation $1,500
15 Lumsden
Light
Total
Project Cost $not stated
Amount
Requested $500 Recommendation $250
16 Lumsden
RSA & Senior Citizens
Total
Project Cost $9,693
Amount
Requested $5,000 Recommendation $1,200
17 Makarewa
Playcentre
Total
Project Cost $18,171
Amount
Requested $2,857 Recommendation
$1,200
18 Manapouri
Hall Subcommittee
Total
Project Cost $61,766
Amount
Requested $4,500 Recommendation $1,500
19 Marakura
Yacht Club
Total Project Cost $1,230
Amount
Requested $350 Recommendation $200
20 Mokoreta-Redan
Centennial Hall Society Inc
Total
Project Cost $48,958
Amount
Requested $5,000 Recommendation $1,500
21 Mossburn
Community Facilities Inc
Total
Project Cost $17,800
Amount
Requested $2,000 Recommendation $1,500
22 Mossburn
Rugby Club
Total
Project Cost $21,150
Amount
Requested $2,000 Recommendation
$1,500
23 Mossburn
CDA
Total
Project Cost $10,000
Amount
Requested $2,000 Recommendation
$1,000
24 Nightcaps Squash
Club
Total
Project Cost $7,500
Amount
Requested $1,000 Recommendation $750
25 Northern
Southland Community Resource Centre Charitable Trust
Total
Project Cost $1,000
Amount
Requested $500 Recommendation $500
26 Orepuki CDA
(a) Request assistance towards
the purchase of ten tables for the Orepuki Hall.
The current tables are beyond repair.
Total Project Cost $2,090
Amount
Requested $1,500 Recommendation $750
(b) Request assistance towards
printing costs associated with the production of a Jubilee calendar.
Total Project Cost $1,705
Amount
Requested $1,000 Recommendation Nil
(c) Request assistance towards
printing costs associated with upgrading the Orepuki Hall kitchen.
Total Project Cost $8,999
Amount
Requested $2,300 Recommendation $1,000
27 Otahuti Tennis Club
Total Project Cost $4,116
Amount
Requested $2,000 Recommendation
$1,000
28 Otautau Community
Board
Total Project Cost $5,600
Amount
Requested $2,000 Recommendation $750
29 Otautau Promotions
Total Project Cost $2,640
Amount
Requested $750 Recommendation $300
30 Riversdale Plunket
Total
Project Cost $5,993
Amount
Requested $5,000 Recommendation $1,000
31 Riversdale
School
Total
Project Cost $113,855
Amount
Requested $21,605 Recommendation $5,000
32 Senior
Citizens Winton
Total
Project Cost $6,200
Amount
Requested $not stated Recommendation $1,000
33 Riverton
Community Garden
Total
Project Cost $6,740
Amount
Requested $6.740 Recommendation
$1,000
34 South
Coast Environment Society
(a) Request assistance towards
costs associated with signage and interpretation panels.
Total
Project Cost $1,574
Amount
Requested $1,274 Recommendation $500
(b) Request assistance towards
costs associated with fencing off the access-way easement recently secured.
Total
Project Cost $3,242
Amount
Requested $2,782 Recommendation $750
35 Southland
Bee Society Inc
Total
Project Cost $4,210
Amount
Requested $2,410 Recommendation $1,200
36 Southland Ski Club
Inc
Total Project Cost $8,658
Amount
Requested $1,500 Recommendation Nil
37 Takitimu Swimming
Club
Total Project Cost $3,935
Amount
Requested $2,168 Recommendation $1,000
38 Templeton
Flax milling Heritage Trust
Total
Project Cost $3,540
Amount
Requested $2,000 Recommendation $1,000
39 South Catlins
Charitable Trust
Total Project Cost $1,930
Amount
Requested $1,000 Recommendation $750
40 Southland
Tennis Association
Total Project
Cost: $20,150
Amount
Requested: $9.900
Recommendation Nil
41 Stewart Island
Community Board
Councillor
Ford declared an interest and took no part in voting or discussion on this
item.
(a)
Request assistance towards costs the development and installation
of new signage at the Stewart Island Library.
Total
Project Cost $1,500
Amount
Requested $1,000 Recommendation $500
(b) Request
assistance towards costs associated with replacing the punga fence and
repairing the roof at Motorau Moana Gardens.
Total
Project Cost $5,203
Amount
Requested $2,000 Recommendation $1,000
42 Te
Anau Golf Club Inc
Total
Project Cost $16,869
Amount
Requested $2,000 Recommendation
$1,000
43 Te
Hikoi Southern Journey – Riverton Heritage & Tourist Centre Trust
Mrs McCurdy declared an interest and took no part in voting or
discussion on this item.
(a) Request assistance towards
costs associated with holding the touring “Dinosaur Footprints”
exhibition. Te Hikoi is the only place in Southland showing this
exhibition.
It is
anticipated it will attract a significant number of people, locals, schools etc
Total
Project Cost $4,265
Amount
Requested $3,000 Recommendation $1,000
(b) Request assistance towards
the purchase of a ‘child friendly’ microscope for the Science
Education Area education programme attended by Southland school pupils on a
regular basis.
Total
Project Cost $5,145
Amount
Requested $4,000 Recommendation $750
44 Thornbury CDA
Total Project Cost $1,500
Amount
Requested $500 Recommendation $500
45 Thornbury Vintage
Tractor & Implement Club Inc
Total Project Cost $17,179
Amount
Requested $4,000 Recommendation $1,500
46 Tokanui Memorial
Hall
Total Project Cost $3,956
Amount
Requested $955 Recommendation $750
47 Tokanui School
– Home & School
Total Project Cost $75,064
Amount
Requested $1,500 Recommendation $1,500
48 Venture Southland -
Water Treatment Course - Community & School Pool Groups
Total Project Cost $2,400
Amount
Requested $1,160 Recommendation $1,160
49 Waianiwa Community
Kindergarten Inc
Total Project Cost 11,093
Amount
Requested $2,000 Recommendation $1,000
50 Waiau Valley Pony
Club
Total Project Cost $2,052
Amount
Requested $1,052 Recommendation $750
51 Waikaia Recreation
Centre
Total Project Cost $6,486
Amount
Requested $3,000 Recommendation $1,000
52 Winton Garden Club
Total Project Cost $4,140
Amount
Requested $2,000 Recommendation $800
53 Woodlands CDA
Total Project Cost $71,000
Amount
Requested $2,000 Recommendation $1,500
54 Wyndham Pony Club
Total Project Cost $21,972
Amount
Requested $2,000 Recommendation $1,000
Late
Application for Consideration
55 Waimatuku
Southern Scenic Highland Pipe Band
Total Project
Cost $
Amount Requested $ Recommendation
up to $5000
Southland
District Heritage Fund
Mrs
Affleck provided a summary of applicants and recommendations for the
Committee’s consideration. These being;
1
Te Hikoi Southern Journey – Riverton Heritage & Tourist
Centre Trust
Mrs McCurdy
declared an interest and took no part in discussions or voting on this item.
Total Project
Cost $128,002 ($26,200 operational expenses)
Amount
Requested $30,000 Recommendation
$20,000
2 Thornbury
Vintage Tractor & Implement Club
Total Project
Cost $5,762
Amount
Requested $3,000 Recommendation $3,000
3 Waikawa
Museum
Total Project
Cost $12,866
Amount
Requested $12,866 Recommendation $12,000
4 Wyndham
& Districts Historical Society
Total Project
Cost $5,552
Amount
Requested $4,000 Recommendation $4,000
5 Switzers
Museum (Waikaia) Inc
Total Project
Cost $8,200
Amount
Requested $6,000 Recommendation $6,000
SPORT NZ Rural Travel Fund
Mrs
Affleck provided a summary of applicants and recommendations for the
Committee’s consideration. These being;
1 Menzies
College – Cricket and Volleyball
Kms
= 1,500 Recommendation
as per travel formula $250
2 Fiordland
Athletics Club
Kms
= 3,400
Recommendation as per travel formula $500
3 Netball
Fiordland Inc
Kms
= 6,240 Recommendation
as per travel formula $750
4 Northern
Southland College – Athletics, Equestrian, Tennis
Kms
= 3,567 Recommendation
as per travel formula $500
5 Riverton Athletics
Club
Kms
= 2,040 Recommendation
as per travel formula $250
6 Waiau
Area School- Football League Competition
Kms
= 2,030 Recommendation
as per travel formula $250
7 Te Anau
Rugby Club
Kms
= 1,600 Recommendation
as per travel formula $250
8 Winton
Cricket Club
Kms
= 2,400 Recommendation
as per travel formula $500
Creative
New Zealand Communities
Mrs
Affleck provided a summary of applicants and recommendations for the
Committee’s consideration. These being;
1 Central
Southland Floral Art Club Awarded
$1750
2 Shakespeare
in the Park Charitable Trust Awarded
$ 500
3 Venture
Southland Awarded
$3000 ($500 per town)
4 Toi
Rakiura Arts Trust Awarded
$ 480
5 Invercargill
City Charitable Trust Awarded
$ 500
6 Venture
Southland Awarded
$1000
7 Southern
District Arts Trust Awarded
$ 900
Amount available for distribution: $15,858
Requests this round: $8130
Moved J Guyton,
Seconded Cr Keast
and resolved
that the Southland District Council Allocations Committee approve the allocation
of funds for the Community Initiatives Fund, District Heritage Fund, Sports NZ
Rural Travel Fund and Creative New Zealand Communities Fund including any
amendments made during consideration of the applications.
5.3 MEN
OF THE TREES FUNDING APPLICATIONS SEPTEMBER 2015
Report by Mrs Bobbi Brown advising that upon recently winding up
their organisation, the “Men of the Trees Southland Inc”
organisation gave the Southland District Council their remaining funds of
$27,637 and requested that the funds be distributed to
community projects on their behalf. Venture Southland subsequently initiated
and facilitated a funding round process alongside Southland District Council
staff and Councillors.
Mrs Brown provided a summary of this funding round, explained the
process involved and recommendations for the distribution of the full $27,637
to 23 community projects.
1 Alex
McKenzie Memorial Arboretum Charitable Trust
Total
Project Cost $6,300
Amount
Requested $5,000 Recommendation
$3,000
2 Balfour
CDA Subcommittee
Total
Project Cost $1,000
Amount
Requested $1,000 Recommendation $1,000
3 Fortrose
Boat Club
Total
Project Cost $600
Amount
Requested $600 Recommendation
$600
4 Garston
CDA Subcommittee
Total
Project Cost $600
Amount
Requested $600 Recommendation $600
5 Glengarry
Community Action Group
Total
Project Cost $15,500
Amount
Requested $3,000 Recommendation $3,000
6 Gorge
Road CDA
Total
Project Cost $11,500
Amount
Requested $500 Recommendation
$500
7 Gore
Garden Club
Total
Project Cost $770
Amount
Requested $500 Recommendation
$500
8 Gore
Amenities Society
Total
Project Cost $4,000
Amount
Requested $2,000 Recommendation
$2,000
9 Lumsden
CDA Subcommittee
Total
Project Cost $600
Amount
Requested $600 Recommendation
$600
10 Roslyn
Bush Nature Walkway
Total
Project Cost $9,925
Amount
Requested $1,000 Recommendation
$1,000
11 South
Coast Environment Society Incorporated
Total
Project Cost $45,378
Amount
Requested $5,000 Recommendation
$3,000
12 South Catlins
Charitable Trust
Total
Project Cost $10,000
Amount
Requested $3,000 Recommendation
$3,000
13 Stewart
Island Community Board
Total
Project Cost $5,203
Amount
Requested $1,000 Recommendation
$1,000
14 South
Catlins Promotions
Total
Project Cost $1,000
Amount
Requested $500 Recommendation
$500
15 Waikaia
Progress League
Total
Project Cost $1,500
Amount
Requested $1,500 Recommendation
$1,500
16 Woodlands
CDA Subcommittee
Total
Project Cost $73,000
Amount
Requested $2,000 Recommendation
$2,000
17 Wyndham
Wildlife Refuge
Total
Project Cost $600
Amount
Requested $600 Recommendation
$600
18 Gore
Kids Hub
Total
Project Cost not
stated
Amount
Requested $250 Recommendation
$237
19 Te
Anau Community Board
Total
Project Cost $not
stated
Amount
Requested $not stated Recommendation
$1,000
20 Riverton
Community Garden
Total
Project Cost $6,740
Amount
Requested $500 Recommendation
$500
21 Northern
Southland Community Resource Centre
Total
Project Cost $1,000
Amount
Requested $500 Recommendation
$500
22 Winton
Community Board
Total
Project Cost $1,000
Amount
Requested $500 Recommendation
$500
23 Monowai
Total
Project Cost $not
stated
Amount
Requested $500 Recommendation
$500
Members
expressed appreciation to Venture Southland staff in the preparation of the
report.
Moved
Cr Harpur, seconded Cr Dobson
and
resolved that the Southland District Council
Allocations Committee approve the Allocation of Funds recommended on funds
received from the “Men Of The Trees Southland Inc” Organisation
including any amendments made during the consideration of the application.
The meeting
concluded at 12.05pm.
CONFIRMED:
CHAIRPERSON:
DATED:
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Allocations Committee
17 May 2016
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Stewart
Island/Rakiura Visitor Levy Allocations Committee - Open Minutes
Record No: R/16/5/6705
Author: Alyson
Hamilton, Committee Advisor
Approved by: Alyson
Hamilton, Committee Advisor
☐
Decision ☐ Recommendation ☒ Information
1 Minutes
of the Stewart Island/Rakiura Visitor Levy Allocations Committee held Tuesday,
26 May 2015.
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Recommendation
That the Allocations
Committee:
a) Receives
the report titled “Stewart Island/Rakiura Visitor Levy Allocations
Committee - Open Minutes” dated 11 May 2016.
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Attachments
a Minutes
- Stewart Island/Rakiura Visitor Levy Allocations Committee - 26 May 2015 View
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Stewart
Island/Rakiura Visitor Levy Allocations Subcommittee
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17 May 2016
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Stewart Island/Rakiura Visitor Levy
Allocations Committee
OPEN MINUTES
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Minutes of
a meeting of Stewart Island/Rakiura Visitor Levy Allocations Committee held in
the Stewart Island Pavilion, Ayr St, Stewart Island on Tuesday, 26 May 2015 at
9.45am.
MEMBERSHIP
Chairperson Cr Neil Paterson
Members Greg Everest
Cr Bruce Ford
Bill
Moffatt
Kevin O’Sullivan
Jason
Steele
IN ATTENDANCE
Group Manager Policy and Community Rex
Capil, Community Development Planner Juanita Thornton, Area Officer Kirsten
Hicks
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Stewart
Island/Rakiura Visitor Levy Allocations Subcommittee
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17 May 2016
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1 Apologies
There were no
apologies lodged
2 Leave
of absence
There were no
leave of absences requested
3 Conflict
of Interest
The following members declared a conflict of interest with the below
mentioned applications;
Rakiura Heritage Centre Trust – Cr Ford, Member Everest
Stewart
Island/Rakiura Community Board – Cr Ford, Member Everest
Stewart
Island Jetties Subcommittee – Cr Ford, Member O’Sullivan, Member
Steele
4 Public
Forum
There were no persons seeking speaking rights in Public Forum
5 Extraordinary/Urgent
Items
Resolution
Moved Member Moffatt, seconded Member Everest
that the Stewart Island/Rakiura Visitor Levy Allocations Committee consider the
following item as a matter of urgent business in order that a decision can be
made
before the next ordinary meeting, subject to Section 46A of the Local
Govt
Official Information and Meetings Act 1987.
§ Administration
costs of the Stewart Island/Rakiura Visitor Levy Fund
6 Confirmation
of Minutes
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Resolution
Moved Member
Moffat, seconded Member Everest
That the
minutes of Stewart Island/Rakiura Visitor Levy Allocations Committee meeting
held on 28 May 2014 be confirmed.
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Reports
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7.1
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Stewart Island/Rakiura Visitor Levy Policy Document
Record No: R/15/5/8592
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The
Stewart Island/Rakiura Visitor Levy Policy Document was tabled.
Members’ attention was drawn to Allocation Criteria, as outlined in
this document.
Members
noted that the policy is due for review in July this year. As part of this
review, they request that section 10.1 – Committee Membership, be
amended to all three Approved Operators rather than the present two
representatives. As well as providing wider consideration of applications,
this would also be beneficial when declarations of Conflicts of
Interest remove members from the voting process.
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Resolution
Moved Member O'Sullivan, seconded
Member Everest
That the Stewart
Island/Rakiura Visitor Levy Allocations Committee:
a) Receives
the report titled “Stewart Island/Rakiura Visitor Levy Policy
Document” dated 19 May 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Requests
that when the Stewart Island/Rakiura Visitor Levy Policy Document is
reviewed, that membership of the Committee be increased to include
representatives of all three Approved Operators, rather than the existing
two.
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7.2
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Stewart Island/Rakiura Visitor Levy Financial Report
Record No: R/15/5/8790
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Report
prepared by Ms Arlyn Reyes (Accountant), was tabled.
Attention
of the Committee was drawn to the following points:-
o The amount for distribution in this round of the Stewart
Island/Rakiura Visitor Levy is $117,000.00
o Stewart Island Promotion Association will be returning $500 of the
$2,400.00 grant allocated to the Association in the 2014 allocation.
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Resolution
Moved Member Everest, seconded
Member Steele
That the Stewart
Island/Rakiura Visitor Levy Allocations Committee:
a) Receives
the report titled “Stewart Island/Rakiura Visitor Levy Financial
Report” dated 19 May 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d)
Requests that in future reports the budget reflects the dates of the
allocation round.
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7.3
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Venture Southland Report - Update on 2014 Successful Grant
Recipients Projects
Record No: R/15/5/8398
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Report
by Ms J Thornton (Community Development Planner), was tabled.
Members
noted the following updates on 2014 successful applicants:-
o Stewart Island Jetties Subcommittee – Port William Wharf
$50,000 was granted for the purpose of constructing a
replacement wharf at Port William. This work was only recently completed.
Final costs are yet to be received but to date, the cost of this project has
far outstripped the grant amount therefore no funds from this project will be
returned to the Committee.
o Stewart Island/Rakiura Community Board – upgrade of
Horseshoe Bay walking track.
$25,000 was granted for the purpose of upgrading the
existing walking track at Horseshoe Bay. This work is currently being priced
by a contractor.
o Lions Club of Stewart Island – new picnic tables
$3,000 was granted towards the cost of purchasing and
installing four picnic tables. These tables have been installed on concrete
pads at Halfmoon Bay, Lonneckers and Butterfields Beach. Recognition plates
have been attached to the tables, informing users of funding from the Levy.
o Stewart Island Promotion Association – extended Wifi
$2400 was granted to the Stewart Island Promotion
Association towards the cost of extending free wifi coverage further along
Ayr Street. This project has now been completed.
o Stewart Island Rakiura Community Environmental Trust (SIRCET)
– Halfmoon Bay Restoration Project
$5,285 was granted to SIRCET towards costs associated
with the volunteer co-ordination for the ongoing Halfmoon Bay Restoration
Project.
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Resolution
Moved Member Steele, seconded Member
O'Sullivan
That the Stewart
Island/Rakiura Visitor Levy Allocations Committee:
a) Receives
the report titled “Venture Southland Report - Update on 2014 Successful
Grant Recipients Projects” dated 19 May 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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7.4
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Venture Southland Report on Visitor Numbers
Record No: R/15/5/8581
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Report
on Visitor Numbers, prepared by Ms J Thornton (Community Development
Planner), was tabled.
Members
were informed that it is estimated that 21,046 visitors came to Stewart
Island in the period 1 October 2013 to 31 March 2014. It is estimated that
visitor numbers increased to 31,005 in the period 1 April 2014 to 31 March
2015.
The
figures presented above were reached by dividing the total collection figure
for each period by $5.00 (being the Levy fee), and therefore is an estimation
only.
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Resolution
Moved Member Everest, seconded
Member Moffat
That the Stewart
Island/Rakiura Visitor Levy Allocations Committee:
a) Receives
the report titled “Venture Southland Report on Visitor Numbers”
dated 19 May 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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7.5
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Summary of Applications for the Stewart Island/Rakiura Visitor
Levy
Record No: R/15/5/8867
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Report
Summary of Applications for the Stewart Island/Rakiura Visitor Levy, prepared
by Ms Kirsten Hicks (Area Officer), was tabled.
The
following applications were discussed in detail, including the comments from
the Technical Advisory Group.
§ Stewart Island Rakiura Community and Environment Trust (SIRCET)
SIRCET
sought assistance to support the management and administration of the
community nursery, environment centre and school group education projects.
The
applicant has requested $6,847 out of a total project cost of $11,947.
Members
were informed that part of SIRCET’s application was for wages ($9,847
of total project cost). It is noted wages are not an eligible for funding from
the Levy.
Decision:
The
Committee agreed to support SIRCET’s application excluding funding
wages, therefore approved a grant of $2,000.
§ Rakiura Heritage Centre Trust
The Rakiura Heritage Centre Trust sought assistance in raising the
local share of funding, in order to be eligible to make application to other
funding agencies.
Members were informed that plans for the new Heritage Centre have
been drawn up. This will replace the existing Rakiura Museum which no longer
meets community needs. The new facility is expected to become a major visitor
attraction.
The Trust has requested $50,000 out of a total project cost of
$2,878,000.
Members
Ford and Everest declared an interest in this application.
Decision:
The
Committee agreed to support this application from the Rakiura Heritage Centre
Trust. A grant of $50,000 was approved on the proviso that the balance of
funding required to enable this project to proceed be secured by June 2018.
Should
this fail to happen, the $50,000 commitment would expire and the funding
would then be available for distribution to other applicants.
§ Stewart Island/Rakiura Community Board
a) Installation
of a gas BBQ at Moturau Moana
The Stewart Island/Rakiura Community Board requested assistance
towards installing
a gas BBQ system at Moturau Moana Gardens.
The Board has requested $7,161 out of a total project cost of
$10,161.
Members
Ford and Everest declared an interest in this application.
Decision:
The
Committee decided that this project was of low priority, and subsequently
declined the application.
b) Upgrade
of the Horseshoe Bay Walking Track
The
Stewart Island/Rakiura Community Board requested funding towards costs
associated with the upgrade of the Horseshoe Bay walking track.
Members
were informed that in 2014 funding was granted for the section of track which
falls between Bragg Bay and Horseshoe Point. This work is currently underway.
This
application continues this upgrade from Dead Man’s Beach towards
Horseshoe Point Road.
The
Board has requested $25,000 out of a total project cost of $75,000 (+ SDC
maintenance funding)
Members
Ford and Everest declared an interest in this application.
Decision:
The
Committee considered this project to be high priority, and approved a grant
of $25,000. The Committee also expressed the view that they wished this
matter to progress as soon as possible.
c) Rubbish
Bin Upgrade
The
Stewart Island/Rakiura Community Board sought to upgrade the rubbish bins in
the main village area at Halfmoon Bay.
Members
were informed that there are currently not enough bins to meet visitor needs
and existing bins are not of an attractive nature.
The
Board requested $15,000 of a total project cost of $15,000.
Members
Ford and Everest declared an interest in this application.
Decision:
The
Committee considered this project to be of low priority, and subsequently
declined this application.
d) Footpath
upgrade on Main Road from Rakiura Charters to the Stewart Island
Gift Shop
The Stewart Island/Rakiura Community Board sought assistance to
upgrade the Main Road footpath from Rakiura Charters to the Stewart Island
Gift Shop.
Members were informed that the current footpath is substandard,
with broken and uneven concrete.
The Board requested $25,000 out of a total project cost of
$25,000.
Members
Ford and Everest declared an interest in this application.
Decision:
The
Committee considered this to be a Health and Safety issue and agreed to
approve a grant of $20,000.
Southland
District Council – Stewart Island Jetties Subcommittee
Assistance
was requested for costs associated with the investigation, design and
consenting for the upgrade of Ulva Island Wharf, including the purchase of
timber.
Members
were informed that the design component is required to fully expand the project
plan thus enabling the Jetties Subcommittee to apply for other grants. It is
estimated that approximately 15,000 tourists visit Ulva Island annually. The
state of the current wharf makes it difficult to berth boats and land
passengers. The proposed upgrade would improve safety, accessibility and the
visitor experience.
The
Subcommittee requested $65,800 out of a total project cost of $65,800.
Members
Ford, Steele and O’Sullivan declared an interest in this application.
Decision:
The
Committee considered this application to be high priority, due to the
popularity of Ulva Island with visitors. A grant of $20,000 was approved.
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Resolution
Moved Member O'Sullivan, seconded
Councillor Paterson
That the Stewart
Island/Rakiura Visitor Levy Allocations Committee:
a) Receives
the report titled “Summary of Applications for the Stewart
Island/Rakiura Visitor Levy” dated 19 May 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Approves
of the following applications as outlined in these minutes;
o Stewart
Island Rakiura Community and Environment Trust (SIRCET)
- $2000
(management & admin)
o Rakiura
Heritage Centre Trust - $50,000 (subject to conditions) (towards new Heritage
Centre)
o Stewart
Island/Rakiura Community Board
- $25,000
(upgrade of Horseshoe Bay walking track)
- $20,000
(upgrade of Main Road footpath)
o Stewart
Island Jetties Subcommittee - $20,000 (upgrade of Ulva Island wharf)
e) Declines
the following applications as outlined in the minutes;
o Stewart
Island/Rakiura Community Board (installation of gas BBQ system)
o Stewart
Island/Rakiura Community Board (refuse bin upgrade)
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8.0
Consideration of Urgent Business
8.1
Administration costs of the Stewart Island Rakiura Visitor Levy
Members
discussed the funding of initial set up administration costs which have been
financed
from the Stewart Island/Rakiura Visitor Levy Fund.
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Moved
Member Moffat, seconded Member Steele
That
the Stewart Island/Rakiura Visitor Levy Committee request Council consider an
alternative source of funding for the initial set up costs incurred by the
Visitor Levy,
based on the understanding that the Levy would not be used for administration
expenses.
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Meeting closed at 10.45am CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Visitor lEVY
ALLOCATIONS
COMMITTEE HELD ON 26 May 2015
DATE:...................................................................
CHAIRPERSON:...................................................
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Allocations
Committee
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17 May 2016
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Northern Southland Development Fund Working Group
Meeting - Open Minutes
Record No: R/16/5/6721
Author: Alyson
Hamilton, Committee Advisor
Approved by: Alyson
Hamilton, Committee Advisor
☐
Decision ☐ Recommendation ☒ Information
1 Minutes
of the Northern Southland Development Fund Working Group Meeting held
Wednesday, 4 May 2016.
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Recommendation
That the Allocations
Committee:
a) Receives
the report titled “Northern Southland Development Fund Working Group
Meeting - Open Minutes” dated 10 May 2016.
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Attachments
a Minutes
- Northern Southland Development Fund Working Group Meeting 4 May 2016 View
MINUTES OF THE NORTHERN SOUTHLAND
DEVELOPMENT FUND
WORKING GROUP MEETING
WEDNESDAY 4 MAY 2016
Minutes of the
Local working group meeting to consider the Northern Southland Development Fund
allocations held at the Lumsden Southland District Council Office, Lumsden on
Wednesday 4 May 2016, at 7.30pm
PRESENT: Cr Brian Dillon (Chair), Cr John Douglas,
(Mararoa Waimea Ward) Jim Guyton, Ged Newlands, (Mossburn CDA), Rob Scott,
Karen Blakemore (Lumsden CDA), Mike Smith, Sue Melvin, (Dipton CDA), Bobbi
Brown, (Venture Southland).
1.0 WELCOME:
2.0 APOLOGIES:
No apologies were received.
3.0 MINUTES:
Minutes of the Northern Southland Development Fund
meeting held on 22 October 2015, were tabled.
Moved Cr John Douglas, seconded Rob Scott
and RESOLVED THAT THE MINUTES OF THE MEETING HELD ON
22 OCTOBER 2015, BE CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.
4.0 FINANCIAL
REPORT:
Moved Karen Blakemore, seconded Sue Melvin
and RESOLVED THAT THE FINANCIAL REPORT AS AT 31 MARCH
2016 BE RECEIVED.
5.0 APPLICATIONS:
Moved Jim Guyton, seconded Ged Newlands
and RESOLVED THAT THE TEN APPLICATIONS FOR FUNDING
FROM THE NORTHERN SOUTHLAND DEVELOPMENT FUND BE RECEIVED.
The Committee considered the ten applications,
assessing their merit in accessing a grant from this fund. Members of the
Committee and (Venture Southland), contributed background information regarding
specific applications from groups in their geographic area.
DAFFODILS FOR MILLIGAN PARK -
DIPTON Declined
(This application appears to be from an
individual, rather
than a group; not a priority for this round
considering funding
available for distribution)
DIPTON COMMUNITY BATHS TRUST $1000.00
DIPTON
SCHOOL Deferred
(To be advised to reapply in future rounds;
not a priority
for this round considering funding
available for distribution)
MID NORTHERN SOUTHLAND TOY
LIBRARY $
750.00
($400 towards Computer; $350
towards Toys)
MOSSBURN RUGBY CLUB $1500.00
NORTHERN SOUTHLAND COMMUNITY
RESOURCE
CENTRE CHARITABLE
TRUST $1000.00
(Comment also that the Trust be
recommended to access as
much other support and
knowledge from Venture Southland
and others who have run events
to assist them to run this event)
NORTHERN SOUTHLAND MEDICAL
TRUST $3000.00
(For both the autoclave and the
vaccine fridge)
NB: Cr Douglas declared an
interest.
NORTHERN SOUTHLAND DEVELOPMENT
TRUST $ 750.00
NB: Jim Guyton declared an
interest.
NORTHERN SOUTHLAND AMATEUR SWIMMING
CLUB Deferred
(To be advised to reapply in future rounds;
not a priority
for this round considering
funding available for distribution)
PARENT TO PARENT SOUTHLAND
Parent training courses Declined
Moved Jim Guyton, seconded Cr
John Douglas
and RESOLVED THAT
$8000.00 FROM THE NORTHERN SOUTHLAND DEVELOPMENT FUND IS RECOMMENDED TO
THE SOUTHLAND DISTRICT COUNCIL ALLOCATIONS COMMITTEE FOR DISTRIBUTION, AS PER
THE SUMMARY OF APPLICATIONS AND RECOMMENDATIONS.
The meeting closed at 9.05pm.
Chairman
Dated
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Allocations
Committee
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17 May 2016
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Southland District Council Community Funding Financial
Report to 31 March 2016
Record No: R/16/5/6726
Author: Alyson
Hamilton, Committee Advisor
Approved by: Rex Capil,
Group Manager Community and Futures
☐
Decision ☐ Recommendation ☒ Information
1 Report
advising the balance of funding available for allocation from the various funds
at 31 March 2016.
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Recommendation
That the Allocations
Committee:
a) Receives
the report titled “Southland District Council Community Funding
Financial Report to 31 March 2016” dated 10 May 2016.
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Attachments
a Report
to Southland District Council Allocations Committee - 17 May 2016 - Community
Fund Financial Reports to 31 March 2016 View
REPORT TO SOUTHLAND DISTRICT COUNCIL
ALLOCATIONS COMMITTEE
Meeting Date: 17 May
2016
Subject: SOUTHLAND
DISTRICT COUNCIL COMMUNITY FUNDING
FINANCIAL REPORT TO 31 MARCH 2016
• NORTHERN
SOUTHLAND DEVELOPMENT FUND
• COMMUNITY
INITIATIVES FUND
• DISTRICT
HERITAGE FUND
• SPORT
NZ RURAL TRAVEL FUND
• CREATIVE
NZ CREATIVE COMMUNITIES SCHEME
• FINANCIAL
AND RESERVE CONTRIBUTION FUND
File No.: 910/120/1/1
Report by Bronwyn Affleck
dated 2 May 2016
1. SUMMARY
OF REPORT
This report
advises the balance of funding available for allocation from the various funds
at 31 March 2016.
2. RECOMMENDATION
THAT
THE REPORT BE RECEIVED.
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Signature
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Venture Southland
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Allocations
Committee
17 May 2016
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Community Funding Applications May 2016
Record No: R/16/5/6732
Author: Alyson
Hamilton, Committee Advisor
Approved by: Rex Capil,
Group Manager Community and Futures
☒
Decision ☐ Recommendation ☐ Information
1 Report
advising the balance of funding available for allocation from the various funds
and recommendations to be considered by the Allocations Committee.
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Recommendation
That the Allocations
Committee:
a) Receives
the report titled “Community Funding Applications May 2016” dated
10 May 2016.
b) Approve
the allocation of funds for the Community Initiatives Fund, District Heritage
Fund, Sport New Zealand Rural Travel Fund and Creative New Zealand Creative
Communities Scheme including any amendments.
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Attachments
a Report
to Southland District Council Allocations Committee - 17 May 2016 - Summary of
Applications View
b Report
to Southland District Council Allocations Committee - 17 May 2016 - Creative
New Zealand Creative Communities
View
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Allocations
Committee
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17 May 2016
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REPORT TO SOUTHLAND DISTRICT COUNCIL ALLOCATIONS
COMMITTEE
Meeting Date: 17 May
2016
Subject: COMMUNITY FUNDING APPLICATIONS MAY 2016
BALANCE
OF FUNDS DESIGNATED FOR ALLOCATION BY SOUTHLAND DISTRICT COUNCIL ALLOCATIONS
COMMITTEE:
• COMMUNITY
INITIATIVES FUND
• DISTRICT
HERITAGE FUND
• SPORT
NZ RURAL TRAVEL FUND
• CREATIVE
NZ CREATIVE COMMUNITIES SCHEME
• FINANCIAL
AND RESERVE CONTRIBUTION FUND
File No.: 910/120/1/1
Report by Bronwyn Affleck
dated 2 May 2016
1. SUMMARY
OF REPORT
This report
advises the balance of funding available for allocation from the various funds
and also the total of recommendations to be considered by the
Allocations Committee.
2. RECOMMENDATION
THAT
THE SOUTHLAND DISTRICT COUNCIL ALLOCATIONS COMMITTEE APPROVE THE ALLOCATION OF
FUNDS FOR THE COMMUNITY INITIATIVES FUND, DISTRICT HERITAGE FUND, SPORT NZ RURAL
TRAVEL FUND AND CNZ CREATIVE COMMUNITIES SCHEME AS PER THE ATTACHED SCHEDULES
INCLUDING ANY AMENDMENTS MADE DURING THE REVIEW.
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Signature
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Venture Southland
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3. REPORT
BALANCE
OF FUNDS DESIGNATED FOR ALLOCATION BY THE ALLOCATIONS COMMITTEE 2015 –
2016 FINANCIAL YEAR
Community
Initiatives Fund:
Amount
available for allocation $63,712
Recommendations
in this agenda = $62,731
District
Heritage Fund:
Amount
available for allocation $37,094
Recommendations
in this agenda = $19,000
SPORT
NZ Rural Travel Fund:
Amount
available for allocation $10,394
Recommendations
in this agenda = $8,200
Creative
New Zealand Creative Communities Scheme:
Amount
available for allocation $20,800
Recommendations
in this agenda = $14,208
Financial
and Reserve Contribution Fund:
Amount
available for allocation $301,702
4. COMPLIANCE
STATEMENT
This recommendation is consistent
with the Venture Southland Action Plan 2015/2016, which has been adopted
following public consultation.
Bronwyn Affleck
ADMINISTRATION MANAGER
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Allocations
Committee
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17 May 2016
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Summary
of Applicants
Community Initiatives Fund
1 Alzheimers
Society Southland Ltd
Request
assistance towards costs associated with the day-to-day operations being
telecommunications, seasonal newsletter and employment costs.
Two
community support officers work a combined 30 hours per week.
Total
Project Cost $3,391 (May
2015 $1,000 to purchase a laptop)
Amount
Requested $3,391 Recommendation
Committee to Discuss $
2 Arthritis
Foundation of NZ Inc – Southern Region
Request
assistance towards costs associated with the Arthritis educator delivering a
range of services including group information sessions, self-management
workshops and community talks to give people affected by arthritis the skills
and confidence they need to manage the condition better.
Total
Project Cost $30,400 (May
2012-2015 $1,000)
Amount
Requested $1,500
Recommendation Committee to Discuss $
3 Diabetes
NZ Inc – Southland Branch
Request
assistance towards costs associated with testing supplies, training and
registration costs and office rent where free checks and advice are provided.
Diabetes
Southland aims to tackle the Southland diabetes epidemic by compelling the
public to be more aware of the risk factors of the disease. A new
campaign has started on a monthly basis going to different locations and
offering free checks and advice.
Total Project
Cost $5,120 (Have
not previously received SDC funding)
Amount
Requested $5,120 Recommendation
Committee to Discuss $
4 Parent
to Parent
Request
assistance towards the Regional Coordinator’s salary. This would
assist the continuation of services and programmes free of charge to the
Southland community.
Parent
to Parent provides essential services and support to families with children or
family members with a disability, disorder or health problem.
(113
members Southland wide.)
Total
Project Cost $25,650 (Declined
November 2015)
Amount
Requested $2,500 Recommendation
Committee to Discuss $
5 Helping
Hands
Request
assistance towards fuel for lawn mowers, garden tools, chemicals and protective
gear, spray knapsack and uniforms (printed T-shirts).
Established
in October 2015 and with a base of 20 volunteers Helping Hands members donate
their time to provide short-term help to those in need while ill or undergoing
medical treatments.
Services
provided include maintaining gardens and care of pets. Recently the
services of a florist who donates a small gift of flowers to brighten the day,
a massage therapist for relaxation and a service to drive clients to
appointments and to pick up any supplies required have been added.
Total
Project Cost $2,187
Amount
Requested $2,187 $1,000
6 The
Parenting Place – Attitude Youth Division
Request
assistance towards costs associated with Attitude presenters visiting 8 schools
in the Southland District between August 2015 and April 2016 to deliver 22
presentations to approximately 1,000 students.
Attitudes
objective is to encourage mental and emotional resilience and to help prevent
youth suicide, teen pregnancy, drug and alcohol abuse and a low sense of
self-worth.
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Aparima College x 2 presentations
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Central Southland College x 4
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Fiordland College x 3
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Menzies College x4
|
|
Northern Southland College x 3
|
Waiau Area School x 3
|
|
Winton School x 1
|
Halfmoon Bay School x 2
|
Total Project
Cost $27,419
Amount
Requested $2,004 Recommendation $2,000
7 Browns
CDA
Request
assistance towards costs associated with repainting the “Browns”
townships signs.
Total Project
Cost $1,000
Amount
Requested $800 Recommendation $500
8 Catlins
Coats Inc
Request
assistance towards the design and printing of two interpretation panels
for Slope Point which will highlight the cultural and conservation values
of the site. Parking signage will also be added to improve the safety and
comfort of visitors.
Total Project
Cost $1,904
Amount
Requested $1,904 Recommendation $1,000
9 Colac
Bay Progress League
Request assistance
towards the purchase of a new fridge for the Colac Bay Hall. A double
door chiller would be the most practical to fit food platters for community
functions, weddings, funerals etc.
Total
Project Cost $4,109
Amount
Requested $2,500 Recommendation
$1,000
10 Dipton
Community Baths Trust
Request
assistance towards costs associated with the purchase and installation of a new
heat pump. The current pump is damaged and out-dated and cannot be
repaired.
Total
Project Cost $13,585
Amount
Requested $2,000
Recommendation $2,000
11 Dipton
School
Request
assistance towards the purchase and installation of a new shade sail located
next to the main hall / community room at the School.
The
provision of a shade sail is important for participate in the school and for
community events.
Total
Project Cost $1,348
Amount
Requested $450 Recommendation $450
12 Edendale
Rugby Football Club
Request assistance towards
costs associated with upgrading the 40 year-old kitchen to a standard that will
meet the needs of the Club and wider community.
The Club is used extensively
throughout the year by the Rugby Club, Fonterra, Edendale School and the
general public for meetings and social functions.
Total
Project Cost $18,314
Amount
Requested $5,000 Recommendation $2,000
13 Edendale
Wyndham Community Board
Request
assistance towards costs associated with the development of a Cemetery Kiosk
and information panels for the Edendale Cemetery.
Total Project
Cost $9,200
Amount
Requested $2,000 Recommendation $1,500
14 Fortrose
Domain Board (Hall Committee)
Request assistance
towards costs associated with recladding and painting the hall front wall.
All other walls and the
roof have been reclad/replaced over the last ten years and this will complete
the external upgrade of the hall.
The hall is used by the
community for social events, birthday parties, wedding functions, funeral
gatherings and the annual District Dinner.
Total
Project Cost $5,019
Amount
Requested $3,500 Recommendation $1,000
15 Lumsden
CDA
Request
assistance towards costs associated with:
Painting the
Hall, replacing the spouting, adding a porch to the side entrance to ensure
rain does not enter the building and provide safe non-slippery access and
improve water pressure.
The hall is a
well-used public facility. Users groups include: indoor bowls, Tai Chi,
craft groups, meeting venue and a variety of social functions.
Total
Project Cost $23,991
Amount
Requested $2,000 Recommendation $2,000
16 Mid
Northern Southland Toy Library
(a) Request
assistance towards costs associated with updating the computer to enable
recording of library issues and returns. Currently the library has to use
a paper system.
Total
Project Cost $800
Amount
Requested $400 Recommendation $400
(b) Request
assistance towards purchasing some new toys to update the library’s
resources.
Total
Project Cost $2,000
Amount
Requested $1,000 Recommendation $500
17 Northern
Southland Amateur Swimming Club
Request
assistance towards the purchase of new equipment to replace worn out and tatty
equipment including: Noodles, kickboards, fins and flippers, hand paddles all
used for swimming lessons provided for children in the community.
Assistance
with the purchase of these items would assist in keeping swimming lessons fees
to a minimum and therefore accessible to all.
Total
Project Cost $2,000
Amount
Requested $1,000 Recommendation
$750
18 Northern
Southland Community Resource Centre Charitable Trust
Request
assistance towards costs associated with bringing Nathan Mikaere-Wallis from
the Brain Wave Trust to speak to community members on brain development.
Nathan
is an internationally respected authority on anything brain related.
Total
Project Cost $3,000
Amount
Requested $1,000 Recommendation $1,000
19 Northern
Southland Medical Trust
(a) Request
assistance towards the purchase of a new Autoclave for sterilizing equipment.
Total
Project Cost $11,900
Amount
Requested $2,500 Recommendation $1,000
(b) Request
assistance towards the purchase of a vaccine fridge for the Lumsden Medical
Centre.
Total
Project Cost $3,900
Amount
Requested $1,500 Recommendation $1,000
20 Otautau
Community Board
(a) Request
assistance towards costs associated with the development of a BMX track in
Otautau.
A
BMX track would provide a safe place for kids to ride their bikes and will add
to the attractions and amenities of the town and the Holt Park complex.
Total
Project Cost $9,800
Amount
Requested $3,000 Recommendation $2,000
(b) Request
assistance towards costs associated with restoration work on the Isla Bank War
Memorial which is located within the Calcium Cemetery.
A condition report has been
completed which details the repair work required.
Total
Project Cost $18,507
Amount
Requested $3,000 Recommendation $1,500
21 Otautau
Community Swimming Pool
Request
assistance towards costs associated with recladding the exterior of the
facility and upgrading the heating system with solar and a heat pump system.
This
option was chosen following a heating assessment by Ahika Consulting.
This identified this would be economical and ensure that the pool would
maintain a suitable and comfortable temperature for users.
The
pool is used daily October – March by families, individuals and by local
schools in the area.
Total
Project Cost $218,521
Amount
Requested $5,000 Recommendation $3,500
22 Otautau
Promotions
Request assistance
towards costs associated with building two large “Welcome to
Otautau” signs. The signs will be made of concrete and steel and be
approximately 3 metres long and 1.8 metres high.
Total
Project Cost $7,625
Amount
Requested $4,500 Recommendation
$1,500
23 Riverton
Community Board
Request assistance
towards costs associated with the installation of an electric BBQ at Taramea
Bay.
This is part of the
beautification project following the demolition of the Soundshell.
Total
Project Cost $26,436 (BBQ $11,436)
Amount
Requested $2,500 Recommendation
$2,000
24 Riverton
Community Charitable Trust
Request
assistance towards costs associated with refurbishing the interior of the
Community House.
The
organisation provides services to enhance the wellbeing of the Riverton
community and also Thornbury, Waimatuku, Colac Bay and Orepuki.
It
is 13 years since any upgrade and the Trust want to provide a warm and inviting
atmosphere to ensure users feel comfortable and safe.
Total
Project Cost $3,266
Amount
Requested $800 Recommendation $800
25 Seaward
Downs Playgroup
Request
assistance towards costs associated with relocating the Playgroup’s
playground.
Seaward
Downs Playgroup has for the past 35 years been in the old Seaward Downs School
however this building is no longer suitable and so the Playgroup has relocated
to the Hall.
Total
Project Cost $3,800
Amount
Requested $2,500 Recommendation $1,500
26 South
Coast Environment Society Inc
Request assistance
towards costs associated with developing an enduring resource of short videos
capturing the content of workshops and make these freely available to all rural
communities in the Southland District through libraries and by putting content online.
Workshop content will
include:
Energy Efficiency
– cut your power bill
Eco-building –
solar design and insulation
Water use and
protection
Organic vegetables and
growing crops at home
Waste minimising in
your consumer choices
Food – healthy choices,
shopping and processing
Travel options and
carbon impacts
Community resilience.
Total Project
Cost $17,170
Amount
Requested $7,870 Recommendation $2,000
27 SDC
– for Fortrose Foreshore
Request assistance
towards costs associated with the installation of a donation box at the
Fortrose Foreshore.
Donations received
would be directed towards the upkeep of local facilities including the
playground, heritage information and interpretation panels.
Total
Project Cost $750
Amount
Requested $750 Recommendation
$400
28 Southland
Heritage and Building Preservation Trust - Kohi Kohi Cottage
Request
assistance towards costs associated with Stage 2 restoration including:
Rebuilding
the front veranda
Replacing
the front door and frame
Rebuilding
the top of chimney
Repainting
the whole exterior of cottage
Possibly
replacing two double hung windows
Total Project
Cost $44,930
Amount
Requested $2,500 Recommendation $2,500
29 Southland
Ski Club Inc
Request
assistance towards costs associated with replacing the two 60 gallon hot water
cylinders which are about 45 years old.
Total Project
Cost $7,098
Amount
Requested $1,500 Recommendation $750
30 Stewart
Island Pavilion Trust
Request
assistance towards costs associated with constructing a concrete footpath to
connect with the access ramp to the pavilion.
Currently
the ramp can only be accessed by crossing a grass area. The installation
of a concrete path will provide an all-weather surface for everyone using the
Pavilion and in particular wheelchair and mobility frame users.
Total
Project Cost $4,364
Amount
Requested $2,000 Recommendation $1,500
31 Te Anau
Community Board
Request
assistance towards costs associated with developing a rest area adjacent to the
skate park incorporating a picnic table, seating, a water fountain and a shade
sail.
Total
Project Cost $15,450
Amount
Requested $3,000 Recommendation $2,000
32 Te Anau
Flower Show Committee
Request assistance towards
costs associated with hiring a van to transport equipment from Dunedin to Te
Anau and back to Dunedin.
Te Anau is hosting the
NZ National Daffodil Show 24-25 October 2016.
AS part of the staging
the Show the Club will need to borrow equipment from the Dunedin Horticultural
Society.
Total
Project Cost $1,500
Amount
Requested $1,000 Recommendation $750
33 Te Tipua
School PFTA
Request assistance towards costs
associated with upgrading and updating the schools 1970’s playground.
Total
Project Cost $23,002
Amount
Requested $2,500 Recommendation
$1,500
34 Thornbury
CDA
Request
assistance towards costs associated with the purchase of 2 radiant ceiling heaters
for the Hall.
Total
Project Cost $3,322
Amount
Requested $2,500 Recommendation $1,200
35 Tokanui CDA
(a) Request
assistance towards costs associated with capturing stories and information
about Tokanui and the surrounding District, particularly in relation to the old
tramlines and transport in general. The project will include oral
histories, interpretation panels and displays incorporating tramline
components.
Total
Project Cost $10,000
Amount
Requested $2,000 Recommendation $1,500
(b) Request
assistance towards costs associated with fencing around the old Tokanui
Cemetery which will protect the Cemetery from stock damage.
A new access way will also be
developed as currently access to the Cemetery is through private property.
Total
Project Cost $5,000
Amount
Requested $2,000 Recommendation $1,000
36 Tokanui
Memorial Hall
Request
assistance towards costs associated with PowerNet replacing the transformer
that provides power to the Hall. This was an unexpected expense.
Previously
the voltage supplied to the Hall was not sufficient to enable all heaters
and/or kitchen appliances to be sued at the same time. The new
transformer will enable Hall users to use all required electrical appliances
simultaneously.
Total
Project Cost $4,872
Amount
Requested $1,300 Recommendation $1,000
37 Tokanui
Golf Club
Request
assistance towards the purchase of a tractor for the mowing of fairways.
Course maintenance and presentation is vital.
Total Project
Cost $25,000
Amount
Requested $2,000 Recommendation $1,500
38 Tuatapere
Community Baths Society Inc
(a) Request
assistance towards the purchase of a new thermal cover for the learner’s pool.
Total
Project Cost $1,044
Amount
Requested $500 Recommendation $500
(b) Request
assistance towards costs associated with replacing the 20-year old pool pump
and improving the pipework and plant to enable more efficient operation of the pool.
Total
Project Cost $9,094
Amount
Requested $1,500 Recommendation $1,500
39 Venture
Southland – ILT Kidzone Festival
(a) Request
assistance towards subsidising a bus service, $2.00pp for a return ticket, for
Southland District Council families to attend the ILT Kidzone Festival in July
2016.
Total Project
Cost $316,675
Amount Requested $1,800 Recommendation $1,800
(b) Matura
Island War Memorial Restoration
Request
assistance towards costs associated with the restoration of the Mataura Island
War Memorial including cleaning, rust removal and reinstating lead lettering.
This
War Memorial does not fall within a Community Board or CDA boundary and therefore
does not fall into any area of responsibility – hence Venture Southland
is the applicant group.
Total Project
Cost $3,685
Amount
Requested $685 Recommendation $685
40 Western
District Country & Variety Music Cub Inc
Request assistance towards the
purchase of 6 microphones. Currently all mics used are different ages and
quality and do not enhance the quality of multiple singers.
Total Project Cost: $843
Amount Requested: $437
Recommendation $437
41 Winton
Community Board
Request assistance
towards costs associated with upgrading the Winton Memorial Hall. The aim
of the upgrade is to provide the community with a modern, inviting and user
friendly facility.
The upgrade will
address the following:
Seismic strengthening
Lighting and heating
improvements
Upgrade of kitchen
facilities, ceiling insulation and sound panelling
Upgrade of toilet and
associated plumbing
Revamp entrance foyer
Internal and external
painting
Replace windows with
double glazed windows
New furniture and
appliances.
Total
Project Cost $943,891
Amount
Requested $2,500 Recommendation $3,500
42 Winton
Community Support
Request assistance towards costs
associated with running a Babysitting Workshop during the term holidays.
The workshop will be aimed at youth 14 years and older and will be facilitated
by a Plunket Area Educator.
Participants will receive a
Babysitting Manual and Certificate on completion of the Workshop. (Limited to
15-20 participants)
Total
Project Cost $600
Amount
Requested $400 Recommendation
$400
43 Wyndham
District Community Pool Inc
Request assistance
towards the purchase of equipment to be used in conjunction with the swimming
programme. The swimming programme provides local children with the
opportunity to learn to swim locally and at low cost.
Equipment required
includes: swimming boards, noodles, sinking toys and pull buoys.
Total Project
Cost $777
Amount
Requested $259 Recommendation $259
44 Northern
Southland Development Trust
Request assistance
towards costs associated with re-printing the Northern Southland Heritage Trail
brochure.
This brochure provides
information about the heritage trail and is an important link between the trail
and surrounding areas in Northern Southland. The demand for the brochure
has increased significantly over the last 12 months.
The brochure was last
printed in 2010 (15,000 copies). Content will be reviewed prior to
reprint to ensure all information is current.
Total
Project Cost $4,231
Amount
Requested $1,731 Recommendation
$1,000
45 Rakiura
Heritage Trust
Request assistance
towards costs associated with removing the whale pots, cannon etc, lifting the
pavers, compacting crusher dust to create an even surface, replacing pavers and
returning whale pots, cannons etc
The area is outside the
main entrance to the Museum. The tiles are uneven and will become a
hazard to visitors.
Total
Project Cost $795
Amount
Requested $795 Recommendation
$400
46 Southland
Shearing and Woolhandling
Request assistance
towards costs associated with additions to the existing purpose built shearing
shed at the Winton Racecourse.
Currently the
woolhandling component of the competition is held in a tent. This is not
satisfactory, so it is proposed to add a lean-to onto the existing facility.
The Southland shearing
and woolhandling event attracts competitors, including top shearers, and
supporters from throughout New Zealand and around the world.
The facilities are also
used by the Pony Club and Winton A&P Show.
Total
Project Cost $20,040
Amount
Requested $3,000 Recommendation
2,000
47 Waimahaka
Hall Committee
Request assistance
towards costs associated with repairing a leak underneath the hall.
Drainage work in the car park is required to prevent further flooding
underneath the Hall.
The flooding was
identified recently when undertaking work of the floorboards inside the
hall. This work/expense had not been budgeted for.
Total
Project Cost $2,500
Amount
Requested $1,000 Recommendation
750
|
Allocations
Committee
|
17 May 2016
|
Summary of Applicants
Southland District
Heritage Fund
1 Central
Southland Vintage Machinery Club
Request assistance
towards costs associated with operational costs including: electricity,
insurance, rates, audit fees, stationery and postage
Total Project Cost $8,688
Amount
Requested $4,000 Recommendation
$4,000
2 Fiordland
Vintage Machinery Inc
Request assistance
towards costs associated with operational costs including: insurance, power,
postage, rates, fuel and accounting fees.
Total Project Cost $8,714
Amount
Requested $7,000 Recommendation $5,000
3 Rakiura
Museum Trust
Request assistance
towards costs associated with operational costs including: insurance, power,
phone, audit fees, cleaning costs, administration and office expenses and
accounting fees.
Total Project Cost $16,250
Amount
Requested $10,000 Recommendation $10,000
4 Tuatapere
Bushman Museum
Request assistance
towards costs associated with operational costs including:
Total Project Cost $
Amount
Requested $ Recommendation
$
Awaiting further information - to be discussed at meeting
|
Allocations
Committee
|
17 May 2016
|
SPORT NZ Rural Travel Fund
1 Aparima College
– winter sports teams and clay target shooting
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 2,000 Recommendation
as per travel formula $800
2 Northern Southland
College – hockey, soccer, rugby
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 4,395 Recommendation
as per travel formula $1,200
3 Southland Boys High
School – rugby, hockey, soccer
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 9,440 Recommendation
as per travel formula $1,500
4 Southland Girls’
High School – football, rugby
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 2,500 Recommendation
as per travel formula $800
5 Otara Pony Club
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 8,250 Recommendation
as per travel formula $1,500
6 Tokanui Netball Club
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 3,680 Recommendation
as per travel formula $1,200
7 Winton Football Club
Inc
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 1,422 Recommendation
as per travel formula
$400
8 Central Pirates Rugby
Football Club
Request
assistance towards travel costs associated with participating in regular
competition.
Kms
= 2,118 Recommendation
as per travel formula $800
|
Allocations
Committee
|
17 May 2016
|
Creative NZ
Communities Summary
Application Number
|
Applicant
|
Project
|
Amount Requested
|
Comment
|
|
1
|
Riverton Community Arts Centre
|
Exhibition for kindergarten children
|
$587
|
|
|
2
|
Southland Art Society
|
Exhibition: Lost Object Ensemble by Jane Venis
|
$683
|
|
|
3
|
Takitimu Patchwork & Embroidery Group
|
Two day workshop on patchwork
|
$332
|
|
|
4
|
The Southland Art Society
|
Professional Development workshop for artists
|
$345
|
|
|
5
|
The Southland Art Society
|
Tonga ‘I Onopooni: Tongan Contemporary Art
Exhibition
|
$961
|
|
|
6
|
Southern Districts Arts Trust
|
Poetry Day
|
$900
|
|
|
7
|
Southland Competitions Society
|
Annual Performing Arts Festival
|
$1000
|
|
|
8
|
Manapouri Arts Group
|
Workshop with John Toomers
|
$750
|
|
|
9
|
South Coast Environmental Society
|
Earthcraft Festival
|
$2650
|
|
|
10
|
Venture Southland
|
3 x 2-Day Workshops for
Students
|
$6,000
|
|
TOTAL FUNDS FOR DISTRIBUTION: $20,800
TOTAL REQUESTS IN THIS ROUND: $14,208
Applicant Number: 1
|
Riverton Community Arts Centre Trust
|
|
Address:
|
Criteria
|
|
149 Palmerston Street
Riverton
|
Young Poeple
|
|
Contact People:
|
|
Julia Middleton-Chapman 032349932
|
|
The Project: Two Week Exhibition for kindergarten
children
|
|
The RCAC would like to hold a two week exhibition for
kindergarten children in Riverton. The concept is to encourage
kindy-aged children to create art with the aid of art mentors/educators from
Riverton, over the year, leading up to a public exhibition. The
children will be introduced to various media of art making. Their goal
is to build a body of work.
|
|
Benefits for the
community:
Children will be offered a project that immerses them in
art. They will see the results of their work hung in a public gallery.
Nurturing art at young age often builds life-long appreciators. The children
will be exposed to a number of art techniques and media, building up their
skills and awareness
An aim is to let the art inspire visitors to the gallery
to encourage their own children into artistic endeavours.
|
|
Where and When:
|
|
14 – 28 October, Riverton Community Art Centre
|
|
Who is Involved:
|
|
Julia Middleton Chapman will coordinate the project and
market the event.
Mentors and educators will give time to the project
The RCAC will also man the gallery during the exhibition
|
|
Amount Requested: $587
|
GST 75 340 834
|
|
Cultural Tradition
|
European
|
|
Genre
|
Visual arts: Presentation
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Marketing—posters
|
$50
|
Riverton Op Shop
|
$287.50
|
|
Gallery hire, two weeks
|
$287.50
|
|
|
|
Curation costs
|
$400
|
|
|
|
Opening day expenses
|
$50
|
|
|
|
Materials
|
$100
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$787.50
|
Total Income
|
$287.50
|
Applicant Number: 2
|
Southland Art Society
|
|
Address:
|
Criteria
|
|
City Gallery
28 Don Street, Invercargill
|
Participation
|
|
Contact People:
|
|
Kathryn McCully 0211052230
|
|
The Project: The Lost Object Ensemble by Jane Venis
|
|
The exhibition at the City Gallery will feature work by
Jane Venis. Her statement says: “I am overturning the concept of
using ‘found materials’ by creating instruments of materials that
appear to have lost their way.”
Jane Venis is a sculptor, musician and installation
artists. As part of her practice she recreates musical instruments from
re-purposed or unexpected materials. Many of her instruments are highly
impractical and reference the Japanese art of Chindogu.
The exhibition also references contemporary popular
culture, in particular infomercials for non-essential consumer goods and
reality television cooking programmes.
|
|
Benefits for the Community
The Southland Art Society believes the project will
benefit the community by introducing and making accessible an artist and a
practice that they may not have otherwise had the opportunity to engage
with.
The plan is to bring the artist to the installation at
which time she will present a public floor talk about the work and her
practice generally. The society anticipates that the artist’s use
of humour and performance may attract new audience and provide the community
with the opportunity to engage with a unique art experience. The
society has also scheduled the exhibition for a six week term (including the
school holidays), to enable as many people as possible to see the work.
|
|
When and Where
|
|
City Gallery, 17 September to 28 October
|
|
Who is Involved:
|
|
Jane Venis is a Dunedin-based sculptor, musician and
installation artist. Jane has an MA from the Dunedin School of Art and a PhD
in Fine Art from Griffith University, Queensland
Venture Southland manages
the event as part of their annual Management Plan.
|
|
Amount Requested: $683
|
GST 04 4196 794
|
|
Cultural Tradition
|
European
|
|
Genre
|
Visual arts: Presentation
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Gallery, 6 weeks
|
$915
|
Additional labour
|
$1280
|
|
Publicity
|
$300
|
Opening event
|
$300
|
|
Freight
|
$303
|
|
|
|
Artist Travel
|
$303
|
|
|
|
Artist accommodation ( 4 nights, install and talk)
|
$510
|
|
|
|
Vinyl signage
|
$300
|
|
|
|
Installation consumables
|
$100
|
|
|
|
Opening event
|
$300
|
|
|
|
Additional labour
|
$1280
|
|
|
|
Total Expenditure
|
$4,311
|
Total Income
|
$1,580
|
|
The group has also applied to: Creative Communities,
Invercargill ($2048)
|
|
Applicant Number: 3
|
Takitimu Patchwork & Embroidery Group
|
|
Address:
|
Criteria
|
|
368 Wether Hill Road, Wairaki Valley, RD1, Otautau
|
Participation
|
|
Contact People:
|
|
Mary Napper
032111669 or 021391674
|
|
The Project: Southland Festival of the Arts: 6 shows in
SDC areas
|
|
The group wishes to bring a tutor to Winton from Dunedin
to run a two-day workshop in patchworking.
The project is a ‘mystery quilt” which means
the finished design is not known until the end of the two days.
The workshop is divided into sections with each section
involving specific techniques and skills.
Day One: Completing several sections
Day Two: Joining sections together to create a competed
quilt top.
Those attending will learn new skills and techniques and
challenge themselves as they put together colours they may not have, had they
known the final design.
Participants will bring their own sewing machines, fabric
and other equipment.
The tutor will provide instruction packs.
|
|
Benefits for the community:
Participants will gain new skills which they can use when
making other quilts including charity quilts.
Participants will be able to share skills and techniques
learnt with other quiliters.
Participants will have fun and develop new ideas for other
patchwork projects.
|
|
Where and When
|
|
REAP Building, Winton, 9-10 July 2016
|
|
Who is Involved:
|
|
The tutor is Mary Geary from Dunedin, a trained teacher
who has taught patchwork and quilting nationally and in Australia
15 members of the group will participate. If there
are vacancies, other clubs will be invited to attend.
|
|
Amount Requested: $332
|
Not registered for GST
|
|
Cultural Tradition
|
European
|
|
Genre
|
Visual arts: Workshops
|
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Venue hire
|
$180
|
Participants:
|
|
|
Tutor fee
|
$200
|
15 @ $20
|
$300
|
|
Tutor travel
|
$52
|
|
|
|
Tutor accommodation
|
$120
|
|
|
|
Tutor meals
|
$80
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$632
|
Total Income
|
$300
|
.
|
Applicant Number: 4
|
The Southland Art Society
|
|
Address:
|
Criteria
|
|
City Gallery
P O Box 238
Invercargill
|
Participation
|
|
Contact People:
|
|
Hope Wilson 03 2141319
|
|
The Project: Professional Development seminar
for local artists
|
|
The City Gallery want to facilitate a professional
development seminar for local artists by inviting Evan Woodruffe, a
professional artist, to conduct two seminars entitled “A Map to the Art
World: where it is, what it looks like and how to travel there.”
These two workshops help develop understanding of how you can successfully
navigate the Art World.
|
|
Benefits for the community:
Local artists will:
-get to discuss their practice and skills with a
professional artist
-learn tools and skills for navigating the art world and
marketing themselves
-be taught a practical approach to being a professional
artist.
|
|
Where and When
|
|
City Gallery, 15-16 July
|
|
Who is Involved:
|
|
Evan Woodruffe, artist, lives and works in Auckland. He
graduated with an MFA from Elam, University of Auckland. He has substantial
exhibition and award history.
Up to 40 participants
|
|
Amount Requested: $345
|
GST 044 196 794
|
|
Cultural Tradition
|
European
|
|
Genre
|
Visual arts: Workshops
|
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Venue hire: 15 x 6 hours
|
$90
|
Venue hire: 15 x 6 hours
|
$90
|
|
Accommodation
|
$500
|
Accommodation
|
$500
|
|
Flights
|
$500
|
|
|
|
Artist Fee
|
$300
|
|
|
|
Advertising
|
$391
|
|
|
|
Equipment hire
|
$200
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$1,981
|
Total Income
|
$1,636
|
.
|
Applicant Number: 5
|
Southland Art Society
|
|
Address:
|
Criteria
|
|
City Gallery
P O Box 238
Invercargill
|
Diversity
|
|
Contact People:
|
|
Hope Wilson 03 2141319
|
|
The Project: Tonga ‘I Onopooni: Tongan
Contemporary Art Exhibition
|
|
The Southland Art Society plans to host this touring
exhibition, toured by Pataka Art Museum in Porirua. It is a unique
opportunity to bring a nationally recognised exhibition of contemporary
Tongan art by 13 Tongan artists.
|
|
Benefits for the community:
It will advance and promote Pacific art and artists in
Southland and increase the cultural diversity of the local and regional arts.
The exhibition showcases art that presents a uniquely Tongan/New
Zealand perspective and includes a diverse range of art practices and
materials, including tapa cloth, digital works, painting and photography
which will inspire local artists.
|
|
When and Where
|
|
13 April to 4 June
|
|
Who is Involved:
|
|
The exhibition install will be completed by City
Gallery’s Public Programmes Manager, Hope Wilson and board member and
SIT manager, Kathryn McCully.
Other key stakeholders are Murihiku Maori and Pasifika
Cultural Trust who have relationships with the Tongan community.
|
|
|
|
|
Amount Requested: $961
|
GST: 044 196 794
|
|
Cultural Tradition
|
Pacific
|
|
Genre
|
Visual arts: Presentation
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Gallery Hire
|
$1397
|
Labour
|
1,280
|
|
Exhibition fee
|
$4000
|
|
|
|
Insurance
|
$610
|
|
|
|
Advertising
|
$675
|
|
|
|
Freight
|
$965
|
|
|
|
Printing
|
$100
|
|
|
|
Signage
|
$50
|
|
|
|
Sundries
|
$50
|
|
|
|
Additional labour
|
$1280
|
|
|
|
Total Expenditure
|
$7847
|
Total Income
|
$1,280
|
|
The group has also applied to the ILT Foundation and ICC
Creative Communities
|
|
Applicant Number: 6
|
Southern District Arts Trust
|
|
Address:
|
Criteria
|
|
1466 Fortification Road
1 RD
Wyndham
|
Participation
|
|
Contact People:
|
|
Janice Broad 032409566
|
|
The Project: Southern District Arts Trust Poetry Day
|
|
The Trust wants to provide a platform for poets to share
their works, or recite their favourite poems.
|
|
When and Where
|
|
Tokanui Tavern, 12 June
|
|
Who is Involved:
|
|
Local poets and those from further afield, and those who
love reciting poetry. The arts trust will facilitate the event.
It is expected participants will number 40 with audiences
of 70
|
|
|
|
|
Amount Requested
|
$900
|
|
GST
|
Not registered for GST
|
|
Cultural Tradition
|
European
|
|
Genre
|
Performing Arts
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Travel for guest artists
|
$600
|
Trust’s own funds
|
$500
|
|
Equipment hire
|
$200
|
|
|
|
Promotion
|
$500
|
|
|
|
Flyers
|
$100
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$1,400
|
Total Income
|
$500.00
|
|
Applicant Number: 7
|
Southland Competitions Society
|
|
Address:
|
Criteria
|
|
P O Box 1393
Invercargill
|
Young People
|
|
Contact People:
|
|
Kirsty Lay 032161794
|
|
The Project: Annual
Performing Arts Festival
|
|
The society annually provides opportunities for young
people to learn the enjoyment of performing in public. In so doing,
their confidence increases.
This year the society will host nomination classes for
PACANZ in Speech and Drama, Modern Dance, Tap Dancing, Pianoforte.
The Comps will also offer two new vocal classes, Country
and Alternative.
Experienced adjudicators from all over NZ are brought in
to judge the Comps.
|
|
When and Where
|
|
Over three weekends at SIT Centrestage Theatre, Civic
Theatre and Repertory House from August 13 to September 26
|
|
Who is Involved:
|
|
Volunteer convenors
Active participants: 300
Audiences: 1500
|
|
|
|
|
Amount Requested:
$1000
|
Not registered for GST
|
|
Cultural Tradition
|
European
|
|
Genre
|
Performing Arts
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Competition wages
|
$4000
|
Participants: entry fees
|
$16,950
|
|
Adjudicators travel and accommodation
|
$6115
|
Programme sales and advertising
|
$1500
|
|
Advertising
|
$1200
|
Sponsorship
|
$3000
|
|
Catering
|
$1200
|
Fundraising and donations
|
$650
|
|
Medals, ribbons, trophy repairs
|
$3300
|
Grant funding
|
$35,000
|
|
Hire of venues
|
$17,570
|
|
|
|
PACANZ levies
|
$2975
|
|
|
|
President’s honorarium
|
$400
|
|
|
|
Prize money
|
$7000
|
|
|
|
Secretary/treasurer’s fees
|
$6000
|
|
|
|
Printing and admin costs
|
$7340
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$57,100
|
Total Income
|
$56,100
|
|
The group has also applied to: The ILT Foundation, ILT,
CTOS, Gore CCS, Invercargill CCS, Southern Trust
|
|
Applicant Number: 8
|
Manapouri Arts Group
|
|
Address:
|
Criteria
|
|
Participation
|
Participation
|
|
Contact People:
|
|
Marijke Schofield, 032496824
|
|
The Project: John
Toomer Workshop
|
|
The group wishes to encourage participation and education
of the visual arts in their local community by engaging John Toomer in an oil
painting workshop. This will be open to group members and the wider
community. Funding will subsidise the cost of the workshops for locals.
|
|
Benefits for the community:
Work with and learn from a professional artist
-Engage with and stimulate the Visual Arts
-Encourage participants to remain interested in the visual
arts
-personal development, with few opportunities such as
these in a small community
-Non-participants may enjoy John Toomer’s
demonstration
Work created will be exhibited at the Labour Weekend
Exhibition
|
|
When and Where
|
|
Manapouri Boating Club Hall
21-22 May
|
|
Who is Involved:
|
|
John Toomer, Professional artist
Marijke Schofield, treasurer
Ann Whatley, secretary
12 participants are expected with more than 30 in the
demonstration
|
|
|
|
|
Amount Requested:
$750
|
Not registered for GST
|
|
Cultural Tradition
|
European
|
|
Genre
|
Visual arts: Workshops
|
|
|
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Tutor fees
|
$1000
|
|
|
|
Accommodation
|
$250
|
Own funds
|
$750
|
|
Travel
|
$150
|
|
|
|
Hall Hire
|
$50
|
|
|
|
Sundry
|
$50
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$1,500
|
Total Income
|
$750
|
|
Applicant Number: 9
|
South Coast Environment Society
|
|
|
Address:
|
Criteria
|
|
|
154 Palmerston Street
Riverton
|
Participation
|
|
|
Contact People:
|
|
|
Karyn Owen, 02108488452
|
|
|
The Project: Earthcraft
Festival
|
|
|
The project comprises displays and stalls for
earth-related traditional crafts and 20 workshops. The workshops are
suitable for adults and children. The festival is aimed at raising
awareness of and skill building in traditional crafts such as spinning,
weaving, felting, knitting, pottery, leatherwork, soap making etc. The
festival will target Southland craftspeople to share their skills. Nationwide
contacts in the database will also be informed of the event and sought as
tutors.
|
|
|
Benefits for the community:
The Festival will:
-expose adults and children to a range of low cost,
easy-to-start crafts
-give the opportunity to try a range of crafts
-make connections with local craft groups
-become part of a movement to retain old skills within the
community
The workshops will allow for skill development
|
|
|
When and Where
|
|
|
Aparima College Hall
9 or 13 July (Date to be confirmed)
|
|
|
Who is Involved:
|
|
|
South Coast Environment Society will organise the event
and engage with craft groups. More than 500 are expected to attend
|
|
|
Amount Requested:
$2,650
|
GST 66 940 705
|
|
|
Cultural Tradition
|
Multi-cultural (eg Maori flaxweaving, European weaving)
|
|
|
Genre
|
Craft Arts: Workshops
|
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Advertising
|
$1000
|
Participants:
(gold coin donation)
|
$500
|
|
Event organising
|
$2000
|
Workshop fees
|
$1000
|
|
Tutor fees ($50 per workshop)
|
$1000
|
Organisation
|
$1000
|
|
Tutor travel
|
$1000
|
|
|
|
Venue hire
|
$150
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$5,150
|
Total Income
|
$2,500
|
|
|
|
|
|
|
|
|
|
Applicant Number: 10
|
Venture Southland
|
|
Address:
|
Criteria
|
|
P O Box 1306
Invercargill
|
Young People
|
|
Contact People:
|
|
Angela Newell
|
|
The Project: 3 x
2-Day Workshops PREOFESSIONAL DEVELOPMENT IN
MUSIC/COMPOSITION/DRAMA/PLAYMAKING
|
|
Practical and technical skills focussed
on creating music, drama and playwriting
Developing a sense of identity
and self, leading to original creativity
Learning skills in collaboration
and sharing to strengthen the students’ work
Tutors:
1. Victor Rodger,
Playwright. Victor is currently the Burns Writing Fellow at Otago
University. He is an accomplished writer, particularly focussed on
Pacific Island culture. He is a strong role model for PI people.
2. Robbie Magasiva, actor.
Robbie is a Samoan New Zealand actor who has starred in several
films and as a member of the Naked Samoans comedy troupe.
3. Liv McBride, singer/songwriter. Liv is well
known in Southland and increasingly around the country with her duo, Into The
East. Liv grew up in Invercargill and has been making music all her
life. She is passionate about young people being given opportunities to
develop and grow as musicians.
|
|
When and Where
|
|
The workshops will take place in Invercargill during the
July or September holidays (depending on availability of the tutors).
|
|
Who is Involved:
|
|
Tutors, 20 Young People, Volunteers
Active participants:
Audiences:
|
|
|
|
|
Amount Requested:
$6,000
|
GST 82 826 807
|
|
Cultural Tradition
|
Multicultural
|
|
Genre
|
Performing Arts
|
|
|
|
|
|
|
|
|
Budget:
|
|
Expenditure:
|
Income:
|
|
Tutor Fees
|
3,000
|
ICC CCS 50% generic costs
|
3,575
|
|
Tutor travel and accommodation costs
|
1,950
|
Student Contribution
|
600
|
|
Tutors Per diems
|
300
|
|
|
|
Venue Hire
|
1200
|
|
|
|
Advertising
|
250
|
|
|
|
Coordination costs
|
1,000
|
|
|
|
Students travel and accommodation costs
|
2,500
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Expenditure
|
$10,200
|
Total Income
|
$4,575
|