Agenda of Community and Policy Committee

Community and Policy Committee

14 December 2016

sdclogo

Use of Unmanned Aerial Vehicles Policy

Record No: R/16/11/18552

Author: Robyn Rout, Policy Analyst

Approved by: Rex Capil, Group Manager Community and Futures

☒ Decision ☐ Recommendation ☐ Information

Purpose

1 This report seeks approval from the Community and Policy Committee to release a draft ‘Use of Unmanned Aerial Vehicles Policy’ for public consultation.

Executive Summary

2 The draft “Unmanned Aerial Vehicles Policy” outlines Southland District Council’s approach to the use of Unmanned Aerial Vehicles, such as drones, above Council owned or controlled land or property. The draft Policy was presented to the Policy Review Committee in March 2016. Since that time, feedback has been sought from Community Boards and Community Development Area Subcommittees (CDAs) regarding any areas where flying should be prohibited. No regions were identified, so no prohibited areas have been listed in the draft Policy. Officers are now asking the Community and Policy Committee to endorse the Policy for public consultation, for a six week period from the 17^th of December 2016 until 31 January 2017.

Recommendation

That the Committee:

a) Receives the report titled “Use of Unmanned Aerial Vehicles Policy” dated 5 December 2016.

b) Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

c) Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d) Recommends that the Committee endorse the “Use of Unmanned Aerial Vehicle Policy” for public consultation.

Content

Background

3 New rules introduced by the Civil Aviation Authority (CAA) came into effect on 1 August 2015. The rules require people to obtain Council approval to operate UAVs on or above public land. As a land owner, Council can now choose its approach to UAVs.

What is an UAV?

4 The term “UAV” covers all electric powered remote controlled model aircraft of the type commonly referred to as “drones” that are capable of vertical take-off and landing and small hand-launched gliders less than 1.5 m wing span. It does not cover the following:

· Fixed wing electric-powered model aircraft greater than 1 m wing span.

· All fixed - winged model aircraft that are internal combustion engine (petrol) powered.

· Gliders greater than 1.5 m wing span and bungee-launched gliders.

· Single rotor helicopters that are electric powered or internal combustion engine (petrol) powered.

· Jet powered models.

Civil Aviation Authority rules

5 CAA rules apply to all UAV operators throughout New Zealand. If property owners grant consent for UAVs to be used, all CAA rules continue to apply. Consent can be granted verbally or in writing and with or without conditions. CAA legislation allows any conditions imposed by the land owner or controller to be enforced. Operating UAVs in breach of CAA rules or conditions of consent could lead to a fine, a written warning, or prosecution by the CAA.

Other Controlling Authorities

6 Throughout the country, different approaches have been taken by controlling authorities in the capacity of property owner. Approaches include policies, guidelines and consideration of applications on a case-by-case basis. Some authorities have made a decision not to impose additional restrictions outside of CAA rules, or to restrict the use of UAVs completely.

7 Invercargill City Council have adopted a policy on UAVs, but other neighbouring territorial authorities have not issued policies or guidelines on UAVs at this stage.

Issues

Usage and Incidents

8 The extent of UAV use in the Southland District is currently unknown. There have been four incidents involving UAVs in the Southland region. Three of these were aviation-related concerns and one was an airspace incident. One of the incidents was in the Southland District, and this involved unauthorised UAV operation 100 metres from the Milford Sound Airport. The operators were two foreign nationals.

The draft “Use of Unmanned Aerial Vehicle Policy”

9 The draft Use of Unmanned Aerial Vehicle Policy was presented to Council in March 2016. The Policy takes the approach that generally UAVs can be used above Council owned or controlled land or property. The Civil Aviation Authority rules must be followed, and users must both comply with the Office of the Privacy Commissioner guidance on preserving peoples’ personal privacy, and be courteous of other park users. The Policy also imposes other restrictions, primarily preventing UAVs flying above other people, public facilities, buildings, livestock and wildlife.

10 Since the Policy was presented to the Policy and Review Committee in March, officers have included in the Policy conditions for reporting near misses with Unmanned Aerial Vehicles. Feedback has also been sought from Community Boards and CDAs regarding any areas where flying should be prohibited. No areas were identified so the Prohibited Areas section of the Policy has been altered and it now states that “there are no Prohibited Areas”.

Factors to Consider

Legal and Statutory Requirements

11 Council is empowered to adopt a position by the CAA rules. The CAA has power to enforce its rules (including permission and conditions of land owners) using mechanisms ranging from warnings and infringements to prosecutions. In the event of a breach of the policy, Council staff would report any incident to the CAA.

Community Views

12 Feedback has been sought from Community Boards and CDAs on identifying any local areas where they may wish to prohibited UAV use. No areas have been identified.

Costs and Funding

13 There are no costs associated with implementing the Use of Unmanned Aerial Vehicles Policy, other than those associated with advertising and consultation. This is because any enforcement action would be referred to the CAA.

Policy Implications

14 If the Use of Unmanned Aerial Vehicles Policy is adopted, it will be referred to in Council’s Reserves Management Policy.

Analysis

Options Considered

15 The options that have been considered are:

· adopting the Policy for consultation purposes, with amendments as required by Councillors, or

· not proceeding with a policy.

Analysis of Options

Option 1 – Adopting the draft Policy for consultation, with amendments as required by Councillors

Advantages

Disadvantages

· The approach in the Policy would be manageable and could provide some restrictions in specific areas (eg cemeteries and playgrounds) and circumstances (eg no use permitted during sporting activities).

· The approach considers the rights of both UAV users and other users of public spaces.

· Going out for consultation provides an opportunity to gain further insight from the public, including whether the public support the policy.

· There are no significant disadvantages to this approach.

Option 2 – Not proceeding with a Policy

Advantages

Disadvantages

· This option would provide flexibility and discretion to respond to local community concerns.

· Request to use drones over Council land would be processed on an ad hoc basis.

· This option may not create consistency and may result in the perception that Council is not being impartial.

· Providing consent on a case-by-case basis without general criteria results in more work for Council staff.

· The public would be less clear on what the criteria are and this may result in non-compliance.

· This would create an administrative burden for UAV users who are currently permitted to operate UAVs over Council controlled and owned property.

Assessment of Significance

16 This issue has not been assessed as significant because at this stage it is not affecting a large number of people or stakeholders or a specific community. Council’s ability to make decisions in relation to UAV use are established by CAA rules and the proposed approach is generally permissive.

Recommended Option

17 It is recommended that the Community and Policy Committee endorses the draft Use of Unmanned Aerial Vehicle Policy for public consultation.

Next Steps

18 If the Committee decide to release the draft Use of Unmanned Aerial Vehicle Policy for public consultation, the submission period would be from the 17^th December 2016 to 31^st January 2017. Officers will report back to Council in 2017 with the public submissions and a policy for adoption.

Attachments

a Draft Use of Unmanned Aerial Vehicle Policy ⇩

Community and Policy Committee

14 December 2016

Community Initiatives Fund

Application Summaries

Funding Available $72,601 Total of Recommendation $61,590

1	Balfour Home and School
	Request assistance towards costs associated with holding a walk/run/mountain bike fundraiser in February 2017 through the Glenure Reserve and local farms. The fundraiser is one of many undertaken as an on-going school community project to fund an extra teacher at Balfour Primary School. The fundraiser will be run by volunteers however some requirements to holding the event incur costs including health and safety requirement.
	Total Project Cost $3,000
	Amount Requested $1,000	Recommendation	$1,000

2	Brydone Community Centre Inc
	Request assistance towards costs associated with the design and installation of a double sided information panel adjacent to the Community Centre. This will contain information about the history of Brydone, the school and the hall. It will also include a map and images of the community when first settled.
	Total Project Cost $4,472
	Amount Requested $2,000	Recommendation	$1,500

3	Central Southland Senior Citizens Centre
	Request assistance towards running costs and senior citizen activities and programmes.
	Total Project Cost $5,678
	Amount Requested $1,000	Recommendation	$750
	Towards activities and programmes (not running costs).

4	Central Southland Vintage Machinery Club
	Request assistance towards costs associated with re-roofing the building. The roof has deteriorated and 'patch-up' maintenance jobs are no longer an option.
	Total Project Cost $50,255
	Amount Requested $2,000	Recommendation	$2,000

5	Edendale Plunket
	Request assistance towards costs associated with upgrading the Edendale Plunket Rooms including: replacing the lino in entrance way and kitchen; repairing loose boarding and railing on outside deck; installing an in-built bench/changing table; updating signage.
	Total Project Cost $1,045
	Amount Requested $500	Recommendation	$500

6	Edendale Wyndham Community Board
	Request assistance towards costs associated with undertaking beautification work at the Wyndham Camping Ground. Including: raised gardens/planter boxes which could be moved around to create screenings for camp sites, shelter for campers and general enhancement of the area.
	Total Project Cost $2,140
	Amount Requested $1,500	Recommendation	$750

7	Eventing Southland
	Request assistance towards costs associated with covering the medical services required to run the 2016-2017 eventing competition season.
	Total Project Cost $7,998
	Amount Requested $1,500	Recommendation	$1,000

8	Fiordland Rowing Club Inc
	Request assistance towards costs associated with building a boat shed to be located next to the Marakura Yacht Club. A boat shed will allow the sae storage of club boats and equipment, and easy access to the water, avoiding damage now occurring as the result of regular de-rigging and transportation to and from the present storage facility.
	Total Project Cost $95,147
	Amount Requested $50,000	Recommendation	$2,000
	Subject to securing the balance of funding to enable the project to proceed

9	Gorge Road Community Development Area Subcommittee
	Request assistance towards costs associated with the removal of trees and tree maintenance at the Gorge Road Domain. Urgent action is required for health and safety reasons.
	Total Project Cost $7,700
	Amount Requested $3,850	Recommendation	Nil
	Committee to discuss

10	Gorge Road Country Club
	Request assistance towards costs associated with the installation of a professionally designed and constructed playground for use by locals and visitors. The playgroup will suit a range of ages and will be designed not to duplicate the school playground.
	Total Project Cost $40,000
	Amount Requested $3,000	Recommendation	$1,500
	Subject to securing the balance of funding to enable the project to proceed

11	Heritage South
	Request assistance towards costs associated with holding Southland Heritage Month 2017 and in particular: publicity, printing the promotional booklet, administration and activity costs. Heritage Month, held every two years, provides an opportunity for heritage groups around Southland to celebrate and showcase their work, their organisation and what they do.
	Total Project Cost $26,000
	Amount Requested $2,000	Recommendation	$1,500

12	Kingswell High School Re-union
	Request assistance towards costs associated with the Kingswell High school Reunion.
	Total Project Cost $53,25
	Amount Requested $4,620	Recommendation	Not Eligible

13	Lions Club of Wyndham Charitable Trust
	Request assistance towards costs associated with the purchase and printing of information panels recording burial plots at the Edendale Cemetery.
	Total Project Cost $8,500
	Amount Requested $2,000	Recommendation	$1,500

14	Lumsden Heritage Trust
	Request assistance towards costs associated with the restoration of an A Class 1896 Passenger Carriage from Wairio to the Lumsden Railway Precinct. The carriage will be restored and an overhead awning erected to protect the carriage. The restoration and roofing are requirements of the Lease Agreement for the carriage with Southland District Council.
	Total Project Cost $97,000
	Amount Requested $3,000	Recommendation	$2,000

15	Lumsden Playcentre
	Request assistance towards costs associated with developing a footpath from the road to the building entrance. This will ensure safe access. The Playcentre is currently used Mondays, Tuesdays, Wednesdays 9.30am - 12.30pm.
	Total Project Cost $5,998
	Amount Requested $1,500	Recommendation	$1,000

16	Makarewa Playcentre
	Request assistance towards costs associated with the playground rebuild. The whole playground was upgraded at the beginning of the year and all the required funding had been secured. Instead of replacing part of the fort, as planned, the entire fort had to be rebuilt and this was paid for with money that had been earmarked for a new double slide. Funding is sought towards the purchase and installation of the new slide. The Playcentre is used 4 days a week.
	Total Project Cost $2,193
	Amount Requested $500	Recommendation	$500
17	Menzies Netball Centre
	Request assistance towards costs associated with replacing the side drainage edging along one of the courts. The existing edging is wearing away which lets the water under the asphalt of the court.
	Total Project Cost $3,826
	Amount Requested $1,250	Recommendation	$800

18	Nightcaps CDA
	Request assistance towards costs associated with the design and installation of information panels relating to the old Butcher Shop and this will be on the shop corner.
	Total Project Cost $1,760
	Amount Requested $1,700	Recommendation	$750

19	Northern Southland Community Resource Centre Charitable Trust
	Request assistance towards costs associated with bringing a guest speakers to the Northern Southland area.
	Total Project Cost $2,000
	Amount Requested $1,000	Recommendation	$1,000

20	Orawia Community Centre
	Request assistance towards costs associated with re-roofing the Community Centre. The original roof is now beyond repair. Community Centre users include: Boxer Fit classes 4 per week, yoga, community events, private hire events, ANZAC Day commemorations.
	Total Project Cost $18,418
	Amount Requested $2,418	Recommendation	$2,000

21	Otahu Flat School Restoration Committee
	Request assistance towards costs associated with Stage 2 of the Otahu Flat School building restoration project. Stage 2 includes interior and exterior painting, roof flashings and planting.
	Total Project Cost $2,806
	Amount Requested $2,500	Recommendation	$1,000

22	Otahuti Tennis Club
	Request assistance towards costs associated with replacing the remaining wooden fence with steel and chain-mesh netting.
	Total Project Cost $3,000
	Amount Requested $2,000	Recommendation	$750

23	Otautau Flowers, Quilts & Craft Days
	Request assistance towards costs associated with holding the annual Otautau Flowers, Quilts & Crafts Day (previously known as the Otautau Three Churches Flower & Quilt Walk). The event is held at the end of February each year and is a fun event for the local community and surrounding areas.
	Total Project Cost $1,977
	Amount Requested $1,800	Recommendation	$500

24	Otautau Plunket
	Request assistance towards upgrading the furniture in the Plunket Clinic room. The current furniture is old and worn and does not create a fresh and friendly feel for patients and visitors. The facility is used by a Mums and babies music group on Wednesdays, the Plunket Nurse clinic every Friday and a Nga Kete community health clinic once a month.
	Total Project Cost $998
	Amount Requested $694	Recommendation	$500

25	Otautau Promotions
	Request assistance towards costs associated with holding the Annual Street Party held in December each year. The street party is a fun, family friendly, community event including lots of stalls and activities enjoyed by adults and children.
	Total Project Cost $2,640
	Amount Requested $1,000	Recommendation	$750

26	Parent to Parent Southland
	Request assistance towards costs associated with the regional coordinator delivering Parent to Parent Southland's core services and programmes in the local region to support the community. Parent to Parent provides services and supports families with children or family members with a disability, disorder or health problem. The Southland organisation has 170 members.
	Total Project Cost $25,650
	Amount Requested $2,500	Recommendation	Nil
	Committee to discuss

27	Project Litefoot Trust
	Request assistance towards the LiteClub initiative - a programme designed to help community sports clubs reduce their environmental impact, freeing up money in the process. The five Southland Clubs that have registered so far are: Drummond Rugby Club, Te Anau Rugby Club, Otautau Squash Rackets Club, Edendale Rugby Club, Makarewa Squash Club. These clubs will benefit from electricity, water and waste efficiencies. These savings will be reinvested in sport.
	Total Project Cost $29,015
	Amount Requested $9,292	Recommendation	Nil
	Committee to discuss

28	Riversdale Golf Club
	Request assistance towards costs associated with replacing rotten floor boards, carpet and upgrading the Clubhouse plumbing.
	Total Project Cost $30,000
	Amount Requested $3,000	Recommendation	$2,000
	Subject to securing the balance of funding to enable the project to proceed

29	Riversdale Playcentre
	Request assistance towards costs associated with insulating the Playcentre rooms ceiling and under floor. The Playcentre is attended by 17 families, 3 mornings a week for 4 hours.
	Total Project Cost $5,218
	Amount Requested $2,610	Recommendation	$1,000
30	Riverton/Aparima Community Board
	Request assistance towards costs associated with replacing a basket swing at the Taramea Bay playground. Unfortunately the existing swing was stolen.
	Total Project Cost $2,975
	Amount Requested $2,000	Recommendation	$750
	Committee to discuss

31	Riverton Heritage & Tourist Centre Trust (Te Hikoi)
	Request assistance towards costs associated with the purchase, installation of a new computer/point of sale/cash register. The existing one "crashed" and is unable to be fixed. Computer supplies have lent one for the short term however a new one is required prior to the busy summer season. The project cost also includes training once the new systems are installed.
	Total Project Cost $4,400
	Amount Requested $4,400	Recommendation	$1,000

32	South Catlins Charitable Trust
	Request assistance towards the purchasing and installation of 4 new picnic tables at Curio Bay. Funding is also requested to replace the lights throughout the Reserve at Curio Bay.
	Total Project Cost $3,000
	Amount Requested $1,500	Recommendation	$1,000

33	Southern Naturally Inc
	Request assistance towards costs associated with replacing the Club's old range which no longer works properly and isn't worth repairing.
	Total Project Cost $800
	Amount Requested $	Recommendation	$400

34	Southland Life Education Community Trust
	Request assistance towards costs associated with upgrading the 3G classroom. This will enhance the teaching of much needed fun filled health based modules around: social relationships, food and nutrition, self-esteem, body systems and substances to children around Southland aged 5 - 12 years.
	Total Project Cost $61,000
	Amount Requested $5,000	Recommendation	$2,500

35	Southland Loss & Grief Interest Group
	Request assistance towards costs associated with the delivery of loss and grief centre service. The need for a loss and grief centre has been identified for the southern region. A small group, representing multiple agencies, are actively working to enable this to be established. The Centre would provide drop in, outreach, groups, community and professional training and awareness, distribution of print resources, referrals and advocacy.
	Total Project Cost $105,340
	Amount Requested $5,000	Recommendation	Nil
	Committee to discuss

36	Stadium Southland
	Request assistance towards costs associated with holding the annual ILT Christmas Variety Show on 23 December 2016. Support from community funders will enable ticket prices to be affordable for all sectors of the community at what is a financially demanding time of year.
	Total Project Cost $58,311
	Amount Requested $2,000	Recommendation	Nil
	Committee to discuss

37	Stewart Island Community Centre Trust
	Request assistance towards cost associated with upgrading the gym facilities including: 2 treadmills, a multi-gym and flooring.
	Total Project Cost $31,226
	Amount Requested $29,000	Recommendation	$2,000
	Subject to securing the balance of funding to enable the project to proceed

38	Stewart Island/Rakiura Community Board
	Request assistance towards costs associated with the construction of a punga fence to be built in Motorau Moana Gardens. The fence will act as a boundary as well as providing a wind break for new plantings. The fence has been completed in stages and this is the final stage of the project. The stage entails adding a capping to the top of the punga fence using punga half rounds. This will stop water rotting the punga fence.
	Total Project Cost $2,462
	Amount Requested $1,240	Recommendation	$750

39	Takitimu District Pool
	Request assistance towards subsidising the costs of swimming tuition with Graham Laing. The aim is to have all members swimming the required national standard of 200m freestyle by age 11 years, as well as understanding the relevant water safety modules.
	Total Project Cost $4,010
	Amount Requested $1,510	Recommendation	$1,510

40	Te Anau Community Board
	Request assistance towards costs associated with relocating the bronze statue of Quintin Mackinnon to a new location. (The new location was the original proposed location however due to landowner issues in the 1980's - 1990's this was not possible.)
	Total Project Cost $2,721
	Amount Requested $1,200	Recommendation	$600

41	Te Anau Tennis Club
	Request assistance towards repairs and re-surfacing the tennis courts. The courts have some small holes and cracks which are the result of imperfections in the asphalt and as the courts have worn and weathered new holes are appearing. The cracks and holes will be repaired prior to re-surfacing which will ensure the courts are in good condition for the next 10 years.
	Total Project Cost $37,433
	Amount Requested $3,000	Recommendation	$2,500

42	Te Anau Youth Worker Trust
	Request assistance towards costs associated with continuing to run 'Out of School' programmes. Wednesday's programme teaches family values in families and the community. Friday's programme has a youth focus and deals with relationships with your peers, families and community members. Activity programmes are run in the holidays.
	Total Project Cost $21,500
	Amount Requested $19,000	Recommendation	$1,000

43	Thornbury CDA
	Request assistance towards costs associated with the design and installation of an information board at the Thornbury War Memorial. The board will display images and information relating to those from the District who served and died in WW1and WWII.
	Total Project Cost $1,760
	Amount Requested $1,500	Recommendation	$750

44	Thornbury Vintage Tractor and Implement Club
	Request assistance towards costs associated with Stage 2 of the 'History of Farming' display. Stage 1 was the development of a DVD theatre room and also the production of a DVD. Stage 2 is the entrance room to the display and will include information about and a mannequin of Captain Howell, as well as images of whaling, farming and sealing. The final stage will be the main display room hosing farming equipment, display boards and interpretation panels.
	Total Project Cost $3,022
	Amount Requested $1,500	Recommendation	$1,000

45	Venture Southland - Water Treatment Course
(a)	Request assistance towards costs associated with subsidising the costs associated with community and school pool groups attending a one-day water treatment course for up to 14 attendees.
	Total Project Cost $2,660
	Amount Requested $680	Recommendation	$680

(b)

Request assistance towards costs associated with the Southland Arts Festival presenting shows in SDC areas. The request is to specifically support festival events in the Southland district. In 2015, 304 people. In 2016, 382 people attended;

The programme will be as follows:

1) ANZAC Eve, a play exploring four young people on their “OE” to Gallipoli. The production will be presented in Riverton (evening performance), Winton (schools’ and public performances), Waikaia (new to festival programming), Lumsden (public performance) and Te Anau (schools and public performances). Venture Southland will work with all high schools and support transportation costs for senior students to travel to nearby towns to see the show.

2) My Name Is Moana: Moana Maniapoto, New Zealand singer/songwriter on Stewart Island (in partnership with Toi Rakiura).

3) Gloria’s Handbag, solo show by Helen Moulder, public performance in Te Anau.

Total Project Cost $12,950

Amount Requested $3,000

Recommendation

$3,000

46	Wallacetown Community Board
	Request assistance towards costs associated with repairs, maintenance and plastering of the Wallacetown RSA Memorial Gates.
	Total Project Cost $3,809
	Amount Requested $809	Recommendation	Nil
	Project fully funded from other sources

47	Welcome Rock Trails
	Request assistance towards costs associated with running historical, ecological and recreational events. Entry fees are directed towards advertising and volunteer costs (meals etc), traffic management plans, Sport Southland who provide equipment and a donation is made to St Johns. Participant numbers are capped for safety and to preserve the environment. Feedback received has been very positive by young and old.
	Total Project Cost $2,500
	Amount Requested $1,500	Recommendation	Nil

48	Winton A&P Assn
	Request assistance towards costs associated with holding the annual Winton A&P Show to be held 21 January 2017. It costs $8,050 to hire the Winton Racecourse for this community event and due to the current economic climate sponsors are more difficult to secure.
	Total Project Cost $48,950
	Amount Requested $4,500	Recommendation	$1,000

49	Winton Central Bowling Club Inc
	Request assistance towards the purchase of materials required to carry out interior and exterior repairs and maintenance. All work all be undertaken by volunteers.
	Total Project Cost $3,000
	Amount Requested	Recommendation	$1,000

50	Winton Community Board
	Request assistance towards costs associated with repairs, restoration and repainting the Winton Memorial Gates.
	Total Project Cost $3,884
	Amount Requested $884	Recommendation	Nil
	Project fully funded from other sources

51	Winton Community Support
	Request assistance towards initial set-up costs associated with developing and planting a Community Garden. This will have 4-5 raised gardens as well as a larger garden area. AS well as providing fresh produce, the garden will also be used as an educational tool by the two primary schools and it is also planned to hold community workshops.
	Total Project Cost $4,000
	Amount Requested $1,500	Recommendation	$1,000

52	Winton Contract Bridge Club
	Request assistance towards costs associated with upgrading the ladies toilets, adding storage cupboards and fixing the storm water drains to prevent flooding inside the Clubrooms.
	Total Project Cost $6,458
	Amount Requested $1,800	Recommendation	$1,000

53	Winton Football Club Inc
	Request assistance towards costs associated with spraying the playing fields to create better playing surface for all codes who use Moore's Reserve. The grounds are used year-round: football in the winter and cricket and touch during the summer. Casual users include: golfers, runners, for fitness, and flying kites and model airplanes.
	Total Project Cost $1,205
	Amount Requested $1,200	Recommendation	$600

54	Winton Golf Club Inc
	Request assistance towards the purchase of a defibrillator. The course is open seven days a week and is used on a daily basis by members and visitors. The health and welfare of members and visitors is paramount and it would be great to have a defibrillator in the case of a medical emergency.
	Total Project Cost $3,043
	Amount Requested $2,043	Recommendation	$1,000

55	Winton Library
	Request assistance towards costs associated with displaying a collection of material donated to the Library. The Boyle family has donated a large collection of local history gatherings, books and journals belonging to the late Vince Boyle. The Library would like to display the collection and provide an area where people can access, view and read the material.
	Total Project Cost $12,700
	Amount Requested $1,300	Recommendation	$1,000

56	Woodlands Bowling Club Inc
	Request assistance towards costs associated with replacing spouting on the roadside wall.
	Total Project Cost $1,155
	Amount Requested $705	Recommendation	$500

57	Wyndham & Districts Historical Society
	Request assistance towards costs associated with planning towards the relocation of the Wyndham Museum. The current location has a low seismic rating. The Museum can continue to operate and be open to the public until January 2018, after which, the building can be used as a storage facility only for a further five years. To ensure the Museum and its collection are retained in the area, the suitability of other Wyndham buildings will be investigated. The collection is currently being catalogued and packed. Alongside this project the Society is undertaking a heritage interpretation planning process, identifying the stories that are key in telling the stories of Wyndham and Districts. This project is in the early planning stages and therefore no detailed project budget for the various aspects of the project has been confirmed at this stage, however funding will be required to enable the project to progress.
	Total Project Cost $
	Amount Requested $3,000	Recommendation	$2,000
	Towards conservator reports and interpretation plans

58	Wyndham Edendale Community Health Trust
	Request assistance towards costs associated with reducing drafts from sash and louver windows and the south side of the building. This would complete the insulation project.
	Total Project Cost $4,346
	Amount Requested $1,500	Recommendation	$1,000

59	Wyndham Rugby Club
	Request assistance towards costs associated with the redevelopment of the Raglan Street rugby grounds. The redevelopment of the Reserve will provide adequate grounds for the Wyndham Rugby Club and Menzies College clubs to train and play on.
	Total Project Cost $25,000
	Amount Requested $2,000	Recommendation	$1,500

60	Youthline Southland Inc
	Request assistance towards operational costs associated with the key youth worker including: managing the Youthline Southland centre, recruiting, training and supporting volunteers, mentoring support, outreach work and community engagement including supporting rural youth and regular triage support.
	Total Project Cost $49,000
	Amount Requested $5,000	Recommendation	$2,000

Chairperson	Julie Keast
	Mayor Gary Tong
Councillors	Stuart Baird
	Brian Dillon
	John Douglas
	Paul Duffy
	Bruce Ford
	Darren Frazer
	George Harpur
	Ebel Kremer
	Gavin Macpherson
	Neil Paterson
	Nick Perham

Group Manager, Community and Futures	Rex Capil
Committee Advisor	Alyson Hamilton

Date	Version	Revision Description
«Type Date»	«Version»	«Revision»
«Type Date»	«Version»	«Revision»
«Type Date»	«Version»	«Revision»

1	Riverton Heritage and Tourist Centre Trust (Te Hikoi)
	Request assistance towards operational costs including: Accountancy and audit fees, promotions and advertising, insurance, power, stationery, computer and Eftpos expenses, rates, phone.
	Total Project Cost $30792
	Amount Requested $30,000	Recommendation	$21,500

2	Thornbury Vintage Tractor Club
	Request assistance towards operational costs including: Power, insurance, rates stationery, office supplies, advertising and promotion.
	Total Project Cost $6,716
	Amount Requested $5,000	Recommendation	$4,500

3	Waikaia Museum (Switzers)
	Request assistance towards operational costs including: insurance, power, office supplies, audit review.
	Total Project Cost $8,200
	Amount Requested $6,000	Recommendation	$5,750

4	Waikawa Museum
	Request assistance towards operational costs including: insurance, internet, Eftpos fees and rental, power, telephone.
	Total Project Cost $10,538
	Amount Requested $10,538	Recommendation	$7,500

5	Wyndham & Districts Historical Society
	Request assistance towards operational costs including: Power, rent, office supplies.
	Total Project Cost $4,041
	Amount Requested $4,000	Recommendation	$3,000

6	Tuatapere Bushman’s Museum
	Awaiting operational budget information.
	Total Project Cost $
	Amount Requested $	Recommendation	Defer

1	Dipton School
	Request assistance towards costs associated with replacing the shade sail on the school grounds. This will help ensure the wellbeing, health and safety of the school students, staff and community members when using the school grounds and facilities.
	Total Project Cost $1,348
	Amount Requested $450	Recommendation	$450

3	Lumsden Playcentre
	Request assistance towards the purchase of a lawnmower, spray knapsack and an urn. The Lumsden Playcentre has operated in the community for 55 years and is run by volunteers. The existing knapsack is broken, the lawnmower old and the group currently hire an urn for events and fundraisers.
	Total Project Cost $1,315
	Amount Requested $1,185	Recommendation	$500

4	Northern Southland Community Resource Centre Charitable Trust
	Request assistance towards the continuation and development of the "Northern Southland Cycle and Celebrate" event to be held 12 November 2016. Costs include: traffic management, signage, website for online registration and promotion, health and safety plans, trophies and gala day entertainment.
	Total Project Cost $7,155
	Amount Requested $1,000	Recommendation	$1,000

5	Parent to Parent
	Request assistance towards costs associated with the regional coordinator delivering Parent to Parent Southland's core services and programmes in the local region to support the community. Parent to Parent provides services and supports families with children or family members with a disability, disorder or health problem. The Southland organisation has 170 members.
	Total Project Cost $25,650
	Amount Requested $2,500	Recommendation	$Nil

6	St John Northern Southland
	Request assistance towards costs associated with subsidising the rent on a residential unit. Having readily available accommodation in Lumsden will enable out of town staff and volunteers to be rostered more regularly as primary crew for ambulance call outs and increase the quality and depth of emergence coverage. Figures for the 2015-2016 year: 271 - 111 emergency calls for an ambulance; emergency incidents attended 216; patients treated and transported by ambulance officer 179; kilometres travelled by ambulance and operational vehicles 13,161kms.
	Total Project Cost $10,800
	Amount Requested $5,000	Recommendation	$2,500

1	Balfour Hockey Club
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 1,800		Recommendation as per travel formula	$500

2	Central Southland College
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 3,456		Recommendation as per travel formula	$1,000

3	Fiordland Athletics Club
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 8,250		Recommendation as per travel formula	$1,500

4	Netball Fiordland Club Inc
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 18,300		Recommendation as per travel formula	$1,500

5	Northern Southland College – Equestrian, Tennis, Touch, Cricket
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 3,342		Recommendation as per travel formula	$1,000

6	Waiau Area School - Football
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 1,020		Recommendation as per travel formula	$250

7	Winton Cricket Club
	Request assistance towards travel costs associated with participating in regular local competition.
Kms = 5,280		Recommendation as per travel formula	$1,200