Notice is hereby given that a Meeting of
the Riversdale Community Development Area Subcommittee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 24
February 2016
6pm
Riversdale Community Centre
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Riversdale Community Development Area
Subcommittee Agenda
OPEN
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MEMBERSHIP
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Chairperson
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Paul Langford
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Deputy Chairperson
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Colin Elder
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Members
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Richard Clarkson
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Rohan Horrell
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Barry O'Connor
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Councillor
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Daryl Will
Brian Dillon
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IN ATTENDANCE
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Area Officer
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Rose Knowles
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Area Engineer
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Bruce Miller
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Terms of
Reference for CDAs
This CDA is a subcommittee of Southland
District Council and has delegated responsibility. The CDA members are elected
to represent and advocate for their community.
It can make decisions on:
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Managing local halls and cemeteries
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Managing reserves, plantings, drainage,
footpaths, street lighting, camping grounds, wharves, jetties, lakeshores and
slipways, litter control
It can make recommendations to Council on:
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Priorities for services and development within
the community
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Local rates
·
Spending outside the approved annual budget
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Riversdale Community Development Area Subcommittee
24 February
2016
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 5
2 Leave of
absence 5
3 Conflict of
Interest 5
4 Public Forum 5
5 Extraordinary/Urgent
Items 5
6 Confirmation
of Minutes 5
Reports
7.1 Action
Sheet Riversdale Community Development Area Subcommittee 13
7.2 Works
and Finance Report to Riversdale Community Development Area Subcommittee for
the period ended 31 January 2016 15
UPDATES
8.1 Chairman’s Report
The Chairman, Member Langford, to report on matters with which he
has been involved since the Subcommittee’s last meeting.
8.2 Councillor’s Report
Councillor Dillon to report on activites from the District Council
table.
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Committee Members
are reminded of the need to be vigilant to stand aside from decision-making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i) The
reason why the item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Riversdale Community Development Area Subcommittee, 24 November 2015
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Riversdale Community Development Area
Subcommittee
OPEN MINUTES
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Minutes of
a meeting of Riversdale Community Development Area Subcommittee held in the
Riversdale Community Centre on Tuesday, 24 November 2015 at 6pm.
present
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Chairperson
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Paul Langford
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Members
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Richard Clarkson
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Rohan Horrell
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Barry O'Connor
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Councillor
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Daryl Will
Brian Dillon
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IN ATTENDANCE
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Area Officer
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Rose Knowles
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Area Engineer
Project
Manager, Water & Waste Services
Manager,
Environment Health
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Bruce Miller
Bevan McKenzie
Michael Sarfaiti
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PUBLIC GALLERY
Adam Roberts
1 Apologies
An apology for
non-attendance was received from Member Elder.
Moved Councillor
Dillon, seconded Member Horrell
and resolved
that the Riversdale Community Development Area Subcommittee accepts the apology
of Member Elder.
2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public
Forum
Resolution
Moved Member
Councillor Dillon, seconded Member O’Connor
Resolved that the
subcommittee go into Public Forum to allow members of the public speaking
rights.
Keeping of
Animals Bylaw:
Mr Adam Roberts
Mr Roberts expressed
his concerns at the notification from Council of the breach of Keeping of
Animals Bylaw for grazing ponies in the township. Issues raised included;
·
Has not been a problem for the past 4 years
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Other residents are grazing animals in the
township
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No discussions held with neighbours or Council
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Horses have now been moved out of the township
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Request for the Keeping of Animals Bylaw to be
amended.
Moved Member Clarkson, seconded Member Horrell
Resolved that the subcommittee return to its formal meeting.
5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved Member Clarkson, seconded
Member Horrell
That the
minutes of Riversdale Community Development Area Subcommittee meeting held on
19 August 2015, be confirmed.
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Reports
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7.1
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Works and Finance Report to Riversdale Community Development Area
Subcommittee for the period ended 30 September 2015
Record No: R/15/11/20125
The Works and Finance Report for the period ending 30 September
2015, was tabled.
Issues reported to the subcommittee included;
- Quotes received for the upgrade of the Riversdale toilets.
- A final tidy up of the new footpath verges to be completed
- Inorganic Collection will be held again in 3 years around
Easter time
- Sealing of the hall car park being investigated by Southroads
Member Will advised that South Drill were unable to repair the
bore on 26 Berwick Street and a new bore needs to be installed.
Mr McKenzie advised the subcommittee of the following
water and wastewater issues;
- Desludging
in the District
- Stormwater
consents
- Drinking
water standards and reporting
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Resolution
Moved Chairman Langford, seconded
Member O’Connor
That the Riversdale
Community Development Area Subcommittee:
a) Receives
the report titled “Works and Finance Report to Riversdale Community
Development Area Subcommittee for the period ended 30 September 2015”
dated 9 November 2015.
b) Recommends
that the quote for $6,606.18 from Gil Kay Builders to upgrade the Riversdale
Toilets be accepted.
c) Recommends
that a new bore be installed at 26 Berwick Street with funding charged
against the Fire Bore Reserve and General Reserve.
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7.2
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Keeping of Animals
Record No: R/15/11/19640
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Report by Mr M Sarfaiti, (Environmental
Health Manager), outlining the bylaw for Keeping of
Animals and the procedure to amend the bylaw for the Riversdale Township, was
tabled.
Mr Sarfaiti commented
that the subcommittee informally advised of its desire to amend the Keeping
of Animals, Poultry and Bees Bylaw 2010. He added the bylaw is prescriptive
and does cater for the differing expectations among Council’s communities.
Mr Sarfaiti stated a solution is to redraft the bylaw to allow for local
decision-making in keeping of animals rules.
Mr Sarfaiti advised the
subcommittee of the following;
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Local communities having different expectations
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Similar concerns being raised by other communities
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Rural nature of the Riversdale township i.e. rural animals
located on Township sections.
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Benefits and adverse effects from the keeping of animals
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Options available to the CDA to request an amendment or a
review of the bylaw.
Mr
Sarfaiti outlined three options to the subcommittee, these being
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Option 1 - Do nothing.
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Option 2 - Request Council to make a local amendment to the
bylaw.
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Option 3 - Request Council to review the bylaw, for the purpose
of recognising differing local community expectations.
The
subcommittee discussed the 3 options and recommends that the Environmental
Health Manager, Mr M Sarfaiti present a report to Council for options 3,
requesting Council to review the bylaw.
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Resolution
Moved Member Will, seconded Member
Clarkson
That the Riversdale
Community Development Area Subcommittee:
a) Receives
the report titled “Keeping of Animals” dated 24 November 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d)
Requests Council to review the Keeping of Animals, Poultry and Bees Bylaw
2010, for the purpose of recognising differing local community expectations.
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7.3
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Annual Plan 2016/2017 - Draft Estimates Report
Record No: R/15/10/19238
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1 Tabled
before the subcommittee was a report which provided an overview of the
forecasted services for the Riversdale Community Development Area
Subcommittee in 2016/2017.
Staff
advised that;
1.0 Council
has streamlined its 2016/2017 Annual Plan process and as a result the subcommittee
is only required to review your estimates for significant changes.
In
addition, consideration should be given to funding any significant changes from
reserves where appropriate.
3 2.0 The
draft estimates will be incorporated into the Council’s Draft Annual
Plan which will be
released for consultation in February 2016. Once the plan is finalised
(and subject to any changes resulting from submissions), the estimates shown
for 2016/2017 will be used to set rates for the year beginning 1 July 2016.
The
subcommittee noted the local rate for 2016/17 is proposed for a 3.74%
increase.
Issues of note that were drawn to the attention of the
subcommittee included projects which outlined key variances from what was originally
included in Year Two of the Long Term Plan and what is planned now. These key
variances are;
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Business
Unit
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Account
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Annual
Plan
2016/2017
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LTP
2016/2017
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Variance
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Comments
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Streetworks
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Maint
General
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$3,000
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$2,563
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$437
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Increase
based on actual.
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Streetworks
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Refuse
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$5,300
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$4,613
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$687
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Increase
in contract price.
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Streetworks
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Footpaths
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-
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$61,500
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($61,500)
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Project
brought forward to 2015/2016.
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Playground
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Maint
General
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$1,800
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$1,230
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$570
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Increase
in contract price.
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3
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Resolution
That the Riversdale
Community Development Area Subcommittee:
a) Receives
the report titled “Annual Plan 2016/2017 - Draft Estimates
Report” dated 12 November 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Approves
variations in the Riversdale Community Development Area Subcommittee
estimates from year two of the Long Term Plan.
e) Estimates
for the year commencing 1 July 2016 be adopted for inclusion in the
Council’s Draft Annual Plan.
f) Requests
the levying of the following rates and charges (including GST) for the year
commencing 1 July 2016 based on the approved estimates in (e) above.
Rate Description Rate
(GST Incl)
Riversdale CDA Rate $38,218
g)
Identifies the key highlights for 2016/2017 as follows;
·
Riversdale Toilet upgrade
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8.0 Updates
8.1 Chairperson’s
Report
The Chairperson, Paul Langford, reported on matters with which he
has been involved since the subcommittee’s last meeting which included;
·
Attendance at 2 Mararoa-Waimea Ward cluster
meetings in Lumsden
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Attendance at Chairs meeting in Invercargill
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Progress League meeting in Riversdale
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Health and Safety seminar in Invercargill
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Riversdale Cemetery Trust AGM meeting
8.3 Councillor’s
Report
Councillor Dillon reported on matters from the District Council
table. These included;
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Quotable values
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Regional Transport Committee meeting
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Environment Southland Water plan meeting
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Installation of lights at crash site
intersection
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Complaints re untidy section in Riversdale
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Food Safety standards meeting
The meeting concluded at
7.45pm CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riversdale Community Development Area Subcommittee HELD ON 24
NOVEMBER 2015
DATE:...................................................................
CHAIRPERSON:...................................................
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Riversdale
Community Development Area Subcommittee
24 February
2016
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Action Sheet
Riversdale Community Development Area Subcommittee
Record No: R/16/2/2136
Author: Rose
Knowles, Committee Advisor/Customer Support Partner
Approved by: Rose
Knowles, Committee Advisor/Customer Support Partner
☐
Decision ☐ Recommendation ☒ Information
1 The
Action Sheet from the Subcommittee’s previous meetings is circulated for
Members’ information.
2
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Recommendation
That the Riversdale
Community Development Area Subcommittee:
a) Receives
the report titled “Action Sheet Riversdale Community Development Area
Subcommittee ” dated 12 February 2016.
b) Notes
the responses from staff on the Action Sheet
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Attachments
a Riversdale
CDA Action Sheet View
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Riversdale
Community Development Area Subcommittee
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24 February 2016
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Riversdale
Community Development Area Subcommittee Action Sheet - Excluding Public
Excluded
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Author
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Due Date
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Subject
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Notes
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Bruce
Miller
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25/05/2016
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Upgrade
Riversdale Toilets
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15/2/16
Report to Council to finalize funding for the project to be completed
before the upgrade can commence.
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Susan
Cuthbert
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25/05/2016
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Keeping
of Animals Bylaw
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Request
for Council to review the Keeping of Animals, Poultry and Bees Bylaw 2010,
for the purpose of recognizing differing local community expectations.
15/2/16
Staff from Policy and Planning will be completing the bylaw reviews under
the new organizational structure.
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Bruce
Miller
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25/05/2016
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Installation
of blue RRPM markers at all hydrants.
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15/2/16
The Area Engineer is requesting quotes for the project.
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Bruce
Miller
Bruce
Miller
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25/06/2016
25/06/2016
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Fire Bore
– 26 Berwick Street.
Sealing of the
Community Centre Car Park
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A new
fire bore to be installed at 26 Berwick Street with funding charged against
the Fire Bore Reserve and General Reserve.
Southroads
to investigate the sealing of the car park at the Community Centre.
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Riversdale
Community Development Area Subcommittee
24 February
2016
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Works and Finance Report to Riversdale Community
Development Area Subcommittee for the period ended 31 January 2016
Record No: R/16/2/1612
Author: Bruce
Miller, Community Engineer
Approved by: Ian
Marshall, GM - Services and Assets
☐
Decision ☐ Recommendation ☒ Information
Area
Engineer’s Report
Public Toilets
1 I
have to complete a report to Council and finalise funding before this project
can move forward as it is unbudgeted expenditure. I should have this
sorted for the next Council meeting.
Inorganic Collection
2 Waiting
on WW for the subsidy for the collection.
Footpath
3 A
final tidy up of the verges to be completed within the next two months.
The back fill behind the Lincoln Street footpath will be replaced with gravel,
residents have been informed.
4 An
estimate for the installation of blue RRPM at the hydrants is $135 each
installed. Still to get other quotes.
Water and Waste
Engineer’s Report
5 The
monthly operations reports from Downer are provided to the Subcommittee
Secretary as they are published. They include data on Downer’s
district-wide operations activities which is presented on a town by town basis.
6 For
the year to date there has been no unplanned expenditure exceeding the $5,000
threshold.
Financial
Contributions
7 The
table below outlines the balances of Development and Financial Contributions
for your community to date. Spending of these funds is considered by
Council staff when projects are in the planning stage. Once identified as
a potential funding source for a project, confirmation from the Group Manager
Services and Assets is sought before undertaking the project to ensure that the
relevant policy and legislative requirements are met.
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Reserves
Contributions
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$9,844
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Sewerage
Contributions
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$63,152
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Reserves
8 Please
refer to the reserve report attached.
Financial
Contributions
9 The table below shows all of the projects that are
currently planned for Riversdale in 2015/2016. Carry forwards are
identified in the following table as bold and italic:
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Activity
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Project
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Type
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Year
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Budget
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Status
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Officer’s Comments
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Roading and Transport
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New street lighting
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LOS
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1516
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$12,000
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Investigation
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Meetings held
still deciding on location of lights.
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Sewerage
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Treatment Upgrade
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LOS
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1516
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$300,000
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Investigation
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Refer WW502
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Sewerage
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Treatment Upgrade Stage 1
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LOS
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1516
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$400,000
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Investigation
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WW502 and WW509 are combined
relating to land purchase, Design and construction of improvements to comply
with Environment Southland requirements.
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Sewerage
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Sludge removal
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LOS
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1314
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$116,986
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Started- Design phase
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Continuation
of Work in Progress; Part of District wide desludge project.
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Recommendation
That the Riversdale
Community Development Area Subcommittee:
a) Receives
the report titled “Works and Finance Report to Riversdale Community
Development Area Subcommittee for the period ended 31 January 2016”
dated 15 February 2016.
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Attachments
a Riversdale
Financial Reports, 31 January 2016 View
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Riversdale
Community Development Area Subcommittee
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24 February 2016
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