Notice is hereby given that a Meeting of
the Riverton Harbour Subcommittee will be held on:
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Date:
Time:
Meeting Room:
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Monday, 9 May
2016
4.30pm
SDC Office, 117 Palmerston Streeet, Riverton
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Riverton Harbour Subcommittee Agenda
OPEN
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MEMBERSHIP
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Chairperson
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Nick White
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Members
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Timothy Anderson
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Ian Coard
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Neil Linscott
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Blair Stewart
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Councillor
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Rodney Dobson
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IN ATTENDANCE
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Oraka Aparima Runaka
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Muriel Johnstone
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Environment Southland
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Kevin O’Sullivan
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Environment Southland
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Lyndon Cleaver
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Community Engineer
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Greg Erskine
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Committee Advisor
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Alyson Hamilton
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Terms of Reference
for Riverton Harbour Committee
This committee is a subcommittee of
Southland District Council and is responsible for:
·
The management and control of all Riverton
harbour assets
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The control and management of all Riverton
harbour endowment lands
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Parking and traffic management on harbour
endowment land
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Control of the berthing of vessels
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Management of activities in the harbour,
including health and safety
·
Preparing an annual budget, including ensuring
any income from assets and activities are spent on the harbour and endowment
lands, and on purposes that benefit the Riverton community
·
Appointing a harbourmaster
·
Recommending legal action in cases of breaches
of the bylaw
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Riverton Harbour Subcommittee
09 May 2016
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 5
2 Leave of
absence 5
3 Conflict of
Interest 5
4 Public Forum 5
5 Extraordinary/Urgent
Items 5
6 Confirmation
of Minutes 5
Reports
7.1 Action
Sheet 11
7.2 Works
and Finance Report to Riverton Harbour Subcommittee for the period ended 31
March 2016 15
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Subcommittee Members
are reminded of the need to be vigilant to stand aside from decision-making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the committee
to consider any further items which do not appear on
the Agenda of this meeting and/or the meeting to be held with the public
excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i)
the reason why the item was not on the Agenda,
and
(ii) the reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) that
item may be discussed at that meeting if-
(i) that item is a
minor matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
6 Confirmation
of Minutes
6.1 Meeting
minutes of Riverton Harbour Subcommittee, 01 March 2016
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Riverton Harbour Subcommittee
OPEN MINUTES
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Minutes of
a meeting of Riverton Harbour Subcommittee held in the SDC Office, Riverton on
Tuesday, 1 March 2016 at 4.35pm.
present
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Chairperson
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Nick White
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Members
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Timothy Anderson
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Blair Stewart
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Councillor
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Rodney Dobson
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IN ATTENDANCE
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Oraka Aparima Runaka
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Muriel Johnstone
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Environment Southland
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Kevin O'Sullivan
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Environment Southland
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Lyndon Cleaver
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Community Engineer
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Greg Erskine
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Committee Advisor
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Alyson Hamilton
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1 Apologies
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Moved Member Stewart, seconded Member Anderson and resolved:
That apologies for non-attendance lodged by Members Coard and
Linscott be sustained.
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2 Leave
of absence
There were no
requests for leave of absence received.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public
Forum
There were no members
of the public seeking speaking rights in the Public Forum section of the
meeting
5 Extraordinary/Urgent
Items
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Moved Member White, seconded Member Johnstone and resolved:
That the
Riverton Harbour Subcommittee consider the following item as a matter of
urgent business in order that a decision can be made before the next ordinary
meeting, subject to Section 46A of the Local Government Official Information
and Meetings Act 1987
Item 1: Riverton Lions Club – Duck Race
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6 Confirmation
of Minutes
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Resolution
Moved Member
Stewart, seconded Member Anderson and resolved:
That the
minutes of Riverton Harbour Subcommittee, held on 9 November 2015 be
confirmed as a true and correct record.
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7 Reports
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7.1
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Action Sheet
Record No: R/16/2/2375
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The Action Sheet from the
Subcommittee’s previous meetings was circulated for Members’
information.
Issues
arising included the following;
Riverton
Causeway
The meeting was informed that in regards
to the repair work to be undertaken to the causeway no response has been
received from LINZ following an inspection undertaken by Natural Engineering,
consultants for LINZ. The meeting requested an update on progress of this
issue.
T-Wharf issues
The meeting was advised several
substandard planks have been replaced with new timber and this is to be
followed by bracing renewal.
The Chair informed this project was
awaiting the arrival of further timber for completion of the project.
Electricity Account
The meeting was informed that in regards
to payment being made on an account that does not exist it was clarified that
the reading was based on historical information that no longer applies and
that this has now being removed from the invoicing.
Members queried if line charges were paid
on this account and if so suggested a refund may be available. Staff were
requested to investigate this matter.
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Resolution
Moved Member White, seconded Cr
Dobson and resolved:
That the Riverton
Harbour Subcommittee:
a)
Receives the report titled “Action Sheet” dated 18
February 2016.
b)
Requests staff provide an update from LINZ on the causeway to
the next meeting.
c)
Requests staff investigate whether line charges were paid on an
electricity account that has been established does not exist.
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7.2
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Works and
Finance Report to Riverton Harbour Subcommittee for the period ended 31
January 2016
Record No: R/16/2/1600
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Works and Finance Report for the period
ended 31 January 2016 prepared by Greg Erskine, Community Engineer, was
tabled.
The subcommittee was informed as follows;
1
Mr Erskine advised work has been undertaken on
the replacement of timber planks at the T Wharf and bracing repairs are next
on the list. Some significant work has been completed on some of the
private wharves including re piling, new bracing and decking.
2
The meeting was informed the application
for the harbour consent has been lodged with Environment Southland and is
progressing well. Finalisation of the consent is expected by the end of
March/April.
3
4
Mr Erskine advised there has been another
issue with the T wharf crane in the last two weeks, possibly caused by
overloading the crane when lifting off the boats.
5
The meeting noted the Community Engineer
is working with LINZ, via a consultant, to review the costings for repairing
the causeway to an acceptable long term standard. A local contractor
with some expertise in rock protection has been offering advice.
Mr Erskine
explained that the over expenditure relates to Emtech fees, resource consent
applications, Environment Southland fees and public liability insurance
($2,000).
Member Stewart raised the issue of the
gorse, blackberry, sycamores situated along the bank adjacent the slipway
suggesting they be replaced with plantings preferably natives.
Member Stewart advised a local
Contractor, Euan Shearing, is to undertake repair work at the slipway
suggesting that whilst the digger was in the area contact be made with the
owner to ascertain his interest in the removal of the noxious plants.
The subcommittee agreed the Community
Engineer liaise with Mr Shearing and arrange for this eradication work to be
undertaken.
Members raised the issue of the railway
irons situated in the river adjacent the maori cemetery advising of a
possible navigational safety issue and felt they should be removed.
Mr O’Sullivan commented that a
resource consent through Environment Southland may be required for this
action.
It was agreed that Mr O’Sullivan
ascertain if consent is required and report back to the Subcommittee prior to
any further work being undertaken.
Members queried if the power to the long
wharf has been disconnected as it has been noticed the public are using
extension cords to the power outlet.
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Resolution
Moved Member Stewart, seconded
Member Anderson and resolved:
That the Riverton
Harbour Subcommittee:
a) Receives
the report titled “Works and Finance Report to Riverton Harbour
Subcommittee for the period ended 31 January 2016” dated 22 February
2016.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Requests
the Community Engineer liaise with the contractor to undertake the removal of
the noxious plants along the bank in the area of the slipway and arrange for
appropriate replacement plantings.
e) Requests
Mr O’Sullivan ascertain if resource consent is required for the removal
of the railway irons situated in the river which are considered a possible
navigational safety issue.
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8 Extraordinary/Urgent
Business
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8.1
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Riverton
Lions Club – Duck Race
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Communication
from Wayne Fleck on behalf of the Riverton Lions Club seeking the
subcommittee’s approval to hold a duck race on Sunday, 20 April 2014 at
the Riverton Harbour, was tabled.
Mr Fleck
advised the ducks are to be released at high tide below the Rescue Boat shed
and finish at the bridge.
Members were
informed a team of Lions club members and their helpers are to be in boats on
the water, for releasing, guiding and collecting the ducks and will follow
all safety aspects.
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Moved Member Stewart, seconded
Member Anderson and resolved:
That the Riverton
Harbour Subcommittee:
a)
Receives the report titled “Riverton Lions Club –
Duck Race” dated 22 February 2016.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Requests
staff respond to the Riverton Lions Club advising approval has been given for
a Duck Race to be held on the Riverton Harbour subject to all Health and
Safety Procedures being adhered to.
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NOTE: Councillor Dobson declared an interest and took no part in
discussion or voting on this issue.
The meeting concluded at 5.20pm CONFIRMED AS A TRUE AND CORRECT RECORD AT A
MEETING OF THE Riverton Harbour
Subcommittee HELD ON TUESDAY, 1 MARCH 2016.
DATE:...................................................................
CHAIRPERSON:...................................................
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Riverton
Harbour Subcommittee
9 May 2016
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Action Sheet
Record No: R/16/5/6292
Author: Alyson
Hamilton, Committee Advisor
Approved by: Alyson
Hamilton, Committee Advisor
☐
Decision ☐ Recommendation ☒ Information
1 The
Action Sheet from the Subcommittee’s previous meetings is circulated for
Members’ information.
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Recommendation
That the Riverton
Harbour Subcommittee:
a) Receives
the report titled “Action Sheet” dated 2 May 2016.
b) Notes
the responses from staff on the action sheet.
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Attachments
a Riverton
Harbour Subcommittee - Action Sheet - 9 May 2016 View
b Riverton
Harbour Subcommittee - InfoCouncil Action Sheet - 9 May 2016 View
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Riverton
Harbour Subcommittee
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09 May 2016
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Riverton Harbour Subcommittee 13 May 2013
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Name
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Response Date
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13.2.7.0 – Riverton Causeway
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Kevin McNaught
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9 May 2016
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Mr McNaught
reported prior to a letter being forwarded to LINZ, David Hamilton,
Consultants of Natural Engineering, has undertaken an inspection of the
causeway on behalf of LINZ.
A report is to
be presented to the Subcommittee in due course.
Officer’s
Comment
An estimate of $22k has been given to LINZ
to undertake remedial work but further inspection by the Community Engineer
(CE) and a Contractor manager has indicated this amount would be
insufficient. CE to confirm with Mr Hamilton about extra work required.
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Riverton Harbour Subcommittee 27 January 2014
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14.1.4.0 – T-Wharf issues
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Greg Erskine
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9 May 2016
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The Area Engineer reported minor repair work has
been undertaken around the crane area – further repair work is on hold
until the review of the wharves is completed.
Officer’s
Comment
Several poor deck planks have been replaced with new
timbers, bracing renewal is next on the list.
More work is planned with cross bracing when the H6 timber
is available.
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Riverton Harbour
Subcommittee
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09 May 2016
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Riverton
Harbour Subcommittee Action Sheet - Excluding Public Excluded
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Author
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Due Date
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Subject
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Notes
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Greg Erskine
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9/05/2016
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Bay Road
Embankment
Contact has
been made with local Bricklayer who is prepared to undertake minor
maintenance work.
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Community
Engineer advises the local Bricklayer has indicated he is too busy to
undertake this work at present.
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Kevin O’Sullivan
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9/05/2016
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Railway
Irons
Requests Mr
O’Sullivan ascertain if resource consent is required for the removal
of the railway irons situated in the river which are considered a possible
Navigational safety issue.
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Mr
O’Sullivan to confirm at the meeting if resource consent is required
for this work.
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Greg Erskine
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9/05/2016
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Noxious
Plantings
Requests the
Community Engineer liaise with the Contractor to undertake the removal of
the noxious plants along the bank in the area of the slipway and arrange
for appropriate replacement plantings.
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Community
Engineer has met with the leasee on site, some work has been done by the
digger and the other spraying required will be undertaken by a local
contractor.
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Alyson Hamilton
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9/05/2016
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Riverton
Lions Club - Duck Race
Requests staff
respond to the Riverton Lions Club advising approval has been given for a
Duck Race to be held on the Riverton Harbour subject to all Health and
Safety Procedures being adhered to.
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Letter
forwarded to Lions Club confirming the Harbour Subcommittee support of this
project.
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Greg Erskine
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9/05/2016
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Removal
of Sycamore Trees Towack Street
Topping of the
trees will be incorporated with two other projects around the township.
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Tree
Contractor has been advised trees are to be removed, however he is
currently out-of-the area.
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Kevin McNaught
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9/05/2016
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Disposal
Process For Council Owned, Riverton Harbour Structures
Request staff
arrange disposal process of Berth L35 and walkway.
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Sale
will be actioned following issuing of resource consent for structures.
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Colin Pemberton
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9/05/2016
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Resource
Consent application.
Staff to
provide update on progress of the resource consent application lodged with
Environment Southland.
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Colin
Pemberton to be in attendance at the meeting to provide a verbal update.
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Riverton Harbour
Subcommittee
9 May 2016
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Works and Finance Report to Riverton Harbour
Subcommittee for the period ended 31 March 2016
Record No: R/16/4/5795
Author: Greg
Erskine, Community Engineer
Approved by: Ian
Marshall, Group Manager Services and Assets
☐
Decision ☐ Recommendation ☒ Information
Area
Engineer’s Report
1 The
car parking area on Bay Road opposite Dallas Street continues to be
eroded.
Examples of previous attempts to stop the erosion can be seen in the photo eg
old concrete and rocks. The site is being monitored in the mean-time.
2 The
seawall along Bay Road has some very old concrete plaster that is generally in
good condition but there are several examples where remedial work is required.
3 Recent
work has been undertaken near the slip ramps to remove noxious plants from the
adjacent road bank.
4 The
Area Engineer is working with LINZ, via a consultant, to review the costings
for repairing the causeway to an acceptable long term standard. A local
contractor with some expertise in rock protection has been offering advice.
Financial Considerations
Area Engineer’s Comments
5 Over
expenditure is from fees for Emtech fees, resource consent applications,
Environment Southland fees and public liability insurance ($2,000).
Reserves
6 Please
find the reserves report attached.
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Recommendation
That the Riverton
Harbour Subcommittee:
a) Receives
the report titled “Works and Finance Report to Riverton Harbour
Subcommittee for the period ended 31 March 2016” dated 26 April 2016.
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Attachments
a Riverton
Harbour Financial Reports, 31 March 2016 View
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Riverton
Harbour Subcommittee
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09 May 2016
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